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Home My WebLink AboutAgenda Packet 6-12-18Amended 6/12/18 CITY COMMISSION MEETING AGENDA FOR JUNE 12, 2018 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS: Addition: III(C) Approve Household Hazardous Waste Grant Award SWEARING-IN: New Police Officer Codey Strong — JUDGE HENSCHEL Human Rights Commission RECOGNITION: Citizens' Academy Graduates — M. SMOLEN PRESENTATION(S): Community Scholarship Program — Lee Emmons, Executive Director, Paducah Junior College, Inc. Paducah Area Transit — Arthur Bovkin. PATS Executive Director Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. RESOLUTION WILSON A. Refinancing of a Bond Issue for Baptist Health - Michelle Hayden, Baptist Health Representative & Beth Bird, Attorney S (� WILSON B. Authorize City Engineer -Public Works Director to Be the Applicant Agent for the KEMA & FEMA Documentation for Federal Disaster Assistance Related to the 2018 Flood and Severe Weather Events — R. MURPHY II. CONSENT AGENDA: A. MINUTES 6 B. MOTIONS 1. R & F Documents C. MUNICIPAL ORDER(S) 1. Personnel Actions — M. RUSSELL d 2. Declaration & Sale of Surplus Property Located at 2315 Powell Street — T. TRACYS,Q Dwv 3. CDBG Application for Four Rivers Behavioral Health/CenterPoint Recovery Center — T. TRACYS 4. Purchase Upgrade of Telephone and Data Switches — S. CHINO SQ qq a�C�U 5. Purchase of Reconditioned Radios for Paducah Fire Department — S. KYLE 159 6. 2018 Spring Quilt Show Contract for Services — INTERIM CITY MANAGER THOMPSON.0 III. MUNICIPAL ORDER ABRAHAM ,vc) A. Approval to Advertise & Distribute Preliminary Official Statement for Bond Issues for Riverfront Development & E911 Equipment (GOB 2018A) & Reissuance__of- LC Bonds -.2003._&_ - ------ .. __2009 (GOB 2018B) - J. PERKINS S 2009 HOLLAND ao B. Contract with Commonwealth Economics for TIF Program — T. TRACY Q HOLLAND� C. Approve Household Hazardous Waste Grant Award — T. TRACY IV. ORDINANCES) — ADOPTION RHODES br�. GL A. Tyler Technologies Munis Contract Amendment for Post !\Implementation Training Days — M. SMOLEN V. ORDINANCES) —INTRODUCTION ABRAHAM A. Sale of 60+ Acres on Old Mayfield Road for Paducah Water — J. PETERSEN HOLLAND B. Approve Bond Issues for Riverfront Development & E911 Equipment (GOB 2018A) & Approve Refinancing of KLC Bonds 2003 & 2009 (GOB 2018B) — J. PERKINS RHODES C. Adoption of FY2019 Budget — J. PERKINS VI. COMMENTS A. Comments from the City Manager B. Comments from the Board of Commissioners C. Comments from the Audience ABRAHAM VII. EXECUTIVE SESSION RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF rAIUCAH, KENTUCKY, RELATING TO THE ISSUANCE BY THE KENTUCKY ECONOMIC DEVELOPMENT FINANCE AUTHORITY OF REVENUE BONDS IN ORDER TO REFINANCE, AMONG OTHER THINGS, COSTS INCURRED BY BAPTIST HEALTHCARE SYSTEM, INC., IN CONSTRUCTING AND ACQUIRING CERTAIN HOSPITAL FACILITIES IN THE CITY WHEREAS, Baptist Healthcare System, Inc. ("Baptist Health"), a Kentucky nonprofit corporation, desires to refinance the costs of previous improvements to certain hospital, health care, and health-related facilities currently constituting Baptist Health Paducah in the City of Paducah, Kentucky (the "City"), including without limitation the prior acquisition, construction, or renovation of facilities for hospital inpatient services, cardiovascular services, women's health services, diagnostic imaging services, cardiac rehabilitation services, cancer treatment services, and chaplain services, administration, parking, central plant improvements, safety system upgrades, and medical and office equipment and furnishings (collectively, the "Existing Projects"), up to $35,000,000 of the costs of which are presently expected to be refinanced by the Bonds; and WHEREAS, it is expected that the refinancing of the Existing Projects by Baptist Health will have a positive impact on the local economy and the delivery of hospital, health care, and health-related services to the citizens of the City and the surrounding areas and, in particular, will result in the provision of more efficient and effective hospital, health care, and health-related services in the area; and WHEREAS, the Kentucky Economic Development Finance Authority ("KEDFA"), a body politic and corporate within the Economic Development Cabinet of the Commonwealth of Kentucky, created and existing pursuant to the provisions of KRS Chapter 154, possesses the legal authority to authorize and issue revenue bonds to provide for the refinancing of the Existing Projects upon the request of the City as required by KRS 103.210(1); and WHEREAS, such refinancing, when undertaken by KEDFA, will enable Baptist Health to continue to provide substantial employment for residents of the area; and WHEREAS, the City, for the reasons above stated, desires to renew its request for the issuance of such revenue bonds by KEDFA (the "Bonds") for the purposes of refinancing costs of the Existing Projects, and refinancing the costs of other projects for other hospitals, health care, and health-related facilities owned or operated by Baptist Health in other Kentucky cities, and it is appropriate that this Resolution be adopted in order to evidence such request; NOW, THEREFORE BE IT RESOLVED AND ORDERED BY THE CITY OF PADUCAH, KENTUCKY ACTING BY AND THROUGH ITS BOARD OF COMMISSIONERS, AS FOLLOWS: Section 1. It is hereby found, determined and declared that the statements of fact set forth in the preamble to this Resolution are true and accurate in all respects, and the preamble 4820-1575-3574v3 and all of the recitals therein are incorporated in this Resolution by reference, as if set forth verbatim herein. Section 2. The City hereby requests the issuance of the Bonds by KEDFA in order to refinance the Existing Projects for Baptist Health. Such request is made solely for the purpose of satisfying the statutory requirement of KEDFA for such local request and shall not be deemed to constitute an approval of the Existing Projects for any other municipal purpose of the City. Section 3. The adoption of this Resolution shall not be deemed to and shall not constitute an approval of the Bonds or any representation made by KEDFA or Baptist Health in the issuance thereof and shall not impose any liability or responsibility, financial or otherwise, upon the City. Section 4. This Resolution shall be in full force and effect from and after its adoption. ADOPTED by the Board of Commissioners of the City of Paducah, Kentucky, on June 12, 2018, signed by the Mayor, attested by the City Clerk and declared to be in full force and effect. Brandi Harless, Mayor Attest: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June 12, 2018 Recorded by Tammara S. Sanderson, City Clerk, June 12, 2018 \resoln\Baptist Health Care-KEDFA REVENUE BOND ISSUE 6-2018 CERTIFICATION I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City of Paducah, Kentucky (the "City"), and as such Clerk, I further certify that the foregoing is a true, correct, and complete copy of a Resolution duly adopted by the Board of Commissioners of the City at a properly convened meeting held on June 12, 2018, signed by the Mayor and now in full force and effect, all as appears from the official records of the City in my possession and under my control. IN WITNESS WHEREOF, I have hereunto set my hand this June 12, 2018. Tammara S. Sanderson, City Clerk Agenda Action Form Paducah City Commission 212427 Meeting Date: June 12, 2018 Short Title: Resolution in support of the issuance by Kentucky Economic Development Finance Authority of Revenue Bonds for the refinance of construction costs relating to the facilities of Baptist Health Paducah located at in Paducah, Kentucky. ❑ Ordinance ❑ Emergency ❑ Municipal Order ® Resolution ❑ Motion Staff Work By: Lisa Emmons, City Attorney Presentation By: Mark Thompson, City Manager and Michelle Hayden and Elizabeth Bird of Baptist Health Background Information: Recently, the City of Paducah received a request from Stoll, Keenon & Ogden, bond counsel for Baptist Health, requesting support regarding the upcoming issuance of Kentucky Economic Development Finance Authority ("KEDFA") revenue bonds that will be used to refinance construction costs incurred by Baptist Healthcare System, Inc.in previous improvements to the health-related facility of Baptist Health Paducah located within the City of Paducah, Kentucky. The KEDFA revenue bonds will refinance the costs of previous improvements to certain hospital, health care, and health-related facilities currently constituting Baptist Health Paducah in the City of Paducah, Kentucky, including without limitation the prior acquisition, construction, or renovation of facilities for hospital inpatient services, cardiovascular services, women's health services, diagnostic imaging services, cardiac rehabilitation services, cancer treatment services, and chaplain services, administration, parking, central plant improvements, safety system upgrades, and medical and office equipment and furnishings up to $35,000,000. The bonds will be repaid in their entirety by Baptist Healthcare System, Inc., and its affiliates. The City of Paducah will in no way be liable for any repayment of these bonds. Under Kentucky Revised Statutes § 103.210(1), however, the City is be required to pass a resolution that indicates a desire on the City's part for the bond financing to occur. The revenue bond financing is beneficial to the economy of the City of Paducah as it enables Baptist Health to continue to provide substantial employment for residents of the area. The City Attorney has reviewed the proposed resolution and it appears to sufficiently fulfill the statutory requirements under Kentucky law. If the City Council is so willing, a motion and vote on this resolution would allow KEDFA to proceed with the revenue bond issue. As a result, the City Attorney is recommending that the resolution be approved and adopted Agenda Action Form by the Mayor and City Commission. Page 2 Goal: ®Strong Economy ® Quality Services ❑ Vital Neighborhoods ® Restored Downtowns Funds Available: Account Name:( // 1 (6� Account Number: Finance Staff Recommendation: That the Mayor and Commission approve and adopt the proposed Resolution. Attachments: Resolution Department Head City Clerk City Manager 'C' 40400 RESOLUTION -P 7e A RESOLUTION AUTHORIZING THE CITY ENGINEER -PUBLIC WORKS 40 DIRECTOR TO EXECUTE DOCUMENTS FOR AND ON BEHALF OF THE CITY OF PADUCAH TO APPLY FOR FINANCIAL ASSISTANCE THROUGH THE FEDERAL EMERGENCY MANAGEMENT AGENCY RELATED TO THE 2018 FLOOD AND SEVERE WEATHER EVENTS BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That Rick Murphy, P.E., City Engineer -Public Works Director is hereby authorized to execute for and in behalf of the City of Paducah, a public entity established under the laws of the Commonwealth of Kentucky, this application and to file it in the appropriate State office for the purpose of obtaining certain Federal financial assistance under the Disaster Relief Act (Public Law 288, 93rd Congress) or otherwise available from the President's Disaster Relief Fund. SECTION 2. That the City of Paducah, a public entity established under the laws of the Commonwealth of Kentucky, hereby authorizes its agent to provide to the State and to the Federal Emergency Management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurances and agreements printed on the reverse side hereof. SECTION 3. That this resolution shall take effect upon adoption as provided by law. ATTEST: Tammara S. Sanderson, City Clerk Mayor Adopted by the Board of Commissioners June 12, 2018 Recorded by Tammara S. Sanderson, City Clerk, June 12, 2018 \resoln\FEMA Funding — 2018 Flooding and Severe Weather CERTIFICATION I, Tammara S. Sanderson, duly appointed and City Clerk of the City of Paducah, Kentucky, do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Board of Commissioners of the City of Paducah, Kentucky on the 12th day of June, 2018. Date: (Official Position) (Signature) Agenda Action Form Paducah City Commission Meeting Date: June 12, 2018 Short Title: Authorize the City Engineer -Public Works Director to be Applicant Agent for all FEMA and KEMA documentation required for Federal Disaster Assistance Related to the 2018 Flood and Sever Weather Events ❑Ordinance ❑ Emergency ❑ Municipal Order ® Resolution ❑ Motion Staff Work By: Chris Yarber, Assistant Public Works Director Presentation By: Rick Murphy, P.E., City Engineer Background Information: In order to receive Federal disaster assistance for the 2018 Flood and Severe Weather Events, the City of Paducah is required to designate an applicant agent. This applicant agent will be officially authorized to provide to KYEM (state) and FEMA (FEMA) all documentation, assurances and agreements as required to obtain Federal and State financial assistance. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Not Required Account Number: Finance Project Number: Staff Recommendation: To adopt a Resolution designating the City Engineer -Public Works Director to be the City of Paducah's official applicant agent to provide to KEMA (state) and FEMA (federal) all documentation, assurances and agreements as required in order to obtain Federal and State financial assistance for the 2018 Flood and Sever Weather Events. Attachments: Designation of Applicant Agent Form CONSENT AGENDA FOR JUNE 12, 2018 440 II(A) 1— Minutes for the May 29, 2018 City Commission Meeting W4 II(B) l Receive & File Documents Minute File: 1. Notices of Cancellation for the Board of Commissioners of the City of Paducah for May 15 & June 5, 2018 2. Notices of Called Meetings for the Board of Commissioners of the City of Paducah for May 9, 14, 22, 23, 2018 3. Amended Notices of Called Meetings for May 23 & 29, 2018 Deed File: 4. Quitclaim Deed with Lamarcus Harden for 2077 Broad Street (MO # 2086) S. Commissioner's Deed for 1240 North 12th Street 6. Commissioner's Deed for 1411 Burnett Street Contract File: 7. Agreement for Employment as City Manager with James W. Arndt (ORD # 2018-5-8530) 8. Agreement with Minter Roofing Company, Inc. for Civic Center & Probation & Parole Building Roofing (MO # 2097) 9. Agreement with Jim Smith Contracting Co., LLC for 2018-2019 Resurfacing Program (ORD # 2018-5-8533) 10. First Amendment to Agreement with HDR Engineering for Pump Station # 2 (ORD 2018-5-8532) 11. Termination of Easement with Four Rivers Behavioral Health for Parking Lot Area (ORD # 2018-4-8527) 12. Notice of Intent with Kentucky Pollutant Discharge Elimination System for Stormwater Discharges (MO # 2099) 13. Agreement with Arthur Rozzi Pyrotechnics, Inc. for July 4, 2018 Fireworks Display (Executed by CM) Financials File: 14. Paducah Water Financial Highlights for April 2018 II(C)1 Personnel Actions II(C)2 A MUNICIPAL ORDER ACCEPTING THE BID OF RANDAL AND CAROLYN LOFTON IN THE AMOUNT OF $51.50 PLUS RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY LOCATED AT 2315 POWELL STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE ��( II(C)3 A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2018 COMMUNITY DEVELOPMENT BLOCK GRANT IN THE AMOUNT OF $220,000 FROM THE OFFICE OF THE GOVERNOR'S DEPARTMENT FOR LOCAL GOVERNMENT FOR THE FOUR RIVERS RECOVERY CENTER POINT PROJECT MU J�- a i () II(C)4 A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF TWO (2) REPLACEMENT CISCO MODEL 3850 SWITCHES FROM CDW GOVERNMENT IN THE AMOUNT OF $25,661.20 FOR THE INFO TION SYSTEMS OFFICE 0U.* 'x-10 II(C)5 A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO SUNNY COMMUNICATIONS IN AN AMOUNT OF $39,709.00 FOR RECONDITIONED RADIOS AND ACCESSORIES FOR THE PADUCAH FIRE DEPARTMENT �,\ 0-V� c 1 O 6 II(C)6 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE PADUCAH-MCCRACKEN COUNTY CONVENTION AND VISITORS BUREAU FOR $25,000 FOR SPECIFIC SERVICES RELATED TO THE AMERICAN QUILTERS SOCIETY SHOW pj\C)._�A 2�l o May 29, 2018 At a Called Meeting of the Board of Commissioners, held on Tuesday, May 29, 2018, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the Assistant City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. DELETIONS Interim City Manager Mark Thompson requested that items V(B) Repeal Paducah Water Rates Ordinance, V(C) Approve Ordinance Establishing Paducah Water Rates, and V(E) Restated MOU with Higdon for Greenway Village be deleted from the agenda. CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No one asked for any items to be removed. The Mayor asked the Assistant City Clerk to read the remaining items on the Consent Agenda. I(A) Minutes for the May 8, 9, 14, 22 & 23, 2018 City Commission Meetings I(B)1 Personnel Actions I(B)2 A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2017-2018 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY (M.O. # 2101; BK 10) I(B)3 A MUNICIPAL ORDER AUTHORIZING THE FINANCE DIRECTOR TO PAY CLEAN EARTH, INC., FOR THE DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE AND ELECTRONIC WASTE COLLECTED DURING THE CITY/COUNTY FREE CLEAN-UP DAY(M.0. # 2102; BK 10) I(B)4 A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO HEALTHWORKS MEDICAL LLC FOR ANNUAL MEDICAL SCREENING SERVICES REQUIRED FOR THE FIRE SUPPRESSION DIVISION OF THE PADUCAH FIRE DEPARTMENT (M.O. # 2103; BK 10) Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). MUNICIPAL ORDER(S) TRANSFER FUNDS FROM COMMISSION CONTINGENCY TO LEGAL FEES ACCOUNT May 29, 2018 Commissioner Abraham offered motion, seconded by Commissioner Holland, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $40,000 FROM THE COMMISSION CONTINGENCY FUND TO THE GENERAL LEGAL FUND FOR LEGAL BILLING FOR THE REMAINDER OF FISCAL YEAR 2018", be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (M.O.