HomeMy WebLinkAbout06-26-2018June 26, 2018
At a Regular Meeting of the Board of Commissioners, hi
the Commission Chambers of City Hall located at 300 S,
upon call of the roll by the Assistant City Clerk, the folic
Commissioners Holland, Wilson and Mayor Harless (3).
approximately 5:35 p.m. (1). Commissioner Abraham w,
INVOCATION
Commissioner Holland gave the invocation.
PLEDGE OF ALLEGIANCE
Truitt Henschel led the pledge.
on Tuesday, June 26, 2018, at 5:30 p.m., in
h 5th Street, Mayor Harless presided, and
ng answered to their names:
,mmissioner Rhodes arrived at
absent (1).
SWEARING-IN OF NEW POLICE OFFICER
Family Court Judge Deanna Wise Henschel swore in new Police Officers Benjamin Anthony, Brandon
Jones and Cameron Thomason.
CONSENT AGENDA
Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No one asked for
any items to be removed. The Mayor asked the AssistantCity Clerk to read the items on the Consent
Agenda.
I(A)
Minutes for the June 12 & June 19, 2018 City Commission Meetings
I(B)1
The appointment of Billy Poindexter, Jr. to the Paducah -McCracken County Riverport
Authority to replace Andrew Gates who has resigned. This term shall expire September
26, 2019.
1(B)2
The following appointments to the Paducah -McCracken County Senior Citizens Board:
Appointment of Vickie Brantley to replace Faye Pittman whose term has expired.
Appointment of Fay Kimmins to replace Sherline Holland Cooper whose term has
expired. Appointment of Stewart Tom Shoulta'to replace Melody LaCornu whose term
has expired. Reappointment of Linnea Baumgardner. These terms shall expire June 30,
2021, June 30, 2020, June 30, 2020, and June 30, 2021, respectively.
1(B)3
The reappointment of James Tidwell and Bruce Brockenborough to the Forest Hills
Village Inc. Board. These terms shall expire May 6, 2023.
1(B)4
The reappointment of Susan Phelps Carr to the, Paducah -McCracken County Joint
Sewer Agency. This term shall expire June 30, 2022.
l(C)l
R & F DOCUMENTS:
Minute File:
1. Notices of Cancellation for the Board of Commissioners of the City of Paducah
for
June 19, 2018 @ 5:30 p.m.
2. Notices of Called Meeting for the Board of Commissioners of the City of
Paducah for June 19, 2018 @ 5:00 p.m.
Deed File:
3. Quitclaim Deed with Michael Taylor for 1320 Oscar Cross Avenue (MO #
2096)
4. Commissioner's Deed for 1909 Hendricks Street
Contract File:
5. Contract For Services — Police Foundation of Paducah -McCracken County, Inc.
for payment of matching funds to purchase ballistic helmets for Paducah Police
Department
(signed by CM)
6. Contract For Services — Paducah -McCracken County Convention and Visitors
Bureau for American Quilters Society 2018 (Spring) Quilt Show (MO # 2109)
7. Agreement with Commonwealth Economics Partners, LLC for proposed
downtown TIF project and development of a Build Grant application benefit cost
analysis for the Paducah Riverfront Development Project (MO # 2111)
8 Agreement with Kentucky Division of Waste Management for a 2018-2019
Household Hazardous Waste Grant for Funding for the Annual city/county
104
June 26, 2018
Mayor Harless offered motion, seconded by Commissioner Rhodes, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4).
ORDINANCES) —ADOPTION
SALE OF 60+ ACRES ON OLD MAYFIELD ROAD FOR PADUCAH WATER
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an Ordinance entitled, `SAN ORDINANCE APPROVING THE SALE AND
TRANSFER OF MUNICIPALLY OWNED SURPLUS REAL PROPERTY LOCATED NEAR THE
INTERSECTION OF OLD MAYFIELD ROAD AND HOUSER ROAD; AND AUTHORIZING THE
EXECUTION OF A GENERAL WARRANTY DEED." This Ordinance is summarized as follows:
This Ordinance approves the sale and transfer of the subject surplus property on behalf of Paducah
Water to Howerton Properties, LLC, a Kentucky limited liability company, for the total consideration
of $190,732.30, with the sum of $173,393.00 of the sale proceeds to be deposited into the general fund
account of Paducah Water and $17,339.30 be paid to Robert Alexander Real Estate and Auction
Company of Paducah, Kentucky, as the buyers premium; and authorizes the Mayor of the City of
Paducah to execute a general warranty deed of conveyance.
Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4).
(ORD # 2018-6-8535; BK 35)
105
Clean-up Day
(MO # 2112)
9. Agreement Amendment with
Tyler Technologies for Post Go -Live support days
(Ordinance # 2018-6-8534)
Financials File:
1 Edwin J. Paxton Park Golf
Course — Independent Auditor's Report and Financial
Statements for the Year ended
December 31, 2017
1(D) l
Personnel Actions
1(D)2
A MUNICIPAL ORDER ADOPTING
THE FY2018-2019 POSITION AND PAY
SCHEDULE FOR THE FULL-TIME
EMPLOYEES OF THE CITY OF PADUCAH,
KENTUCKY (M.O. # 2114; BK 10)
1(D)3
A MUNICIPAL ORDER ADOPTING
THE FY2018-2019 PAY GRADE SCHEDULE
FOR THE EMPLOYEES OF THE
CITY OF PADUCAH, KENTUCKY (M.O. # 2115;
BK 10)
l (D)4
A MUNICIPAL ORDER APPROVING
AN EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF PADUCAH
AND MICHELLE L. SMOLEN FOR
EMPLOYMENT AS ASSISTANT
CITY MANAGER (M.O. # 2116; BK 10)
1(D)5
A MUNICIPAL ORDER APPROVING
AN EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF PADUCAH
AND STEPHEN C. CHINO, JR. FOR
EMPLOYMENT AS INFORMATION
TECHNOLOGY DIRECTOR (M.O. # 2117;
BK 10)
1(D)6
A MUNICIPAL ORDER APPROVING
AN EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF PADUCAH
EMPLOYMENT
AND LINDSAY R. PARISH FOR
AS CITY CLERK
(M.O. # 2118; BK 10)
1(D)7
A MUNICIPAL ORDER AUTHORIZING
THE FINANCE DIRECTOR TO PAY
KENTUCKY LEAGUE OF CITIES
FOR WORKERS' COMPENSATION,
LIABILITY INSURANCE, AND PROPERTY
INSURANCE COVERAGE FOR THE
CITY OF PADUCAH (M.O. # 2119;
BK 10)
1(D)8
A MUNICIPAL ORDER AUTHORIZING
THE MAYOR TO EXECUTE A SERVICE
AGREEMENT IN THE AMOUNT
OF $28,080.00 WITH JACKSON PURCHASE 2 -
WAY RADIO, INC. FOR FY2019
(M.O. # 2120; BK 10)
Mayor Harless offered motion, seconded by Commissioner Rhodes, that the items on the consent
agenda be adopted as presented.
Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4).
ORDINANCES) —ADOPTION
SALE OF 60+ ACRES ON OLD MAYFIELD ROAD FOR PADUCAH WATER
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an Ordinance entitled, `SAN ORDINANCE APPROVING THE SALE AND
TRANSFER OF MUNICIPALLY OWNED SURPLUS REAL PROPERTY LOCATED NEAR THE
INTERSECTION OF OLD MAYFIELD ROAD AND HOUSER ROAD; AND AUTHORIZING THE
EXECUTION OF A GENERAL WARRANTY DEED." This Ordinance is summarized as follows:
This Ordinance approves the sale and transfer of the subject surplus property on behalf of Paducah
Water to Howerton Properties, LLC, a Kentucky limited liability company, for the total consideration
of $190,732.30, with the sum of $173,393.00 of the sale proceeds to be deposited into the general fund
account of Paducah Water and $17,339.30 be paid to Robert Alexander Real Estate and Auction
Company of Paducah, Kentucky, as the buyers premium; and authorizes the Mayor of the City of
Paducah to execute a general warranty deed of conveyance.
Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4).
