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HomeMy WebLinkAboutAgenda Packet 5-08-18ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS CITY COMMISSION MEETING AGENDA FOR MAY 8, 2018 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET PROCLAMATION: Beaux Tie Day — B. FORD National Gun Violence Awareness Day- Ashley Valentine -Hall AWARD: Dogwood Trail — J. SMITH Items on the Consent Agenda are considered to be routine by the Board of Commissioners and will be enacted by one motion and one vote. There will be no separate discussion of these items unless a Board member so requests, in which event the item will be removed from the Consent Agenda and considered separately. The City Clerk will read the items recommended for approval. I. CONSENT AGENDA: A. MINUTES B. MOTION(S) 1. R & F Documents C. MUNICIPAL ORDER(S) 1. Personnel Actions — M. RUSSELL 0® 2. Grant Application to Firehouse Subs for Fire Prevention Material for Fire Department — S. KYLES 3. Declaration & Sale of Surplus Property —1320 Oscar Cross — T. TRACY a®N 4. Accept Bid for Roof Replacement Cic Center and Probation & Parole Buildings — R. MURPHY [� _ M0 \I.�0 M c®n 4 II. MUNICIPAL ORDER(S) WILSON A. City's Strategic Plan— MAYOR HARLESS Arp,�C� III. ORDINANCES) — INTRODUCTION RHODES A. Remove Positions from Civil Service Ordinance — M. RUSSELL HOLLAND B. Pump Station #2 HDR Amended Agreement - R. MURPHY ABRAHAM C. 2018 — 2019 Asphalt Program Award — R. MURPHY IV. COMMENTS A. Comments from the City Manager B. Comments from the Board of Commissioners C. Comments from the Audience V. EXECUTIVE SESSION APRIL R ,18 . At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 24, 2018, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the Public Information Officer, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. PRESENTATIONS) OPIOID EPIDEMIC The Paducah Board of Commissioners heard the fourth presentation in a series of presentations regarding the opioid crisis. Paducah Lifeline Ministries Executive Director Terrye Peeler outlined the mission of Paducah Lifeline Ministries and its sister agency, Ladies Living Free. Paducah Lifeline Ministries is a Christ -centered solution for those battling drug and alcohol addiction. It is a residential and non-residential community-based recovery program for women and men. Peeler says Paducah Lifeline Ministries has a 62 percent success rate with folks completing the nine month program staying sober or drug free for a year or more. Ashley Miller also addressed the Board and told her personal story. She explained how Paducah Lifeline Ministries changed her life and assisted her in overcoming drug addiction. ENERGY EFFICIENCY & SAVINGS THROUGH PERFORMANCE CONTRACTING Greg Copley representing the University of Kentucky's Center for Applied Energy Research explained how the Center provides partnerships with local governments and industries by assisting them in developing energy projects that would provide efficiencies and utility cost savings. There is no charge for this public-private partnership. Copley says the average electric rate has been steadily increasing across Kentucky over the past 15 years or so. Copley suggests using Energy Savings Performance Contracting (ESPC) as a means to finance building improvements and the increasing cost of utilities. ESPC is defined as the use of guaranteed savings from the maintenance and operations budget (utilities) as capital to make needed upgrades and modernizations to your building environmental systems, financed over a specified period of time. Copley says KRS 45A.370 and several following KRS sections address the use of ERPC by local governments and the competitive bidding process. UK's Center for Applied Energy Research can assist cities in the process through the preparation, evaluation, and negotiation regarding the request for proposals and the selection of an energy contractor. Copley says the Center has assisted several other communities including McCracken County. (The above summaries for the presentations are an excerpt from the City Commission Highlights prepared by Pam Spencer, Public Information Officer.) CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No one asked for any items to be removed. The Mayor asked the Public Information Officer to read the remaining items on the Consent Agenda. I(A) Minutes for the April 10, 2018 and April 17, 2018 City Commission Meetings APRIL 24, 2018 I(B)1 Appointment of Eri Gjergji to the Board of Ethics to replace Marlene Anderson whose term has expired. This term will expire February 10, 2020. I(B)2 Appointment of Eve Silverstein & Dann Patterson to the Human Rights Commission to fill the unexpired terms of Andrew Wiggins and Sam Bussey who have resigned. These terms will expire February 14, 2020 and August 22, 2020, respectively. I(C) I Receive & File Documents Minute File: 1. Notice of Called Meeting for the Board of Commissioners of the City of Paducah for April 17, 2018 2. Certificates of Liability Insurance: a. Burnett Custom Homes b. Hall Boys, Inc. Contract File.