#2104; BK 10) ORDINANCES) — EMERGENCY AUTHORIZE CONTRACT FOR CITY MANAGER POSITION Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF PADUCAH TO ENTER INTO AN EMPLOYMENT CONTRACT WITH JAMES W. ARNDT AS CITY MANAGER AND DECLARING AN EMERGENCY TO EXIST." This Ordinance is summarized as follows: This Ordinance approves and authorizes the Mayor to enter into and execute an employment contract with James W. Arndt to employ Mr. Arndt as the City Manager for the City of Paducah, subject to legal terms approved by Corporation Counsel. Further, the City Commission declares an emergency to exist as to the approval of this ordinance pursuant to KRS 83A.060. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-5-8530; BK 35) ORDINANCES) —ADOPTION RECLASSIFY CIVIL SERVICE POSITIONS AS NON -CIVIL SERVICE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, RECLASSIFYING THE CITY CLERK AND CHIEF BUILDING INSPECTOR POSITIONS WITHIN THE CITY OF PADUCAH AS NON -CIVIL SERVICE." This Ordinance is summarized as follows: This Ordinance reclassifies the positions of the City Clerk and the Chief Building Inspector from civil service to non -civil service. Notwithstanding the reclassification, persons currently in those positions will continue to be covered under civil service statutes until their employment ends. AMEND PROPOSED ORDINANCE TO MAINTAIN CHIEF BUILDING INSPECTOR POSITION AS CIVIL SERVICE Commissioner Abraham offered motion, seconded by Commissioner Rhodes that the proposed Ordinance be amended to remove wording pertaining to the Chief Building Inspector position in order to keep said Chief Building Inspector position classified as civil service. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Harless (4). Nays, Commissioner Holland (1). ADOPT CIVIL SERVICE RECLASSIFICATION ORDINANCE AS AMENDED Commissioner Wilson offered motion, seconded by Commissioner Rhodes that the Board of Commissioners adopt the Ordinance as amended. May 29, 2018 Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-5-8531; BK 35) PUMP STATION #2 HDR AMENDED AGREEMENT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners of the City of Paducah adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH KENTUCKY, APPROVING A FIRST AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT FOR ENGINEERING SERVICES REQUIRED TO COMPLETE THE PROJECT DESIGN PLANS, CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FOR THE IMPROVEMENT OF FLOOD CONTROL PUMP STATIONS #2 AND #9 WITH HDR ENGINEERING, INC.; AND AUTHORIZING THE EXECUTION OF SAID FIRST AMENDMENT." This Ordinance is summarized as follows: This Ordinance approves and authorizes the execution on behalf of the City of the First Amendment to the Professional Engineering Services Agreement with HDR Engineering, Inc., relating to the expansion of the scope of services to be rendered by HDR Engineering, Inc., in connection with the design, construction administration, inspection services of Flood Control Pump Station # 2 as required by the U.S. Department of the Army Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-5-8532; BK 35) 2018-2019 ASPHALT PROGRAM AWARD Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, LLC, FOR THE CITY OF PADUCAH'S CALENDAR YEARS 2018 AND 2019 STREET RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting Company, LLC for the City of Paducah's calendar years 2018 and 2019 street resurfacing program and authorizing the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2020, upon mutual agreement by the City and Jim Smith Contracting Company, LLC. The unit bid prices are as follows: ITEM NO DESCRIPTION UNIT UNIT BID PRICES 1 Bituminous Surface/Base TON $75.00 2 Milling Texture TON $50.00 3 Shoulder Construction TON $40.00 Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-5-8533; BK 35) ORDINANCE(S) — INTRODUCTION Commissioner Wilson offered motion, seconded by Commissioner Abraham that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH TYLER TECHNOLOGIES FOR THE LICENSE OF SOFTWARE AND THE PROCUREMENT OF RELATED PRODUCTS AND May 29, 2018 SERVICES." This ordinance is summarized as follows: The City Commission hereby approves an amendment in the amount of $22,950.00 to the original agreement with Tyler Technologies, Inc. and authorizes the Mayor to execute said amendment. COMMENTS COMMENTS FROM THE CITY MANAGER Interim City Manager Thompson gave information about the 2018 Noble Park Fish Out Fishing Tournament. The free tournament for kids ages 6 to 11 will be Saturday, June 2nd at Noble Park Lake. ADJOURN Mayor Harless offered motion, seconded by Commissioner Holland to adjourn the meeting. All in favor. Meeting ended at approximately 5:56 p.m. ADOPTED: June 12, 2018 Assistant City Clerk City Clerk Mayor CITY OF PADUCAH June 12, 2018 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. G-;Zzb��' Date CITY OF PADUCAH PERSONNEL ACTIONS June 12, 2018 CITY OF PADUCAH PERSONNEL ACTIONS June 12, 2018 INK `,.. ANEW„IifREFULL TIM); F/T x .... EPW - SOLID WASTE POSITION RATE NCS/CS FLSA EFFECTIVE DATE Chappell, Chris Truck Driver $17.23/Hr. NCS Non -Ex June 28, 2018 Kitchen, Robert C. Truck Driver $17.23/Hr. NCS Non -Ex June 28, 2018 r yE,,_, CfWHi�ESP4Rf131ME�(hfl�ITt�INPORQfiY1SEAS0IVA`LWill .� y PARKS SERVICES POSITION RATE NCS/CS FLSA EFFECTIVE DATE Gaines, Justan Laborer $9.00/Hr. NCS Non -Ex June 14, 2018 Z�`� ,,,r �e � E � P�AYROL�L�`ADJUSTI`N�NTSITRANSF�`RS/PRO ®1'�IONSITEMP�RARASSIGNNfENTS' �''�� ' PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY POLICE OPERATIONS Laird, Brian G. Police Captain Police Assistant Chief NCS Ex May 24, 2018 $34.10/Hr. $37.36/Hr. Watson, Travis L. Police Officer Polcie Sergeant NCS Non -Ex May 10, 2018 $25.43/Hr. $26.77/Hr. Hopp, Matthew L. Police Officer Polcie Sergeant NCS Non -Ex May 10, 2018 $25.03/Hr. $26.55/Hr. EPW - STREET Gross, Jamie F. ROW Maintenance Person Equipment Operator NCS Non -Ex June 14, 2018 $18.27/Hr. $19.33/Hr. Winsett, James K. ROW Maintenance Person Equipment Operator NCS Non -Ex June 14, 2018 $18.27/Hr. $19.33/H r. EPW- COMPOST Irick, Matthew J. ROW Maintenance Person Compost Operator NCS Non -Ex June 14, 2018 $18.27/Hr. $19.76/Hr. E yti n 4, � . FIRE - SUPPRESSION POSITION REASON EFFECTIVE DATE Brown, Veron L Firefighter Resignation May 28, 2018 PLANNING Shull, Adam K. Grants Administrator Resignation June 29, 2018 Simon, Robert Laborer Termination June 4, 2018 A MUNICIPAL ORDER ACCEPTING THE BID OF RANDAL AND CAROLYN LOFTON IN THE AMOUNT OF $51.50 PLUS RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY LOCATED AT 2315 POWELL STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this time or in the future for real property located at 2315 Powell Street, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on April 15, 2018 and opened bids on May 1, 2018; and WHEREAS, the City desires to accept the bid of Randal and Carolyn Lofton who propose an investment of $1,650.00 to clear the lot of debris, fill low spots and use in conjunction with the adjacent property. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Randal and Carolyn Lofton for the purchase of real property located at 2315 Powell Street for $51.50 plus recording and deed preparation fees. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June 12, 2018. Recorded by Tammara S. Sanderson, City Clerk, June 12, 2018 \mo\prop sale -2315 Powell Street Agenda Action Form Paducah City Commission Meeting Date: June 12, 2018 Short Title: Determination and Sale of Surplus Property at 2315 Powell Street ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By: Tammara Tracy Background Information: This action would determine that 2315 Powell Street is surplus property owned by the City of Paducah and authorize the transfer of the vacant lot to the best -evaluated bid. Legal advertising and posting on the property was done in accordance with city code. One sealed bids was received. Randal and Carolyn Lofton submitted a bid for $51.50 (plus fees). They propose clear lot of debris; fill low spots and use in conjunction with adjacent property. The total proposed investment on the property is $1,650. Goal: ❑ Strong Economy ❑ Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Staff Recommendation: Accept the offer of $51.50 plus the cost of deed preparation ($60.00) and recoding fee ($17.00) and transfer the property to Randal and Carolyn Lofton subject to the review and approval by the Director of Planning of any final site plan, elevations and construction plans of any residence that would be located on the property. Attachments: Staff Report & Determination SOA 2018-023 4 Department ead City Clerk City Manager R: Oannin'-Q0 Community DevelopmenflSurplus PropertiesAvperlies submitted.for trmgferlPowell St 2315 SOA 2018-023WAF - 2315 Powell Slreei.docx STAFF REPORT & DETERMINATION DISPOSITION OF ASSETS SOA 2018-023 JUNE 12, 2018 General Information The disposition of surplus or excess property is governed by City Code Section 2-668; the sealed bid procedure is set out in City Code Section 2-645. The disposition of any property requires a written determination that includes: a description of the property; its intended use at the time of acquisition; the reason why it is in the best interest of the city to dispose of the item; and the method of disposition to be used. Property Description & Information "A < r r �, %�i 3�''� r', � \:\\ �•{ "Y" �d; P; CCr• N014hporhaod 6 aivo' s'/ 7' \ 01 J4r ll do Comprehensive Land Use Plan Zoning Ma 1/3 R: \ Planning \20 Crnnrmmihl Development\ Surplus Properties \Properties submitted for transfer\Poznell St 2315 SOA 2018-023 \POzoell St 2315 - Transfer Report.docs STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 2/3 Acquisition of the Property The City of Paducah demolished the house and placed a lien on the property for $1,450.00. The City has been abating this property since 2003 and the total amount of liens on the property was $39,339.54. On January 26, 2015 this property went through the foreclosure sale STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 3/3 and the City purchased this lot by deed dated March 24, 2015 and recorded in Deed Book 1294 Page 175 recorded on April 17, 2015 for $334.00. The City had no intended use when it was acquired. Disposition of the Property It is in the best interest of the City to transfer ownership of this property to a responsible citizen placing the property back on the tax rolls and eliminating the maintenance and liability costs, provided the development would not destabilize or undermine property values in the surrounding area or be counter to future land use goals. Bid Information In accordance with these regulations, a legal ad ran in the Paducah Sun on April 15, 2018 requesting interested parties to submit a sealed bid on or before 9 AM on May 1, 2018. Notice was also posted on the property requesting sealed bids. Only one bid was received before the deadline. BID # 1 Randal and Carolyn Lofton Bid Amount: $51.50 plus deed preparation costs 1($77) They propose clear lot of debris; fill low spots and use in conjunction with adjacent property. The total proposed investment on the property is $1,650. The Bidders reside in Benton, KY. They own 6 other properties in Paducah, each with a residence: • 414 Elizabeth Street • 2305 Powell Street • 611 Elizabeth Street • 2309 Powell Street • 426 Joe Clifton Drive Staff Recommendation While the bidders do not have any plans for the property in the immediate future, if development occurs, it must occur carefully so not to harm surrounding development, both existing and future. Consequently, any new home should be compatible and uphold the existing residential development pattern. The surrounding homes have front doors and ample porches oriented toward Powell Street; the dominant roof pitch matches or exceeds 6/12; and the construction of existing homes uses traditional residential materials and methods. These are the type of general characteristics that would be reviewed for compatibility. Therefore, it is recommended to accept Bid #1 and transfer the property to Randal and Carolyn Lofton accepting the offer of $51.50 plus the cost of deed preparation ($60.00) and recording fee ($17.00) subject to the review and approval by the Director of Planning of the final site plan, elevations and construction plans of any home that would be constructed or located on the property. MUNICIPAL ORDER NO. D 10 (Q A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2018 COMMUNITY DEVELOPMENT BLOCK GRANT IN THE AMOUNT OF $220,000 FROM THE OFFICE OF THE GOVERNOR'S DEPARTMENT FOR LOCAL GOVERNMENT FOR THE FOUR RIVERS RECOVERY CENTER POINT PROJECT BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute an application and all documents relating to same, requesting a Community Development Block Grant from the Office of the Governor Department for Local Development in the amount of $220,000 on behalf of Four Rivers Behavioral Health for the Four Rivers Center Point Recovery Center. Funds will be matched by Four Rivers Behavioral Health. An administration fee of $2,500 will be paid to the City of Paducah for maintaining and monitoring this funding. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners June 12, 2018 Recorded by Tammara Sanderson, City Clerk, June 12, 2018 \mo\grants\cdbg-four rivers recovery center project 2018 6-2018 Agenda Action Form Paducah City Commission Meeting Date: 12 June 2018 Short Title: Center Point Recovery Center — 2018 CDBG Grant ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Adam Shull Presentation By: Tammara Tracy Background Information: The Department for Local Government (DLG) is set to receive funding for the 2018 Funding Cycle from the U.S. Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) program. Funds are designated for various program areas including Community Projects, Community Emergency Relief Fund, Economic Development, Housing and Public Facilities. The CDBG program provides assistance to communities for use in revitalizing neighborhoods, expanding affordable housing and economic opportunities, providing infrastructure and/or improving community facilities and services. With the participation of their citizens, communities can devote these funds to a wide range of activities that best serve their own particular development priorities. All project activities must meet at least one of three national objectives: • benefit to low and moderate income persons; • prevention or elimination of slums or blight; and, • meeting particularly urgent community development needs. On behalf of Four Rivers Behavioral Health, the planning department is proposing the submittal of a CDBG application for the Center Point Recovery Center for personnel expenses. The application will be in the amount of $220,000 through the Public Services program. These funds will be matched by the Four Rivers Behavioral Health with approximately $1,030,599 in other federal and state funds. Local matching funds will not be required from the City of Paducah. A fee of $2,500 will be paid to the city for maintaining and providing administration of the funding. Goal: ❑ strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Project Number: Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents. Attachments: None I Depart ent Head Cit Clerk Cit Mana er I MUNICIPAL ORDER NO. 1 �� A MUNICIPAL ORDER AUTHORIZING THE PURCHASE OF TWO (2) REPLACEMENT CISCO MODEL 3850 SWITCHES FROM CDW GOVERNMENT IN THE AMOUNT OF $25,661.20 FOR THE INFORMATION SYSTEMS OFFICE WHEREAS, city telephone and data functions run through data switches housed at the Information Systems Office; and WHEREAS, these data switches have been declared end of life by the manufacturer and must be replaced as part of the overall systems retrofit project; and WHEREAS, the Information Technology Department is in need of two (2) new Cisco Model 3850 switches which will provide increased memory and faster processing speed for all city users; and WHEREAS, said switches are available under State of Kentucky Master Agreement 7581400000876, and, therefore, competitive bidding is not required. KENTUCKY: NOW THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, SECTION 1. That the Finance Director is hereby authorized to make payment to CDW Government in the amount of $25,661.20 for the purchase of two (2) new Cisco model 3850 switches for the Paducah Information Technology Department, in compliance with the Kentucky State Purchasing Contract. SECTION 2. This expenditure shall be charged to the UT Infrastructure Upgrade Account No. EQ0028-000-40000-40010. SECTION 3. This Municipal Order shall be effective from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June 12, 2018 Recorded by Tammara S. Sanderson, City Clerk, June 12, 2018 \mo\Upgrade City Core Switches Agenda Action Form Paducah City Commission Meeting Date: 6/12/2018 Short Title: Upgrade of City Core Switches ❑Ordinance ❑ Emergency ® Municipal Order [] Resolution [] Motion Staff Work By: Greg Dowdy Presentation By: Stephen Chino Background Information: All city telephone and data functions run through two Cisco 2960 data switches, housed at the Information systems office at 500 Clark Street. These existing switches are greater than 7 years old and have been declared end of life by the manufacturer. Further support is no longer available for these old switches. The purpose of this action is to replace the two cisco 2960 switches with two new redundant Cisco model 3850 switches. The new switches are faster and will exceed specifications for the new 911 system and provide redundant data paths in case of disaster. The new switches will provide greater throughput for all city users, due to increased memory