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Home My WebLink AboutAgenda Packet 5-14-18NOTICE OF CALLED MEETING FOR THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY TO: There will be a Called Meeting of the Board of Commissioners of the City of Paducah., Kentucky on Monday, May 14, 2018, at 4:30 p.m. for a Budget Workshop. The workshop will be held at the Parks & Recreation Building at 1400 H.C. Mathis Drive, Paducah, Kentucky in Classroom No. 2 on the 2nd floor. The agenda is as follows: I. Roll Call II. Invocation III. Pledge of Allegiance IV. Announcement of Candidates for Position of City Manager V. Authorize Mayor to Execute Notice of Intent for Stormwater Discharges from the City &OCn VI. Budget Workshop Presentations & Discussion 1Vlay�r� CERTIFICATE OF SERVICE Executed by electronic of a copy to at on May , 2018. P' City Clerl� City of Paducah Kentucky Directory MAYOR BrandiHarles5 e., BOARD OF COMMISSIONERS Sandra Wilson —Mayor Pro -Tem Richard Abraham Allan Rhodes, Jr. Sarah Stewart Holland Interim City Manager...............................................................:.... ............Mark Thompson Finance Director, . ..................................I.................... .................... Jonathan Perkins, CPA City Clerk........ ... .................................. ......................... ................Tammara Sanderson Information Technology Director.................. ..................... .. ........ .......................;Stephen Chino Planning Director. ..... ................ ................ ...... ......... ........ ........... Tammara'Tracy Police Chief................... .................................................. ..............:........:.......... Brandon Barnhill Fire Chief. ............ .......: ................. ........ ........ .........................: ......... ....,.....Steve Kyle Parks'Services Director................................................................. ...........Mark Thompson City Engineer and Public Works Director ........ ............. ................ ........... .................:. Rick Murphy Human Resources Director ..................................................... ....................... Martin Russell Public Information Officer........:..........................................:............................ Pam Spencer E911Director.... .......... .........................0............................................. ........... .,... Ed McManus Cit of Paducah. —�, y KY Fiseal Year 2019 Budget'Book + . . .. Y J tea.} n r ON, bA y ;G4 Y RIO I U c� A k.:o • w Q �n u y) Ir 1 CIO U N••1 O <U � - A sly44 Lir• O it 3 �S w t ti q a� U U Budgeted Departmental a, Staffing Summary All positions shown are full-time equivalent. (FTE) and are for Fiscal Years. 2011 2012 2013 2014 2015 2016 2017 2018 2019 General Fund Gen. Government) 12:0 12.0 12.0 11.0 11.0 11.0 12.0 12.0 12:0 Finance2 , 14.0 11.0 11,0 11.0 11.0 11.0 11.0 11.0 11.0 PRDA3 _ 1.0 1.0 1.0 1.0 1.0 _ Information - Technology 6.0 6.0 _ 6.0 5.0 5.0 5.0 5.0 5.0 6.0 Inspection, 11.0 11.0 - Plannings 9.0 9.0 9.0 9.0 10.0 10.0 11:0 11:.0 11.0 Police 90.0 90.0 1 88.0 87.0 87.0 87.0 87.0 87.0 87.0 Fire 64.0 64.5 74.0 76.0 76.0 76:0 76.0 77.0 76.0 Engineering/ Public works 48.5 47.1 46.1 45.1 45.1 45.1 44.8 .44 .3 44.3 Parks 24.0. 24.0 24.024.0 25.0 25.0 25.0 27.0 27.0 Human Rights 1.0 - - Human Resources3 1.0 3.0 3.0 3.0 3.0 3.6 4.0 3.0 3.0 pRA7 5.0 4.0 3.0 3.0 _ Total General Fund 285.5 ' 282.6 277.1 275.1 274.1 274.1 274.8 277.3 277.3 Solid Waste'Fund Solid Waste 26.0 25.4 25.4 25.4 25.4 25.4 25.7 26.2 26.2 Fleet Maint. Fund Fleet Maintenance 6.5 6.5 6.5 6.5 6.5 6.5 6.5 6.5 6.5 E911 Fund E9118 22.0 22.0 22.0 ' TOTAL ALL FUNDS 318.0 314.5 •309.0 307.0 306.0 306A,' 330.0 332.0 332.0 'The above amounts include elected officials (5) & new "Assistant to the City Manager position foFY2017 Fir nance/Human Resources split into two departments beginning FY2012 3PRDA department dissolved beginning in FY2017. PRDA Director position moved to Human Resources for half of FY2017 and then transition to the new Planner position in the Planning Department. ¢Inspection Department combined into Fire Department beginning FY2013 5Addition of Planner position for FY2017 6Cemetery/Grounds moved from EPW into. Parks beginning FY2011. Beginning FY2017 EPW Assistant EP Director" position added to be split between EPW and Solid Waste and EP W "Operations Manager" position deleted. PRA department dissolved. New positions created in FY2015 under the Parks and Planning Departments 8E911 became a Governmental Fund in FY2017 City` of Paducah;' KY = Fisca'1 bear 2:010:.Budget Book ager � Classification a Financial Accounting Structure The accounts of the City of Paducah are that must be used for a specific purpose. For organized and operated by separating the example, all revenue and expenditures City's distinct functions into funds. A fund related to the City's Municipal Aid Program is an accounting entity with a self -balancing (MAP) are accounted for in the MAP Fund. set of accounts that records all financial Finally, the General Fund is used to account transactions for government functions. Fund for receipts and payments that do not belong accounting separates funds according to to another fund. This is often referred to as their purpose and is used to meet certain the "Operating Fund." accounting, legal, and contractual Proprietary Funds provisions. Funds are classified into the Proprietary Funds account for operations following categories: Governmental, that function similar to a private commercial Proprietary, and Fiduciary. Each operation, in which services are financed classification `maybe further divided into through user charges and expenditures separate fund types: General, Special include the full cost of operations: Revenue, Enterprise, and Internal Service. Accounting records for the City's fin d Classification Fund Type Governmental Funds General Fund Governmental funds, are used to account for Special Revenue Funds all or most of the City's general activities. Debt Service Fund They are.budgeted based on the modified Capital Project Funds Pro rietar. Funds _ Enterprise Funds' revenues are recorded when available and Internal Service Funds Fiduciary. Funds Pension Trust Funds proprietary n s are mamtamed on an accrual basis; that is, the effects of financial :transactions, events, and circumstances are recognized in. the periods) in which they occur regardless of when the cash is received or paid. The' City maintains two types of proprietary funds, Enterprise Funds account: for operations that are. financed and operated in a manner;similar, to private business. The "customers" of these operations are primarily external: Internal Service Funds account for operations that serve other funds.or departments within. the government on a cost -reimbursement basis. Z City of 'Paducan-, KY Fiscal "Year 201 9` Budge"t Book aj f ry' The "customers" of these operations are Governmental Funds internal, or within the government itself. Governmental funds, are used to account for all or most of the City's general activities. Fiduciary Funds They are.budgeted based on the modified Fiduciary Funds are used to account for accrual basis of accounting, which means assets held in trust by the City for the benefit revenues are recorded when available and of individuals or other entities. The City's measurable, and expenditures are recorded fiduciary funds are made up of the City's when the services or goods are received and two pension funds: the Appointive the liabilities are incurred. Debt Service Employee Pension Fund (AEPF) and the Funds' and.Capital Project Funds account for Police and FirePension.Fund (PFPF). the activity by which they are named, debt These funds are accounted for on the accrual service and capital projects, respectively. basis of accounting. Special revenue funds account for money Z City of 'Paducan-, KY Fiscal "Year 201 9` Budge"t Book aj f ry' � U w � w x r blo � w �e ,N I v a+ I Noll �N.. w U U U '0 On ,yId � f a ; co City of `Paducah::, KY — Fiscal Year 20.1:92B udgetBook 5 r ;1' C -1 -l' -of Paducah, KY scal Year 2019' Bud etBook �'j� g r,* 4 f ) y x3 General Fund Statement of Revenues by Source Actual Actual.. Revised Proposed FY2016 FY2017 FY2018 FY2019 Fines Warrant Service Fee $32,879 $31,238 $32,000 $28,000 Nuisance Violations $38,741 $25,290 $35,000 $30,000 Other Fines $19,231 $25,825 $16,000 $18,000 Grants State Incentive - Police $2929858 $3719426 $369,0,00 $401,000 State Incentive - Fire $259,172 $339,1.72 .$336,000, $385,000 Other Grants $649223 $51;420 $36,220 $33,000 Interest Income $97,000 $1209475 $95,000 $260,000 Charges for Service Tax Collection Fee= School' $176,182 $185,586 $1869000 $1809000 Overhead (Admin) Charges $297,020 $308;520 $290,200 $324,200 Other Charges for Service $218;175 $193,702 $1989310 $200,920 Licenses & Permits Payroll Tax $15,1829263 $15,705,096 $15,725,000 $15,960,000 Insurance Tax $4;170,381 $4,3319956 $4,1509000 . $4,3509000 Business License $4,711,708 $4,721,657 $4,500,000 $4,545,000 ABC License $13.1,150 $13905 $13000 $130,000 License'Penalties $201,095 $246,125 $200,000 $210,000 County PR - Rev Sharing ($3075983) ($336,336) ($315;500) ($366,400) Permits &Fees KY' Telecommunication Tax $275,083 $229,221 $275,000 $275,000 Building & Electrical $259,592 $191,828 $193,000 $177,000 Other Permits & Fees $355278 $33,526 $37,000. $359000 Property Rent & Sales Forest Hills Lease $372,624 $3729624 $377,000 $383,425 Other Property Rent & Sales $33,145 $35,052 $34,375 $33,000 Taxes Real Current Year $4,120,058 $4,212,329 $49325,000 $4,554000 Personal Current Year $679,722 $675,974 $660,000 $720,000 .Vehicle Tax County $673,786 .