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Home My WebLink About05-08-2018May 8, 2018 At a Regular Meeting of the Board of Commissioners, held on Tuesday, May 8, 2018, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the Assistant City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. PROCLAMATION(S) BEAUX TIE DAY Mayor Harless presented a proclamation to Bill Ford proclaiming May 7, 2018 as Beaux Tie Day. GUN VIOLENCE AWARENESS DAY Mayor Harless presented a proclamation to Ashley Valentine -Hall proclaiming June 2, 2018, as Gun Violence Awareness Day. AWARD(S) DOGWOOD TRAIL, ART AND PHOTOGRAPHY CONTEST WINNERS Civic Beautification Board members Jackie Smith, Dabney Haugh and Carol Vanderbough presented awards to the 2018 Dogwood Trail Winners and the 2018 Dogwood Art & Photography Contest winners. Dogwood Trail Winners Todd and Bethany Jones - 351 Wallace Lane Carl and Polly LeBuhn - 644 Woodland Drive Brian and Mary Katz - 4615 Quail Hollow Drive Jan and Neal Scott - 2216 Jefferson Street Charles and Gail Ransler - 2830 Broadway r Stan and Missy Eckenberg - 4240 Pines Road Jim Landry and Hillary Chambers - 2974 Jefferson Street Chuck Tate - 3940 Court Avenue Susan and Max Sacharnoski - 3260 Jefferson Street Mary and Jarvis Madlin - 4710 Buckner Lane Randall and Sherry Channell - 298 Alben Barkley Drive Terra Bryan - 205 Minerva Place Hal and Debe Sullivan - 3905 Alben Barkley Drive Art Winners 1 st Place • Debra K. Talbert, Cornus Virgiana, mixed media 11" x 14" 2nd Place • Carol Tribou, Dogwood in Blossum, watercolor 10" x 11.5" 3rd Place • Barbara Harris, Dogwood Designed, inkjet print, 12" x 12" Photography Winners 1st Place • Stephanie Young, Lets Dance, ink jet print, 13" x 20" 2nd Place • Phyllis Russell, Twist and Shout, inkjet print, 13" x 19" 3rd Place • Cindy Jones, Spring Backwards, ink jet print, 15" x 15" CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. Commissioner Rhodes asked that item I(C)4 regarding the roofing bid for the Civic Center and Probation and Parole Buildings be removed from the consent agenda and voted on separately. The Mayor asked the Assistant City Clerk to read the remaining items on the Consent Agenda. I(A) Minutes for the April 24, 2018 City Commission Meeting I(B) Receive & File Documents Minute File: 1. Notice of Called Meeting for the Board of Commissioners of the City of Paducah for May 1, 2018 2. Certificate of Liability Insurance & Right of Way Bond for Kirk Timpe DBA Big Ed's Concrete 85 May 8, 2018 Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). MUNICIPAL ORDER(S) ROOF REPLACEMENT FOR CIVIC CENTER AND PROBATION AND PAROLE BUILDINGS Mayor Harless offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF MINTER ROOFING IN THE TOTAL AMOUNT OF $144,070 FOR ROOF REPLACEMENT FOR THE CIVIC CENTER AND THE PROBATION & 86 Contract File: 3. Legal Services Agreement with Bryant Law Center and Friedman Dazzio for Opioid Litigation (MO # 2091) 4. Change Orders 1-4 with Wilkins Construction for Pat & Jim Brockenborough Rotary Health Park — Phase I (ORD # 2018-4-8529) 5. Amendments 42, #3, #5, #6 & # 7 to the Professional Consulting Agreement with Federal Engineering for E-911 CAD System Consulting (ORD # 2018-4- 8528) 6. Agreement with Huffman Construction, LLC for Pump Station #2 Construction (ORD # 2018-4-8523) 7. Certifications of Compliance with PHA Plans and Related Regulations with US Department of Housing and Urban Development (MO # 2092) 8. Section 8 Administrative Plan for 2018 Housing Choice Voucher Program (MO # 2092) Financials File: 9. Paducah Water Financial Highlights for March 2018 Bid File: 1. Sale of 1320 Oscar Cross Avenue — Planning Department a. Michael L. Taylor b. Kim Askew 2. Roof Replacement Project — Civic Center and Probation & Parole Building — Engineering Public Works Department a. Minter Roofing Company b. Southern Roofing Co. c. Klapp Roofing Co. 3. 2018-2019 Street Resurfacing Program — Engineering Public Works Department a. Jim Smith Contracting, LLC I(C)1 Personnel Actions I(C)2 A MUNICIPAL ORDER AUTHORIZING THE PLANNING DEPARTMENT TO APPLY FOR AN ONLINE GRANT THROUGH THE FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION GRANT PORTAL TO REQUEST $15,000 FOR THE FIRE DEPARTMENT TO PURCHASE PUBLIC EDUCATION AND ENGAGEMENT EQUIPMENT (M.O.#2095; BK 10) I(C)3 A MUNICIPAL ORDER ACCEPTING THE BID OF MICHAEL L. TAYLOR IN THE AMOUNT OF $326.00 PLUS RECORDING AND DEED PREPARATION FEES FOR REAL PROPERTY LOCATED AT 1320 OSCAR CROSS AVENUE AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE (M.O.