and faster processing speed. The cost of the project is currently budgeted in account EQ0028-000-40000-40010 and the cost is $25,661.20. This project is part of an overall systems retrofit and the estimated completion/installation of the switches is July 20, 2018. Switch installation by this time is required for the 911 retrofit project to continue on schedule. Three quotes were obtained from Pomeroy Networks, CDW Government and POS Global. CDW-G was the lowest cost and priced the items from state contract AR -233 NCA 758 1400000876. Due to the highly critical technical nature of these switches and time constraints, we have requested a written determination under City of Paducah code 2-659(9) to purchase these items from state contract rather that the bid process. There is no known local vendor for this equipment according to Cisco's partner website. Goal: []Strong Economy ® Quality Services[] Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: I/T Infrastructure Upgrade 9.293 (p /2,o Account Number: EQ0028-000-40000-40010 i�lance Staff Recommendation: Approve the state contract replacem 2 Cisco Agenda Action Form 2960 Switches with 2 new redundant Cisco model 3850 switches for the Information Systems Office. Attachments: City ClerkCity Manager Page 2 City of Paducah Information Systems MEMORANDUM DATE: May 30, 2018 TO: File FROM: City Manager Mark Thompson SUBJECT: State Contract Purchase of Data Center Switches The Information systems department intends to purchase 2 Cisco 3850 data center switches from CDW Government. The equipment is critical to all phone and computer operations. The equipment is required before the 911 implentation can take place and is needed quickly. We have obtained 3 quotes from vendors and CDW-G was the only vendor to provide equipment on the state contract and was the lowest quote. Pursuant to Paducah code 2-659(9) we have chosen to forgo the bid process and purchase directly from the state contract vendor CDW. pc: File Confidentialihj notice: Employees shall treat the official business of the Paducah Police Department and the City of Paducah as confidential. Information regarding official business shall be disseminated only to those for whom it is intended and who are authorized to receive it. Employees may remove or copy official records or reports from the department only in the performance of their duties and when authorized by a supervisor. QUOTE CONFIRMATION DEAR GREG DOWDY, f PEOPLE L —2 WHD GET IT' Thank you for considering CDW•G for your computing needs. The details of your quote are below. Click here to convert your quote to an order. QUOTE # - - QUOTE DATE -- -- - -- -- QUOTE REFERENCE -- -- ---- CUSTOMER # GRAND TOTAL JVCG222 5/24/2018 — - --- REQUST 3 --- - ---- ------------- - 2847149 - - - ----- -- $25,661.20 IMPORTANT - PLEASE READ -- -- —----------- - --- - — ---- ---- ---- -- — -- ---- - -- ---- ---- ---- ----- — ---- Special Instructions: TAX: MULTIPLE TAX JURISDICTIONS APPLY TAX: CONTACT CDW FOR TAX DETAILS ITEM QTY CDW# UNIT PRICE EXT. PRICE Cho Catalyst 38$0 -48U -E - switch - 48 gQrts - managed - 2 324345311,220.00 rack -mountable$ $22,440.00 Mfg. Part#: WS -C3850 -48U -E UNSPSC: 43222612 MSRP $22,440.00 Contract $14586.00 Discount 50% TAX: PADUCAH, KY .0000% $.00 Contract: Kentucky Cisco WSCA (AR -233 MA 758 1400000876) Cisco SMARTnet extended service agreement 1 3294560 $1,131.20 $1,131.20 Mfg. Part#: CON-SNT-WS3848UE UNSPSC: 81111812 MSRP $1,414.00 Contract $1247.40 Discount 20% Electronic distribution - NO MEDIA TAX: PADUCAH, KY .0000% $.00 Contract: Kentucky Cisco WSCA (AR -233 MA 758 1400000876) Cisco Config 1 Secondary Power Supply -_power supply,_ 2 2944946 $950.00 $1,900.00 pluqd4� hot-` rendant Mfg. Part#: PWR-Cl-1100WAC/2 UNSPSC: 39121004 MSRP $1900.00 Contract $1235 Discount 50% TAX: PADUCAH, KY .0000% $.00 Contract: Kentucky Cisco WSCA (AR -233 MA 758 1400000876) Cisco StackWi$@ 480 - stacking cgble - 1.6 ft 2 4752735 $50.00 $100.00 Mfg. Part#: STACK-Tl-50CM UNSPSC: 26121609 MSRP $100 Contract $65 Disocunt 50% TAX: PADUCAH, KY .0000% $.00 Contract: Kentucky Cisco WSCA (AR -233 MA 758 1400000876) Cisco StackPower - power cable - 1 ft 2 4752739 $45.00 $90.00 Mfg. Part#: CAB-SPWR-30CM UNSPSC: 26121636 Page 1 of 2 MSRP $190 Contract $61.75 Discount 50% TAX: PADUCAH, KY .0000% $.00 Contract: Kentucky Cisco WSCA (AR -233 MA 758 1400000876) PURCHASER BILLING INFO SUBTOTAL $25,661.20 Billing Address: CITY OF PADUCAH SHIPPING I $0.00 GRAND TOTAL $25,661.20 ACCTS PAYABLE PO BOX 2307 PADUCAH, KY 42002-2307 Phone: (270) 444-8594 Payment Terms: Net 30 Days -Govt State/Local Please remit payments to: COW Government 75 Remittance Drive Suite 1515 ; Chicago, IL 60675-1515 DELIVER TO Shipping Address: CITY OF PADUCAH GREG DOWDY 300 S 5TH ST PADUCAH, KY 42003-1527 Shipping Method: DROP SHIP -GROUND Jeff Jones 1 (866) 668-9487 1 jeffjon@cdw.com This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at b=_.'//www.cdwa:cc5in/Gznte t(forn s cgnditions/oroguct sa.les:asox For more information, contact a CDW account manager 2018 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 2 of 2 MUNICIPAL ORDER NO. a A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO SUNNY COMMUNICATIONS IN AN AMOUNT OF $39,709.00 FOR RECONDITIONED RADIOS AND ACCESSORIES FOR THE PADUCAH FIRE DEPARTMENT WHEREAS, a written determination has been made by the City Manager that this will be a noncompetitive negotiation purchase pursuant to Sec. 2-659(13) of the Code of Ordinances of the City of Paducah, Kentucky, based on findings by the Paducah Fire Department that the purchase of reconditioned radios will afford a purchase savings of $3,259.92 per radio to the city. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Finance Director is hereby authorized to make payment to Sunny Communications in the amount of $39,709.00 for the purchase of 16 reconditioned Motorola APX6000XE 3.5 radios and accessories for the Paducah Fire Department. SECTION 2. This expenditure shall be charged to the Fire Department Equipment/Communication Account No. 10001802-542130. SECTION 3. This Municipal Order shall be effective from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June 12, 2018 Recorded by Tammara S. Sanderson, City Clerk, June 12, 2018 \no\Non-Competitive Negotiation Fire Dept Radios 2018 Agenda Action Form Paducah City Commission Meeting Date: 6/12/2018 Short Title: Purchase of radios for the Fire Department ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Ronnie Rathman, Battalion Chief Presentation By: Steve Kyle, Fire Chief Background Information: The department needs to replace radios that are antiquated and won't upgrade to the new radio system once it is purchased. We have found radios that are a newer model that will both upgrade to the new radio system as well as work on the old. The radios are reconditioned and are of a significant savings to the department due to cost compared to the new purchase price. The new purchase price for the radio identified is $5,741.73/each. The price for the reconditioned radio is $2481.81/each from Sunny Communications, a savings of $3259.92 per radio. This allows us to replace more radios than originally planned. The total for 16 reconditioned radios and all accessories comes to $39,709.00 The allocation for this purchase as budgeted. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Equipment/Communication Account Number: 10001802-542130 i ance Staff Recommendation: Recommend purchase of 16 radios and all accessories for the total of $39,709.00 Attachments: f , De artmen cad City Clerk City Manager Paducah Fire Department Office of the Fire Chief 301 Washington Street Paducah, KY 42003 Stephen D. Kyle, Fire Chief skyle@paducahky.gov/270-444-8521 MEMORANDM FOR RECORD TO: Mark Thompson Interim City Manager FROM: Stephen Ky I,> Fire Chief SUBJECT: Written Procurement for Radios DATE: June 6, 2018 This is a written procurement determination recommendation under ordinance 2-644 for the purchase of reconditioned radios. The radios being recommended to be purchased are Motorola APX6000XE 3.5. The new purchase price from the local vendor who does not offer reconditioned radios is $5,741.73 each. The price from the recommended vendor for reconditioned radios is for $2,481.81 each. These radios are P25 phase II compliant that will allow them to work on the new radio system being proposed and they will also work on our current system. This significant savings on the price of the reconditioned radio through the reseller justifies the purchase using the noncompetitive negotiation process. This is authorized where competition is not feasible under ordinance 2-659 item (13) where the contract is for a sale of supplies at reduced prices that will afford a purchase at savings to the city. MUNICIPAL ORDER�09 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE PADUCAH-MCCRACKEN COUNTY CONVENTION AND VISITORS BUREAU FOR $25,000 FOR SPECIFIC SERVICES RELATED TO THE AMERICAN QUILTERS SOCIETY SHOW BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Mayor is hereby authorized to execute a contract with the Paducah -McCracken County Convention and Visitors Bureau in the amount of $25,000 to be used for marketing and promoting events and venues related to the 2018 American Quilters Society Show. This contract shall expire June 30, 2018. SECTION 2. This expenditure shall be charged to the Services -Other (2400-0401-58720) account. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June 12, 2018 Recorded by Tammara S. Sanderson, City Clerk, June 12, 2018 \ nokontract-Convention & Visitors Bureau (AQS 2018) Agenda Action Form Paducah City Commission Meeting Date: June 12, 2018 Short Title: Contract with Paducah Convention & Visitors Bureau - $25,000 (conduit for AQS) ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Claudia Meeks, Jonathan Perkins Presentation By: Mark Thompson, Interim, City Manager Background Information: As part of the Investment Fund Decision Items for FY2018 (current year), the Commission approved appropriation to fund the American Quilters Society for the 2018 Quilt Show in the amount of $25,000. When the City provides funds to any organization, we prepare a simple Contract for Services agreement that describes the public services the organization will provide as a result of receiving the City funds. In order to expedite and simplify the process, the Paducah -McCracken County Convention Visitor Bureau (CVB) has agreed to act as a conduit through which local agency funds may flow. Therefore, the City will need to execute a contract with the CVB to handle the $25,000 payment. nistory - in July Zuu/, the City verbally committed to a cash incentive of $25, 000 for the spring 2008 American Quilter Society (AQS) Show. Other local agencies also committed funds to the AQS show. The funds were to be used to market and promote events and venues related to the 2008 show. On March 18, 2008 the City Commission authorized a municipal order committing $25, 000 in Commission contingency funds to the 2008 AQS show. This process was repeated in 2009-2017. This payment request/contract is for Quilt Show 2018. Goal: ❑Strong Economy ® Quality Services[] Vital Neighborhoods❑ Restored Downtowns Funds Available: This expenditure was appropriated in the FY2018 Budget. Account Name:ervirae_(lthar Account Number: Z �0b — 04,0 1 _ 5-5V 72.E nance Staff Recommendation: Authorize the Mayor to execute an agreement (and a one-time written Contract for Services) with the Paducah Convention & Visitors Bureau in the amount of $25,000 on behalf of the AQS to be used for marketing and promoting events and venues related to the 2018 AQS Show. Attachments: Municipal Order Contract MUNICIPAL ORDER NO. ` w MUNICIPAL ORDER APPROVING THE ADVERTISEMENT FOR BID AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT FOR THE PURCHASE OF CITY OF PADUCAH, KENTUCKY GENERAL OBLIGATION BONDS, SERIES 2018A AND CITY OF PADUCAH, KENTUCKY GENERAL OBLIGATION REFUNDING BONDS, SERIES 2018B IN AGGREGATE PRINCIPAL AMOUNTS OF APPROXIMATELY $2,910,000 AND $2,845,000, RESPECTIVELY. WHEREAS, the City of Paducah, Kentucky (the "City") has determined that it is a public purpose of the City to finance the acquisition, construction and installation of improvements to the City's riverfront and the acquisition and installation 911 equipment (collectively, the "2018 Project"); and WHEREAS, the City further has determined that the present conditions of the municipal market are such that it is advantageous and in the best interests of the City for the City to currently refund a General Obligation Lease dated March 2, 2009, as amended (the "2009 Lease") between the City and the Kentucky League of Cities Funding Trust and a Lease Agreement dated as of July 1, 2003, as amended (the "2003 Lease") with the Kentucky League of Cities Funding Trust, the proceeds of which were used to finance various public improvements in the City, including (i) improvements to the City's floodwall, (ii) the construction of parking lots and related infrastructure at the Four Rivers Center, (iii) structural improvements and installation of an HVAC system at the City Building, (iv) the installation of an HVA system and related construction at the City's Police Building (v) playground equipment and restroom and shelter renovations at Kolb Park, (vi) basketball court and sprayground improvements as well as restroom renovations at Blackburn Park, (vii) trail development at Perkins Creek Nature Preserve and (viii) new restrooms and shelters and playground renovations at Noble Park (collectively, the "Prior Projects, " and together with the 2018 Project, the "Projects"); and WHEREAS, in order to achieve the foregoing objectives of the City, the City has determined and does hereby confirm that it is necessary and desirable at this time for the City to proceed with the issuance of (i) its General Obligation Bonds, Series 2018A in the approximate principal amount of $2,910,000 (which amount may be increased or decreased by up to $290,000) (the "Series 2018A Bonds") to finance the 2018 Project and (ii) its General Obligation Refunding Bonds, Series 2018B in in the approximate principal amount of $2,845,000 (which amount may be increased or decreased by up to $285,000) (the "Series 2018B Bonds," and together with the Series 2018A Bonds, the 'Bonds") to currently refund the 2003 Lease and 2009 Lease; and WHEREAS, on the 12th day of June, 2018 the City gave first reading to, and on the 26th day of June, 2018 proposes to give second reading to and adopt, an ordinance providing for the issuance of the Bonds in order to provide funds to pay the costs, not otherwise provided for the financing and refinancing of the Projects, which ordinance is titled as follows: AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY AUTHORIZING THE ISSUANCE OF (1) CITY OF PADUCAH, KENTUCKY GENERAL OBLIGATION BONDS, SERIES 2018A IN THE APPROXIMATE AGGREGATE PRINCIPAL AMOUNT OF $2,910,000 (SUBJECT TO A PERMITTED ADJUSTMENT INCREASING OR DECREASING THE PRINCIPAL AMOUNT OF SERIES 2018A BONDS BY UP TO $290,000) FOR THE PURPOSE OF FINANCING A PORTION OF THE COSTS OF THE CONSTRUCTION OF RIVERFRONT IMPROVEMENTS AND THE ACQUISITION OF 911 EQUIPMENT, AND (II) CITY OF PADUCAH, KENTUCKY GENERAL OBLIGATION REFUNDING BONDS, SERIES 2018B IN THE APPROXIMATE AGGREGATE PRINCIPAL AMOUNT OF $2,845,000 (SUBJECT TO A PERMITTED ADJUSTMENT INCREASING OR DECREASING THE PRINCIPAL AMOUNT OF SERIES 2018B BONDS BY UP TO $285,000) FOR THE PURPOSE OF CURRENTLY REFUNDING A GENERAL OBLIGATION LEASE AGREEMENT DATED MARCH 2, 2009 BETWEEN THE CITY AND THE KENTUCKY LEAGUE OF CITIES FUNDING TRUST AND A LEASE AGREEMENT DATED JULY 1, 2003 BETWEEN THE CITY AND THE KENTUCKY LEAGUE OF CITIES FUNDING TRUST, THE PROCEEDS OF WHICH IN TURN FUNDED THE COSTS OF VARIOUS PUBLIC IMPROVEMENTS WITHIN THE CITY; APPROVING THE FORMS OF BONDS; AUTHORIZING DESIGNATED OFFICERS TO EXECUTE AND DELIVER THE BONDS; AUTHORIZING AND DIRECTING THE FILING OF NOTICE WITH THE STATE LOCAL DEBT OFFICER; PROVIDING FOR THE PAYMENT AND SECURITY OF THE BONDS; CREATING BOND PAYMENT FUNDS; MAINTAINING THE HERETOFORE ESTABLISHED SINKING FUND; AUTHORIZING ACCEPTANCE OF THE BIDS OF THE BOND PURCHASERS FOR THE PURCHASE OF THE BONDS; AND REPEALING INCONSISTENT ORDINANCES. WHEREAS, it is appropriate at this time that the City authorize the advertisement for bid for the purchase of the Bonds. NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: SECTION 1. The City shall comply with the requirements of KRS Chapters 66 and 424 by advertising for bids for the purchase of the Bonds. Actions heretofore taken by the City in connection with the preparation of such instruments and the distribution of such information by the City as shall be necessary to accomplish the foregoing, including the preparation of a Preliminary Official Statement (the "Preliminary Official Statement") which Preliminary Official Statement shall be deemed final by the Mayor of the City in accordance with Rule 15c2-12 of the Securities and Exchange Commission (the "Rule"), are hereby ratified and approved. In order to enable prospective purchasers to submit a bid for the purchase of the Bonds, the City hereby covenants and agrees that it will execute, comply with and carry out all of the provisions of a continuing disclosure undertaking (the "Continuing Disclosure Undertaking") in connection with the issuance of the Bonds. Failure to comply with any such provisions of the Continuing 2 Disclosure Undertaking shall not constitute a default on the Bonds; however, any holder of the Bonds, including the beneficial owners of the Bonds, may take such action as may be necessary and appropriate, including