(ORD # 2018-6-8535; BK 35)
105
June 26, 2018
APPROVE BOND ISSUES FOR RIVERFRONT DEVELOPMENT & E911 EQUIPMENT
(GOB 2018A) & APPROVE REFINANCING OF KLC BONDS 2003 & 2009 (GOB 2018B)
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH,
KENTUCKY AUTHORIZING THE ISSUANCE OF (I) CITY OF PADUCAH, KENTUCKY
GENERAL OBLIGATION BONDS, SERIES 2018A IN THE APPROXIMATE AGGREGATE
PRINCIPAL AMOUNT OF $2,910,000 (SUBJECT TO A PERMITTED ADJUSTMENT
INCREASING OR DECREASING THE PRINCIPAL AMOUNT OF SERIES 2018A BONDS BY
UP TO $290,000) FOR THE PURPOSE OF FINANCING A PORTION OF THE COSTS OF THE
CONSTRUCTION OF RIVERFRONT IMPROVEMENTS AND THE ACQUISITION OF 911
EQUIPMENT, AND (II) CITY OF PADUCAH, KENTUCKY GENERAL OBLIGATION
REFUNDING BONDS, SERIES 2018B IN THE APPROXIMATE AGGREGATE PRINCIPAL
AMOUNT OF $2,845,000 (SUBJECT TO A PERMITTED ADJUSTMENT INCREASING OR
DECREASING THE PRINCIPAL AMOUNT OF SERIES 2018B BONDS BY UP TO $285,000)
FOR THE PURPOSE OF CURRENTLY REFUNDING A GENERAL OBLIGATION LEASE
AGREEMENT DATED MARCH 2, 2009 BETWEEN THE CITY AND THE KENTUCKY LEAGUE
OF CITIES FUNDING TRUST AND A LEASE AGREEMENT DATED JULY 1, 2003 BETWEEN
THE CITY AND THE KENTUCKY LEAGUE OF CITIES FUNDING TRUST, THE PROCEEDS
OF WHICH IN TURN FUNDED THE COSTS OF VARIOUS PUBLIC IMPROVEMENTS WITHIN
THE CITY; APPROVING THE FORMS OF BONDS; AUTHORIZING DESIGNATED OFFICERS
TO EXECUTE AND DELIVER THE BONDS; AUTHORIZING AND DIRECTING THE FILING
OF NOTICE WITH THE STATE LOCAL DEBT OFFICER; PROVIDING FOR THE PAYMENT
AND SECURITY OF THE BONDS; CREATING BOND PAYMENT FUNDS; MAINTAINING
THE HERETOFORE ESTABLISHED SINKING FUND; AUTHORIZING ACCEPTANCE OF THE
BIDS OF THE BOND PURCHASERS FOR THE PURCHASE OF THE BONDS; AND
REPEALING INCONSISTENT ORDINANCES.
This Ordinance authorizes the issuance of general obligation bonds designated as Series 2018A in the
approximate principal amount of $2,910,000 (the "Series 2018A Bonds") and general obligation
refunding bonds designated as Series 2018B in the approximate principal amount of $2,845,000 (the
"Series 2018B Bonds," and together with the Series 2018A Bonds, the "Bonds") by the City of
Paducah, Kentucky (the "City"). The Series 2018A Bonds are to be issued for the purpose of financing
the costs of improvement's to the City's riverfront and acquiring and installing 911 equipment. The
Series 2018B Bonds are to be issued for the purpose of currently refunding two outstanding general
obligation leases with the Kentucky League of Cities Funding Trust, the proceeds of which were used
to finance various public improvements throughout the City. Provisions are made in the Ordinance for
the payment of the Bonds and the security therefor; for the application of the proceeds of the Bonds;
for the establishment of Bond Payment Funds; for the maintenance of the previously established
sinking fund; and for certain covenants of the City with respect to the Bonds. The Bonds are to be sold
at public, competitive sale, and shall mature, or be subject to mandatory sinking fund redemption, in
varying amounts on February 1, 2019 and each August 1 thereafter through August 1, 2033. The
Bonds pledge the full faith and credit of the City and provision is made for the collection of a tax to
pay the principal of, and interest on the Bonds, subject to certain credits, as provided in Section 8 of
the Ordinance. As required by KRS 83A.060, the following Section 7 of the Ordinance is set forth in
its entirety:
"Section 7 -- General Obligation. The Bonds shall be full general obligations of the City and, for the
payment of said Bonds, and the interest thereon, the full faith, credit and revenue of the City are hereby
pledged for the prompt payment thereof. During the period the Bonds are outstanding, there shall be
and there hereby is levied on all the taxable property in the City, in addition to all other taxes, without
limitation as to rate, a direct tax annually in an amount sufficient to pay the principal of and interest on
the Bonds when and as due, it being hereby found and determined that current tax rates are within all
applicable limitations. Said tax shall be and is hereby ordered computed, certified, levied and extended
upon the tax duplicate and collected by the same officers in the same manner and at the same time that
taxes for general purposes for each of said years are certified, extended and collected. Said tax shall be
placed before and in preference to all other items and for the full amount thereof provided, however,
that in each year to the extent that the other lawfully available funds of the City are available for the
payment of the Bonds, and are appropriated for such purpose, the amount of such direct tax upon all of
the taxable property in the City shall be reduced by the amount of such other funds so available and
appropriated."