$747,384 $700,000 $715,00.0 PJC Tax Collection $3209069 $3289814 0 0 Local BankDeposit Tax $2429344 $2425931 $243,000 $275,000 PILT - Paducah Power $244,627 $249,907 $2505000 $2509000' Annexation Rebates ($519793) ($25,878) ($32,000) ($339000) Other Taxes $3665988 $4309538 $38.09000 $4075000 Recreation Fees $134,938 $122,799 $104,000 $93,500 Sales $14,482 $245436 $20,000 $185200 Other .Fees $55,608 $1365300 $35,000 $32,000 Interfund Transfers $619,905 $642,142 $550,000 $5609000 Total Revenues $339805477 $35,1109168 $345134,605 $355183,845 C -1 -l' -of Paducah, KY scal Year 2019' Bud etBook �'j� g r,* 4 General Governfnent �� FT, Department Mission The mission of the General Government the City Manager reports to the City Department is to provide professional Manager. The position assists with leadership in the administration and departmental oversight and works with the execution of policies and objectives Board of Commissioners. formulated by the Paducah Board of Commissioners.The Department also is Public Information Officer: responsible for promoting confidence in city The Public Information Officer, who reports government through community to the City Manager, serves thecommunity engagement and customer service and by providing accurate and timely through the development of solutions, ' communications through news releases and programs, and measures to meet the other engagement tools, by managing the emerging needs of the City, its residents, content on the City's website and social and business community. media accounts, and by producing Mayor & Commissioners: programming on the City's public access Paducah operates under a City Manager channel, Government 11. form of government.. Citizens elect four, non-partisan Commissioners and a Mayor to - City Clerk: serve on the Board of Commissioners with The City Clerk is the custodian of official the Board appointing the City Manager to City records pursuant to KRS 61.870 to carry out the Board's policies. The Mayor KRS 61.882. The Clerk is responsible for may vote on all matters brought before the preparation, maintenance, and safekeeping Board and may. introduce legislation and of official City records; preparation of policy review. The Mayor presides as the ordinance's, municipal orders, and motions Chair of the City Commission meetings and for action by the Board of Commissioners; is the ceremonial head of Citygovernment and preparation of motions for public representing the City in the community. and printing, The Clerk prepares the City with associated.government agencies. Commission agenda, attends all Commission meetings, and records the Citymanager: minutes. The Clerk is appointed by the City The City. Manager, a professional appointed Manager to serve as the Deputy Alcoholic by.the Paducah Board of Commissioners, Beverage Control Administrator. serves as Chief Administrative Officer of the city and directs, oversees, and coordinates Corporate Counsel: the day -to -day departmental operations. The Co orate Counsel provides legal services to City Manager assists the Board in the City Commission, City Manager, and fornulating goals, objectives, policies, staff through, services obtained through budgets, and programs in addition to local firms, as well as to the Planning Board translating policy and visionary ideas into through a retained Attorney. Corporate tangible results. The City Manager also is Counsel renders legal opinions, prepares responsible for the budget through its ordinances; resolutions, municipal orders, preparation, submission to the Board; and contracts, and handles litigation involving administration. Additionally, the Assistant to the City. City of P;aduca'h, KY` Fiscal Y,e`ar 2>019 Budget Book City 0f Paducah, KY .Fiscal Year 201'9',tudge - Staffing Summary; General Government Actual Actual Revised Proposed Grade FY2016 FY2017 FY2018 FY2019 Mayor & Commissioners Mayor 1.0 1.0 1.0 1.0 Commissioner 4.0 4.0 4.0 4.0 City Manager City Manager AA 1.0 1.0 1.0 1.0 Assist. to City Manager P - 1.0 1.0 1.0 Public Information A 1.0 1.0 1.0 1.0 Officer Executive Assistant II I 1.0 1.0 1.0 _ Administrative Assist. III D 1.0, 1.0 1.0 - 1.0 City Clerk . City Clerk P 1.0 1.0 1.0 1.0 Assist. City, Clerk F - - 1.0 Executive Assistant II I Legal Corporate Counsel 1.0 1.0 1.0 1.0 TOTAL y _ 11.0 12.0 13.0 12.0 City 0f Paducah, KY .Fiscal Year 201'9',tudge Department Narrative! General Government FY2018 Highlights: • Continued negotiations for cable • Implemented Phase 1 of the Munis teleVision,franchise renewal Enterprise Resource Planning software • Initiated third National Citizens Survey pr.oJ'ect which improvedprocessesto gather feedback from citizens about related to financial functions, purchasing city services, civic participation, and contract management characteristics of Paducah, and various • Worked with the Board of community topics Commissioners and Management Team • Received Voice of the People Award for on the implementation of the Strategic Transformation in Recreation and ply Wellness due to Paducah's increases in . Initiated and completed the recruitment the Citizen Survey, results in the of the Planning Director Recreation &Wellness category from • Implemented Board of Commissioners' 2013 to 2016 policy initiatives regarding the • Enhanced digital opportunities for two - Expansion of Sunday Alcohol Sales way engagement and interactions with Ordinance, Smoking Ordinance and citizens through expanded use of social Fairness Ordinance media. with the Nextdoor Platform and • Assisted Engineer -Public Works in improvements to the website with working with the professional consultant Paducah Listens toward the implementation of storm • Continued community education and water utility/user fee by'completing outreach regarding city initiatives and phase l of Comprehensive Storm Water ` services with the.2"a Annual Citizens' Master Plan Academy, service club presentations and • ' Initiated capital projects approved by the Local Government 101 at McCracken Board of Commissioners, including the County Library first phase of equipment and software • Provided policy guidance and developed replacement for E911, Floodwall Pump promotional implementation of the Station 2 restoration, City Hall phase l voluntary; single -stream, curbside renovation, Noble Park bank recycling program stabilization phase 2, tennis court • Completed the recodification of the resurfacing and Greenway Trail phase 4 Code of Ordinances &5 • Successfully negotiated the AFSCME Contract f _ City of Paducah, K:Y` F'sc,al Year 201 9 .Budget Bo"ok 1?d gel 2 i1 i of Department Narrative: General .Government FY2019 Goalst • Use National Citizen.Survey results • Continue to improve citizen for strategic planning and engagement and understanding of benchmarking local government through the • : Work with professional consultant Citizens' Academy and determining toward completion of second phase how to best utilize past graduates of. Comprehensive Storm Water • Enhance customer service by - Master Plan includingublic p .p ex andng the City's electronic y' engagement component regarding footprint through the implementation implementation of storm water of the Enterprise Resource Planning utility/user fee Software Project's self-service ''.0 Complete negotiations for cable features television franchise renewal or • Improve internal efficiencies and extension citizen engagement by implementing • Determine feasibility of creating Tax Agenda Management Software and Increment Financing District for. the making all online forms fillable Riverfront/Downtown • Improve record keeping and • Provide staff expertise and oversight accessibility to information by of the Board of Commissioner's scanning Commission Meeting Strategic Plan implementation Minutes from 1925 -1969 into • Form and provide guidance to the Laserfiche and microfilming the Facilities, External Agency City's oldest records Contributions, Revenue and Fleet • Update Boards &Commission Committees tasked with analyzing information and determine ongoing and recommending improvements in best practice to maintain current preparation for the FY20 budget records development process City of Paducah`. K.I' —Fiscal Year 2019Budget Book 4;�5 ha`�t� Department Budget Summary: General Government €4` Ian Department Summary: Actual Actual Revised Proposed FY2016 FY2017 F 01 FY2019 Personal Services $694,929 $831,306 $888,390 $823;540 Contractual Services $351,471 $402,538 $504,870 $1,339,405 Commodities $98,223 $92,980 $91;515 $87,490 Contributions $217,744 $216,906 $292;700 $252,000 Capital Outlay ` 0 $9,648 $5,000 .0' Total Dept. Budget $1,362,367 $1,553,378 $1,782,475 $2,502,43.5 Division Summary: Actual Actual Revised Proposed I FY2016 FY2017 FY2018 FY2019 Mayor & Commiss. Personal Services $161,945 $188644 $177,900 $185,720 Contractual Services $2,183 $2,200 $1,960 $2,020 Commodities $'13,758 $22,731 $16,795 $17700 City Manager Personal Services $410,288 $516,608 $553;125 $448930 Contractual Services $8,267 $9,130$16;555 $7,755 Commodities $36,358 $21,641 $35;345 $27,760 Capital Outlay 0 $9,648 0 0 City Clerk r f Personal Services $96,561 $99,613 $130,535 $1619735 Contractual Services $5,574 $15,867 $19,600 $12,250 Commodities $25,395 $26,351 $16,375 $18,830 Capital Outlay 0 0 $5,000 0 Corporate Counsel Personal Services $269134 $26,439 $26;830 $27,155 Contractual Services$192,047 ' $178,566 $196,325 $196,360 Commodities $39838 $39348 $3,800 $3,800 Other* Contractual Services $1439399 $196,775 $270,430 $1,1219020 Contributions $217,744 $216;906 $292;700 $252,000 Commodities $189874 $18,909 $19,200 $19,400 I Total Dept: Budget $1,362,367 $1;553,378 $1,782,475 $29502;435 *Other includes Non -Departmental, Memberships & Contingency, and Civic Beautification divisions of General Government. City of'Pa ducali',''K.Y : Fisal c Year 2'019':Bud`gef $o.ok''+ Finance y tt Department Mission Our Mission is to serve the public to the best Investment Fund scorecards, the annual of our ability, to make sound fiscal budget, 'and the Comprehensive Annual decisions, to maintain accurate and timely Financial Report (.CAFR). This division also accounting records, to provide informationprocesses bi-weekly payroll for and support, and to accomplish our goals approximately 320 full-time.' employees and with a sense of pride and a spirit of prepares all manner of payroll -'related cooperation. The Finance Department reports. They also receive and process all consists of three divisions: Administration, purchase requisitions entered by Accounting & Budget, and Revenue departments, issuing over 6,000 vendor Collection. `payments a year. Administration: Revenue: Administration oversees the general ' The Revenue Division is responsible for the operation, which includes, but is not limited billing, collection, and record maintenance to budget preparation, accounting/payroll ; of property tax bills, business licenses; debt management, budget monitoring, payroll taxes, and municipal insurance revenue collection