seeking specific performance, to cause the City to comply with its obligations under the Continuing Disclosure Undertaking. SECTION 2. Proposals for the purchase of the Bonds shall be opened and reviewed by the Finance Director of the City, and shall be acted upon by the City Manager or Finance Director on that same day, based upon the advice of the City's financial advisor, J.J.B. Hilliard, W.L. Lyons, LLC, without the need for further action by this Board of Commissioners. The City hereby ratifies and approves the use of the "Notice of Bond Sale," substantially in the form attached hereto, which shall be published as required by law. SECTION 3. The Mayor, City Manager or Finance Director of the City shall, in a certificate of award accepting the successful bid or bids for the Bonds (the "Certificate of Award"), determine the exact principal amount of Bonds to be awarded and the exact rate or rates of interest which said Bonds shall bear, and the interest rate or rates on said Bonds shall be automatically fixed at the rate or rates set out in the successful bid accepted by said Certificate of Award. The proceeds of the sale of said Bonds shall be applied to the costs of the Projects and the costs of issuing the Bonds and shall be expended as provided in the Ordinance authorizing the Bonds. SECTION 4. In the event that no bid shall be accepted for the purchase of the Bonds, bids may again be solicited for the purchase of the Bonds at a future date and hour at the discretion of the Mayor, without the necessity of further authorization by the City. SECTION 5. All motions, orders, resolutions and parts thereof in conflict herewith, are hereby repealed to the extent of such conflict, and this Municipal Order shall be effective immediately. SECTION 6. This Municipal Order shall be in full force and effect immediately upon its adoption. INTRODUCED, PUBLICLY READ, AND FINALLY APPROVED on one reading, this 12th day of June, 2018. Brandi Harless, Mayor Attest: Tammara Sanderson, City Clerk Adopted by the Board of Commissioners, June 12, 2018 Recorded by Tammara S. Sanderson, City Clerk, June 12, 2018 \mo\Bond-Advertisement for bid 2018A & 2018B 3 CERTIFICATE I, Tammara Sanderson, hereby certify that I am the duly qualified and acting City Clerk of the City of Paducah, Kentucky, that the foregoing is a full, true, and correct copy of a Municipal Order adopted by the Board of Commissioners of the City, at a meeting duly held on June 12, 2018, that said Municipal Order (together with the Notice of Bond Sale approved therein) appears as a matter of public record in the official records of the City, that said meeting was duly held in accordance with all applicable requirements of Kentucky law, including KRS 61.810, 61.815, 61.820, and 61.823, that a quorum was present at said meeting, that said Municipal Order has not been modified, amended, revoked, or repealed; and that same is now in full force and effect. IN TESTIMONY WHEREOF, witness my signature on this day of , 2018. City Clerk Gl EXHIBIT A NOTICE OF BOND SALE Notice is hereby given that electronic bids will be received by the City of Paducah, Kentucky (the "City"), until 10:00 a.m., C.T. and 10:30 a.m. C.T., respectively, on July 11, 2018 (or at such later time and date announced at least forty-eight hours in advance via the BiDCOMPTM/PARITYTM system) for the purchase of approximately $2,910,000 of the City's General Obligation Bonds, Series 2019A (the "Series A Bonds") and $2,845,000 of the City's General Obligation Refunding Bonds, Series 2018B (the "Series B Bonds," and collectively with the Series A, the "Bonds"). Alternatively, written sealed or facsimile bids for one or more series of the Bonds by the designated time will be received by the Finance Director, 300 South Fifth Street, Paducah, Kentucky 42002 (FAX: (270) 440-8589). The Bonds will each be dated their date of initial delivery, will be issued as fully registered bonds in denominations in multiples of $5,000 (within the same maturity), and will mature in varying amounts as described in the Preliminary Official Statement relating to the Bonds. Electronic bids may be submitted via BiDCOMPTM/PARITYTM, in the manner described below. Additional information, including the Preliminary Official Statement, the Official Terms and Conditions of Bond Sale and the Official Bid Form, may be obtained from the City's Financial Advisor, J.J.B. Hilliard, W.L. Lyons, LLC; 2929 Broadway Street, Paducah, Kentucky, 42001, Telephone (270) 443-8240 or at http://pos.hilliard.com. Further information regarding BiDCOMPTM/PARITYTM may be obtained from BiDCOMPTM/PARITYTM, 1359 Broadway - 2nd Floor, New York, NY 10018, Telephone: (800) 850-7422. Sale of Bonds on tax-exempt basis. Issuance of Bonds subject to approving legal opinion of Dinsmoe & Shohl LLP, Bond Counsel, Covington, Kentucky. The City has designated each of the Bonds as "qualified tax-exempt obligations" pursuant to Section 265 of the Internal Revenue Code of 1986, as amended. Right to reject bids or waive informality reserved. CITY OF PADUCAH, KENTUCKY By /s/ Brandi Harless Mayor 12945781v2 Agenda Action Form Paducah City Commission Meeting Date: June 12, 2018 Short Title: Approval to advertise and distribute a Preliminary Official Statement (POS) for the purchase of City of Paducah GOBs, Series 2018A and Series 2018B [ ]Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Jonathan Perkins Presentation By: Jonathan Perkins Background Information: The sale of GOBs 2018A & 2018B will take.place in July 2018. We will need permission to advertise and distribute a Preliminary Official Statement (POS) for that sale. Description of the GOBS being issued: GOB 2018A proceeds for $2.91 million will be applied to the following project: a) Riverfront project, $1.1 million; and, b) E911 Equipment project, $1.7 million. The GOB 2018B proceeds will be used to refinance the variable interest rate KLC GOBS 2003 (2015A]) and 2009 (2016A1) and `lock in' a fix rate of interest. Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: ( S 3�A)i2/ Account Number: Bond Fund Finance Staff Recommendation: That the Mayor and Commission approve this municipal order. S:Von Perkins\Word\Debt Management\Bond Issue $L IM - 2018A, Riverfront, Eta], File 8.77\MO -Authority To Advertise The Sale Of Gobs.Doc 44 400 MUNICIPAL ORDER NO.. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH COMMONWEALTH ECONOMICS PARTNERS, LLC IN AN AMOUNT NOT TO EXCEED $78,000 FOR THE TAX INCREMENT FINANCING (TIF) PROGRAM AND DEVELOPMENT OF A BUILD GRANT APPLICATION BENEFIT COST ANALYSIS FOR THE PADUCAH RIVERFRONT DEVELOPMENT PROJECT BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Mayor is hereby authorized to execute a professional services agreement with Commonwealth Economics Partners, LLC, for the Tax Increment Financing (TIF) Program and the development of a BUILD grant application Benefit Cost Analysis for the Paducah Riverfront Development project. This agreement shall expire June 30, 2018 and supersedes and replaces the current agreement with Commonwealth Economics dated July 2016. SECTION 2. This agreement shall be in the amount of $6,500.00 per month plus any direct expenses incurred and shall not exceed $78,000. This expenditure shall be charged to Project No. DT0044. SECTION 3. This Order will be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, June 12, 2018 Recorded by Tammara Sanderson, City Clerk, June 12, 2018 MO\contract-Commonwealth Economics Partners TIF Agenda Action Form Paducah City Commission Meeting Date: 12 June 2018 Short Title: Contract amendment with Commonwealth Economics Partners, LLC for professional services for the TIF program, riverfront development and BUILD grant application. ❑ Ordinance Staff Work By: Presentation By: ❑ Emergency Sheryl Chino Tammara Tracy ® Municipal Order ❑ Resolution ❑ Motion Background Information: In July 2016, the City of Paducah entered into a contract agreement with Commonwealth Economics Partners, LLC (CE) to advise the city regarding the feasibility and fiscal impact of establishing a Tax Increment Financing District (TIF). Since that time, city staff has been working with interested parties on the redevelopment of city owned property along or near the Riverfront. In August 2017, the City entered into a preliminary development agreement with CityVisionsMeyland Ventures to create a preliminary development plan and market analysis for the former Executive Inn Showroom lounge structure and the former Executive Inn site along the Riverfront. Staff expects to entertain a proposal from CityVisiosnMeyland Ventures in late June 2018. The Planning Department is proposing, in concert with the TIF project, to submit a grant application to the Transportation Cabinet for funding under the Consolidated Appropriations Act of 2018, also known as the BUILD Act (formally known as TIGER Grants). The scope of the project is tentatively identified as construction of the Paducah -McCracken Co. Riverport's Trans -loading Area Development Project, the construction of a steamboat excursion dock/landing, and development of the Paducah "Commons" concept at the former Executive Inn site. A future request for action by Board of Commissioner regarding the grant application submittal will be made once the project scope and costs have been finalized. Applications are due July 19, 2018. As part of the application process, the city must complete a Benefit Cost Analysis. Therefore, the Planning Department is proposing to employ CE for the completion of this analysis and replace and supersede the current contract. CE is a competent firm with well- respected expertise in this subject matter. The Contract cannot exceed $78,000 and expires June 30, 2019. Goal: ® Strong Economy ❑ Quality Services ❑ Vital Neighborhoods ® Restored Downtowns Funds Available: Account Name: Account Number: Project Number: DT0044 Finance CFDA: Staff Recommendation: Authorize the Mayor to execute a professional services contract with Commonwealth Economics Partners, LLC in an amount of $6,500 per month. Attachments: 2016 Contract wit. C and he new 2018 contract. M7 r De artment Hpad City Clerk City Manager r City of Paducah Downtown Redevelopment Project: Incentive Program Analysis and Coordination Submitted To: City of Paducah Submitted By: Commonwealth Economics Partners, LLC June 2018 June 8, 2018 Dear Mayor Harless: Thank you for the opportunity to provide consulting services to the City of Paducah (the "City") for the proposed downtown TIF project in Paducah, KY (the "Project"). Commonwealth Economics Partners, LLC ("Commonwealth Economics" or "CE") is a regional leader in providing economic consulting, project finance, and quantitative services to state and local governments, quasi -governmental agencies, higher education, and private developers throughout the region. Commonwealth Economics was founded in 2007 and has advised over 100 clients. CE routinely develops economic impact studies, market analyses, fiscal assessments, and incentive feasibility studies. We have assisted clients successfully obtain over $1.8 billion in federal, state, and local incentives. Of particular note, CE frequently advises local governments and agencies regarding the feasibility and fiscal impact of Tax Increment Financing ("TIF"). We have been engaged for TIF feasibility and project work in Lexington, Louisville, Owensboro, Paducah, Fort Mitchell, Midway, Versailles, Campbellsville, Oak Grove, Somerset, Corbin, and a number of other cities across the Commonwealth. CE is a registered Municipal Advisor with the Securities and Exchange Commission and the Municipal Securities Rulemaking Board. L PLAN OF ACTION Commonwealth Economics agrees to provide the following services: A. Assist in Developing BUILD Application Benefit Cost Analysis: Commonwealth Economics will work with various City officials and partners to develop a Benefit Cost Analysis per the guidelines as described in the Department of Transportations "Notice of Funding Opportunity for the Department of Transportations National Infrastructure Investments under the Consolidated Appropriations Act, 2018." It should be understood that some, but not all, of the discussed Project's impacts will be quantifiable and that qualitative discussion may be required for certain components. B. Coordination of the establishment of a TIF Development Area, completion of Local TIF ordinances and State TIF application: Commonwealth Economics will coordinate the Paducah Project development team with the 2 process of establishing a local Development Area through the completion and execution of the required local steps and documents, including the TIF Development Plan, Local Participation Agreement, and the TIF Ordinance. This will include coordination with Project officials and working with the City's designated team to identify a TIF Development Area, a TIF Footprint, and potential highest and best uses for the TIF program. Commonwealth Economics will use a TIF Project pro forma estimate to model various financing scenarios. The modeling will include financial analysis, quantitative analytics, tax revenue projections for the applicable state and local TIF eligible taxes, and estimated tax recovery summaries to be used during meetings with local stakeholders and negotiations with potential third parties, such as private developers. Additionally, Commonwealth Economics will accompany City' Project team members in presentations of the Project at the required public hearing and to the City and/or County, as necessary. This includes assisting the Project team in identifying and mapping a strategic TIF footprint and the associated Project elements and revenue projections for inclusion in the State TIF application. The finalizing of the application will require coordination with various City and/or County officials for their overall approval, contact information, signatures, etc. C. Presentation of the Project to State government committees: Commonwealth Economics will accompany the Project team members in presentations of the Project to the State government committees, as necessary. This will include discussions with, and presentations to, staff at the Cabinet for Economic Development and the Kentucky Economic Development Finance Authority ("KEDFA") in order to receive preliminary approval of the State TIF application. D. Negotiate terms of the deal with the State: Commonwealth Economics will assist the Project throughout the required meetings and discussions with KEDFA and the State's third party TIF consultant regarding the economic and fiscal impacts of the Project, and will work with the Project team members to negotiate and finalize the TIF incentive award with KEDFA. 3 II. FEES AND COMPENSATION Compensation payable to Commonwealth Economics for all services rendered pursuant to this Agreement shall be as follows: A. Section I (A -D): A fee of $6,500.00 per month or the pro -rated portion thereof B. Any direct expenses incurred, such as a trip to Paducah, a trip to Frankfort or printing expenses related to presentations, shall be reimbursed by Paducah. All expected expenses above $500.00 must be pre -approved by Paducah management. Expenses shall not exceed $1,500.00 per month unless pre - approved by Paducah Management. C. Payment shall be due within 15 days pursuant to an invoice presented upon reaching project milestones or monthly as expenses may occur, and such invoice shall indicate a description of any out of pocket and third -party expenses incurred over the prior month. III. DURATION A. This Agreement shall be considered a professional service contract, which shall commence on the date the last party executes this Agreement and shall continue through the end of June 2019 or until notified of cancellation by either party as provided under item C in this section. B. At the expiration of its initial term, this Agreement may, at the option of the parties hereto, be extended upon the same terms and conditions as set forth herein for further periods not to exceed twelve (12) months each, subject to the advance approval of the City of Paducah. C. This Agreement may be terminated by either party by submitting thirty (30) days' notice to the non -terminating party of such intent to terminate. In the event of termination, payment for services rendered up to and including the date of termination shall be based upon the work completed at the rates and conditions identified in this Agreement. D. Upon notice of termination, Commonwealth Economics shall immediately discontinue performance of the service to the extent specified in the notice. In no event shall Commonwealth Economics be paid for unabsorbed overhead or anticipatory profit. 