HomeMy WebLinkAbout07-10-2018July 10, 2018
At a Regular Meeting of the Board of Commissioners, held on Tuesday, July 10, 2018, at 5:30 p.m., in
the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and
upon call of the roll by the City Clerk, the following answered to their names: Commissioners
Abraham, Holland, Rhodes, Wilson and Mayor Harless (5).
INVOCATION
Commissioner Holland gave the invocation.
PLEDGE OF ALLEGIANCE
Mayor Harless led the pledge.
ENTREPADUCAH
Scott Darnell, President and CEO of Paducah Economic Development, and Monica Bilak gave an
update on EntrePaducah. As part of Paducah Economic Development, EntrePaducah works to help
connect entrepreneurs and small business owners with resources. EntrePaducah is exploring ideas to
increase business development and entrepreneurial programming. Monica Bilak has been working
closely with Sprocket which is a makerspace facility located in the Paducah Coke Plant. Sprocket
allows students and adults to create entrepreneurial innovations using fabrication and digital tools.
COMPREHENSIVE STORMWATER MASTER PLAN UPDATE
Senior Planning Advisor John Lyons and Professional Engineer Steve Vogel with Strand Associates
updated the Paducah Board of Commissioners on the Comprehensive Storm Water Master Plan. Strand
Associates have worked with the Storm Water Advisory Committee (SWAC) to identify ten project
areas that would yield the best benefit -cost ratio. The SWAC identified the 25 -year storm event level
of service as the most beneficial for the City. Strand Associates presented options to the Board of
Commissioners for funding the stormwater projects including the option of implementing a Storm
Water Utility user fee.
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. Mayor Harless
requested that item I(C)5 relating to the BUILD Act Grant Application be removed from the consent
agenda for separate discussion. The Mayor asked the City Clerk to read the remaining items on the
Consent Agenda.
I(A)
Minutes for the June 26, 2018 City Commission Meeting
l(B)l
R & F DOCUMENTS:
Minute File:
1. Notice of Cancellation for the Board of Commissioners of the City of Paducah
for July 3, 2018
2. Certificate of Liability Insurance
(a) AST Environmental, Inc.
(b) William Briggs d/b/a Wiggins Concrete Construction
(c) Leigh & Associates, Inc.
3. Oath of Office — James W. Arndt — City Manager
4. Oath of Office — James W. Arndt — Office of Alcoholic Beverage Administrator
5. Oath of Office — Lindsay Parish — City Clerk
Deed File:
6. Deed of Conveyance - Paducah Water - Howerton Properties LLC for 63.052
acres of property lying on the Easterly side of Old Mayfield Road (Kentucky
Highway 994)
(ORD 2018-6-8535)
Contract File:
7. Employment Contract — Michelle L. Smolen — Assistant City Manager (MO #
2116)
8. Employment Contract — Stephen C. Chino, Jr., - Information Technology
Director (MO # 2117)
9. Employment Contract —Lindsay R. Parish— Paducah City Clerk (MO # 2118)
10. Declaration of Trust and Trust Participation Agreement for the Kentucky League
of Cities Workers' Compensation Trust — (MO # 2119)
11. Trust Participation Agreement for the Kentucky League of Cities Insurance
Services General Insurance Trust (MO 4 2119)
July 10, 2018
Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
MUNICIPAL ORDER(S)
BUILD ACT GRANT APPLICATION
Mayor Harless offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A
MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION
AND ALL DOCUMENTS NECESSARY TO APPLY FOR A BETTER UTILIZING
INVESTMENTS TO LEVERAGE DEVELOPMENT (BUILD) GRANT THROUGH THE
DEPARTMENT OF TRANSPORTATION FOR NATIONAL INFRASTRUCTURE INVESTMENTS
FOR THE INSTALLATION OF A LANDING/EXCURSION PIER AND DEVELOPMENT OF THE
PADUCAH COMMONS; AUTHORIZING THE MAYOR TO EXECUTE ALL AGREEMENTS
WITH THE PADUCAH-MCCRACKEN COUNTY PORT AUTHORITY REQUIRED BY THE
FUNDING AGENCY; AND AUTHORIZING AND DIRECTING PLANNING DEPARTMENT
STAFF TO SUBMIT AN APPLICATION THROUGH THE APPLICATION PORTAL," be adopted.