- ile:3. 3.Agreement with Tyler Technologies for Computer Assisted Dispatch (CAD) Purchase & Installation for E-911 (ORD # 2018-4-8524) 4. Agreement with Equature, Inc. for Logging Records Purchase and Installation for E-911 (ORD # 2018-4-8525) 5. Agreement with Xybix for Dispatch Console Furniture for E-911 (ORD # 2018- 4-8526) I(D)1 Personnel Actions I(D)2 A MUNICIPAL ORDER AMENDING SECTION (C), INFORMATION TECHNOLOGY, OF THE FY2017-2018 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY TO ABOLISH THE NETWORK TECHNICIAN POSITION AND CREATE THE POSITION OF I.T. SPECIALIST I (M.O.#2089; BK 10) I(D)3 A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2017-2018 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY (M.O.#2090; BK 10) I(D) 4 A MUNICIPAL ORDER OF THE CITY OF PADUCAH AUTHORIZING THE MAYOR TO EXECUTE A LEGAL SERVICES AGREEMENT WITH BRYANT LAW CENTER P.S.C. AND FRIEDMAN, DAZZIO, ZULANAS & BOWLING, P.C. ("ATTORNEYS") FOR LEGAL REPRESENTATION IN THE PURSUIT OF DAMAGES INCURRED AS A RESULT OF THE ILLEGAL SALE, DISTRIBUTION AND MARKETING OF OPIOIDS AND OPIOID DERIVATIVE DRUGS IN THE CITY OF PADUCAH ((M.0.2091; BK 10) I(D)5 A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH, KENTUCKY, ADMINISTRATIVE PLAN FOR 2018 HOUSING CHOICE VOUCHER PROGRAM, EFFECTIVE MAY 1, 2018" WITH SAID ADMINISTRATIVE PLAN INCLUDING APRIL 24, 2018 Mayor Harless offered motion, seconded by Commissioner Rhodes, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ORDINANCE(S) — ADOPTION TERMINATION OF EASEMENT WITH FOUR RIVERS BEHAVIORAL HEALTH Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A TERMINATION OF EASEMENT WITH WESTERN KENTUCKY REGIONAL MENTAL HEALTH AND MENTAL RETARDATION ADVISORY BOARD, INC. DBA FOUR RIVERS BEHAVIORAL HEALTH FOR A PARKING LOT AREA LOCATED ON THE SOUTHSIDE OF JEFFERSON STREET BETWEEN NORTH FOURTH AND NORTH FIFTH STREETS." This Ordinance is summarized as follows: The City of Paducah does hereby authorize the Mayor to execute a Termination of Easement with Western Kentucky Regional Mental Health and Mental Retardation Advisory Board, Inc., DBA Four Rivers Behavioral Health, for a parking lot area located on the southside of Jefferson Street between North Fourth and North Fifth Streets. REVISIONS TO THE UTILITY ALLOWANCES FOR THE SECTION 8 HOUSING PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED (M.O.#2092; BK 10) I(D)6 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY (KOHS) FOR FUNDS IN THE AMOUNT OF $10,000, FOR STRUCTURAL FIREFIGHTING GEAR, BOOTS AND GLOVES FOR THE PADUCAH FIRE DEPARTMENT AND TO EXECUTE ANY DOCUMENTS WHICH ARE DEEMED NECESSARY BY KOHS TO FACILITATE AND ADMINISTER THE PROJECT AND TO ACT AS THE AUTHORIZED CORRESPONDENT FOR THIS PROJECT. THIS MUNICIPAL ORDER ALSO ESTABLISHES PROCUREMENT POLICY FOR ANY KOHS APPROVED PROJECT FOR THE FY2018 APPLICATION CYCLE (M.O.#2093; BK 10) I(D)7 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY (KOHS) FOR FUNDS IN THE AMOUNT OF $105,000, FOR BOMB SUITS FOR THE PADUCAH POLICE DEPARTMENT BOMB SQUAD AND TO EXECUTE ANY DOCUMENTS WHICH ARE DEEMED NECESSARY BY KOHS TO FACILITATE AND ADMINISTER THE PROJECT AND TO ACT AS THE AUTHORIZED CORRESPONDENT FOR THIS PROJECT. THIS MUNICIPAL ORDER ALSO ESTABLISHES PROCUREMENT POLICY FOR ANY KOHS APPROVED PROJECT FOR THE FY2018 APPLICATION CYCLE (M.0.2094; BK 10) Mayor Harless offered motion, seconded by Commissioner Rhodes, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ORDINANCE(S) — ADOPTION TERMINATION OF EASEMENT WITH FOUR RIVERS BEHAVIORAL HEALTH Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A TERMINATION OF EASEMENT WITH WESTERN KENTUCKY REGIONAL MENTAL HEALTH AND MENTAL RETARDATION ADVISORY BOARD, INC. DBA FOUR RIVERS BEHAVIORAL HEALTH FOR A PARKING LOT AREA LOCATED ON THE SOUTHSIDE OF JEFFERSON STREET BETWEEN NORTH FOURTH AND NORTH FIFTH STREETS." This Ordinance is summarized as follows: The City of Paducah does hereby authorize the Mayor to execute a Termination of Easement with Western Kentucky Regional Mental Health and Mental Retardation Advisory Board, Inc., DBA Four Rivers Behavioral Health, for a parking lot area located on the southside of Jefferson Street between North Fourth and North Fifth Streets. APRIL 24, 2018 Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD.#2018-4-8526; BK 35) APPROVE AMENDMENT TO PROFESSIONAL CONSULTING AGREEMENT FOR COMPUTER-AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM IMPLEMENTATION OVERSIGHT SUPPORT Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of Commissioners of the City of Paducah adopt an Ordinance entitled "AN ORDINANCE AUTHORIZING AND APPROVING FIVE (5) AMENDMENT AGREEMENTS WHICH SUPPLEMENT THE PROFESSIONAL CONSULTING AGREEMENT THAT WAS MADE WITH FEDERAL ENGINEERING, INC." This Ordinance is summarized as follows: This Ordinance approves five (5) amendment agreements which supplement the Professional Consulting Agreement that was executed between the City and Federal Engineering, Inc. on August 18, 2016, all of which relate to the planning, design and implementation of the City's upgraded 911 system. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5).(ORD#2018-4-8528; BK35) PAT & JIM BROCKENBOROUGH ROTARY HEALTH PARK PHASE I - CHANGE ORDER Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1, CHANGE ORDER NO. 2, CHANGE ORDER NO. 3 AND CHANGE ORDER NO. 4 FOR THE PAT & JIM BROCKENBOROUGH ROTARY HEALTH PARK PROJECT PHASE I." This Ordinance is summarized as follows: The Mayor is hereby authorized to execute Change Order No. 1, 2 & 4 in the combined amount of $560.93 with Wilkins Construction, Inc. for additional items that are in excess of the original contract for the Pat & Jim Brockenborough Rotary Health Park Project— Phase I, which will change the total contract amount to $619,730.29. Further, the Mayor is hereby authorized to execute Change Order No. 3 which increases the contract time of completion by 52 days. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD.#2018-4-8529; BK 35) DISCUSSION CITY STRATEGIC PLAN Mayor Brandi Harless introduced to the Board a draft strategic plan for the City of Paducah that includes updated vision, mission, and values statements. The proposed vision statement is as follows: Paducah is a city where people strive to reach their full potential through lifelong learning, creativity, culture, and compassion for one another. She also provided an overview of eight key performance areas. The key performance areas are: • Maintain high level of safety for all • Develop healthy and sustainable neighborhoods • Maintain thoughtful and modern infrastructure • Provide open, smart, and engaged government • Enhance arts, culture, and tourism • Empower upward economic mobility for all • Provide excellent recreation experiences for all ages and abilities • Celebrate a diverse community. APRIL 24, 2018 Numerous draft objectives are listed under each key performance area. The discussion on the strategic plan will continue at an upcoming Commission meeting. COMMENTS COMMENTS FROM THE CITY MANAGER Proposed budget workshop dates will be offered to the Commission soon. COMMISSIONER COMMENTS Discussed dates of May 9, 21, and 22 for executive session for city manager personnel discussion. PUBLIC COMMENTS • Donald McNeil, requested a copy of the 1994 grant agreement for maintenance for the Martin Luther King Memorial and the list of all private properties which are being maintained by the city. • Danny Kohn, resident, commented on city improvements. EXECUTIVE SESSION Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board go into closed session for discussion of matters pertaining to the following topics: • Proposed or pending litigation, as permitted by KRS 61.810(1)(c). Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). OPEN SESSION Mayor Harless offered motion, seconded by Commissioner Abraham, to reconvene in open session. Adopted on call of the roll, yeas, Commissioner Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ADJOURN Commissioner Wilson offered motion, seconded by Commissioner Holland to adjourn the meeting. All in favor. Meeting ended at approximately 8:27 p.m. ADOPTED: May 8, 2018 Public Information Officer City Clerk Mayor CITY OF PADUCAH May 8, 2018 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. Date CITY OF PADUCAH PERSONNEL ACTIONS May 8, 2018 CITY OF PADUCAH PERSONNEL ACTIONS May 8, 2018 AND BASE RATE OF PAY AND BASE RATE OF PAY PARKS SERVICES Sims, Tanner S. Recreation Leader Lifeguard NCS Non -Ex May 21, 2018 PARKS SERVICES POSITION RATE NCS/CS FLSA EFFECTIVE DATE Watkins, Hunter Laborer $9.00/Hr. NCS Non -Ex May 17, 2018 Anderson, Isabella K. Pool Attendant $7.87/Hr. NCS Non -Ex May 10, 2018 Anderson, Ajiyah M. Pool Attendant $7.87/Hr. NCS Non -Ex May 10, 2018 Donaldson, Nikaya D. Pool Attendant $7.87/Hr. NCS Non -Ex May 10, 2018 Perkins, Tristyn Pool Attendant $7.87/Hr. NCS Non -Ex May 10, 2018 Scott, Amiyah S. Pool Attendant $7.87/Hr. NCS Non -Ex May 10, 2018 Watkins, Kristen Pool Attendant $7.87/Hr. NCS Non -Ex May 10, 2018 Tyler, Victerion Pool Attendant $7.87/Hr. NCS Non -Ex May 10, 2018 Uhlik, Clare Lifeguard $8.37/Hr. NCS Non -Ex May 10, 2018 Massa, Trevor J. Lifeguard $8.37/Hr. NCS Non -Ex May 10, 2018 Kirby, Malachi J. Lifeguard $8.37/Hr. NCS Non -Ex May 10, 2018 Dortch, Zyla B. Lifeguard $8.37/Hr. NCS Non -Ex May 10, 2018 Renuaud, Mary Recreation Leader - Class Instructor $17.00/Hr. NCS Non -Ex April 25, 2018 Willett, Thomas D. Laborer $9.00/Hr. NCS Non -Ex May 10, 2018 Spencer, Shelbi M. Lifeguard $8.37/Hr. NCS Non -Ex May 10, 2018 Pickett, Latajaya J. Pool Attendant $7.87/Hr. NCS Non -Ex May 10, 2018 Harned, Halle K. Lifeguard $8.37/Hr. NCS Non -Ex May 10, 2018 Buckingham, Madelyn P. Lifeguard $8.37/Hr. NCS Non -Ex May 10, 2018 Ferrell, Hannah R. Lifeguard $8.37/Hr. NCS Non -Ex May 10, 2018 Espinoza, Franchesca Laborer $9.00/Hr. NCS Non -Ex May 10, 2018 Matteson, Kelsy Laborer $9.00/Hr. NCS Non -Ex May 10, 2018 PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY PARKS SERVICES Sims, Tanner S. Recreation Leader Lifeguard NCS Non -Ex May 21, 2018 $11.00/Hr. $8.37/Hr. Bilak, Chloe Recreation Leader Lifeguard NCS Non -Ex May 21, 2018 $8.50/Hr. $8.37/Hr. McCallaum, Anntoinette M. Pool Attendant Head Pool Attendant NCS Non -Ex May 10, 2018 $7.75/Hr. $8.37/Hr. Hutson, William E. Camp Coordinator Recreation Leader/ Coach NCS Non -Ex May 10, 2018 $9.50/1-1r. $11.75/Hr. EMERGENCY COMMUNICATION SRVCS Powell, Sandra F. 911 Data Entry Clerk 911 Data Entry Clerk NCS Non -Ex May 10, 2018 $16.78/Hr. $17.28/Hr. EMERGENCY COMMUNICATION SRVCS POSITION REASON EFFECTIVE DATE Coffie-Grubbs, Heather Telecommunicator Resigned April 20, 2018 PARKS SERVICES Holland, Richard K. ROW Maintenance Person Retired April 30, 2018 PARKS SERVICES POSITION REASON EFFECTIVE DATE CITY OF PADUCAH PERSONNEL ACTIONS May 8, 2018 Knight, Robert P. Laborer NoShow April 11, 2018 Beardsley, Deborah S. Temp Pump Operator Termination May 1, 2018 Covent, Lloyd K. Temp Pump Operator Termination May 1, 2018 Ford Jr., Presley D. Temp Pump Operator Termination May 1, 2018 Green, Randall K. Temp Pump Operator Termination May 1, 2018 Hayden Jr, Charles T. Temp Pump Operator Termination May 1, 2018 Hill, Waylon T. Temp Pump Operator Termination May 1, 2018 Mack -Jones, Robert Temp Pump Operator Termination May 1, 2018 Malmgren, Kenneth E. Temp Pump Operator Termination May 1, 2018 Wilson, Chris D. Temp Pump Operator Termination May 1, 2018 114PPZ40, MUNICIPAL ORDER NO. aO A MUNICIPAL ORDER AUTHORIZING THE PLANNING DEPARTMENT TO APPLY FOR AN ONLINE GRANT THROUGH THE FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION GRANT PORTAL TO REQUEST $15,000 FOR THE FIRE DEPARTMENT TO PURCHASE PUBLIC EDUCATION AND ENGAGEMENT EQUIPMENT BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City hereby authorizes the Planning Department to apply for an online grant through the Firehouse Sub Public Safety Foundation grant portal for funding in the amount of $15,000 for the Paducah Fire Department to purchase an inflatable firehouse to be used in the Fire Department's public education and community risk reduction initiatives. No local cash or in-kind match is required. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners May 8, 2018 Recorded by Tammara S. Sanderson, City Clerk, May 8, 2018 \mo\grants\app-firehouse subs public safety foundation grant Agenda Action Form Paducah City Commission Meeting Date: 8 May 2018 Short Title: Firehouse Subs Public Safety Foundation Grant Application [Ordinance ❑ Emergenc&unicipal Order ❑ Resolution ❑ Motion Staff Work By: Greg Cherry and Adam Shull Presentation By: Steve Kyle Background Information: Firehouse Subs Public Safety Foundation is dedicated to improving the life-saving capabilities and the lives of local heroes and their community by funding: Lifesaving equipment, prevention education, scholarships and continued education, support for members of the military, and disaster preparedness and disaster relief. Applicants must be located within 60 miles of a Firehouse Subs restaurant and the grant requests must be between $15,000 and $25,000, The Paducah Fire Department is seeking a grant from the Firehouse Subs grant program for purchase of public education and engagement equipment. The equipment includes an inflatable firehouse that can be used in the department's public education and community risk reduction initiatives. No match is required. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Authorize and direct the planning department to submit an online grant application through the Firehouse Sub Public Safety Foundation grant portal. " L, ;,� *i5,CCO. Al Attachments: *ftentea r City Clerk City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE BID OF MICHAEL L. TAYLOR IN THE AMOUNT OF $326.00 PLUS RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY LOCATED AT 1320 OSCAR CROSS AVENUE AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this time or in the future for real property located at 1320 Oscar Cross Avenue, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on March 25, 2018 and opened bids on April 10, 2018; and WHEREAS, the City desires to accept the bid of Michael L. Taylor who proposes to put a small home on the property and add landscaping for the purpose of creating a personal residence. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Michael L. Taylor for the purchase of real property located at 1320 Oscar Cross Avenue for $326.00 plus recording and deed preparation fees. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, May 8, 2018 Recorded by Tammara S. Sanderson, City Clerk, May 8, 2018 \mo\prop sale -1320 Oscar Cross Ave Agenda Action Form Paducah City Commission Meeting Date: May 8, 2018 Short Title: Determination and Sale of Surplus Property at 1320 Oscar Cross Ave. ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By Tammara Tracy Background Information: This action would determine that 1320 Oscar Cross Avenue is surplus property owned by the City of Paducah and authorizethe transfer of the vacant lot to the best -evaluated bid. Legal advertising and posting on the property was done in accordance with city node. Two sealed bids were received. Bid # 1: Michael L. Taylor submitted a bid for $326.00. He proposes to put a small home on the property. The home would be his personal residence. Additionally, he will plant shrubs, trees, and grass. Bid # 2: Kim Askew submitted a bid for $200.00. They propose to clear the lot and maintain in the future. He committed to no further improvements to the lot. Goal: ® Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Staff Recommendation: Accept Bid 41 and transfer the property to Michael L. Taylor for his offer of $326.00 subject to the review and approval by the Director of Planning of the final site plan, elevations and construction plans of the home that would be constructed on the property. Attachments: Staff Report &'Determination SOA 2018-018 partment H . d City Clerk A;CoMkager R: Wlanning120 Community DevelopmenASurplus PropertiesWroperties submitted for transfeA1320 Oscar Cross Ave SOA 1018- 01 & AF -1320 Oscar Cross Ave. docx STAFF REPORT & DETERMINATION DISPOSITION OF ASSETS SOA 2018-18 April 23, 2018 General Information The disposition of surplus or excess property is governed by City Code Section 2-668; the sealed bid procedure is set out in City Code Section 2-645. The disposition of any property requires a written determination that includes: a description of the property; its intended use at the time of acquisition; the reason why it is in the best interest of the city to dispose of the item; and the method of disposition to be used. Property Description & Information ADDRESS 1320 Oscar Cross Avenue CASENO. SOA 2018-18 SIZE OF,PROPERTY 6547 sq. ft.; 40' by 165' appro: IMPROVEMENTS None ZONING R-3 COMPREHENSIVE PLAN Neighborhood Conservation FLOODPLAIN FOutside of the Hazard Area Comprehensive Land Use Plan Zoning Map R:\ Planning\ 20 Community Development\Surplus Properties\Properties submitted for transfer\ 1320 Oscar Cross Ave SOA 1018-018\1320 Oscar Cross -Transfer Report.docx STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 21.1 Aerial of property Floodway map Acquisition of the Property