106
June 26, 2018
Adopted on call of the roll, yeas, Commissioners Holland, Rhodes, Wilson and Mayor Harless (4).
(ORD # 2018-6-8536; BK 35) j
ADOPT FY2019 BUDGET
Commissioner Holland offered motion, sec
adopt an Ordinance entitled, "AN ORDIN�
KENTUCKY, ANNUAL OPERATING Bl
THROUGH JUNE 30, 2019, BY ESTIMA'
APPROPRIATING FUNDS FOR THE OP
summarized as follows: Adopting the City
through June 30, 2019, by estimating reven
of City Government at $72,206,035, and su
FUNDS
1000 GENERAL
2300
MAP
2400
INVESTMENT
2600
CDBG
2000
E911
2700
COURT AWARDS
3000
DEBT
4000
CIP
4200
BOND FUND
5000
SOLID WASTE
5200
SECTION 8
5300
TRANSIENT BOAT DOCK
5100
CIVIC CENTER
1100
RENTAL
1200
RADIO DEPR
7000
FLEET
7100
FLEET TRUST
7200
INSURANCE
7300
HEALTH INS
8000
AEPF
8100
PFPF
8400
OTHER TRUST
Adopted on call of the roll, yeas,
(ORD # 2018-6-8537; BK 35)
ORDINANCES) — INTRODUCTION
APPROVE INTENT TO ANNEX PROPE:
AND OLIVET CHURCH ROAD
Commissioner Wilson offered motion, secon(
Commissioners introduce an Ordinance entitl
PADUCAH' S INTENT TO ANNEX CERTP
CORPORATE LIMITS OF THE CITY OF P.
BOUNDARY OF SAID PROPERTIES TO F
LIMITS." This ordinance is summarized as f
desirable to annex certain tracts of property a
Harris Road and KY Highway 998 (Olivet Cl
led by Mayor Harless, that the Board of Commissioners
�E ADOPTING THE CITY OF PADUCAH,
GET FOR THE FISCAL YEAR JULY 1, 2018,
1G REVENUES AND RESOURCES AND
ATION OF CITY GOVERNMENT." This Ordinance is
Paducah annual budget for Fiscal Year July 1, 2018,
; and resources and appropriating funds for the operation
aarized by fund as follows:
35,343,845
1,554,750
5,820,985
250,000
2,001,830
40,750
3,756,330
2,768,500
4,215,400
5,846,295
189,320
141,780
109,275
132,200
38,700
605,795
2,973,000
1,402,650
3,795,000
14,475
1,125,855
79,300
Holland, Rhodes, Wilson and Mayor Harless (4).
TIES ON HINKLEVILLE ROAD, HARRIS ROAD
I by Commissioner Holland that the Board of
, "AN ORDINANCE DECLARING THE CITY OF
I PROPERTIES LYING ADJACENT TO THE
)UCAH, AND DEFINING ACCURATELY THE
INCLUDED WITHIN THE SAID CORPORATE
ows: Approving intent to annex and declaring it
iguous to the present city limits, located between
ch Road), containing 69.83 acres, more or less.
APPROVE CHANGE ORDER NO. 1 FORT CITY HALL PHASE I PROJECT
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING CHANGE
ORDER NO. 1 WITH A & K CONSTRUCTION FOR A PRICE REDUCTION IN THE AMOUNT
OF $206,381.00 FOR THE CITY HALL PHASE I PROJECT." This Ordinance is summarized as
follows: the City of Paducah approves Change Order No. 1 with A & K Construction for an overall
price reduction in the amount of $206,381.00 for the City of Paducah's City Hall Phase I Project which
107
June 26, 2018
decreases the total contract price to $4,087,400.00 and authorizes the Mayor to execute the change
order.