#2096; BK 10) I( 1A ��"'� . rrorm�rc�-rcc�x-r� r A MUNICIPAL O D D A !''CEPTTi�T(` Ti 114 BID OF N 41NT-ER D (lllL�'TT 1 IN THE <11�1V Vl�l V1 yl1TT,V/V 1�1 TOTAL T A T 40L 94T OF Q 1 4 n 0 70 FOR ROOF REPLACEMENT A (`E /fENT T7O T17E �1VIC CENTER AND T-14 PROBATION W PAROLE BUILDING, AND A T-14ORIZI ( T -i 4E MAYOR TOEXECUTE A CONTRACT CT FO SAA REMOVED FROM CONSENT AGENDA AT THE REQUEST OF COMMISSIONER RHODES Mayor Harless offered motion, seconded by Commissioner Holland, that the items on the consent agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). MUNICIPAL ORDER(S) ROOF REPLACEMENT FOR CIVIC CENTER AND PROBATION AND PAROLE BUILDINGS Mayor Harless offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF MINTER ROOFING IN THE TOTAL AMOUNT OF $144,070 FOR ROOF REPLACEMENT FOR THE CIVIC CENTER AND THE PROBATION & 86 May 8, 2018 PAROLE BUILDING, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME" be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (M.0.92097; BK 10) CITY'S STRATEGIC PLAN Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "AN MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, APPROVING TWO CORE ELEMENTS OF THE CITY'S STRATEGIC PLAN (VISION AND KEY PERFORMANCE AREAS & OBJECTIVES); AND DIRECTING THE CITY MANAGER AND HIS STAFF TO ESTABLISH THE MISSION AND ORGANIZATIONAL VALUES FOR THE STRATEGIC PLAN AND PREPARE AN IMPLEMENTATION ACTION PLAN FOR THE FINAL CORE ELEMENT OF THE STRATEGIC PLAN," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (M.O.#2098; BK 10) ORDINANCE(S) — INTRODUCTION REMOVE POSITIONS FROM CIVIL SERVICE ORDINANCE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, RECLASSIFYING THE CITY CLERK AND CHIEF BUILDING INSPECTOR POSITIONS WITHIN THE CITY OF PADUCAH AS NON -CIVIL SERVICE." This Ordinance is summarized as follows: This Ordinance reclassifies the positions of the City Clerk and the Chief Building Inspector from civil service to non -civil service. Notwithstanding the reclassification, persons currently in those positions will continue to be covered under civil service statutes until their employment ends. PUMP STATION #2 HDR AMENDED AGREEMENT Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of Commissioners of the City of Paducah introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH KENTUCKY, APPROVING A FIRST AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT FOR ENGINEERING SERVICES REQUIRED TO COMPLETE THE PROJECT DESIGN PLANS, CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FOR THE IMPROVEMENT OF FLOOD CONTROL PUMP STATIONS #2 AND #9 WITH HDR ENGINEERING, INC.; AND AUTHORIZING THE EXECUTION OF SAID FIRST AMENDMENT." This Ordinance is summarized as follows: This Ordinance approves and authorizes the execution on behalf of the City of the First Amendment to the Professional Engineering Services Agreement with HDR Engineering, Inc., relating to the expansion of the scope of services to be rendered by HDR Engineering, Inc., in connection with the design, construction administration, inspection services of Flood Control Pump Station # 2 as required by the U.S. Department of the Army 2018-2019 ASPHALT PROGRAM AWARD Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, LLC, FOR THE CITY OF PADUCAH'S CALENDAR YEARS 2018 AND 2019 STREET RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting Company, LLC for the City of Paducah's calendar years 2018 and 2019 street resurfacing program and authorizing the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2020, upon mutual agreement by the City and Jim Smith Contracting Company, LLC. The unit bid prices are as follows: ITEM NO DESCRIPTION UNIT UNIT BID PRICES 1 Bituminous Surface/Base TON $75.00 2 Milling Texture TON $50.00 3 Shoulder Construction TON $40.00 87 May 8, 2018 COMMENTS COMMENTS FROM THE CITY MANAGER Interim City Manager Thompson discussed the potential that the Commission meeting items scheduled for the May 22nd meeting be moved back to the May 29th meeting and that the May 22nd meeting be tentatively cancelled. PUBLIC COMMENTS Donald McNeil, asked the Commission about documents he had requested at a prior meeting. Interim City Manager Thompson advised Mr. McNeil to submit an open records request to the City Clerk's office to obtain the documents. ADJOURN Mayor Harless offered motion, seconded by Commissioner Wilson to adjourn the meeting. All in favor. Meeting ended at approximately 6:45 p.m. ADOPTED: May 29, 2018 Assistant Clerk City Clerk 88 Mayor