4 E. Execution of this Agreement shall constitute written notice to proceed. Execution of this Agreement replaces and supersedes the contract between Paducah and CE dated April 2016 and payment, services rendered, and any other obligations required under such prior contract are deemed to have been fully met by both parties. IV. EMPL OYER/EMPL OYES RELATIONSHIP It is expressly understood that NO employer/ employee relationship is created by this agreement nor does it cause Commonwealth Economics to be an officer or official of Paducah. Commonwealth Economics shall at all times be acting as an independent contractor in all matters related to this Agreement, and shall have no authority to act as agent of Paducah and shall not hold itself out as such. By executing this Agreement, the parties hereto certify that its performance will not constitute or establish a violation of any statutory or common law principle pertaining to conflict of interest, nor will it cause the unlawful benefit or gain to be derived by either party. V. CONFIDENTIALITY Any reports, information, data, etc., provided to, prepared, or assembled by Commonwealth Economics shall be kept confidential and shall not be made available by Commonwealth Economics to any individual or organization other than the City without the prior written approval of Paducah. All documents, including but not limited to; studies, surveys, reports, date notes, computer files, and files and other documents prepared, developed or discovered in connection with providing any services under this Agreement, shall become the property of Paducah. The provisions of this section shall survive any termination of this Agreement. VI. LIMITATIONS & DISCLAIMER It is expressly acknowledged that Commonwealth Economics cannot guarantee the performance or success of any proposed project, bond issue, loan, grantor the ability to obtain funding from any source. Furthermore, Commonwealth Economics cannot guarantee: the availability of fiends or a specified rate of return on any investment; the market value of any security; the future value of any investment or 5 real property; the performance of any investment manager, advisor, municipal advisor, custodial firm or any other third -party consultant. The services provided by Commonwealth Economics are based upon certain projections, judgments, and assumptions, in certain cases provided by third parties, for which Commonwealth Economics cannot guarantee. Circumstances may occur over the life of the contract and Projects that are counter to the assumptions, projections, and judgments and may affect the realized value from the Projects. Further, projections made and used are for multi-year periods; the results for individual years may vary significantly from forecasted values and there is no assurance that the actual impacts and revenues received will be sufficient to justify the proposed project or to repay any obligations, including TIF Revenue Bonds, which may be associated with the project. The parties further acknowledge that Commonwealth Economics has not agreed with Paducah, in this Agreement or any other agreement, verbal or written, to offer or sell any security, act as an underwriter, placement agent, broker-dealer or market- maker in any security. The compensation paid to Commonwealth Economics herein is not, and shall not be construed as, compensation for the offer or sale of any security or for the purpose of underwriting, making a market or acting as a broker- dealer or placement agent in any security, or the submission of an application to make a market in any security. ********************************** 0 If this proposal meets your approval, please indicate by signing in the appropriate space below. Should you have any questions please feel free to contact me at (859) 246-3060. Sincerely, John R. Farris Client Signature: Ti Date: CE Signature: Title: Date: 7 Commonwealth Economics Commonwealth Economics is a leader in developing the following types of reports and analyses for clients in the public and private sector: economic impact analyses, market analyses, fiscal analyses, and feasibility studies. Commonwealth Economics' has helped dozens of companies and municipalities analyze the potential benefits of TIF. Commonwealth Economics has helped clients successfully obtain over $1.8 billion in federal, state, and local incentives. We have specialized knowledge, experience, and proven processes to help clients take full advantage of available credits and ensure compliance. We are experts in tax increment financing (TIF), economic impact analysis, and federal loan and tax credit programs. Commonwealth Economics Partners, LLC John R. Farris John Farris founded Commonwealth Economics in 2007 and is President and Managing Partner of the company. He served as an economist at the Center for Economics Research at the Research Triangle Institute, as well as a senior economics consultant with both the World Bank and the International Finance Corporation. From 2006 to 2007, Mr. Farris served as Secretary of the Finance and Administration Cabinet for the Commonwealth of Kentucky. Mr. Farris is Chairman of the Board of Directors for Kentucky Retirement Systems (KRS), and also serves on the Board of Directors of Kentucky Employers' Mutual Insurance (KEMI), Green Brick Partners (NASDAQ: GRBK), and Kentucky Technology Inc. Mr. Farris also acts as a Senior Investment Advisor to the Centre College Endowment. Mr. Farris received a full -tuition fellowship to study economics and finance at the Woodrow Wilson School at Princeton University, where he was awarded a Master's Degree. Before attending Princeton, Mr. Farris studied economics and philosophy at Centre College from which he graduated Phi Beta Kappa. Mr. Farris holds the FINRA/MSRB Series 50 Municipal Advisor designation. E'? F. Thomas Howard F. Thomas (Tom) Howard joined Commonwealth Economics in 2013 as a Partner. He retired from the Commonwealth of Kentucky's Office of Financial Management ("OFM") in the Finance and Administration Cabinet where he served as the Executive Director since 2005 and previously as the Deputy Executive Director. In that capacity, he oversaw the Commonwealth's $12 billion investment and appropriation -supported debt programs. Mr. Howard has a background in banking and investment management. Before joining the Commonwealth in 1989 as a portfolio manager, Mr. Howard held various positions with First Security Bank & Trust Company and Eclipse Capital Management, Inc. In addition, Mr. Howard served three years as a public member and issuer representative of the Municipal Securities Rulemaking Board, which regulates the activities of banks and broker-dealers under the direction of the Securities and Exchange Commission. He is also a past chair of the State Debt Management Network, an affiliate of the National Association of State Treasurers. During his tenure, Mr. Howard assisted the Commonwealth's legal team with the Department of Revenue v. Davis Case, which worked its way through the state court system before being heard by the United States Supreme Court. The question before the court was for providing an income tax exemption for interest on bonds issued by the state, while denying the exemption to interest on bonds issued by other states. The Supreme Court ultimately ruled in favor of the Commonwealth. Additionally, Mr. Howard was very active in planning and financing many of the state's highest profile projects, such as the Louisville Yum Center Project, the Louisville Southern Indiana Ohio River Bridges Project, the University of Kentucky Hospital and Louisville Metro Center City (Omni) Project. Mr. Howard received his Bachelor's of Business Administration with a concentration in finance from the University of Kentucky and holds the FINRA/MSRB Series 50 designation as a Municipal Advisor. 9 Brett L. Antle, CPA Brett Antle is a Partner at Commonwealth Economics. Mr. Antle has over 25 years of experience in financial consulting, government finance and accounting. Since joining Commonwealth Economics in 2013, Mr. Antle has provided quantitative and financial analysis on several types of projects, including sports arenas, infrastructure, and a variety of mixed use commercial developments. Before retiring from the Commonwealth of Kentucky's Finance and Administration Cabinet in 2012, Mr. Antle served in various roles within the Office of State Controller where he managed the implementation of several financial, reporting and eCommerce systems. He served the last several years of his career with the Commonwealth as the Deputy Executive Director of the Office of Financial Management where he managed the Commonwealth's appropriation -supported debt program and participated in the structuring and issuance of several billion dollars of taxable and tax-exempt bonds. Mr. Antle has also worked as an independent consultant on a number of financial system implementations. Mr. Antle received his Bachelor of Science degree in Accounting from the University of Kentucky and is a licensed Certified Public Accountant in Kentucky and holds the FINRA/MSRB Series 50 designation as a Municipal Advisor. Casey R. Bolton Casey Bolton is a Partner at Commonwealth Economics. Mr. Bolton has specialized in various forms of economic analysis, including managing a number of feasibility analyses and economic and fiscal impact studies since joining CE in 2009. Mr. Bolton has conducted feasibility analyses and impact studies for a wide variety of businesses 10 and development projects and has guided several of them through the approval process towards receiving millions of dollars in funding. Mr. Bolton has experience in dealing with various forms of economic incentive programs at both the State and Federal level, especially Tax Increment Financing. Mr. Bolton also has experience working with early stage companies to develop business plans, scenario -based financial models, pitch books, and offering documents in order to raise capital. Mr. Bolton received his Bachelor of Science degree in Financial Economics with a minor in Political Economy from Centre College in Danville, Kentucky and holds the FINRA/MSRB Series 50 Municipal Advisor designation. Austin M. Arnold Austin Arnold joined Commonwealth Economics in 2017 as an Associate. Mr. Arnold is responsible for conducting feasibility analyses, economic and fiscal impact studies, as well as examination of State and Federal level economic incentive programs. Before joining Commonwealth Economics, Mr. Arnold served the Centre College Athletic Administration where he assisted the implementation of a new financial database. Additionally, Mr. Arnold has experience analyzing quantitative and financial data in his role as a Financial Counselor for 21st Mortgage Corporation. Mr. Arnold received his Bachelor of Science degree in Economics & Finance from Centre College in Danville, Kentucky and is working toward his FINRA/MSRB Series 50 Municipal Advisor designation. 11 A Few Examples of our Experience on KY State TIF Projects 1. Summit Lexington (Lexington, KY): Commonwealth Economics was retained to take the lead in guiding the proposed Summit Lexington mixed-use development project through the Tax Increment Financing (TIF) process in order to provide financial support necessary for the public infrastructure needs, particularly, the excessive sanitary and storm water sewer issues associated with the site. With the guidance of Commonwealth Economics, the project successfully received approval for over $31 million of TIF support from the State and local governments. In addition to other responsibilities, Commonwealth Economics' major contributions throughout the TIF approval process for this project included the following: • Provided a TIF Project Feasibility Analysis explaining the TIF program and detailing the project's TIF qualifications, the anticipated revenues generated for TIF by this project, and suggestions to improve applicability. • Completed a Tax Increment Financing Economic and Fiscal Impact Study, which is required for use throughout the preliminary approval process. • Provided testimony regarding the Impact Study and the project's TIF qualifications to local and state officials. • Provided assistance in completing the required local ordinances and findings, along with the TIF Application to the State. • Accompanied the project's developers in presentations to the local officials and councils, as well as state government committees (including the Kentucky Economic Development Finance Authority) throughout the local and state preliminary approval processes. David Silverstein Principal Bayer Properties 2222 Arlington Avenue Birmingham, AL 35205 12 2. Downtown Owensboro TIF Project (Owensboro, KY) Commonwealth Economics was retained by the City of Owensboro to provide consultation regarding the feasibility and incentive structure of the Downtown Owensboro Master Plan. In this capacity, Commonwealth Economics performed the following services: • Reviewed the Downtown Owensboro Master Plan and performed a detailed parcel -by -parcel review of the existing inventory of buildings and space. The review included an analysis of buildings primed for redevelopment, those that have already been redeveloped, and undeveloped or vacant parcels. • Interviewed major landowners and developers in the area to discuss potential new developments. Discussions centered around plans for future development and the timing and scope of any potential projects, as well as the need for public improvements and infrastructure necessary in order to achieve successful grown in Downtown Owensboro. • Based on the findings of the downtown survey and discussions with key developers and economic leaders in the community, Commonwealth Economics completed a Tax Increment Financing (TIF) feasibility study, which outlined the potential projects, their tax impacts, and the applicability and potential benefit of establishing a TIF district in order to incentivize downtown development. • Completed a Tax Increment Financing Economic and Fiscal Impact Study, which is required for use throughout the preliminary approval process. • Provided testimony regarding the Impact Study and the project's TIF qualifications to local and state officials. • Provided assistance in completing the required local ordinances and findings, along with the TIF Application to the State. • Accompanied the project's developers in presentations to the local officials and councils, as well as state government committees (including the Kentucky Economic Development Finance Authority) throughout the local and state preliminary approval processes. Ed Ray City of Owensboro, City Attorney 101 East 4th St. Owensboro, KY 42303 270-687-8580 13 3. Downtown Somerset Development Corporation Project (Somerset, KY): Commonwealth Economics was retained by the Downtown Somerset Development Corporation to provide consultation regarding the redevelopment of Somerset's Downtown, particularly with regard to Tax Increment Financing and potential incentive structures for use in negotiations with local developers and business owners. In this capacity, Commonwealth Economics performed the following services: • Met with local officials to discuss Project needs and goals, along with desired timing, scope, and financial participation with regard to redeveloping Downtown Somerset. • Performed a detailed parcel -by -parcel review of the existing inventory of buildings and space. The review included an analysis of buildings primed for redevelopment, those that have already been redeveloped, and undeveloped or vacant parcels. • Commonwealth Economics worked along with the design team to develop the project goals into an achievable scope based on the current state of Downtown Somerset. The quality and location of existing roadways and other infrastructure, as well as the current uses, ownership, and quality of private buildings was considered. • Once the scope of the proposed Downtown Somerset redevelopment plan was determined, Commonwealth Economics conducted a detailed Tax Increment Financing Feasibility Analysis to specifically quantify the feasibility of using TIF incentives to catalyze redevelopment. The analysis quantified the taxes that would be generated by the new design and recommended incentive structures that could be utilized to finance the necessary infrastructure improvements and provide redevelopment assistance to building owners. Gib Gosser Somerset Downtown Development Corp., Executive Director 209 E. Mt. Vernon St. 42501 Somerset, KY 606-679-8376 14 4. Center City Development Project (Louisville, KY): Commonwealth Economics was retained by Louisville Metro to be a TIF consultant, with regard to the Center City Development project, which includes a 600 -room Omni Hotel as its featured component. In this capacity, Commonwealth Economics performed the following services: • Provided assistance in reviewing and analyzing the existing TIF agreements and worked with city officials to complete the required amendments to the local ordinances, local participation agreement, and development agreement. • Completed an economic and fiscal impact analysis of the proposed amended Project for inclusion with the amended TIF application. • Worked with Project developers and City officials to complete an amended TIF application to KEDFA based on the revised project scope, including an amended amount for reimbursement through the TIF incentive. • Assisted in communications with local media, various Metro committee and council meetings, individual Metro Council members, and state officials to coordinate the approval process and negotiate the revised Project Grant Agreement with KEDFA, where the project was ultimately awarded $204 million in state TIF incentives. • Assisted with creating a debt financing model for the Metro portion of the project that would be repaid entirely through future TIF revenues Jeff Mosley Louisville Forward, Deputy Director 444 S 5th Street, Suite 600 Louisville, KY 40202 15 5. Red Mile Mixed -Use Development (Lexington, KY): Commonwealth Economics was retained by the Lexington Trot Breeders Association to take the lead in guiding their Red Mile Mixed -Use Development project through the Tax Increment Financing (TIF) process. Under the direction of Commonwealth Economics, the project successfully received local approval, submitted their TIF Application to the State, and has been awarded up to $25.3 million in recoverable TIF tax dollars from KEDFA, in addition to the incremental revenues contributed locally. In addition to other responsibilities, Commonwealth Economics' major contributions