The City of Paducah acquired the property at 1320 Oscar Cross Avenue by deed dated April 2, 2015 and recorded in Deed Book 1299 Page 173 recorded on April 17, 2015. The City had no intended use at the time of the acquisition. Disposition of the Property It is in the best interest of the City to transfer ownership of this property to a responsible citizen placing the property back on the tax rolls and eliminating the maintenance and liability costs, provided the development would not destabilize or undermine property values in the surrounding area or be counter to future land use goals. STAFF REPORT & DETERMINATION - DISPOSITION OF ASSETS 313 Bid Information In accordance with these regulations, a legal ad ran in the Paducah Sun on March 25, 2018 requesting interested parties to submit a sealed bid on or before 9 AM on April 10, 2018. Notice was also posted on the property requesting sealed bids. Two bids were received before the deadline. BID # 1 Michael L. Taylor Bid Amount: $326 Construct a small home on the property. BID #2 Kim Askew Bid Amount: $200 Clean lot and general upkeep Staff Recommendation Infill development is generally always preferred and encouraged; however, it must occur carefully so not to harm surrounding development, both existing and future. Consequently, any new home should be compatible and uphold the existing residential development pattern. Therefore, it is recommended to accept Bid #1 and transfer the property to Michael L. Taylor for his offer of $326 subject to the review. and approval by the Director of Planning of the final site plan, elevations and construction plans of the home that would be located on the property. C MUNICIPAL ORDER NO. _DO9 A MUNICIPAL ORDER ACCEPTING THE BID OF MINTER ROOFING IN THE TOTAL AMOUNT OF $144,070 FOR ROOF REPLACEMENT FOR THE CIVIC CENTER AND THE PROBATION & PAROLE BUILDING, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH,KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Minter Roofing for roof replacement for the Civic Center and the Probation & Parole Building, said purchase being in substantial compliance with the bid specifications, advertisement for bid, and as contained in the bid of Minter Roofing, dated April 17, 2018. SECTION 2. The Mayor is hereby authorized to execute a contract with Minter Roofing for roof replacement for the Civic Center and the Probation & Parole Building in a total amount of $144,070, as authorized in Section 1 above, according to the specifications, bid proposal, and all contract documents heretofore approved and incorporated in the bid. SECTION 3. Payment for Civic Center roof replacement in the amount of $88,610 will be charged to Project PF0075 and payment for the Probation & Parole Building roof replacement in the amount of $55,460 will be charged to Account Number 1100211- 533050. SECTION 4. This Order will be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, May 8, 2018 Recorded by Tammara S. Sanderson, City Clerk, May 8, 2018 \mo\bid-roof replace Civic Center & Probation and Parole Buildings 00500 AGREEMENT Page 1 of 2 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT ROOF REPLACEMENT CIVC CENTER AND PROBATION & PAROLE BUILDING THIS AGREEMENT, made this day of , 2018 by and between the CITY OF PADUCAH, hereinafter called the OWNER, and MINTER ROOFING COMPANY INC., hereinafter called the CONTRACTOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Contractor agrees to furnish all the necessary labor, materials, equipment, tools and services necessary for the Roof Replacement at the Civic Center and the Probation & Parole Building. All Work shall be in accordance with this Agreement, the Specifications and any Addendum(s) issued. Throughout the performance of this Contract, the Engineering -Public Works Department of the City of Paducah shall, in all respects, be acting as both Engineer and agent for the Owner, City of Paducah. All work done by the Contractor shall be completed under the general supervision of the Engineer. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Contractor hereby agrees to commence work under this contract on or before a date to be specified in the Notice to Proceed and to fully complete the project within Thirty (30) consecutive calendar days thereafter. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Contractor for the performance of the Contract, subject to additions and deductions provided therein: One Hundred Forty -Four Thousand Seventy Dollars and Zero Cents ($144,070.00) as quoted in the Bid Proposal by the Contractor dated April 16, 2018 which shall constitute full compensation for the work and services authorized herein. ARTICLE 4. PROGRESS PAYMENTS The Contractor may submit a Request for Payment for work completed in accordance with the Specifications. The Owner will make partial payments on or about thirty (30) days after submission of a properly completed invoice and approval of the completed work. At the Engineer's discretion, a ten percent (10%) retainage may be held until final completion and acceptance of the work. ARTICLE 5. ACCEPTANCE AND FINAL PAYMENT Final payment shall be due after the work is fully completed and the Contract fully performed in accordance with the specifications. ARTICLE 6. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. 00500 AGREEMENT Page 2 of 2 ARTICLE 7. THE CONTRACT DOCUMENTS The Plans, Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. MINTER ROOFING COMPANY INC. BY TITLE CITY OF PADUCAH LI -0 Brandi Harless, Mayor ADDRESS: ADDRESS: 1922 Church Grove Rd Post Office Box 2267 Benton, Kentucky 42025 Paducah, Kentucky 42002-2267 F-0 Q � w z w Y I U � c IL LL 0 g ¢ 2 � 2 g m _ � § ) 0 z w _ § m. 2 k a � § g R 2 U V CL V § k � \ � U CL < 0ƒ2 k o k 7 § 0 o V g 0 G § § \ 2 . )0 \E 2 \E0 »$ o z $ » $ ¥ § » § » § o z E 5=° M 2 6 z k z ].ƒ . d g cl 0 \ / § o 0) m o m w (nm o k z ƒ / / z £ o , o E ) j 2 @ ¥ k J m E m \ § . § & 2 U , g « Q , , n m . W e 0 t ' 0 . §c k . § .} (D ) § k 0 } 4 \ \ U $ Ix ) p q § k 0 ) / - k ) co °) a / ) \ CL § w \ / ® § ) Co \ w § u \) \ § (L _ § m t o m e ƒ) §) 7 k u§ §\ kcli w¥ w § m J § z z n U. o 'LU uj m 0 LU 2 = 0 & in 0 LU LU k I q § 0LU \ IL It ® o w c § u I WIM Agenda Action Form Paducah City Commission Meeting Date: May 8, 2018 Short Title: Roof Replacement on the Civic Center and the Probation & Parole Building ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Dena Alexander, EPW Admin Asst. III Presentation By: Rick Murphy,.P.E., City Engineer -Public Works Director Background Information: On April 17, 2018 the Engineering Public Works Department opened sealed bids for roof replacement on the Civic Center and the Probation & Parole building. Two responsive and responsible bids were received with Minter Roofing having the lowest evaluated bid in the amount of $144,070.00. Goal: []Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: 0 Civic Center Funding: Project- PF0075 ® Probation & Parole Funding: 11000211-53305 Staff Recommendation: 5Fina ce / v To receive and file the bids and adopt a municipal order authorizing the Mayor to execute a contract with Minter Roofing in the amount of $ 144,070.00, for the roof replacement on the Civic Center and Probation & Parole building. cz: P- 6916 1 O GC 3.� 4 5N"' bbd p 1 " �o Attachments: Bids, Bid Tab, Advertisement, Proposed Contract s" Departnt e City Clerk City anager MUNICIPAL ORDER NO. 211846 AN MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, APPROVING TWO CORE ELEMENTS OF THE CITY'S STRATEGIC PLAN (VISION AND KEY PERFORMANCE AREAS & OBJECTIVES); AND DIRECTING THE CITY MANAGER AND HIS STAFF TO ESTABLISH THE MISSION AND ORGANIZATIONAL VALUES FOR THE STRATEGIC PLAN AND PREPARE AN IMPLEMENTATION ACTION PLAN FOR THE FINAL CORE ELEMENT OF THE STRATEGIC PLAN WHEREAS, the Board of Commissioners of the City of Paducah believe that it is best interest of the citizens of Paducah for the City to formulate a strategic plan for the future growth of Paducah; and WHEREAS, the Board of Commissioners of the City of Paducah have for the last nine (9) months been listening to its citizens and collecting input from its community to formulate a strategic plan for the City of Paducah; and WHEREAS, after an analysis of its outreach efforts the Board of Commissioners of the City of Paducah have identified the core elements of the strategic plan; and WHEREAS, the core elements of the strategic plan are as follows: 1. Vision 2. Mission 3. Organizational Values 4. Key Performance Areas & Objectives 5. Implementation Action Plan WHEREAS, the Board of Commissioners have completed and desire to approve and adopt the following core elements: Vision and Key Performance Areas & Objectives; and WHEREAS, the Board of Commissioners of the City of Paducah further desire to move forward with the Mission, Organizational Values and Implementation Action Plan core elements of the strategic plan; and WHEREAS, to ensure that