ADOPT RECODIFIED CODE OF ORDINANCES
Commissioner Holland offered motion, seconded by Mayor Harless that the Board of Commissioners
introduce an Ordinance entitled, "AN ORDINANCE ADOPTING AND ENACTING A NEW CODE
FOR THE CITY OF PADUCAH, KENTUCKY; PROVIDING FOR THE REPEAL OF CERTAIN
ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VIOLATION
THEREOF; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING
WHEN SUCH CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE." This Ordinance is
summarized as follows: Pursuant to KRS 83A.060(5), this Ordinance adopts the Code entitled "Code
of Ordinances, City of Paducah, Kentucky," published by' Municipal Code Corporation, consisting of
chapters 1 through 126 in their entirety. Further, this Ordinance repeals certain ordinances of a general
and permanent nature not included in the Code or recognized and continued in force by reference
therein. As required by KRS 83A.060(9), the following Section 4 of the Ordinance is set forth in its
entirety:
Section 4. Unless another penalty is expressly provided, every person convicted of a violation of any
provision of the Code or any ordinance, rule or regulation adopted or issued in pursuance thereof shall
be punished by a fine not to exceed $250.00. Each act of violation and each day upon which any such
violation shall continue or occur shall constitute a separate offense. The penalty provided by this
section, unless another penalty is expressly provided, shall apply to the amendment of any Code
section, whether or not such penalty is reenacted in the amendatory ordinance. In addition to the
penalty prescribed above, the City may pursue other remedies such as abatement of nuisances,
injunctive relief and revocation of licenses or permits.
COMMENTS
COMMENTS FROM THE CITY MANAGER
Interim City Manager Thompson informed the Commission that new legislation requires the City of
Paducah to collect and remit the State's 6% sales tax on numerous types of revenue that has not been
taxed in the past.
Interim City Manager Thompson asked Assistant Public Works Director Chris Yarber to speak about
Brush and Yard Waste Collection. Below is a summary of the discussion as prepared by Public
Information Officer Pam Spencer in the Commission Meeting Highlights.
"City Engineer & Public Works Director Rick Murphy and Assistant Public Works
Director Chris Yarber discussed with the Board of Commissioners the changes that have
occurred over the past few months regarding brush and yard waste collection. In the past,
the City collected brush only on Mondays. However, with curbside recycling collection
on Mondays, the City has moved to a call-in system (270-444-8511) to request brush and
yard waste collection with crews collecting throughout the week. The collection location
also has moved for some residents. Brush needs to be placed streetside or curbside and
not in the alleys for collection. Furthermore, if a resident has a couple of bags of yard
waste or a small amount of brush, it should be placed in the trash rollout for collection
along with the weekly trash.
Earlier this year when the amount of yard debris was lower, crews were able to respond
to a request for brush and yard waste collection on a street and on the same day, collect
all of the yard waste put out by neighbors even if those neighbors had not requested a
collection. However, with the summer growing season in full swing, crews are collecting
the debris at locations that have requested a collection first. This means yard waste at
addresses on the same street that have not called the Engineering -Public Works
Department may not be collected. Therefore, please call the Engineering -Public Works
Department at 270-444-8511 to request the collection of brush and yard waste at your
address.
The Engineering -Public Works Department continues to review this collection process in
an effort to make it as efficient and reliable as possible."
Interim City Manager Thompson asked City Engineer and Public Works Director Rick Murphy to
speak about the City Hall Phase I Project. Mr. Murphy let the Board of Commissioners know that they
can expect to see a major change to the exterior of the building when it is unveiled in the fall. Work on
the interior is beginning. Certain parts of the building will need to be blocked off during the interior
work and certain employees are moving to different locations within the building to compensate.
108
June 26, 2018
Interim City Manager Mark Thompson informed the Commission that the Independence Day
celebration, sponsored in part by Independence Bank, will be on Wednesday, July 4th and will include
food, fireworks, a large-scale community art project, and free entertainment on Wilson Stage and along
Broadway and Jefferson just inside of 3rd street.
COMMENTS FROM THE BOARD OF COMMISSIONERS
Commissioner Holland asked for an update on the Traffic Study for Buckner Lane between Pecan &
Pines. City Engineer Public Work Director Murphy plans to provide the update at the July 10, 2018,
City Commission Meeting.
EXECUTIVE SESSION
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners go into closed session for discussion of matters pertaining to the following topics:
• Proposed or pending litigation, as
Adopted on call of the roll, yeas,
RECONVENE IN OPEN SESSION
Commissioner Holland offered motion,
session.
Adopted on call of the roll, yeas,
ADJOURN
Commissioner Holland offered motion,
favor.
Meeting ended at approximately 6:55 p.m.
ADOPTED: July 10, 2018
AA
Mayor
City Clem
by KRS 61.810(1)(c).
Holland, Rhodes, Wilson and Mayor Harless (4).
by Mayor Harless that the Board reconvene in open
Holland, Rhodes, Wilson and Mayor Harless (4).
by Mayor Harless to adjourn the meeting. All in
109