throughout the TIF approval process for this project have included the following: • Provided a TIF Project Feasibility Analysis explaining the TIF program and detailing the project's TIF qualifications, the anticipated revenues generated for TIF by this project, and suggestions to improve applicability. • Completed a Tax Increment Financing Economic and Fiscal Impact Study, which is required for use throughout the preliminary approval process. • Provided testimony regarding the Impact Study and the project's TIF qualifications to local and state officials. • Provided assistance in completing the required local ordinances and findings, along with the TIF Application to the State. • Accompanied the project's developers in presentations to the local officials and councils, as well as state government committees (including the Kentucky Economic Development Finance Authority) throughout the local and state approval processes. • Drafted and negotiated the required development agreement between the project's developers and the Lexington -Fayette Urban County Government (LFUCG). • Advised and assisted in drafting the TIF -Sharing Agreement between the developers of the project's various components. Joe Costa Manager The Lexington Trots Breeders Assn. 1200 Red Mile Rd Lexington, KY 40504 16 City of Paducah Downtown Redevelopment Project State & Local TIF Program Analysis and Approval Submitted To: Paducah Riverfront Development Authority Submitted By:. Commonwealth Economics Partners, LLC April 2016 Apri129, 2016 Dear Mr. Doolittle: Thank you for the opportunity to provide consulting services to the Paducah Riverfront Development Authority ("Paducah") for the proposed downtown redevelopment project in Paducah, KY ("the Project"). Commonwealth Economics Partners, LLC ("Commonwealth Economics" or "CE") is a regional leader in providing economic consulting, project finance, and quantitative services to state and local governments, quasi -governmental agencies, higher education, and private developers throughout the region. Commonwealth Economics was founded in 2007 and has advised over 100 clients. CE routinely develops economic impact studies, market analyses, fiscal assessments, and incentive feasibility studies. We have assisted clients successfully obtain over $1.3 billion in federal, state, and local incentives. Of particular note, CE frequently advises local governments and agencies regarding the feasibility and fiscal impact of Tax Increment Financing (TIF). We have been engaged for TIF feasibility and project work in Lexington, Louisville, Owensboro, Fort Mitchell, Midway, Versailles, Campbellsville, Oak Grove, Somerset, Corbin, and a number of other cities across the Commonwealth. CE is a registered Municipal Advisor with the Securities and Exchange Commission and the Municipal Securities Rulemaking Board. E' PLAN OF ACTION Commonwealth Economics agrees to provide the following services: A. TIF Program Overview - Internal Report: This analysis will look at the Project as it relates to the State Mixed -Use TIF Program. The analysis will include an assessment of the size and scope of the Project, potential elements of the Project vis-a-vis the language in the statutes, suggestions for the refinement of the Project in order to qualify for the State Mixed -Use program, and advice to the Projects development team as to enhance the Projeces applicability. Additionally, it will analyze the costs, timing and benefits of the program, as well as the likelihood of successfully obtaining state level incentives. Commonwealth Economics will use a given Project pro forma estimate to model various financing scenarios. The modeling will include financial 2 analysis, quantitative analytics, tax revenue projections for the applicable state and local TIF eligible taxes, and estimated tax recovery summaries to be used during meetings with local stakeholders and negotiations with potential third parties, such as private developers. B. Assistance in the establishment of the Development Area, completion of Local TIF ordinances and State TIF applications: Commonwealth Economics will assist the. Project. development team with the process of establishing a local Development Area through the completion and execution of the required local steps and documents, including the TIF Development Plan, Local Participation Agreement, and the TIF Ordinance. This will include coordination with Project officials and working with the Project's legal team to ensure the necessary economic findings have been met. Additionally, Commonwealth Economics will accompany Project team members in presentations of the Project at the required public hearing and to the City and/or County, as necessary. This includes assisting the Project team in identifying and mapping a strategic TIF footprint and the associated Project elements and revenue projections for inclusion in the State TIF application. The finalizing of the application will require coordination with various City and/or County officials for their overall approval, contact information, signatures, etc. C. Presentation of the Project to State government committees: Commonwealth Economics will accompany the Project team members in presentations of the Project to the State government committees, as necessary. This will include discussions with, and presentations to, staff at the Cabinet for Economic Development and the Kentucky Economic Development Finance Authority ("KEDFA") in order to receive preliminary approval of the State TIF application. D. Negotiate terms of the deal with the State: Following preliminary approval by KEDFA, Commonwealth Economics will assist the Project throughout the required meetings and discussions with KEDFA and the State's third party TIF consultant regarding the economic and fiscal impacts of the Project, and will work with the Project team members to negotiate and finalize the TIF incentive award with KEDFA. 3 II. FEES AND COMPENSATION Compensation payable to Commonwealth Economics for all services rendered pursuant to this Agreement shall be as follows: A. Section I (A): A flat fee of $15,000.00, $7,500.00 due upon the execution of this agreement; $7,500.00 upon completion of the program overview and financial modeling/revenue projections presented to Paducah, B. If Paducah decides to pursue TIF incentives as described in Sections I(B-D): A flat fee of $7,500.00 per month or the pro -rated portion thereof shall be billed for services related to Sections I(B-C) A flat fee of $3,250.00 per month or the pro -rated portion thereof shall be billed for services related to Section I(D) C. Any direct expenses incurred, such as a trip to Paducah, a trip to Frankfort or printing expenses related to presentations, shall be reimbursed by Paducah. All expected expenses above $100.00 must be pre -approved by Paducah management. D. Payment shall be due within 15 days pursuant to an invoice presented upon reaching project milestones or monthly as expenses may occur, and such invoice shall indicate a description of any out of pocket and third -party expenses incurred over the prior month. III. DURATION A. This Agreement shall be considered a professional service contract, which shall commence on the date the last party executes.this Agreement and shall continue until notified of cancellation by either party as provided in the following section. B. This Agreement may be terminated by either party by submitting thirty (30) days written notice to the non -terminating party of such intent to terminate. In the event of termination, payment for services rendered up to and including the date of termination shall be based upon the work completed at the rates and conditions identified in this Agreement. 4 C. Upon notice of termination, Commonwealth Economics shall immediately discontinue performance of the service to the extent specified in the notice. In no event shall Commonwealth Economics be paid for unabsorbed overhead or anticipatory profit. D. Execution of this Agreement and payment of the fee set forth in Section II (A), above, shall constitute written notice to proceed. IV. EMPLOYER/EMPLOYEE RELATIONSHIP It is expressly understood that NO employer/ employee relationship is created by this agreement nor does it cause Commonwealth Economics to be an officer or official of Paducah. Commonwealth Economics shall at all times be acting as an independent contractor in all matters related to this Agreement, and shall have no authority to act as agent of Paducah and shall not hold itself out as such. By executing this Agreement, the parties hereto certify that its performance will not constitute or establish a violation of any statutory or common law principle pertaining to conflict of interest, nor will it cause the unlawful benefit or gain to be derived by either party. V. CONFIDENTIALITY Any reports, information, data, etc., provided to, prepared, or assembled by Commonwealth Economics shall be kept confidential and shall not be made available by Commonwealth Economics to any individual or organization other than the City without the prior written approval of Paducah. All documents, including but not limited to; studies, surveys, reports, date notes, computer files, and files and other documents prepared, developed or discovered in connection with providing any services under this Agreement, shall become the property of Paducah. The provisions of this section shall survive any termination of this Agreement. W. LIMITATIONS & DISCLAIMER It is expressly acknowledged that Commonwealth Economics cannot guarantee the performance or success of any proposed project, bond issue, loan, grantor the ability to obtain funding from any source. Furthermore, Commonwealth Economics cannot guarantee: the availability of funds or a specified rate of return on any 5 Commonwealth Ecor ornics investment; the market value of any security; the future value of any investment or real property; the performance of any investment manager, advisor, municipal advisor, custodial firm or any other third party consultant. The services provided by Commonwealth Economics are based upon certain projections, judgments, and assumptions, in certain cases provided by third parties, for which Commonwealth Economics cannot guarantee. Circumstances may occur over the life of the contract and Projects that are counter to the assumptions, projections, and judgments and may affect the realized value from the Projects. Further, projections made and used are for multi-year periods; the results for individual years may vary significantly from forecasted values and there is no assurance that the actual impacts and revenues received will be sufficient to justify the proposed project or to repay any obligations, including TIF Revenue Bonds, which may be associated with the project. The parties further acknowledge that Commonwealth Economics has not agreed with Paducah, in this Agreement or any other agreement, verbal or written, to offer or sell any security, act as an underwriter, placement agent, broker-dealer or market- maker in any security. The compensation paid to Commonwealth Economics herein is not, and shall not be construed as, compensation for the offer or sale of any security or for the purpose of underwriting, making a market or acting as a broker- dealer or placement agent in any security, or the submission of an application to make a market in any security. D Commonwealth Feur�umic; If this proposal meets your approval, please indicate by signing in the appropriate space below. Should you have any questions please feel free to contact me at (859) 246-3060. Sincerely, Casey R. Bolton Client Signa Title: e4 Date: CE Signature: Title: Date: Commonwealth Fc000iriics Commonwealth Economics - Partners John R. Farris John Farris founded Commonwealth Economics in 2007 and is a Partner. He began his, career as an economist at the Project forEcoxtiorn. -Research at the Research Triangle Institute. Mr. Farris continued his professional career as a senior economics consultant with the World Bank and the International. Finance Corporation. From 2006 - 2007, Mr. Farris served as Secretary ,of the 'Finance and Administration Cabinet for the Commonwealth of Kentucky, where he oversaw the collection, investment and distribution of over $8 billion dollars in annual t?,X,xekenue. Mr. Farris served as an adjunct Professor of Economics and Finance at Centre College in Danville, KY from 2008 to 2012. Mr. Farris sits on the Board of Directors for:' Green Brick Partners, Inc (GRBK), Farmers Capital Bank Corporation.(NASDAQ: FFKT), Kentucky Technology Inc. (KTI), and as advisor to several other Boards. Mr. Farris received a full -tuition fellowship to study economics and finance at the Woodrow Wilson School at Princeton University, where he was awarded a Master's Degree. Before attending Princeton, Mr. Farris studied economics and philosophy at Centre College from which he graduated, Phi Beta Kappa, attaining a Bachelor of Science degree in Economics and Philosophy. F. Thomas Howard F. Thomas (Tom) Howard joined Commonwealth Economics in 2013 and is a Partner. He retired from the Commonwealth of Kentucky's Office of Financial Management in the Finance. and Administration Cabinet at the end of 2012 where he served as the Executive Director since 2005 and previously as the Deputy Executive Director. In that capacity he oversaw the Commonwealth's $12 billion investment and appropriation -supported debt programs. Mr. Howard has a background in banking and investment management. Before joining the Commonwealth in 1989 as a portfolio manager, Mr. Howard held various positions with First Security Bank & Trust Company and Eclipse Capital Management, Inc. In addition, Mr. Howard served three years as a public member and issuer representative of the Municipal Securities Rulemaking Board, which regulates the activities of banks and broker-dealers under the direction of the Securities and Exchange Commission. He is also a past chair of the State Debt Management Network, an affiliate of the National Association of State Treasurers. Mr. Howard received his Bachelor's of Business Administration with a concentration in finance from the University of Kentucky. During his tenure, Mr. Howard assisted the Commonwealth's legal team with the Department of Revenue v. Davis Case, which worked its way through the state court system before being heard by the United States Supreme Court. The question before the court was for providing an income tax exemption for interest on bonds issued by the state, while denying the exemption to interest on bonds issued by other states. The Supreme Court ultimately ruled in favor of the Commonwealth. Additionally, Mr. Howard was very active in the planning and financing many of the state's highest profile projects, such as the Louisville Yum Project, the Louisville Southern Indiana Ohio River Bridges Project, the University of Kentucky Hospital and Metro Louisville Project City Project. X Commonwealth [ua omics Brett L. Antle, CPA Brett Antle is a Partner at Commonwealth Economics. Mr. Antle has over 23 years of experience in financial consulting, government finance and accounting. Since joining Commonwealth Economics in 2013, Mr. Antle has provided quantitative and financial analysis on several types of projects, including sports arenas, infrastructure, and a variety of mixed use commercial developments. Before retiring from the Commonwealth of Kentucky's Finance and Administration Cabinet in 2012, Mr. Antle served in various roles within the Qffice of State Controller where he managed the implementation of several financial, reporting and eCommerce systems. He served the last several years of his career with the Commonwealth as the Deputy Executive Director of the Office of Financial Management where he managed the Commonwealth's appropriation -supported debt program and participated in the structuring and issuance of several billion dollars of taxable and tax-exempt bonds. Mr. Antle . has also worked as an independent consultant on a number financial system implementations. Mr. Antle received his Bachelor of Science degree in Accounting from the University of Kentucky and is a licensed Certified Public Accountant in Kentucky. 10 Commonwoatth [cur.uruics Casey R. Bolton Casey Bolton is a Partner at Commonwealth Economics. Mr. Bolton has specialized in various forms of economic analysis, including a number of feasibility and impact studies since joining CE in 2009. Mr. Bolton has worked with a wide variety of businesses in conducting feasibility and impact studies and has guided several of them through the approval process towards receiving millions of dollars in funding. Mr. Bolton has experience in dealing with various forms of economic incentive programs at both the State and Federal level, especially Tax Increment Financing. Mr. Bolton also has experience working with early stage companies to develop business plans, pitch books, scenario -based financial models, and offering documents in order to raise capital. Mr. Bolton received his Bachelor of Science degree in Financial Economics with a minor in Political Economy from Centre College in Danville, Kentucky. 