operations, business premium taxes. The Revenue Division license/payroll taxes,' cash/investments works closely with other departments for management, and technical assistance to business licensing compliance. other City departments, governmental This Division also is responsible for agencies, and outside agencies. collecting and/or processing all miscellaneous revenue received by the City Accounting: & Budget: from all sources. It also coordinates The Accounting and Budget Division is collection efforts with a collection agency responsible for preparing financial reports, and/or legal staff to collect delinquent including ;monthly financial statements, accounts.' Staffing Summary: Actual Actual Revised Proposed Grade FY2016 FY2017 FY2018 FY2019 Administration Finance Director Z 1.0 1.0 1.0 1.0 Executive Assistant 1. F 1.0 1.0 1.0 1.0 Accounting & Budget Controller T 1.0 1.0 1.0 1.0 Accountant J 2.0 3.0 3.0 3.0 Accounts Payable Clerk" =C 1.0 - - - Revenue Revenue Manager S 1.0 1.0 1.0 1.0 Revenue Auditor . J 1.0 1.0 1,0 1.0 Revenue Technician C 1.0 1.0 1.0 1.0 Account Clerk B 2.0 2.0 2.0 2.0 TOTAL 11.0 11.0 11.0 11.0 City of Pad;ucah:, KY Fiscal X.ear'201 9` Budget'; Book<*�y�i" WE 1 Department Narrative: Finance VI *� �:�, tf�- r FY2018 Highlights: • Updated the General fund's 5 -year • Coordinated foreclosure actions for revenue/expenditure trend projections numerous delinquent property tax Applied for the 26th consecutive GFOA . accounts Certificate of Achievement for • Utilized social media in an effort to Excellence in Financial Reporting for detect business licensing non the FY2017 CAFR compliance • Implemented ERP software replacement • Continued the process of re -designing Phase 1 —Accounting, Budget, the City of Paducah Budget to make it Purchasing more user-friendly • ` Maintained the City's bond rating FY2019 Goalst i • Continue to monitor opportunities to • Continue to work closely with our refinance debt issues when possible property tax billing vendor to fine-tune • Continue to update the City's 5 -year and expand the billing system Capital Improvement Plan • Continue, efforts to collect delinquent • Refine the General Fund's 5 -year accounts, including but not limited to: projection tool for revenues and property taxes, business licenses, and expenditures payroll taxes • Produce CAFR worthy of receiving the GFOA`Certificate for Achievement ---- • Go live with the ERP software Phase 2 — Finance »2019 Contractual G Accounting,: Budget, Purchasing Services & Commodities Total Budget $209;000 • Implement ERP software Phase 4 — other Property Taxes Commodities • RolloutSelf-Service ERP Functionality • Continue to streamline the look and PVA evaluate the functionality of the City of $ee,M Paducah Budget document 33 • Maintain the City's bond rating • Continue developing methods, processes, procedures, and partnerships Audit in an effort to attain 1.00% business other, license and payroll tax compliance Contractual • Fully implement ERP software Services Computer replacement Phase2- Business Licenses software and AR Maintenance is City of Paducah.;? KY — FscaVl Year 201 9 'Bud`,get. Book �. Department Budget. Summary: Finance Department Summary: Actual Actual Revised Proposed FY20ib FY2017 FY2018 FY2019 Personal Services $804,466 $846,698 $878;310 $9225815 Contractual Services $131,505 $137,200 $1375555 $141,365 Commodities $58,720 $66,185 $70,340 $68,475 Capital Outlay $1616 0 0 0 Total Dept. Budget $996,307 $1,050,083 $1,086,205 $1;132,655 Division Summary: Actual Actual Revised Proposed FY2016 FY2017 FY20i 8 FY2019 Administration Personal Services $2495114 $251,655, $2619560 $268,960 Contractual Services $19914 $39723 $3,200 $3,240 Commodities $8,306 $11,429 $11;385 $11,545 Accounting & Budget Personal Services $266,096 $295,313 $299;590 $3169180 Contractual' Services $57,938 $61,090 $61;530 $64,735 Commodities $16;079 $21,251. $199970 $18,725 Capital Outlay $1,616 0 0 0 Revenue Personal Services $289,256 $299,731 $317,160 $337,675 Contractual Services $71,654 $729387 $72,825 $73,390 Commodities $349335 $33,505 $38,985 $38,245 Total Dept. Budget $996,307 $19050,083 $1;086;205 $19132,655 f 4` i lr :City of Paducah, KY Fiscal Year 2019 BudgetBook {%`agvrp Information Technology Department Mission The mission of the City of Paducah Agency. Paducah's voice and data network Information Technology (IT) Department is reaches over 20 locations throughout the to provide quality, cost-effective IT services City interconnected via Paducah Power's while advancing the. use of technology in high speed fiber optic network. The IT city government to increase excellence in department administers and maintains'a operational efficiency and responsiveness to wireless mobile network for Paducah Police the needs of residents and stakeholders. The and Fire Departments as well as hardware, Information Technology Department software, and network infrastructure for mission is accomplished by providing E911 operations, professional and technical services in Geographic Information Systems: • Network and telecommunication The GIS division is responsible for, the infrastructure; administration and maintenance of the • Application software deployment, City's geographic information systems and training and support; plays the lead:role.in the continued • Geospatial data, information,. operation of the McCracken and Paducah analysis and solutions. GIS Consortium (MAP -GIS). This division overseas all GIS.software. and hardware The Information Technology department upgrades; new data acquisition, we consists of two divisions, IT Network publishing; mobile app development along' Administration and Geographic Information with maintenance and updates to existing Systems (GIS) geospatial data.. Support and; training is provided'for all City departments using GIS: IT Network Administration; This, division provides contractual GIS Information Technology'administcrs and services to -McCracken County, E911, and maintains the City network operations center the Joint Sewer Agency. Technical providing voice, and data, communications assistance is also shared with Paducah and network: resources to all City Power and Paducah Water. departments, E91,l, and the Joint Sewer Staffing. Summary: Actual Actual Revised Proposed Grade FY2016 FY2017 FY2018 FY2019 Information Technology Director Information Tech U 1.0 1.0 1.0 1:0 Network Administrator P 1.0 1.0 - 1.0 1.0 Help Desk Technician H 1.0 1.0 1.0 1.0 GIS Manager P 1.0 1.0 1.0 1.0 GIS Specialist P 1.0 1.0 1.0 1.0 Software Technician P - - - 1.0 TOTAL 5.0 5.0 5.0 - 6.0 City of Pad,ueah KY Fiscal Year 2019" Budget` BookMMRO „zi j�RUN f_ _� Department Narrative: Information TechnoloQy FY2018 Highlights: • Continued implementation process of • , GIS staff built new services, maps and ERP software replacing the City's forms to support the City's mission to current SunGard computer software. start curbside recycling within the city Implementation will be phased over 3 limits years and will include a comprehensive • Provided McCracken County with GIS process review services related to future land use • Began bid process and acquisition of planning; zoning, voter districts, new CAD/911 software. and hardware in addressing, emergency siren locations concert with Emergency Communicationand parcel records maintenance Service Department • Provided support services to Parks and • Stephen Chino and Jessica Raes hosted Engineering in insuring connectivity for an 8,hour GIS/UAV workshop inthe new docks to allow payments for cooperation with WKCTC, both city services and fuel staff members are licensed UAV pilots • Provided IT support and services for new Police Dept. Annex building and s of the new camera server upgrade �, 4 FY2019 Goals: • Organizational Support & Advancement: • Geographic Information System: Continue Enhance service delivery by supporting the to educate internal and external customers ,use of technology in city government on the opportunities to utilize GIS data and analysis Department Budlet Summary: Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Personal Services $4253,334 $409,057 $472,745 $569,630 Contractual Services $93,930 $95,223 $122,795 $116;875 Commodities $40,804 $39,202' $54,810 $54,740 Capital Outlay $30,440 $17,428 $33700 $35,500 Total Dept. Budget $590;508 $560,910 $6845050 $776,745 City .of P''aducah,` KY` Fiscal Ycar 2:019 Bud et Book gyz r fiz Planning u Department Mission The Department of Planning exists to guide Planning: the land use, planning, and development The Planning division is responsible for the process in the City of Paducah, to ensure the preparation of the comprehensive plan per orderly use and reuse of land, to protect and KRS 100 and much of its implementation. enhance the economic and aesthetic viability As one of the primary tools to implement.the and physical function of the City, and to Comprehensive Plan, the zoning ordinance enhance the quality of life in the City of and its application is a primary Paducah. responsibility of.the department. The department consists of highly skilled Responsibilities include updatingthe professionals who work to provide the ordinance; reviewing site plans and plats for highest quality of service possible in the compliance; and'providing;staff review and areas of land use and development, long- support for the land use decision-making range planning, housing, and community bodies, ,specifically; the Planning and economic development. The Planning Commission, the.Board of Adjustment, and Department consists of two divisions: the Historical and Architectural Review Administration, and Planning. Commission (HARC): The;Comprehensive Plan can also be implemented through its annexation ( activities; strategic projects, and focused ' programs. One, such strategic project is the riverfront development. Staff supports;the Paducah Iwf ' Riverfront Development Advisory Board, a board of five citizens and an ex -officio x. member, with the development of a tax The: Administration division provides overall program preparation direction and oversight; maintains department personnel, %,A budget, and land use records; provides " technical and administrative support to pertinent boards, committees,;and commissions; and provides support and guidance for the: entire department. increment financing district for the Paducah The Administration division