AMEND BUILD GRANT APPLICATION MUNICIPAL ORDER UNCOMMITTED MATCH
PERCENTAGE
After discussion, Mayor Harless offered motion, seconded by Commissioner Rhodes, that the proposed
Municipal Order for the BUILD Act Grant Application be amended to change the uncommitted match
of 10% to an uncommitted match of 20%.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ADOPT BUILD ACT GRANT APPLICATION MUNICIPAL ORDER AS AMENDED
Mayor Harless offered motion, seconded by Commissioner Holland, that the BUILD Grant
Application Municipal Order be adopted as amended to include an uncommitted match of 20%.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (MO # 2124; BK 10)
ORDINANCE(S) —ADOPTION
APPROVE CHANGE ORDER NO. I FOR CITY HALL PHASE I PROJECT
12. Service Agreement for Paducah 911 with Jackson Purchase 2 Way Radio, Inc.
(MO # 2120)
Financials File:
13. Paducah Water Works — year ending May 31, 2018
I(C)1
Personnel Actions
I(C)2
A MUNICIPAL ORDER AMENDING THE FY2018-2019 POSITION AND PAY
SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH,
KENTUCKY, TO CREATE THE POSITION OF HOUSING COORDINATOR,
REDUCE BY ONE BUDGETED FILLED THE HOUSING SPECIALIST POSITION,
FILL BY ONE THE PLANNING PROJECT MANAGER POSITION AND REDUCE
BY ONE BUDGETED FILLED PLANNER II POSITION (M.O. # 2121; BK 10)
I(C)3
A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2018-2019
PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH,
KENTUCKY (M.O. # 2122; BK 10)
1(C)4
A MUNICIPAL ORDER ACCEPTING GRANT FUNDS THROUGH THE U.S.
DEPARTMENT OF JUSTICE FOR A 2017-2018 EDWARD BYRNE MEMORIAL
JUSTICE ACCOUNTABILITY GRANT IN THE AMOUNT OF $11,284.00 FOR THE
PURCHASE OF A LICENSE PLATE READER SYSTEM FOR THE PADUCAH
POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE THE
GRANT AGREEMENT AND ALL DOCUMENTS RELATED TO SAME (M.O. #
2123; BK 10)
Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
MUNICIPAL ORDER(S)
BUILD ACT GRANT APPLICATION
Mayor Harless offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A
MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION
AND ALL DOCUMENTS NECESSARY TO APPLY FOR A BETTER UTILIZING
INVESTMENTS TO LEVERAGE DEVELOPMENT (BUILD) GRANT THROUGH THE
DEPARTMENT OF TRANSPORTATION FOR NATIONAL INFRASTRUCTURE INVESTMENTS
FOR THE INSTALLATION OF A LANDING/EXCURSION PIER AND DEVELOPMENT OF THE
PADUCAH COMMONS; AUTHORIZING THE MAYOR TO EXECUTE ALL AGREEMENTS
WITH THE PADUCAH-MCCRACKEN COUNTY PORT AUTHORITY REQUIRED BY THE
FUNDING AGENCY; AND AUTHORIZING AND DIRECTING PLANNING DEPARTMENT
STAFF TO SUBMIT AN APPLICATION THROUGH THE APPLICATION PORTAL," be adopted.
AMEND BUILD GRANT APPLICATION MUNICIPAL ORDER UNCOMMITTED MATCH
PERCENTAGE
After discussion, Mayor Harless offered motion, seconded by Commissioner Rhodes, that the proposed
Municipal Order for the BUILD Act Grant Application be amended to change the uncommitted match
of 10% to an uncommitted match of 20%.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5).
ADOPT BUILD ACT GRANT APPLICATION MUNICIPAL ORDER AS AMENDED
Mayor Harless offered motion, seconded by Commissioner Holland, that the BUILD Grant
Application Municipal Order be adopted as amended to include an uncommitted match of 20%.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (MO # 2124; BK 10)
ORDINANCE(S) —ADOPTION
APPROVE CHANGE ORDER NO. I FOR CITY HALL PHASE I PROJECT
July 10, 2018
Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER
NO. 1 WITH A & K CONSTRUCTION FOR A PRICE REDUCTION IN THE AMOUNT OF
$206,381.00 FOR THE CITY HALL PHASE I PROJECT." This Ordinance is summarized as
follows: the City of Paducah approves Change Order No. 1 with A & K Construction for an overall
price reduction in the amount of $206,381.00 for the City of Paducah's City Hall Phase I Project which
decreases the total contract price to $4,087,400.00 and authorizes the Mayor to execute the change
order.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-7-8538; BK 35)
ADOPT RECODIFIED CODE OF ORDINANCES
Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ADOPTING AND ENACTING A
NEW CODE FOR THE CITY OF PADUCAH, KENTUCKY; PROVIDING FOR THE REPEAL OF
CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE
VIOLATION THEREOF; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND
PROVIDING WHEN SUCH CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE."