11 A Few Examples of our Experience on. KY State TIF Projects 1. Summit Lexington (Lexington, KY): Commonwealth Economics was retained to take the lead in guiding the proposed Summit Lexington mixed-use development project through the Tax Increment Financing (TIF) process in order to provide financial support necessary for the public infrastructure needs, particularly, the excessive sanitary and storm water sewer issues associated with the site. With the guidance of Commonwealth Economics, the project successfully received approval for over $31 million of TIF support from the State and local governments. In addition to other responsibilities, Commonwealth Economics' major contributions throughout the TIF approval process for this project included the following: • Provided a TIF Project Feasibility Analysis explaining the TIF program and detailing the project's TIF qualifications, the anticipated revenues generated for TIF by this project, and suggestions to improve applicability. • Completed a Tax Increment Financing Economic and Fiscal Impact Study, which is required for use throughout the preliminary approval process. • Provided testimony regarding the Impact Study and the project's TIF qualifications to local and state officials. • Provided assistance in completing the required local ordinances and findings, along with the TIF Application to the State. • Accompanied the project's developers in presentations to the local officials and councils, as well as state government committees (including the Kentucky Economic Development Finance Authority) throughout the local and state preliminary approval processes. David Silverstein Principal Bayer Properties 2222 Arlington Avenue Birmingham, AL 35205 12 Commonwealth Fccnumics 2. Downtown Owensboro TIF Project (Owensboro, KY) Commonwealth Economics was retained by the City of Owensboro to provide consultation regarding the feasibility and incentive structure of the Downtown Owensboro Master Plan. In this capacity, Commonwealth Economics performed the following services: • Reviewed the Downtown Owensboro Master Plan and performed a detailed parcel -by -parcel review of the existing inventory of buildings and space. The review included an analysis of buildings primed for redevelopment, those that have already been redeveloped, and undeveloped or vacant parcels. • Interviewed major landowners and developers in the area to discuss potential new developments. Discussions centered around plans for future development and the timing and scope of any potential projects, as well as the need for public improvements and infrastructure necessary in order to achieve successful grown in Downtown Owensboro. • Based on the findings of the downtown survey and discussions with key m developers and economic leaders in the comunity, Commonwealth Economics completed a Tax Increment Financing (TIF) feasibility study, which outlined the potential projects, their tax impacts, and the applicability and potential benefit of establishing a TIF district in order to incentivize downtown development. • Completed a Tax Increment Financing Economic and Fiscal Impact Study, which is required for use throughout the preliminary approval process. • Provided testimony regarding the Impact Study and theproject's. TIF qualifications to local and state officials. • Provided assistance in completing the required local ordinances and findings, along with the TIF Application to the State. a Accompanied the project's. developers in presentations to the local officials and councils, as well as state government committees (including the Kentucky Economic Development Finance Authority) throughout the local and state preliminary approval processes. Ed Ray City of Owensboro, City Attorney 101 East 4th St. Owensboro, KY 42303 270-687-8580 13 3. Downtown Somerset Development Corporation Project (Somerset, KY): Commonwealth Economics was retained by the Downtown Somerset Development Corporation to provide consultation regarding the redevelopment of Somerset's Downtown, particularly with regard to Tax Increment Financing and potential incentive structures for use in negotiations with local developers and business owners. In this capacity, Commonwealth Economics performed the following services: • Met with local officials to discuss Project needs and goals, along with desired timing, scope, and financial participation with regard to redeveloping Downtown Somerset. Performed a detailed parcel -by -parcel review of the existing inventory of buildings and space. The review included an analysis of buildings primed for redevelopment, those that have already been redeveloped, and undeveloped or vacant parcels. • Commonwealth Economics worked along with the design team to develop the project goals into an achievable scope based on the current state of Downtown Somerset. The quality and location of existing roadways and other infrastructure, as well as the current uses, ownership, and quality of private buildings was considered. • Once the scope of the proposed Downtown Somerset redevelopment plan was determined, Commonwealth Economics conducted a detailed Tax Increment Financing Feasibility Analysis to specifically quantify the feasibility of using TIF incentives to catalyze redevelopment. The analysis quantified the taxes that would be generated by the new design and recommended incentive structures that could be utilized to finance the necessary infrastructure improvements and provide redevelopment assistance to building owners. Gib Gosser Somerset Downtown Development Corp., Executive Director 209 E. Mt. Vernon St. 42501 Somerset, KY 606-679-8376 14 4. Center City Development Project (Louisville, KY): Commonwealth Economics was retained by Louisville Metro to be a TO consultant, with regard to the Center City Development project, which includes a 600 -room Omni Hotel as its featured component. In this capacity, Commonwealth Economics performed the following services: • Provided assistance in reviewing and analyzing the existing TIF agreements and worked with city officials to complete the required amendments to the local ordinances, local participation agreement, and development agreement. • Completed an economic and fiscal impact analysis of the proposed amended Project for inclusion with the amended TIF application. • Worked with Project developers and City officials to complete an amended TiF application to KEDFA based on the revised project scope, including an amended amount for reimbursement through the TIF incentive. • Assisted in communications with local media, various Metro. committee and council meetings, individual Metro Council members, and state officials to coordinate the approval process and negotiate the revised Project Grant Agreement with KEDFA, where the project was ultimately awarded $204 million in state TIF incentives. • Assisted with creating a debt financing model for the Metro portion of the project that would be repaid entirely through future TIP revenues Jeff Mosley Louisville Forward, Deputy Director 444 S 56 Street, Suite 600 Louisville, KY 40202 is 5. Red Mile Mixed -Use Development (Lexington, KY): Commonwealth Economics was retained by the Lexington Trot Breeders Association to take the lead in guiding their Red Mile Mixed -Use Development project through the Tax Increment Financing (TIF) process. Under the direction of Commonwealth Economics, the project successfully received local approval, submitted their TIF Application to the State, and has been. awarded up to $25.3 million in recoverable TIF tax dollars from KEDFA, in addition to the incremental revenues contributed locally. In addition to other .responsibilities, Commonwealth Economics' major contributions throughout the TIF approval process for this project have included the following: • Provided a TIF Project Feasibility Analysis explaining the TIF program and detailing the projects TIF qualifications, the anticipated revenues generated for TIF by this project, and suggestions to improve applicability. • Completed a Tax Increment Financing Economic and Fiscal Impact Study, which is required for use throughout the preliminary approval process. • Provided testimony regarding the Impact Study and the projects TIF qualifications to local and state officials. • Provided assistance in completing the required local ordinances and findings, along with the TIF Application to the State. • Accompanied the project's developers in presentations to the local officials and councils, as well as state government committees (including the Kentucky Economic Development Finance Authority) throughout the local and state approval processes. • Drafted and negotiated the required development agreement between the project's developers and the Lexington -Fayette Urban County Government (LFUCG). • Advised and assisted in drafting the TIF -Sharing Agreement between the developers of the project's various components. Joe Costa Manager The Lexington Trots Breeders Assn. 1200 Red Mile Rd Lexington, KY 40504 16 Lindsay Parish From: Tammara Tracy Sent: Tuesday, June 5, 2018 10:09 AM To: Sheryl D. Chino; Jon Perkins Cc: Mark Thompson; Lindsay Parish Subject: RE: Commonwealth Economics TIF Coordination Proposal believe we are okay. The second page under II, A. Section I (A -D): A fee of $6,500. 00 per month or the pro -rated portion thereof The previous contract had it broken out section by section, which meant they could double dip each month. This is just one fee per month. From: Sheryl D. Chino Sent: Tuesday, June 05, 2018 9:37 AM To: Tammara Tracy; Jon Perkins Cc: Mark Thompson; Lindsay Parish Subject: FW: Commonwealth Economics TIF Coordination Proposal Jon & Tammara, Please see the newest version of our contract with Commonwealth Economics. This version still does not seem to address the fees associated with Section I B -D, as noted by Tammara in the email thread below. However, if you feel the amended language in Section III D satisfies your concerns, please let me know. I feel we still need more clarification regarding the fees. I have also sent this over to Glenn Denton for his review. I'm waiting for his feedback. -Sheryl Sent from Mail for Windows 10 From: Casey Bolton Sent: Monday, June 4, 2018 11:15 AM To: Tammara Tracy John Farris Cc: Sheryl D. Chino; Brandi Harless Subject: RE: Commonwealth Economics TIF Coordination Proposal Tammara- See attached version, which hopefully addresses those issues. Note the tweak to the Fees section and the language added to Section IIID) regarding status of prior contract. If you have any other changes or concerns, please let us know. Thank you - Casey 1 Casey R. Bolton Commonwealth Economics 108 Esplanade, Suite 220 Lexington, KY 40507 859-246-3060 office 859-321-1937 cell www.commonwealthecon.com Confidentiality Notice: The information contained in this e-mail (and any attachments) is confidential and may be privileged. It is intended for the named recipient(s) only. If you are not the named recipient, you are hereby notified that any use, dissemination, distribution, retention or copying of this e-mail is strictly prohibited. If you have received this e- mail in error, please immediately notify the sender by return e-mail and permanently delete the e-mail and any attachments. Thank you for your cooperation. From: Tammara Tracy [mailto:ttracy@paducahkv.gov] Sent: Friday, June 01, 2018 5:11 PM To: John Farris <ifarris@commonwealthecon.com>; Casey Bolton <cbolton@commonwealthecon.com> Cc: Sheryl D. Chino <sdchino@paducahkv.gov>; Brandi Harless <bharless@paducahkv.gov> Subject: RE: Commonwealth Economics TIF Coordination Proposal John, Our Finance people have raised a question that revealed an issue that needs clarification in the latest proposal document. The list of services under Section I includes a new A but the B does not match the April 2016 contract. This is okay but the fees listed in Section II only mention Section I(A). With the change in services, we believe it would be clearer to state the fees applicable to Sections I(B-D) and include a statement that this contract supersedes the April 2016 document. Your thoughts, Tammara Tammara Tracy Director of Planning 300 South 5t^ Street I P.O. Box 2261 1 Paducah, KY 42002-2261 P 210-444-8690 1 E ttracy0 PaducahKy.gov From: Brandi Harless Sent: Wednesday, May 30, 2018 1:46 PM To: Tammara Tracy; Mark Thompson; Sheryl D. Chino Subject: Fwd: Commonwealth Economics TIF Coordination Proposal Importance: High Sent from my iPhone Begin forwarded message: From: John Farris <jfarris@commonwealthecon.com> Date: May 25, 2018 at 1:14:22 PM CDT To: Brandi Harless <bharless@paducahkv.gov>, Casey Bolton <cbolton@commonwealthecon.com> Subject: Re: Commonwealth Economics TIF Coordination Proposal Mayor Harless- It sounds like you had a productive discussion with the BUILD group and Brett and Casey on Tuesday. Per their feedback, I have attached a revised proposal for your review and execution. I have removed the initial fee and have included language that will allow us to also assist on the BUILD initiative. I understand that you have a council meeting next week to approve, so if you have any questions in the meantime, please let us know. Thank you - John John R. Farris Commonwealth Economics 108 Esplanade, Suite 220 Lexington, KY 40507 859-246-3060 office 859-317-1999 cell www.commonwealthecon.com Confidentiality Notice: The information contained in this e-mail (and any attachments) is confidential and may be privileged. It is intended for the named recipient(s) only. If you are not the named recipient, you are hereby notified that any use, dissemination, distribution, retention or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please immediately notify the sender by return e- mail and permanently delete the e-mail and any attachments. Thank you for your cooperation. From: Brandi Harless <bharless@paducahkv.gov> Sent: Tuesday, May 15, 2018 5:20 PM To: John Farris; Casey Bolton Subject: RE: Commonwealth Economics TIF Coordination Proposal Let's confirm May 18. Please let me know the time window. Also, let's figure out who should be in the meeting. Unfortunately, I cannot sign the contract until after the commission approves on May 23. This should not be a problem. Thank you Mayor Harless From: John Farris [ifarris@commonwealthecon.comj Sent: Friday, May 11, 2018 12:01 PM To: Casey Bolton; Brandi Harless Subject: Re: Commonwealth Economics TIF Coordination Proposal Mayor Harless- I't sounds like you and Casey had a good conversation. I am going to try to make it but my calendar is filling up quickly. Holding 17th or 18th for Paducah if you want me there. Please let us know when contract is signed and when date has been selected. Thank you -john John Farris 859-317-1999(c) From: Casey Bolton Sent: Thursday, May 10, 2018 3:24:57 PM To: Brandi Harless; John Farris Subject: RE: Commonwealth Economics TIF Coordination Proposal Mayor Harless- It was nice speaking with you this afternoon. As discussed, I have attached an example of the type of external/public impact report that we typically put together, which would accompany the envisioned project through grant and incentive application processes. The attached Downtown Owensboro analysis and state TIF application required a collaborative effort with different parties (University/College, City investments, non-profit, and private developers) combining to be viewed as one wholistic project. If the City elects to approve our contract, we would want to get a meeting scheduled in Paducah to begin to put a plan in action. Unfortunately, because of MSRB rules, we will need the contract approved before we are able to meet. We should be able to get down to Paducah on the 17th or 18th with John included, or could look at the 24th, 25th, or 29th, 30th, or June 1st, and although John may not be able to make those dates, we would have at least 2 other partners present (Brett and myself) who are very familiar with the project. Please let us know thoughts and feel free to call any time to discuss. Thank you - Casey Casey R. Bolton Commonwealth Economics 108 Esplanade, Suite 220 Lexington, KY 40507 859-246-3060 office 859-321-1937 cell www.commonwealthecon.com<http://www.commonwealthecon.com> Confidentiality Notice: The information contained in this e-mail (and any attachments) is confidential and may be privileged. It is intended for the named recipient(s) only. If you are not the named recipient, you are hereby notified that any use, dissemination, distribution, retention or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please immediately notify the sender by return e-mail and permanently delete the e-mail and any attachments. Thank you for your cooperation. -----Original Message ----- From: Casey Bolton Sent: Wednesday, May 09, 2018 2:10 PM To: 'Brandi Harless' <bharless@paducahkv.gov>; John Farris <ifarris@commonwealthecon.com> Subject: RE: Commonwealth Economics TIF Coordination Proposal Mayor Harless- I think the BUILD program is certainly something that we could assist the City in pursuing. The new application has not quite been fully unveiled yet, but will require information regarding the Project's economic impacts throughout the region and its financing plan, two sections in which I think we can be particularly useful. The application will also require information on project costs, readiness, and technical feasibility, which we would need assistance from other parties to complete. If you will be looking for engineering firms with experience in these types of projects, we have some good options we can recommend in that field, as well. The due date for final applications is July 19th, which is a fairly tight timeline given the likely amount of work left to define project scope that will be required for a competitive application. If we want to put a team together, we should start the discussion sooner rather than later. Let me know when you would like to discuss and we can schedule a call at your earliest convenience. For your reference, I have attached the NOFO for the BUILD program, which offers a fairly comprehensive explanation of the program and its requirements. Thank you - Casey Casey R. Bolton Commonwealth Economics 108 Esplanade, Suite 