also handles the Rverfront, implementing strategies outlined sale of city -owned properties and provides in the Renaissance Area Master Plan and staff support to the Urban Renewal and reviewing development proposals for the Community Development Agency city -controlled properties along the (URCDA): riverfront: City of Paducah, KY Fiscal Year 201,9: Budgef Books"Vy` The Main Streetprogram is another focused moratorium. program and the upper story program implementing a keystone objective residential grant program. This division also of the Comprehensive Plan: continued assists businesses with historic tax credit revitalization of downtown. As a staff assistance, whenever possible. member, the Downtown Development Specialist serves as the Main Street director The very capable grant administration staff recruiting business and linking partner enables the City to implement; in the most associations, downtown stakeholders and the tangible way, the Comprehensive Plan. Staff Main Street Advisory Board. The Main researches grant opportunities and, as Street Board of Directors, a board of five appropriate, disseminates. information to citizens, has the responsibility of assisting City departments and agencies within the with the Main Street accreditation process, community. The grant administrator assists coordinating with staff in executing with project development, the application strategies of the four -point Main Street process, and administration of federal and approach.Staff is also responsible for state grant awards in addition to working promoting and administering the downtown with agencies on legislative pass-through incentive programs: fagade grants, new grants. business grants, roof stabilization grants, tax Department BudgetSummary:° Planning , Department Summary: Actual Actual Revised Proposed ` FY2016 FY2017 FY2018 PY2019 Personal Services $547;016 $610,292 $672,335 $604,230' Contractual Services $36,930 $3808 $40,780 $47,080 Commodities $68,109 $65,773 $88,400 $75,095' Capital Outlay, $2,998 $2,854 0 $1,500 Total Dept. Budget $655;053 $717560.7 $8015515 $727,905 Division Summary: Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Administration Personal Services $252,145 $252,773 $2775920 1 $254,780 , Contractual Services $9,023 $9,936 $10,405 $11,050 Commodities $10,956 $12,469 $175770 $14;930 Capital Outlay $1,615 $980 0 $1,500 Planning Personal Services $2945871 $357,519 $394,415 $349,450 Contractual Services $27,907 $28,751 $30,375 $36,030 Commodities $57,153 $53,303 $70,630 $605165 Capital Outlay $1;382 -$1,874 0 0 Total Dept. Budget $655,053 $7175607 $801,515 $727,905 City of Paducah,' KY Fiscal Year.2019 Budget Book 1'ag3`1' _5 Department Narrative: Planning FY2018 Highlights:ri x • Fountain Ave project: x • 9 incentives were paid out representing over $1 million of private investment, which is a ROI of 6.75 • 92% of the lots in the Fountain Ave K ¢ project area are developed or under' development; only 2 houses and 15 y lots remain W • Fountain Ave Fall Festival was attended by hundreds who enjoyed , Staff reviewed and forwarded: healthy snacks at the Pat &'Jim .. 59 applications to the Planning Brockenborough Rotary Health Park Commission • 14 applications to the BOA • 36 applications to the HARC . Staff prepared 44 zoning certification •' letters • 2017'Main Street'activities, o 15 new businesses opened in - Downtown and Lowertown i h o 170 New Jobs created o 6 New upper story housing units created ` o 8 Fagade Grant applications F y approved 0 4 Roof stabilization Projects ' o 3 Historic Tax Credit projects f completed ` o- City Hall listed on the National r Register of Historic Places * : c • Grant administration in FYI 8: o Applied for 2'1 grants of which 12 were funded totaling $2,794,119 0 10 more are pending totaling $424,176 >t rz xn ^"5 ;nt7.�"agi1"t� City of Pad;ucah', KY = Fiscal Year 201.9" BudgetBook faiT{�Fa�`�� h..'�° Department Narrative;. Planning FY2019 Goals: Continue to make the Planning • Undertake a neighborhood planning Commission, BOA and HARC more initiative that facilitates the creation and user-friendly and resilient evolution of neighborhoods into resilient o Update applications, forms; website neighborhoods, which have these o Enable online submittals and characteristics: tracking o Compact, dense, walkable o Change By-laws by removing o Possess a distinct center and an edge archaic procedures & language, o Contain the variety of activities adding provision for neighborhood necessaryfor daily living in participation, expediting non- proximity controversial applications `record-keeping o Built within an armature of o Improve practices pedestrian -friendly streets and public • ` Implement NeighborhoodEmpowerment spaces strategies o Develop capacity for the ' establishment of a Community . Development Corporation (CDC) o Online neighborhood registration o Neighborhood partnership opportunities: Block Parties, Clean- ` ups, Tree Plantings, Neighborhood r -# B � association Toolbox, Neighborhood , , signage program r t o Community Outreach Engagement y °°,, „ W ith Planning Pop -ups (education' and public input) • Develop aproactive annexation strategy Explore Brownfield opportunities in all o Capture before development neighborhoods o Control how our community grows o Raise quality level of development • Refresh Downtown Revitalization o Focus on business expansion and t s 4 : entrepreneurship o Continue building stock F e preservation: upper story residential _ 1 roof stabilization, and fagade grant o Solidify the riverfront development strategy and begin implementation `� • Improve Linkages and connectivity ' I o Greenway Phase 4 o Add more Wayfinding elements with clear linkages between Lowertown, Broadway and .the Riverfront City=of Paducah., KY — Fiscal Year 2;019:Bu'd;get Book `a' ao, t ,� y�s • Attend to the details and lessons learned • Transform the parking lot at 2" d & from current and past projects Broadway to a "City Square" o Review and update incentive demonstration space that happens to ordinances accommodate parking o Authentically review and document • Undertake: another neighborhood pros & cons of projects and planning initiative that facilitates the programs creation and evolution of neighborhoods' • Aggressively pursue resource into resilient neighborhoods opportunities to maximize end results • Develop a city-wide bicycle plan o Increase grant research (pending grant award) o Expand partnerships and • Create a,Public Art Program collaborations Details Matter How we do work matters as much as what we actually, do. Therefore, the Planning Department will evaluate each activity using these 5 criteria: 1, Fulfills a department mission goal or objective l�us f, another department's or agency's needs f` , 2. Facilitates public safety and public health 3. Uses innovative techniques or best practices (as appropriately modified) 4.Conserves or improves all resources including monetary, time, and natural 5. Highest level of community engagement and transparency.„ achieved It is an honor to serve the people`of Paducah Staffing Summary: Planning Actual Actual Revised Proposed . Grade FY2016 FY2017 FY2018 FY2019 Administration Director of Planning V 1.0 1.0 10 1.0 Executive Assistant I F 1.0 1.0 1.0 1,0 Admin. Assistant II C 1,0 1.0 1.0 1.0 Planning Planner I L 1.0 2.0 1.0 1.0 Planner II IVI - - 1.0 1.0 Grants Administrator L 1.0 1.0 1.0 1.0 CommunityDev. Planner' M 1.0 1.0 1.0 1.0 Downtown Dev. Specialist M 1.0 1.0 1.0 1.0 TOTAL 7.0 8.0 8.0 8.0 :City of Panucah, KT' -Fiscal Year 2019: Budget: BookkNO 5}WA a`�} �.,. i Police Department Mission The Paducah Police Department is Operations: committed to the prevention of crime, the The Operations division often is referred to protection of the lives, property, and rights as the "backbone" of thepolice department. of all citizens and the improvement of the Itis the most visible of the three divisions, quality of life for all members of our with uniformed officers patrolling the streets community. We will provide quality police in marked police cruisers.. These officers services, ethically, fairly, and equally in annually, answer tens of thousands of calls partnership with the members of our for service and perform preliminary community. The Police Department consists investigations of all criminal activity. They of 3. divisions: Administration, Operations, conduct proactive patrols, investigate and Support Services. suspicious activity, enforce traffic laws, and investigate thousands of traffic crashes each Administration: year. Within this division are several The Administration division oversees the day- specialized units: two K9 teams; Special j to -day operations of the Police Department. It Weapons and Tactics (SWAT) Team; Crisis is comprised of the Chief of Police and his Negotiation. Team; Bomb Squad; Collision assistant; the Office of Professional Standards; Reconstruction Team Bike Patrol; and Training; and Community Resources. This DARE instructor. G division is responsible for budget, personnel, accreditation, internal affairs, policy review, Support Services: and all departmental training. It also includes The Support Services Division is the the Community Resource Officer (CRO) investigative and record-keeping arm of the position, designed to be a liaison between the police department. Itis made up of three t department and the community's. schools, units: General Investigations, Drug and Vice groups, and organizations. The CRO also is Enforcement (DAVE) and Records and responsible for the department's Citizens' Evidence: General Investigations Unit. Police Academy, Jr. CPA, Coffee with a Cop, detectives conduct in-depth investigations of - and Neighborhood Watch programs. major crimes from forgery and fraud to computer crimes to arson and. murder. The E detectives of the DAVE Unit focus on k illegal drug activity, including both street 4 drugs and prescription drugs, and "vice" a activities, such as prostitution. The Records and Evidence Unit maintains all the department's records includingcrime and d vehicle collision reports, and logs and maintains the integrity of hundreds of pieces of evidence each month. Fz i^ s m'M u Ci.ty'of Paducah, KY'. Fis'ca°l Year "2;019 Budget B00k pe i+ `1 iy rrt f 14 I S J«tk�, * Staffing Summary: Police 1 d �' t. A ' gr S r 5, h Actual Actual Revised Proposed Grade. FY2016 FY2017 