This Ordinance is summarized as follows: Pursuant to KRS 83A.060(5), this Ordinance adopts the
Code entitled "Code of Ordinances, City of Paducah, Kentucky," published by Municipal Code
Corporation, consisting of chapters 1 through 126 in their entirety. Further, this Ordinance repeals
certain ordinances of a general and permanent nature not included in the Code or recognized and
continued in force by reference therein. As required by KRS 83A.060(9), the following Section 4 of
the Ordinance is set forth in its entirety:
Section 4. Unless another penalty is expressly provided, every person convicted of a violation of any
provision of the Code or any ordinance, rule or regulation adopted or issued in pursuance thereof shall
be punished by a fine not to exceed $250.00. Each act of violation and each day upon which any such
violation shall continue or occur shall constitute a separate offense. The penalty provided by this
section, unless another penalty is expressly provided, shall apply to the amendment of any Code
section, whether or not such penalty is reenacted in the amendatory ordinance. In addition to the
penalty prescribed above, the City may pursue other remedies such as abatement of nuisances,
injunctive relief and revocation of licenses or permits.
Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor
Harless (5). (ORD # 2018-7-8539; BK 35)
ORDINANCE(S) — INTRODUCTION
CHANGE ORDER NO.2 FOR CITY HALL PHASE I PROJECT
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING CHANGE
ORDER NO. 2 WITH A & K CONSTRUCTION FOR A PRICE INCREASE IN THE AMOUNT OF
$16,836.00 FOR THE CITY HALL PHASE I PROJECT." This Ordinance is summarized as follows:
the City of Paducah approves Change Order No. 2 with A & K Construction for an overall price
increase in the amount of $16,836.00 for sidewalk replacement credit, lightweight concrete credit,
storm water drainage credit, roof hatch access addition, canopy sonotube repair, canopy column repair,
canopy underdeck and beam edge repair and canopy roof insulation addition for the City of Paducah's
City Hall Phase I Project, henceforth, increasing the total contract price to $4,104,236.00 and
authorizes the Mayor to execute the change order.
APPROVE HDR SERVICES FOR PAVEMENT MANAGEMENT PROGRAM
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH,
KENTUCKY, AUTHORIZING AND APPROVING AN AGREEMENT BETWEEN THE CITY OF
PADUCAH AND HDR ENGINEERING, INC., FOR PRE -SURVEY DATA COLLECTION AND
PAVEMENT INSPECTIONS FOR THE PAVEMENT MANAGEMENT PROGRAM IN AN
AMOUNT OF $166,500.00; AND AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT." This Ordinance is summarized as follows: this Ordinance authorizes and approves an
Agreement between the City of Paducah and HDR Engineering, Inc., relating to pre -survey data
collections and pavement inspections for the pavement management program in an amount of
$166,500.00 and authorizes the Mayor to execute said Agreement.
COMMENTS FROM THE CITY MANAGER
City Manager Arndt reported that Movies in the Park is scheduled for Thursday, July 12a' at 8:30 p.m.
July 10, 2018
at the amphitheater in Noble Park. Government 101 will be at the McCracken County Library on
Thursday, July 12r' at 7:00 p.m. Paducah Parks & Recreation is hosting a Tennis Draw Your Partner
Doubles on July 17a`.
City Manager Arndt thanked Independence Bank for sponsoring the Independence Day celebration at
the Paducah Riverfront.
The City Manager asked for dates from the Commission for a potential Called Meeting to discuss the
Strategic Plan.
COMMENTS FROM THE BOARD OF COMMISSIONERS
Commissioner Holland asked for an update on the traffic study that was conducted for Buckner Lane.
City Engineer Murphy let the Commission know that presentation has been scheduled for the July 24ffi
City Commission meeting.
PUBLIC COMMENTS
Jim Keeney spoke about the need for storage space for the carts that are used for Paducah Art a `la
Cart.
Jean Senter spoke to the Board of Commissioners about a renovation project at 1135 Park Avenue. She
is applying to have the building put on the National Register of Historic Places.
Patti Jones shared her concerns about mowing and city sidewalks.
ADJOURN
Mayor Harless offered motion, seconded by Commissioner Holland, to adjourn the meeting. All in
favor.
Meeting ended at approximately 8:55 p.m.
ADOPTED: July 24, 2018
Brandi Harless, Mayor
ATTEST:
1
mdsay Parish,; ty Clerk