the strategic plan shall serve to inform and guide future City activities, the City Manager and his staff shall complete the Mission Statement, Organizational Values and prepare an Implementation Action Plan that identifies the measure type, performance measure, current performance, target, year, service areas and key tasks/next steps of each objective in the Key Performance Areas. NOW, THEREFORE, by the adoption of this Municipal Order, the Board of Commissioners HEREBY ORDERED THAT: SECTION 1. That the Vision of the City of Paducah is as follows: Paducah is a city where people strive to reach their full potential through lifelong learning, creativity, culture and compassion for one another. SECTION 2. That the Key Performance Areas of the City of Paducah are as follows: • Maintain a High Level of Safety for All • Develop Healthy and Sustainable Neighborhoods • Maintain Thoughtful and Modern Infrastructure • Provide Open, Smart, and Engaged Government • Enhance Arts and Culture • Empower Upward Economic Mobility for All • Provide Excellent Recreation Experiences for All Ages and Abilities • Celebrate a Diverse Community SECTION 3. That the City Manager and his staff are directed complete the Mission Statement, Organizational Values and prepare an Implementation Action Plan that identifies the measure type, performance measure, current performance, target, year, service areas and key tasks/next steps of each objective in the Key Performance Areas. The City Manager and his staff are further directed to prepare such action plan in a format consistent with the action plan worksheets that are attached hereto as Exhibit A and incorporated herein by reference. These action plan worksheets are to be completed and submitted to the City Clerk on or before August 30, 2018. SECTION 4. This Municipal Order shall become effective on the date of its adoption and shall remain in effect until amended or repealed by action of the Board of Commissioners of the City of Paducah, Kentucky. Brandi Harless, Mayor ATTEST: City Clerk Adopted by the Board of Commissioners Recorded by the City Clerk mo\Strategic Plan 2018 Final EXHIBIT A ACTION PLAN WORKSHEETS See attached. W W 0 0 n d a O N fD co 0 3 0 rt � U On O m N 3 d 3'0 O O 7 3 (D O (D � N aq d4 CD o, v rt or O � 7 7 O d Q (D (D O O' n N m 3 = N Ln N m m m o c m Dl m d cc c 3 3 3 m n d c c C Nl m C' m :3 3 m r3+ 3 m n Q -< ov ol<0<o < <3 C <o co < x�Xa0 NX�X��X XCD X3X�X X ° d x x < x < X C, o x < m a 0 N O -O 00 v O rmi a' S rT m 0 m O U. 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N C I m -' M p c m n . m- d o'q ' K ; LA m 2, f n m, D , (D 0) Z CD m K m N,:' N c o � B aq m m m 3 3 v G) aO 3 _a rD 7 rD v Agenda Action Form Paducah City Commission Meeting Date: May 8, 2018 Short Title: City Strategic Plan ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Mark Thompson, Michelle Smolen Presentation By: Mayor Harless Background Information: Over the course of the last 9 months, the City Commission has worked to develop a Strategic Plan for the City by holding strategic planning sessions and collecting input from the community. Mayor Harless brought forward a draft strategic plan at the April 10, 2018 City Commission Meeting that identifies 5 core elements of the plan: 1. Vision 2. Mission 3. Organizational Values 4. Key Performance Areas & Objectives 5. Implementation Action Plan This Municipal Order adopts core elements (1) Vision and (4) Key Performance Areas & Objectives for the Strategic Plan. Further, this Municipal Order directs the City Manager and staff to complete core elements (2), (3) & (5) by preparing the Mission Statement, Organizational Values and an Implementation Action Plan. The Implementation Action Plan will identify the measure type, performance measure, current performance, target, year, service areas and key tasks/next steps of each objective in the Key Performance Areas. The City Manager and staff will use action plan worksheets (as provided in Exhibit A to the Municipal Order) to complete this directive by August 30, 2018. Goal: ®Strong Economy ® Quality Services® Vital Neighborhoods® Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Staff Recommendation: Adopt the Vision & Key Performance Areas of the City Strategic Plan and direct the City Manager & staff to prepare an Implementation Action Plan using the attached action plan worksheets on or before August 30, 2018. 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