FY2018 FY2019 Administration Police Chief Z 1,0 1.0 1.0 1.0 Captain Q : 1.0 1.0 1.0 1.0 Sergeant P _ _ 1.0 - Police Officer J 2.0 2.0 2.0 2.0 Executive Assistant II I 1.0 1.0 1.0 1.0 Operations (Patrol) Assistant Chief S 1.0 1.0 1.0 1.0 Captain Q 3.0 3.0 4.0 4.0 Sergeant P 6.0 _ 6.0 6.0 9.0 Police Officer J 51,0 51.0 48.0 47.0 Support Services (Investigations) Assistant Chief S 1.0 1.0 1.0 1.0 Captain Q 1.0 1.0 1.0 1:0 Sergeant P 2.0 2.0 10 2.0 Police Officer J 9.0 9.0 10.0 9.0 Record Division Manager K 1.0 1.0 1.0 1.0 Records Clerk III E 1.0 .1 .0 1.0 -1.0 Records Clerk I C 3.0 3.0 3.0 3:0 Crime Analyst K 1.0 1.0 1.0 1,0 Evidence Technician II ' F 1.0 1.0 1.0 1.0 Evidence Technician 'I C 1.0 1.0 1.0 1.0 TOTAL 87.0 " 87.0 87.0 87.0 y of'Pad,ucah;, KY Fiscal Year`2019 Budget Book ',�gp a�..: Department Narrative: Police FY2018 Highlights: • The number of major.crimes,reported • Continued the work of the Chief s dropped overall from the previous year. Community Forum round -table discussion Most notably, reports of crimes against panel, ; persons were down. • Promoted two sergeants in Operations • Rolled out the "Lock It or Lose It" Division and a captain in Support Services campaign to educate the public in response Division. to the increasing number of thefts of • Continuedour in-house training with Blue vehicles and vehicle thefts. Courage's Drive. • There were no major injuries to personnel. • Saw progress in our hiring efforts, with five • Hosted a very successful Kentucky, new officers hired. Association of Chiefs of Police conference. • Our officers and staff made a smooth • Det. William Hodges was named Employee transition through retirements of two of the Year for 2017, primarily for his officers - one with 27 yearsof service — efforts in mentoring young detectives. He and two sergeants: conducted a mock homicide training, • Made significant advances in the developed background investigations department's technology capabilities: training, and worked one-on-one with a • We expanded.our community involvement new Digital Forensics Unit investigator. In through the Community Resource Officer all, 35, employees were honored for their by increasing awareness and responsiveness work in 2017. to requests from the community. • In partnership with the Police Foundation • Continued forensic investigations on of Paducah/McCracken County; hosted computers, cell phones, and :other digital nationally recognized expert Kenneth D. media with 323 exams, assisting many Hughes in two public seminars focusing on other�law enforcement agencies in western active shooter situations. Kentucky. FY2019 Goals: • Infrastructure/Technology: Invest in events. This will be achieved with the Infrastructure and technology commitment ofone officer designated to improvements aimed at enhancing police oversee police response to and attendance services; and continue to update, improve at special events. and train staff in the latest equipment • Department ,& Personnel Development: feasibly possible to obtain: Provide top-quality service to the citizens • Programs: Addressing livability and safety of and visitors to Paducah, while issues through enforcement and focused developing our employees' educational and outreach, which will include one major' leadership opportunities, thus to continue as Community Oriented Policing program ' one of the top law enforcement agencies in each quarter. the state. Additionally, we will strive for • Special Events & Activities: Special events no/minor, staff injuries, specifically through aimed at one-to-one contact with citizens, encouraging safe driving habits and and a commitment to provide a safe, reducing officer -involved at -fault wholesome atmosphere for large city collisions: { City` of P'"aduca-h KY` Fiscal. Year 2019 Bud''geti;Bo,ok �r g1,Yy3k Department Budget Summary: Police Department Summary: Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Personal Services $7,693,768 $7,675,803 $7,944,105 $8;296,580 Contractual Services $320,066 $377,945 $469,620 $445,900 Commodities $974,570 $996,260 $1,306,980 11,369,480 Capital Outlay `$26,853 $61,634 $46,400 $3,500 Total Dept. Budget $9,015,257 $9,111,642 $9,76705 $105115,460 Division Summary: Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Administration Personal Services $602,000 $562,630 $651,835 $622;125 Contractual Services ; $227,230 $281,243 $300,695 $319,080 Commodities $198,902 $191,98.5 $376,535 $412,305 Capital Outlay $1,237 $20,794 0 0 Operations (Patrol) Personal Services $5,401,840 $5,365,399 $5,396,575 $5,811,065 Contractual Services $54,823 $53,823 $92,255 $81,260 Commodities ` $647,582 $660,079 $762,890 $783,360 Capital Outlay $17,756 $36,892 $38,400 0 Support Services (Investigations) Personal Services $1,689,928 $1,747;774 $1,895,695 $103,390 Contractual Services $38,013 $42,880 $76,670 $45,560 Commodities $12806 $144,196 $167,555 $173,815 Capital Outlay $7,860 $3,948 $8,000 $3,500 Total Dept. Budget $9,015,257 $9,111,642 ' $9,767,105 $10,115,460 i - Cify of Paducah, KY Fiscal Year 2019 Budget:Book =`'$ Fire Department Mission The Fire Department's Mission is comprised fire prevention inspections annually on of 3 goals: Educate to Prevent Harm, Protect, residential, assembly, education, business, and Be Kind and Helpful. mercantile, storage, factory and industrial, high Educate to Prevent Harm hazard, and utility and miscellaneous type use Education andprevention are the focal pointsgroups. These inspections are conducted using of the Paducah Fire Department. We develop the Kentucky Fire Prevention Code. The Fire and provide programs and services that Marshal's office also offers in -services, promote safety, and actively educate the discussions, demonstrations on fire safety, and public in Fire Safety and Prevention. education that is free of charge to all legitimate Protect civic organizations, businesses, schools, We strive to have a safe environment for our churches, and healthcare facilities. The personnel and the people within our construction section ensures that building and community. We accomplish this through electrical work done within the city complies prompt delivery of emergency services and with codes, laws, and regulations mandated by by providing a safe environment in which to the State of Kentucky.' Not only are building visit; work; and live. plans reviewed for compliance with codes, but Be Kind and Helpful inspections are also made at predetermined We show.that we.care about our lives and the stages of construction. Inspectors advise and lives of others by conducting ourselves in a confer with contractors and/or property owners courteous and professional manner. before and during construction to help' ensure The Fire Department consists of 4 divisions, construction and/or alteration compliance. The Administration, Suppression, Prevention, and code enforcement section enforces all applicable Training. laws, rules, and regulations in order to provide a healthy, clean, and pleasant environment for the Administration: citizens of Paducah. Administration is responsible for general management of all divisions of the Fire Training: Department. Firefighters have more than 300 hours of continued education each year. The Training Suppression: Officer coordinates education in the areas of The Suppression Division operates 5 fire EMS, firefighter skills, hazmat, pump stations that cover more than 21 square operations, and others. These education miles in the City of Paducah. The stations requirements ensure that the level of possess 5 engine companies, 2 aerial competency of the members of the Fire companies, and 2 rescue units, for the Department is. the highestachievable and Purpose of responding to fire emergencies maximizes the resources of personnel and ' and for rescue assistance. equipment available to best protect and serve Prevention: the citizens of the City. The Prevention Division is responsible for city- wide fire protection, the construction program; the code enforcement program, and public education. The Fire Marshal section conducts ,. City of Paducah, KY Fiscal Year 2019.Budget Book` Staffing Summary: Fire Actual Actual Revised Proposed Grade FY2016 FY2017 FY2018 FY2019 Administration Fire Chief X 1:0 1.0 1.0 1.0 Dep. Fire Chief Fire Prevention T 1.0 1.0 1.0 1.0 Deputy Fire Chief Operations T - - 1.0 1.0 Executive Assistant I F 2.0 2.0 1.0 1.0 Suppression Dep. Fire Chief Operations T 10 1.0 Fire Assistant Chief P 3.0 3.0 3.0 3.0' Captain I 15.0 15.0 15.0 15.0 Lieutenant H ' 1.5.0 15.0 15:0 15.0 Firefighter E 26.0 26.0 28:0 27.0' Prevention Dep: Fire Marshall I 1 2.0 2.0 1.0 1.0 Dep. Fire Marshall II L - - 1.0 1.0 Chief Building Inspector N - 1.0 1.0 1.0 Dep. Building Inspector I L - 1:0 10 1.0 Chief Electrical Inspector M - 1.0 1.0 1.0 Dep. Electrical Inspector II L - 1.0 1.0 10 Permit Technician E - 1:0 1.0 1.0 Code Enforcement Officer G ` - 3.0 30 3.0 Code Enforcement Assist. C - 1.0 Executive Assistant I F , - 10 1.0 Training Battalion Chief/Training N 1.0 1.0 1.0 1.0 Officer Construction Chief Building Inspector N 1.0 Dep. Building Inspector I L 1.0 - - - Chief Electrical Inspector M 1.0 - - - Dep. Electrical Inspector Il L 1.0 - - Permit Technician E 1.0 _ - Code Enforcement* Code Enforcement Officer Code Enforcement Assist. C 1.0 - - - TOTAL 76.0. 