220 Lexington, KY 40507 859-246-3060 office 859-321-1937 cell www.commonwealthecon.com<http://www.commonwealthecon.com> Confidentiality Notice: The information contained in this e-mail (and any attachments) is confidential and may be privileged. It is intended for the named recipient(s) only. If you are not the named recipient, you are hereby notified that any use, dissemination, distribution, retention or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please immediately notify the sender by return e-mail and permanently delete the e-mail and any attachments. Thank you for your cooperation. -----Original Message ----- From: Brandi Harless [mailto:bharless@paducahkv.gov] Sent: Tuesday, May 01, 2018 2:56 AM To: John Farris <Ifarris@commonwealthecon.com> Cc: Casey Bolton <cbolton@commonwealthecon.com> gubject: RE: Commonwealth Economics TIF Coordination Proposal Hi John, Thank you for this. I will speak with the Interim CM this week. I am curious if you think your firm has the expertise to help with our BUILD application. This is the program replacing the TIGER grants through DOT. I am exploring the idea of combining our riverfront development/TIF ideas with the Riverport Authority's infrastructure needs and creating an "inland waterway hub" with various types of economic development potential from retail/offices to commercial/logistics. We are hiring a new person in planning that has worked with NYC waterfront development projects. I think the pieces are there if we can put them together in the right way. Thoughts? Mayor Harless From: John Farris [ifarris@commonwealthecon.com] Sent: Thursday, April 26, 2018 9:42 AM To: Brandi Harless Cc: Casey Bolton Subject: Commonwealth Economics TIF Coordination Proposal Mayor Harless — It was very nice to speak with you on Tuesday. Please see a revised proposal for our firm to coordinate the TIF process for Paducah. Please let me know if you have questions. Thank you. John John R. Farris Commonwealth Economics 108 Esplanade, Suite 220 Lexington, KY 40507 859-246-3060 office 859-317-1999 cell 859-201-1000 fax www.commonwealthecon.com<http://www.commonwealthecon.com> This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mails are not encrypted and cannot be guaranteed to be secure or error -free as information could be intercepted, corrupted, lost,destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message which arise as a result of e-mail transmission. If verification is required please request a hard- copy version. This message is provided for informational purposes and should not be construed as a solicitation or offer to buy or sell any securities or related financial instruments. Commonwealth Economics Partners, LLC reserves the right to retain all messages. Messages are protected and accessed only in legally justified cases. From: Brandi Harless <bharless@paducahky.gov> Date: Thursday, April 19, 2018 at 11:12 AM To: John Farris <ifarris@commonwealthecon.com> Subject: RE: Meeting Request Commonwealth Economics -January 30th Hi John, I appreciate your time recently updating me on your work in Paducah. Can you give me a call at your convenience? 270-331-3896 Thank you Mayor Harless From: John Farris [mailto:ifarris@commonwealthecon.com] Sent: Tuesday, January 9, 2018 2:06 PM To: Brandi Harless Cc: Casey Bolton Subject: Meeting Request Commonwealth Economics - January 30th Mayor Harless, My name is John Farris, and my company, Commonwealth Economics is currently on contract with the City of Paducah has been working with your staff on your riverfront development initiative. We were engaged to look at TIF funding scenarios and to perform a feasibility analysis related to the initiative, and have been working on the project off and on for some time now. I write you today because several members of our firm are planning to be in Paducah for another meeting on the morning of January 30th. If you have time, we would appreciate the opportunity to formally introduce ourselves. We can discuss the Project that we have been assisting with and perhaps there may be other ways in which we can be of help to you and your team. Please let us know your availability and we will add you to our schedule. If you have any questions or would like to discuss, please don't hesitate to reach me on my cell at any time. (859) 317-1999 Sincerely, John John R. Farris Commonwealth Economics 108 Esplanade, Suite 220 Lexington, KY 40507 859-246-3060 office 859-317-1999 cell www.commonweaIthecon.com<http://www.commonweaIthecon.com/<http://www.commonwealthec on.com<http://www.commonwealthecon.com/>> Confidentiality Notice: The information contained in this e-mail (and any attachments) is confidential and may be privileged. It is intended for the named recipient(s) only. If you are not the named recipient, you are hereby notified that any use, dissemination, distribution, retention or copying of this e-mail is strictly prohibited. If you have received this e-mail in error, please immediately notify the sender by return e-mail and permanently delete the e-mail and any attachments. Thank you for your cooperation. MT . CIPAL ORDER NO. t Af A MUNICIPAL ORDER ACCEPTING MATCHING GRANT FUNDS pul02'yoj'� a THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT FOR A 2018-2019 f m ,� '� HOUSEHOLD HAZARDOUS WASTE GRANT FOR FUNDING FOR THE ANNUAL' CITY/COUNTY CLEAN-UP DAY AND AUTHORIZING THE MAYOR TO EXECUTE THE GRANT AGREEMENT AND AN INTERLOCAL AGREEMENT WITH MCCRACKEN COUNTY FOR SAID GRANT WHEREAS, the City of Paducah applied for a matching Household Hazardous Waste Grant through the Kentucky Division of Waste Management, adopted by Municipal Order No. 2087 on April 10, 2018, to be used for funding the 2019 Annual City/County Free Clean -Up Day; and WHEREAS, the Kentucky Division of Waste Management, has approved the application and is now ready to award this grant. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby accepts matching grant funds in the amount of $25,500 through the Kentucky Division of Waste Management for a 2018-2019 Household Hazardous Waste Grant to fund disposal services for the 2019 Annual City/County Free Clean -Up Day. A local match of $6,375 is required with the City of Paducah and County of a McCracken contributing $ 3,187.50 each. The City's contribution will come from the Engineering/Public Works Account No. 5000 2209 520040. SECTION 2. That the Mayor is hereby authorized to execute the Grant Agreement and all related documents with the Kentucky Division of Waste Management. SECTION 3. The Mayor is hereby authorized to execute an Interlocal Agreement between the City of Paducah and McCracken County to act as the legal recipient and fiscal agent for the Household Hazardous Waste Grant funds. SECTION 4. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara Sanderson, City Clerk Adopted by the Board of Commissioners June 12, 2018 Recorded by Tammara Sanderson, City Clerk, June 12, 2018 MO\grants\award-Household Hazardous Waste 2019 = x 2018-2019 KENTUCKY PRIDE FUND HOUSEHOLD HAZARDOUS WASTE MANAGEMENT GRANT AGREEMENT Grant Period July 1, 2018 - June 30, 2019 The Grantee crnr of PADUCAH hereby agrees to the following conditions for the 2018-2019 Kentucky Division. of Waste Management Household Hazardous Waste Management Grant Program authorized under KRS 224-43-505(4). The grant funds shall be used for the direct costs associated with the project specified in the grant application and for any modifications in this grant agreement. The Grantee understands and agrees as follows: 1. The Grant Application, the Project Close-out Report, and this agreement are the entire project. 2.. Grantee shall assign the 2018-2019 Household Hazardous Waste Management Grant funds into a designated line item for state grants: 3. Grantee shall designate a Project Coordinator responsible for: 1. Overseeing the implementation of the project 2. Overseeing the preparation and submittal of the final report 3. Tracking of in-kind personnel/volunteers/inmates throughout the life of the grant 4. Grantee shall submit a 2018-2019 Kentucky Pride Fund HOUSEHOLD HAZARDOUS WASTE MANAGEMENT Grant Project Close -Out Report within 60 days of the completion of the project. The project deadline is June 30, 2019. 5. Grantee is solely responsible for completion of the project and assumes all liabilities associated with its completion. 6. Grantee is responsible for any additional costs that exceed the original grant funds provided. 7. Unspent grant funds and grant funds not expended in accordance with the grant agreement, as determined by the division, shall be reimbursed to the division within forty-five (45) days of written notification unless an extension has been approved in writing by the division. 8. Grantee shall contract with a vendor that is registered as a Hazardous Waste Transporter with the U.S. EPA and the Kentucky Division of Waste Management's Hazardous Waste Branch. 9. Grantee shall provide an adequate, safe, accessible site for the event. Provide written safety instructions, waiver forms for volunteers, and other necessary requirements, not provided by the vendor. See http://www.epa.gov/osw/wycd/catbook/hhw.ht.m for more information. Clean Earth Advertising 10. The Grantee shall make all records required by the grant close-out report available for division inspection until close-out notification is received from the division. 11. Grant funds from other state or federal funds do no qualify as a direct expense or a local match. 12. The signed grant agreement, as approved by the Division, is in full force and effect until the grantee receives either of the following: a) written. notification form the Division b) ninety (90) days after the grantee has submitted the close out report form and has not received written notification from the division as to the status of the grant close out. NAME OF GRANTEE CITY OF PADUCAH Federal lD#: 61-6001891 Signature: Sandra Wilson, Mayor Pro Tem City of Paducah Signature: C Sheryl Chino, Planner II City of Paducah DATE: DATE:®` ORDINANCE NO. 2018 — 6 - (25 '11 12)s AN ORDINANCE AUTHORIZING THE MAYOR TO k EXECUTE AN AMENDMENT TO THE AGREEMENT WITH TYLER TECHNOLOGIES FOR THE LICENSE OF SOFTWARE AND THE PROCUREMENT OF RELATED PRODUCTS AND SERVICES WHEREAS, by Ordinance No. 2016-6-8373, the City and Tyler Technologies, Inc. executed a contract for Tyler to provide software and related products and services that will accommodate the City's data processing needs; and WHEREAS, the software and related products and services provided under that agreement will enhance the City's data processing capabilities, and improve the efficiency of the City's governmental operations and services; and WHEREAS, it has become necessary to include 18 post implementation days from the initial RFP response to be shared across all six phases. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City Commission hereby approves an amendment in the amount of $22,950.00 to the original agreement with Tyler Technologies, Inc.. SECTION 2. The City Commission does hereby authorize and instruct the Mayor to execute the "Amendment" in behalf of the City. SECTION 3. Payment for the additional training with Tyler will be charged to Account Project Number EQ0022. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. MAYOR ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, May 29, 2018. Adopted by the Board of Commissioners, June 12, 2018. Recorded by Tammara S. Sanderson, City Clerk, June 12, 2018. Published by The Paducah Sun, \ord\contract-software amendment -Tyler • '••'•• t Ier .,.. y • technologies AMENDMENT This amendment ("Amendment") is made this day of , 2018 by and between Tyler Technologies, Inc. with offices at One Tyler Drive, Yarmouth, Maine 04096 ("Tyler") and the City of Paducah, with offices at 300 South Fifth Street, Paducah, KY 42002 ("Client"). WHEREAS, Tyler and the Client are parties to an agreement dated June 15, 2016 ("Agreement"); and WHEREAS, Tyler and Client desire to amend the terms of the Agreement as provided herein. NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and the Client agree as follows: 1. Eighteen (18) Post Go -Live Support days, totaling $22,950.00 (at a rate of $1,275.00 per day), are hereby added to the Agreement as set forth in the Investment Summary attached hereto as Exhibit 1. Services added to the Agreement pursuant to this Amendment, plus expenses, will be invoiced as provided and/or incurred. 2. This Amendment shall be governed by and construed in accordance with the terms and conditions of the Agreement. 3. All other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth below. Tyler Technologies, Inc. City of Paducah, KY By: By: Name: Name: Title: Title: Date: Date: • •••'••t Ier ❖• y • technologies Exhibit 1 Investment Summary The following Investment Summary details the software and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. In the event a comment in the following sales quotation conflicts with a provision of this Amendment, the provision in this Amendment shall control. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK s •••'•• tyler �• technologies Sales Quotation For City of Paducah PO Box 2267 Paducah, KY 42002-2267 Phone +1 (270) 444-8800 Quoted By: Adam Griffiths Date: 5/16/2018 Quote Expiration: 11/3/2018 Quote Name: City of Paducah -ERP -Implementation Days Quote Number: 2018-49518 Quote Description: Munis Implementation Days Other Services Description Quantity Unit Price Unit Disco •ed P Post Go -Live Support 18 $1,275.00 $0.00 $22,950.00 TOTAL: $22,950.00 Summary Total Tyler Software Total Tyler Services Total 3rd Party Hardware, Software and Services Summary Total Contract Total One Time Fees $0.00 $22,950.00 $0.00 $22,950.00 $22,950.00 Recurring Fees $0.00 $0.00 $0.00 $0.00 2018-49518 - Munis Implementation Days CONFIDENTIAL 1 of 3 Unless otherwise indicated in the contract or Amendment thereto, pricing for optional items will be held for Six (6) months from the Quote date or the Effective Date of the Contract, whichever is later. Customer Approval: Print Name: All primary values quoted in US Dollars Date: P.O. #: 2018-49518 - Munis Implementation Days CONFIDENTIAL 2 of 3 Comments Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope of your project. The actual amount of services depends on such factors as your level of involvement in the project and the speed of knowledge transfer. Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then -current Business Travel Policy. Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses inured by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re -assign its personnel. Implementation hours are scheduled and delivered in four (4) or eight (8) hour increments. Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then -current rates for training or Tyler will utilize a Train -the -Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users. Tyler's cost is based on all of the proposed products and services being obtained from Tyler. Should significant portions of the products or services be deleted, Tyler reserves the right to adjust prices accordingly. Client agrees that items in this sales quotation are, upon Client's signature of same, hereby added to the Agreement between the parties, and subject to its terms. Additionally, and notwithstanding anything in the Agreement to the contrary, payment for said items shall conform to the following conditions: Licensee fees for Tyler and 3rd party products are due when Tyler makes such software available for download by the Client (for the purpose of this quotation, the 'Availability Date') or delivery (if not software); Maintenance fees, prorated for the term commencing when on the Availability Date and ending on the last day of the current annual support term for Tyler Software currently licensed to the Client, are due on the Availability Date; Fees for services, unless otherwise indicated, plus expenses, are payable upon delivery. 2018-49518 - Munis Implementation Days CONFIDENTIAL 3 of 3 Agenda Action Form Paducah City Commission Meeting Date: 5/29/2018 Short Title: Tyler Technologies Munis Contract Amendment for Post Implementation Training Days X Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Michelle Smolen, Assistant to the City Manager Presentation By: Michelle Smolen, Assistant to the City Manager Background Information: The City's Enterprise Resource Planning (ERP) software Request for Proposals in 2015 included options for on-going support services in the form of additional training for the departmental software leaders. Tyler Technologies responded with 18 post implementation training days for the entire project, but the City did not initially include these training days in the contract. The organization has been processing financials and budget in Munis for approximately one year. The software leaders have identified a number of critical areas for follow up training related to these areas. Additionally, it is anticipated that each of the six Munis phases will require post implementation training to maximize the use of the software. Therefore, the Project Manager is proposing to amend the Tyler Technologies Munis contract to include the 18 post implementation days from the initial RFP response to be shared across all phases. Goal: X Strong Economy X Quality Services X Vital Neighborhoods X Restored Downtowns Funds Available: Account Name: ERP Software Project Account Number: EQ0022 finance Staff Recommendation: Approve the contract amendment adding 18 post implementation training days to the Tyler Technologies contract for $22,950. Attachments: Tyler Technologies Contract Amendment Department Head City Clerk City anager