76.0 77.0 76.0 *Construction and Code Enforcement divisions, were moved into the Prevention division during FY2016. City of Paducah, KY Fiscal Year 2019; Bt�clget: Book'` Department Budeet Summary: Fire Department Summary: Actual Actual Revised Proposed FY2016 FY2017 FY2018 ' FY2019 Personal Services $6,783,839 $6,943,116 $7,215,600 $7,385,140, Contractual Services $225,065 $302,088 $393,345 $379,355 Commodities $688,751 $738,028 $771,340 $779,115 Capital Outlay $230,616 $200,977 $167,370 $166,715 Total Dept. Budget $7,928,271 '$8,184,209 $8,547,655 $8,710,325 Division Summary: Actual ' Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Administration Personal Services $466,930 $483,375 $543,665 $502,415 Contractual Services $26,012 $26,104 $83,425 $59,590 Commodities $38,855 $40,339 $52,615 $55,445 Capital Outlay $5,421 $25,730 0 0 Suppression Personal Services $5,472,747 $5,579,711 $5,772,040 $5,941,775 Contractual Services $82,133 $81,619 $95,625 $97,420 Commodities $495,889 $586,402 $594,620 $601,465 Capital Outlay $225,195 $175,247 $167,370 $166,715 Prevention Personal Services $746,217 $781,285 $798,170 $834,780 Contractual Services $114,801 $192,306 $212,265 $220,250; Commodities $123,675 ' $64,512 $73,375 $71,125 Training Personal Services $97,945 $98,745 $101,725 $106,170 Contractual'Services $2;118 $2,059 $2,030 $2,095 Commodities , $30,331: $46,775 $50,730 $51,080 Total Dept. Budget $7,9285271 $8,1,84,209 $8;547,655 $8,710,325 Construction and Code Enforcement divisions were moved into the Prevention division during FY2016. r; City of Pad.ucah`, KY Fiscal Year 2019 Budget:Book Engineering/Public Works epartment.Mission Through an administrative decision to effective manner, in accordance with sound combine the Engineering Department and engineering principles, practices, and Public Works Department, the Engineering- regulations to help protect the health, safety Public Works (EPW) Department is and welfare of the public and to improve the dedicated to serving the citizens of Paducah overall quality of life within the community. by providing professional engineering Engineering Services` also provides clerical services that enhance the quality of life for and support services for all divisions of the people who live in and visit the City of EPW. Paducah. Through the use of teamwork, interaction with the public, and coordination Floodwall Operations: of well -organized divisions within the EPW The Floodwall Operations executes all Department itself, it is ourmission to operation and maintenance function for the provide effective and efficient support City's floodwall and related appurtenances services for other all of the citizens of man efficient; effective mariner, in order to Paducah and its sister City departments. ensure the highest level of preparedness for The EPW Department is composed of the protection of the community's health, several offices that include Engineering safety, and welfare that may be threatened Services, Floodwall Operations, and Public during flooding conditions occasioned,from Works division (consisting of Solid Waste, the Ohio& Tennessee Rivers.. Street Maintenance, Facility Maintenance Streets Maintenance Division & Lighting: and Fleet Maintenance). EPW Department The Street Maintenance division is strives to use cost effective resources to responsible for the maintenance and repair deliver quality solid waste services; maintain of approximately 446 lane miles, of city streets, city facilities, and the City's entire roadways in addition to right=of--ways, vehicle & equipment fleet while working sidewalks; alleys, curbs and gutters, and diligently to maintain the City's floodwall in independent storm sewer facilities. Street order to protect the citizens, businesses, and Maintenance also maintains more than 3000 assets within the City of Paducah. traffic signs, 6,000 storm inlets, and other Engineering Services: appurtenances. This division is responsible Engineering Services provides engineering for the coordination work associated with all support services for various governmental City street restoration and rehabilitation departments and divisions, administers coupled with Municipal Aid Program infrastructure related capital improvements, (MAP). All street lighting within the City of administers storm water; fight -of -way, and Paducah is provided through various other regulatory responsibilities and financial resources associated with this, regulations required by State & Federal division, and is designed to maintain a Government agencies. Engineering Services strong infrastructure and provide for the safe is responsible for commercial site review passage of streets and sidewalks. The cost of upon its development, and provides reliable street lights is driven by the number of professional assistance to the public. This lights, facility fees, the electrical ensures the construction arid maintenance of consumption, the rate charged; and public infrastructure is carried out in a cost- maintenance. Although lights are City `of E:aducah., KT'. Fiscal Y,e`ar 2:019 Bud;'get Book g a occasionally added to existing roadways, the services of City -owned facilities and majority of new lights come from new downtown bathrooms. Facility. Maintenance developments. also maintains the City's downtown decorative lighting and 12 City owned and Facility Maintenance Division: operated raffic signals. Facility Facility Maintenance is responsible for the Maintenance maintains the aesthetics of maintenance and care of 30 buildings (20 decorative lighting systems in the downtown City employee. occupied, 1O leased facilities) parking lot, around Market House Square, and provides support staff to Parks Marine Way, Maiden Alley,Second Street, Department for 14 parks facilities, including Market Street, City Hall parking lot, Dolly pools, shelters, playground equipment, and McNutt Park, Albert Jones Park, and Noble skate park. Additionally, Facility, Park' Maintenance Division provides custodial StaffinL .Summary: Engineerinp-Mublic Norks . . Actual Actual: ;Revised Proposed Grade FY2016 ' FY2017 ; FY2018 . FY2019 Engineering Services City Engineer .& Pub, Wks Director Z 0.8 0:8 0.8 Storm Water & Drain. Engineer R 10 1.0 1.0 1.0 Engineering Project Manager N 1.0 Lo 1.0 1.0 EPW Operations Manager O 0.8 Engineering Technician J 1:0 1.0 1.0 1.0 Executive Assistant I F 1.0 1 A 1.0 1.0 Administrative Assistant III b 1,0 1.0 0.5 0.5 Floodwall EPW Floodwall Superintendent N 1.0 1.0 1.0 1.0 FloodwallOperator F 4.0 4.0 4.0 .4.0 Streets (Maintenance & Lighting Assistant EPW Director** T - 0.25 6.25' 0.25 EPW. Street Superintendent N. 1.0 1.0 1.0 1.0 EPW Street Supervisor Z 2.0 2.0 2.0 2.0 Equipment Operator E 4.0 4.0 3.0 -3.0 Concrete Finisher E 3.0 3.0, 2.0. 2.0 Right -of --way Maintenance C 11.0 11.0 13.0 13.0 Facility Maintenance Assistant EPW Director** T - 0.25- 0:25 0.25 EPW Fleet/Maintenance `Superint. O 0.5 0.5 0.5 0.5 EPW Maintenance Supervisor L 1.0 1.01 1,0 '1.0 Laborer C 6.0' 6.0 5.0 5.0 Traffic Technician E 2.0 2.0 1.0 1.0 Master Electrician L 1.0 1.0 _ Journeyman Electrician I - - 1.0 1.0 Maintenance Technician E 2.0 2.0 4.0 4.0 TOTAL 4510 44.80 44.3 44.3, Cit of ;Paducah KY Fiscal Year 2019, Budget; Bookk4¢r. ,. .:) �^- Department Narrative: Endneerimg/Public Works . FY2018 Highlights: Awarded Phase I City Hall, Exterior. • Ongoing sign replacement plan pursuant Renovation to Federal Highway Administration • Riverfront Redevelopment Phase 1 B (FHWA)-SA-07-020 mandate to. landmass is ongoing in conjunction with reflect current Manual on Uniform Traffic other projects; i.e. Greenway Trail Phase Control Devises (MUTCD) to meet IV and V compliance dates • Awarded design contract to BFW Replaced roofing systems on leased Engineering for Greenway Trail Phase V buildings for Probation & Parole. and • Rehabilitation and reconstruction of Robert Cherry Civic Center Pump Station #2 design and construction • Renovation of living quarters and contract awarded kitchen for Fire Station #1 Restoration of pump station#9 95% • Renovation of Paducah Police complete Department first floor area to new Police • EPW Supervisors;, Superintendents, & Sergeants offices Management initiated Supervisor • Interior remodeling of City Hall Training conducted by WKCTCS Engineer and Finance suites • Ongoing rehabilitation of City streets, • Completed Phase II Noble Park Bank sidewalks, and trails Stabilization Project Mii i 1' I 171 iY *i .ti FY2019 Goals: • Floodwall Operations: Focus on • Engineering: Manage citywide capital reconstruction and restoration of the city projects by providing professional floodwall to protect the integrity of the engineering services system. This requires a continued effort . Infrastructure Maintenance: Place an of assisting the U.S. Army Corps of emphasis on preventive maintenance of Engineers with design of the Restoration city assets to maximize the useful life and Reconstruction effort: Gity.'of Laducah.,- KY.` Fiscal Year 2'019 Budget Budget Summary: Engineerinw/Public Works Department Summary; Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Personal Services $2,650,222 $2,711,459 $3,164,065 $3,158,380 Contractual Services $197,512 $217,883 $217,670 $219,075 Commodities $1,897,626 $1,895,296. $1,992,610 $2,04800 Capital Outlay $22,750 - $6,598 $1,670 0 Total Dept.Budget $4,768,110 $4,831,236 $53376,015 $5,426,335 Division Summary: Actual ' Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Engineering Services Personal Services $460,754 $423,436 $484410 $533,250 Contractual Services $9,229 $21,327 $13,770 $9,365 Commodities $15,150 $15,787 $33,345 $23,525 Capital Outlay $10,136 $3,360 $1,670 0 Floodwall Personal Services $438,738 $428,077 $487,700 $500,160 Contractual Services $33,970 $34;499 $36,115 $39,575 Commodities $230,446 $134,186. $1741200 $192,990 Capital Outlay $342 0 0 0 Streets (Main. & Light.) Personal Services $1033,774 $1149,294, ; '. $1,358,035 $1,3.12,150 Contractual Services $121,655 $129;135 $133,425 $134,735; Commodities $1,329,624 $1,425,860 $1;448;720 $1,49.7,835 Capital Outlay, $8,900 $2,251 0 O. ; Facility Maintenance Personal: Services $716,955 $710,653 $833,920 $812,820' Contractual Services' $32,657 $32;921 $34,360 $35,400 Commodities 022,406 $319,464 $336,345 $334,530 Capital Outlay $3,373 $986 0 0 Total Dept. Budget $4,768,110 $4,831,236 $5,376,015 $5,426,335 WINCity of'Paducali, KY >Fiscal Year 2019� ookahas �4 Parks Department Mission Our mission is to provide an affordable and -Recreation: positivecomprehensive system of recreation Recreation is charged with providing quality programs designed to enhance the quality.of recreation programs and leisure activities at life for the residents of Paducah as well as a reasonable cost to the participant. This surrounding communities. The Parks division is responsible for overseeing the Department consists of five divisions: operation and programing of the Paducah Administration, Grounds Maintenance, Pool, Recreation Center, Noble Park Pool, and Recreation, and Special Events. Coleman Spray Park. Administration: Special Events: Administration is responsible for all Special Events is tasked with the operation planning and new development,of the Parks of the Farmers' Market and the organization Department. Administrative staff handles and operation of Thursday Sounds of special event permits, scheduling of Summer Concert Series and Saturday Live facilities; sale of cemetery lots, assisting on the River event in addition to .other large - with budget preparation, and budget scale community events. Additionally, monitoring. Park security through the Park Special Events will assume responsibility Ranger program falls under this division. coordination for the Transient Dock and The Administrative division oversees all Downtown grounds upkeep in the other divisions within the Parks Department. Downtown event areas. Parks Maintenance: i Parks Maintenance is responsible for maintaining park facilities and amenities. The Parks Maintenance staff also supports special events, activities, and festivals city- s A wide and maintains playing surfaces of sports facilities. The maintenance/operation Iii t of Oak Grove Cemetery falls under the Parks Maintenance Division. is r :City' of Paducah, KY'— Fiscal Ye `,f.'2'0 Budgef Book ;^ '�� Eo a Staffine Summary: Parks Actual Actual Revised Proposed Grade FY2016 FY2017 FY2018. FY2019 Administration Director of Parks Services V 1.0 1.0 l A 1,0 Recreation Superintendent N 1.0 1.0 1.0 1.0 Recreation Specialist E 2.0. 2.0 2.0 2.0 Executive Assistant I F 1.0 1.0 1.0 1.0 Administrative Assistant III D > 1.0 1.0 1.0 1.0 Administrative Assistant II C 1.0 1.0 1.0 1.0 Parks Maintenance Park Maintenance N 1.0 1.0 1.0 1.0 Superintendent Cemetery Sexton F 1.0 1.0 1.0 1.0 Supervisor L 1.0 1.0 1.0 1.0 Laborer C 11;0' 11.0 12.0 12.0 Right of Way Maintenance C 3.0 3.0 3.0 3.0 Maintenance Technician E - - 1.0 1.0 Special Events Special Events Coordinator M 1.0 1:0 1.0 1.0 TOTAL a � 3#�� i r i } IL 25.0 25.0 27.0 27.0. 1i�n4'+`£'SS�� atf'jeG�ty�.) 4 }i i �'�i"� r. r��Ft♦ t q r ' f a.: City of' .Paducali', ICY F'i.scal Yeax; 2019 Budget Book Department Narrative: Parks FY2018 Highlights: • Kentucky Recreation and Park Society (KRPS) award for Outstanding Department in its Class for three of the last four years • Preparations for Phase II of Noble Park Bank Stabilization completed • Vendor participation at Farmers Market increased to 90 vendors • Celebration Saturdays at Farmers Market monthly and saw a large increase in consumer participation • ' Number of concerts in the Riverfront Concert Series increased • BBQ Farmer's Market added additional vendors filling up. their section of Broadway • Health Park opened to the public and includes a community -built playground, community gardens, 1/3 mile'walking path, and adult fitness stations, benches, and landscaping; • Began operation of the City's Transient Dock at the expanded Riverfront Park including grounds maintenance, mooring reservations, fueling, and waste dumping FY2019 Goals • Infrastructure: Targeted infrastructure or equipment improvements having a 4 -year minimum impact • Programs: Registration based programming directed towards the citizens of Paducah to provide economical quality recreational experiences @thy v r ° � < .4 r,� :. 4 • r• \ 1. 4 k* e Rj. kir V° rtl r� � Pil •MY � \'+'e• Y dts' ...' • Fountain Ave Fall Festival, in partnership with the Planning Dept., moved to the Health park,providing healthy food vendors and activities for families including a movie in the park • Candy Cane hunt, increased participation by 50% from 2016 Renovation of the Tennis courts at Noble Park, including new surface, fencing, windscreen, and restrooms • Saw an increase in our youth sports leagues including soccer, tee ball, and baseball • Partnered with a regional sports coordinator to host 3 youth baseball tournaments in Noble Park and Stuart Nelson Park Activities & Special Events: Special Events designated to detail the City of Paducah's vibrancy and attract large numbers to downtown and parks • Administration: Easily channel citizens to top notch departmental services, programs, activities and park facilities City of P>adu`ca,h:,I�Y Fiscal Year •201.9 Bud.get,'Book Budget Summary: Parks Department Summary: Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Personal. Services $1,89502 $1,938,793 $2,141,845' $2,289,515 Contractual Services $179,416` $187,355 $1939595 $185,565 Commodities $846,198 $862,51.0 $975,275 $960,835 Capital Outlay $8,128 $23,578 $15,700 $2,560 Total Dept. Budget' $2,929,404 $39012,23.6 $3,326,415 $39438,475 Division Summary: Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Administration Personal Services $564;492 $5819125 $6209665 $690;165 Contractual Services $46,215 $58,038 $55,635 $57,150 Commodities $157,358 $146,429 $184,765 .$176550 Capital Outlay $266 $79653 $15,700 0 Parks Maintenance Personal Services $1,002,815 $19022;816 .$1,1$99300' .$996,045 Contractual Services $92,355 $93,829 $100,680 $87,780 Commodities $324;209 $3399967 $377,015 1 .$354,285 Capital Outlay $6,603 0 0, 0 Recreation Personal' Services $245,613 $254,858 $238,260 $284,600 Contractual Services $32,461 $28,940 $26,885 $349-625 Commodities $244,022 $2.52,664 $263,675 $280,830 - Capital'Outlay $665 - $14,033 0" 0 Special Events Personal Services $82,742 $79,995 $93,620 $318,705 Contractual Services $8,384 $6,547 $10;395 $6,010 Commodities ' $120,609 $123,451 $149,820 $1499170 Capital Outlay $595 ' $1,892. 0 $29560 Total Dept. Budget $29929;404 $3,012,236 $3,326,415 $39438,475 Ci.t,y of..;Paducah, KY - Fiscal Year ,2019' budget Book :Q;h�x0 Paducah Human Rights Commission (PHRC Department Mission The Paducah Human Rights Commission was formed May 26, 1964, the same year the. U.S. Civil Rights was initially established, to safeguard all individualswithin the City and McCracken County from discrimination in housing, employment; and public services, especially when it comes to race, color, ADA, age, religion, sex/sexual orientation, and national origin. The Paducah Human Rights Commission: • j. Resolves community disputes and issues •` Advocates for human and civil rights; involving individual or systematic illegal- • Investigates and mediates discrimination discrimination; complaints, and when appropriate, • Collaborates with and advises the City.of provides referrals to other governmental Paducah on human rights issues/concerns; F agencies; Collaborates with.public andprivate sectors to promote education on how to prevent and eliminate discrimination citywide. Department Narrative i FY2018 Highlights: • j Participated in events designed to improve f • PHRC "Raising the Standard", television quality of life and liberty; show continues to mature into the • Continued the annual events: Fair Housing educational and community/regional Luncheon and the spring event, "Evening outreach tool for which it was designed; of Discussion", which educates the • Advanced partnership with the NAACP; community on human and civil, rights; • Continued relationship with Paducah Area FY2019 E Goals: 'Chamber of Commerce, Race Unity • Group, and Victory Through Grace Maintain/enhance current programs and Ministries; initiatives, strive for local support in • Expected new partnership with West fulfilling goals, including schools, faith Kentucky Community & Technical community, non-profit, and College multicultural/diversity efforts; for-profit, and develop additional C • Student intern initiative continues; community leadership relationships that • Continued co -sponsoring non -profits; lead to the promotion of peace and understanding; Budget Summary: Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Personal Services 0 $105164 $27,480 $8,515 Contractual Services $19,142 $15,750 $2,145 $730 Commodities $14,934 $14,308 $11,995 $4,975 Total Dept, Budget $34,076 $40,222 $41,620 $14220 Human Resources Department Mission The mission of the Human Resources HR Administration: Department is to provide effective human This division formulates polices and develops resource management programs, focused on programs in the full range of employment Person Centered services that are policy strategies to ensure compliance and services of Compliant, and to facilitate the recruitment, the.highest quality. This. division works with retention; and the development of a sustainable the Finance Department in designing and quality workforce, aligning with the City's implementing programs funded by the Health strategy. Insurance,Fund; which' is a self-insured fund for the. employee health insurancecafeteria Employees will be provided the same concern, , plan. respect, and caring attitude within the organization that they are expected to share externally with every City of Paducah Risk Management: customer. The Human Resource Department This division assists in reducing accidents, consists of two divisions: HR Administration injuries, and workers' compensation insurance and Risk Management. costs for the City of Paducah through enhanced loss control efforts and continuing to reinforce risk training and strategies for the City's 300+ full-time employees. Risk Management also KWEFITS negotiates and processes payments from the TRAININGInsurance Fund for expenditures related to liability, workers' compensation, :property +'' GOALS• ODEVEL' ' insurance and deductibles. Staffing Summary: Actual Actual Revised Proposed Grade FY2016 FY2017 FY2018 FY2019 HR/Risk Director V 1.0 1.0 1.0 1.0 PRDA Directors T 0.0 1.0 - HR Generalist . G 2.0 2.0 2.0 2.0 TOTAL 3.0 4.0 3.0 3.0- JPRDA epartment isso ve eginntng in 7 7207 7TWDA Director mov-77 to uman Wesources7o5rhaV"oY77201772 ten tran7i7 on to the new Planner position in the Planning Department City of P.a`ducah, KY Fisca1:'y r 201 9. Bu.dge,t :$ook zPa� Department Narratives Human Resources FY2018 Highlights: • Predictive Index: based on the creation Self -billing (Life insurance) of a, profile for all positions in the implementationthrough Anthem Blue recruitment, selection, and hiring Cross. Blue Shield. process. •' New Well right Health Risk Assessment • Performance Evaluations: Across every smart phone app for tracking employee department in the development and wellness incentives. , sustainability of a. quality. workforce. . Overall Health Insurance claims down to • Supervisory. Training: Focused training its lowest level since 2013. and the development through WKCTC • Establishment of Safety Committee: of Managers, and Supervisors thru best g p o Mission Statement - is to provide practices in our EPW and Parks open &effective communication Departments. across departments and seek • Amended HR -07 Progressive Discipline proactively ways to reduce accidents Policy - & injuries from occurring. • Successful implementation of our o Purpose — Point out &identify Plansource Benefits Administration potential hazards, keep employees software: Plansource replaced safe, share information - best Wingspan. First year of implementation. practices, set clear expectations, • 3 year contract with AFSCME union. cultural change, and employee buy in • Cross training of HR staff. and responsibility FY2019 Goals: • Munis H.R module implementation • Safety Teams: Overall reduction of • Employee Handbook: Update to reflect accidents by 10% thru the development the latest policy and workplace of safe work procedures and practices. compliance guidance. Budget Summary: Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Personal Services $244;571 $275,150 $241,905 $240,745 Contractual Services $42,513 $45,234 $74,400 $46,795 Commodities $58,417 $50,268 $56,925 $57,940 Capital Outlay $7,793 $1,883 0 0 Total Dept. Budget $353;294 $372,535 $373,230 $345 480 i a3 t 7iY+ Year 2019 Bucdget. Book ag``ets f City of Paducah, KY= Fiscal Other General Fund Divisions This page contains the Budget Summaries for the Cable Authority; Special Projects, and Interfund Transfers. Budget Summary: Cable Authority Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 Contractual Services $93,046 $96,134 $100,585 $100,605 Capital Outlay , .$866 $1,985 0 0 Total Dept. Budget $93,912 $98,119 $100,585, $1.00,605 Budget Summary: Special Proiects* Actual Actual _ Revised Proposed FY2016 FY2017 FY2018 FY2019 Leave Expense $27,761 ($33,122) - - PJC Property Tax $320,069 $328,814 - Total Dept. Budget' $347,830 $295,693 - - *The Special Projects cost center is used for year-end financial statement presentation entries only - Budget Summary:111terfund Transfers (out) Actual Actual Revised Proposed FY2016 FY2017 FY2018 FY2019 General Fund 0 $5,738 0 0 Investment Fund $261,000 0 0 0 E911 Fund $470,142_ ; $436,126 $:567,990. $679,395 Debt Service Fund $589,733. $743,366 $810,17.0 $5021775 Capital Projects Fund ' $2;338,569 $1,364,725 $5091285 0 Transient Boat Dock ; 0 $5,000 -$15,000 0 Civic Center Fund $24,418 $45,623 $48,780 $57,250 Rental Prop. Fund $24,787 $16,485 0 0 Radio Fund $38,114 0 0 0 Fleet Main. Fund $112,293 $116,984 $164,575 $154,750 Insurance Fund $95,720 $35,411 $78,000 $125,000 AEPF Fund $6,599 $21,062 $14,405 $14,475 PFPF Fund $412,266 $432,500 $369,750 $359,560 Total Dept. Budget $4,373,641 $3,223,020 .$2,577,955 $1,893,205 City of-Pad.ucah`, KI' Fiscal Year.2019 Budgpt, =Boo-k�� r x g 2018 General Fund Budget Workshop Parks and Recreation Office — Upstairs Room 2 May 14, 2018 • City Manager Budgetary Overview o Pension Issues o Phase In o Property Tax Compensating Rate o Fund Reserve o Departmental Budget Conferences o FY2020 Budget Committees ■ Facilities ■ Vehicles ■ Outside Agencies ■ Revenue • Department General Fund Budget Presentations o Finance o Human Resources o Information Technology o General Government o Planning o Parks and Recreation o Police o Fire o Engineering/Public Works On Wednesday, May 23`d at 5:30 PM we will hold our second budget workshop. It will be held at the same location. As necessary, time will be provided for follow-up with specific departments and any tasks we may not have the opportunity to complete tonight. The primary topic for the May 23rd session will be the specialty funds including E-911, Investment, Fleet Trust, Solid Waste and MAP. It I ADOPTFDMUNICIPAL �. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A NOTICE OF INTENT TO BE SUBMITTED TO THE KENTUCKY DIVISION OF WATER FOR AUTHORIZATION BY A KENTUCKY POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT FOR STORM WATER DISCHARGES FROM A SMALL MUNICIPAL SEPARATE STORM SEWER SYSTEM (sMS4) TO RECEIVING WATERS OF THE COMMONWEALTH WHEREAS, the City of Paducah, Kentucky owns and operates a small Municipal Separate Storm Sewer System (sMS4) which is permitted by the Kentucky Division of Water; and WHEREAS, the City has been reissued a permit from the Kentucky Division of Water with an effective date of May 1, 2018; and WHEREAS, within 30 days of the effective date, the City is required to submit a Notice of Intent to the Kentucky Division of Water to notify of the intent to be authorized for storm water discharges from a sMS4. NOW, THEREFORE, BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute a Notice of Intent to be submitted to the Kentucky Division of Water for authorization by a Kentucky Pollutant Discharge Elimination System permit for storm water discharges from a small Municipal Separate Storm Sewer System (sMS4) to receiving waters of the Commonwealth. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, May 14, 2018 Recorded by Tammara S. Sanderson, City Clerk, May 14, 2018 \mo\Stormwater Discharges Notice of Intent 2018 Agenda Action Form Paducah City Commission Meeting Date: May 29, 2018 Short Title: Notice of Intent for Stormwater Discharges from City of Paducah ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Rick Murphy, P.E., City Engineer & Public Works Director Eric Hickman, P.E., Stormwater & Drainage Engineer Background Information: The City owns and operates a small Municipal Separate Storm Sewer System (sMS4) which is permitted by the Kentucky Division of Water (KDOW). The permit is part of the Kentucky Pollutant Discharge Elimination System (KPDES) authorizing municipalities to discharge stormwater to receiving waters of the Commonwealth. The current permit had expired and has now been reissued with an effective date of May 1, 2018. It has a five year permit term expiring April 30, 2023. Within thirty days of the effective date, all sMS4 operators must submit a Notice of Intent (NOI) that constitutes notice that the City of Paducah intends to be authorized by the KPDES permit issued for storm water discharges from a sMS4. This will be the third NOI Paducah has submitted since 2003 when the permit began. Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: NA Account Number: NA Finance Project #: NA Staff Recommendation: To adopt a Municipal Order authorizing the Mayor to sign the Notice of Intent for the City of Paducah in accordance with the new KPDES permit issued for storm water discharges from Paducah's sMS4. Attachments: 1. City of Paducah MS4 Major Storm Sewer Outfalls & Watersheds 2. Pgducah's Phase I1 Small Municipal Separate Storm Se)kW System Permit History Citv Clerk 11 Ci KPDES FORM NOI-SW/SMS4 11 Kentucky Pollutant Discharge Elimination System (KPDES) Notice of Intent (NOI) for Stormwater Discharges from Small Municipal Separate Storm Sewer Systems (sMS4) KPDES General Permit Name l City of Paducah I Contact persoq ' I Eric Hickman, P.E. I ,z Storm Water &Drainage Engineer 300 South 5th Street P.O. Box 2267 Paducah, Kentucky, 42002-2267 (270) 444-8511 Submit a storm sewer system map indicating the location of all major storm sewer outfalls and names and locations of the receiving streams, and delineation of watershed drainage areas. Submit a report of the best management practices already implemented or scheduled to be implemented to meet the minimum control measures, including any measurable goals to aid in the development and implementation of the controls (an MS4's existing SWQMP and/or annual report may be submitted to satisfy this requirement). Indicate by marking the appropriate box whether you or another entity is responsible for the respective control measure. If another entity, indicate the name of the responsible party next to the appropriate box. Are you responsible for the control measure? "Please see the 2017 Annual Report submitted on April 5th, 2018 for the best management practices already implemented to meet the If no, indicate the responsible party. minimum control measures. A. Public Education and Outreach Yes 12 No ❑ B. Public Involvement and Participation Yes ® No ❑ C. Illicit Discharge Detection and Elimination Yes No ❑ D. Construction Site Runoff Control I Yes ® No ❑ E. Post Construction Management for Development and Re -Development I Yes ® No ❑ I F. Pollution Prevention and Good Housekeeping for Municipal Operations I Yes ® No ❑ Mayor Brandi Harless Signature: Phase II Small Municipal Separate Storm Sewer System Permit History for Paducah: April 15, 2002 - Official Notification from Commonwealth of Kentucky, Natural Resource and Environmental Protection Cabinet, Department for Environmental Protection February 28, 2003 - KPDES SMS4 Notice of Intent Submitted by City of Paducah (First NOI) September 2, 2003 - Issuance of Stormwater Phase II General Permit March 5, 2004 — Annual Report Submitted January 24, 2005 — Annual report Submitted April 14, 2005 - Interlocal Cooperation Agreement Relating to Co -Permitting Under the Clean Water Act and the US EPA NPDES, Stormwater Phase II Program between the City of Paducah and the Kentucky Transportation Cabinet, District One January 26, 2006 — Annual Report Submitted February 23, 2007 — Annual Report Submitted June 20, 2007 - KPDES SMS4 Notice of Intent Submitted by City of Paducah (Second NOI) December 31, 2007 Stormwater Phase II Permit Expired August 5, 2008 — 2008 Storm Water Quality Management Plan Submitted January 31, 2008 — Updated Stormwater Quality Management Plan Submitted Requested by KDOW March 18, 2008 — Annual Report Submitted February 27, 2009 — Annual Report Submitted March 1, 2010 — Annual Report Submitted April 1, 2010 — Re -Issuance of Stormwater Phase II General Permit September 22, 2010 - Storm Water Quality Management Plan Submitted November 10, 2010 — Modification to Storm Water Quality management Plan Submitted February 25, 2011 — Annual Report Submitted March 8, 2011 - Storm Water General Permit Green Infrastructure Policy Summary Submitted February 24, 2012 — Annual Report Submitted April 11, 2013 —Annual Report Submitted April 11, 2014 — Annual report Submitted March 26, 2015 — Monitoring Plan Submitted March 31, 2015 — Stormwater Phase II Permit Expired April 6, 2015 — Annual Report Submitted March 28, 2016 — Annual Report Submitted March 15, 2017 — Annual Report Submitted April 5, 2018 — Annual Report Submitted May 1, 2018 — Re -Issuance of Stormwater Phase II General Permit May 31, 2018 — NOI Must Be Submitted — �o Be Completed July 30, 2018 — Illicit Discharge Detection & Elimination Plan Must Be Submitted — �o Be Completed October 28, 2018 — Submit Revised Stormwater Quality Management Plan — �o Be Completed April 30, 2018 — Stormwater Phase H Permit Expires