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Home My WebLink About04-24-2018APRIL 24, 2018 At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 24, 2018, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the Public Information Officer, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). INVOCATION Commissioner Holland gave the invocation. PLEDGE OF ALLEGIANCE Mayor Harless led the pledge. PRESENTATIONS) OPIOID EPIDEMIC The Paducah Board of Commissioners heard the fourth presentation in a series of presentations regarding the opioid crisis. Paducah Lifeline Ministries Executive Director Terrye Peeler outlined the mission of Paducah Lifeline Ministries and its sister agency, Ladies Living Free. Paducah Lifeline Ministries is a Christ -centered solution for those battling drug and alcohol addiction. It is a residential and non-residential community-based recovery program for women and men. Peeler says Paducah Lifeline Ministries has a 62 percent success rate with folks completing the nine month program staying sober or drug free for a year or more. Ashley Miller also addressed the Board and told her personal story. She explained how Paducah Lifeline Ministries changed her life and assisted her in overcoming drug addiction. ENERGY EFFICIENCY & SAVINGS THROUGH PERFORMANCE CONTRACTING Greg Copley representing the University of Kentucky's Center for Applied Energy Research explained how the Center provides partnerships with local governments and industries by assisting them in developing energy projects that would provide efficiencies and utility cost savings. There is no charge for this public-private partnership. Copley says the average electric rate has been steadily increasing across Kentucky over the past 15 years or so. Copley suggests using Energy Savings Performance Contracting (ESPC) as a means to finance building improvements and the increasing cost of utilities. ESPC is defined as the use of guaranteed savings from the maintenance and operations budget (utilities) as capital to make needed upgrades and modernizations to your building environmental systems, financed over a specified period of time. Copley says KRS 45A.370 and several following KRS sections address the use of ERPC by local governments and the competitive bidding process. UK's Center for Applied Energy Research can assist cities in the process through the preparation, evaluation, and negotiation regarding the request for proposals and the selection of an energy contractor. Copley says the Center has assisted several other communities including McCracken County. (The above summaries for the presentations are an excerpt from the City Commission Highlights prepared by Pam Spencer, Public Information Officer.) CONSENT AGENDA Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No one asked for any items to be removed. The Mayor asked the Public Information Officer to read the remaining items on the Consent Agenda. I(A) Minutes for the April 10, 2018 and April 17, 2018 City Commission Meetings I(B)1 Appointment of Eri Gjergji to the Board of Ethics to replace Marlene Anderson whose term has expired. This term will expire February 10, 2020. I(B)2 Appointment of Eve Silverstein & Dann Patterson to the Human Rights Commission to fill the unexpired terms of Andrew Wiggins and Sam Bussey who have resigned. These terms will expire February 14, 2020 and August 22, 2020, respectively. I(C)l Receive & File Documents Minute File: 1. Notice of Called Meeting for the Board of Commissioners of the City of Paducah for April 17, 2018 2. Certificates of Liability Insurance: a. Burnett Custom Homes b. Hall Boys, Inc. Contract File: 81 APRIL 24, 2018 Mayor Harless offered motion, seconded by Commissioner Rhodes, that the items on the consent agenda be adopted as presented. 82 3. Agreement with Tyler Technologies for Computer Assisted Dispatch (CAD) Purchase & Installation for E-911 (ORD # 2018-4-8524) 4. Agreement with Equature, Inc. for Logging Records Purchase and Installation for E-911 (ORD # 2018-4-8525) 5. Agreement with Xybix for Dispatch Console Furniture for E-911 (ORD # 2018- 4-8526) I(D) l Personnel Actions I(D)2 A MUNICIPAL ORDER AMENDING SECTION (C), INFORMATION TECHNOLOGY, OF THE FY2017-2018 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY TO ABOLISH THE NETWORK TECHNICIAN POSITION AND CREATE THE POSITION OF I.T. SPECIALIST I (M.O.#2089; BK 10) I(D)3 A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE FY2017-2018 PAY GRADE SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY (M.O.#2090; BK 10) I(D) 4 A MUNICIPAL ORDER OF THE CITY OF PADUCAH AUTHORIZING THE MAYOR TO EXECUTE A LEGAL SERVICES AGREEMENT WITH BRYANT LAW CENTER P.S.C. AND FRIEDMAN, DAZZIO, ZULANAS & BOWLING, P.C. ("ATTORNEYS") FOR LEGAL REPRESENTATION IN THE PURSUIT OF DAMAGES INCURRED AS A RESULT OF THE ILLEGAL SALE, DISTRIBUTION AND MARKETING OF OPIOIDS AND OPIOID DERIVATIVE DRUGS IN THE CITY OF PADUCAH ((M.O.2091; BK 10) I(D)5 A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH, KENTUCKY, ADMINISTRATIVE PLAN FOR 2018 HOUSING CHOICE VOUCHER PROGRAM, EFFECTIVE MAY 1, 2018" WITH SAID ADMINISTRATIVE PLAN INCLUDING REVISIONS TO THE UTILITY ALLOWANCES FOR THE SECTION 8 HOUSING PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED (M.O.#2092; BK 10) I(D)6 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY (KOHS) FOR FUNDS IN THE AMOUNT OF $10,000, FOR STRUCTURAL FIREFIGHTING GEAR, BOOTS AND GLOVES FOR THE PADUCAH FIRE DEPARTMENT AND TO EXECUTE ANY DOCUMENTS WHICH ARE DEEMED NECESSARY BY KOHS TO FACILITATE AND ADMINISTER THE PROJECT AND TO ACT AS THE AUTHORIZED CORRESPONDENT FOR THIS PROJECT. THIS MUNICIPAL ORDER ALSO ESTABLISHES PROCUREMENT POLICY FOR ANY KOHS APPROVED PROJECT FOR THE FY2018 APPLICATION CYCLE (M.O.#2093; BK 10) I(D)7 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION THROUGH THE KENTUCKY OFFICE OF HOMELAND SECURITY (KOHS) FOR FUNDS IN THE AMOUNT OF $105,000, FOR BOMB SUITS FOR THE PADUCAH POLICE DEPARTMENT BOMB SQUAD AND TO EXECUTE ANY DOCUMENTS WHICH ARE DEEMED NECESSARY BY KOHS TO FACILITATE AND ADMINISTER THE PROJECT AND TO ACT AS THE AUTHORIZED CORRESPONDENT FOR THIS PROJECT. THIS MUNICIPAL ORDER ALSO ESTABLISHES PROCUREMENT POLICY FOR ANY KOHS APPROVED PROJECT FOR THE FY2018 APPLICATION CYCLE (M.O.2094; BK 10) Mayor Harless offered motion, seconded by Commissioner Rhodes, that the items on the consent agenda be adopted as presented. 82 APRIL 24, 2018 Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ORDINANCE(S) — ADOPTION TERMINATION OF EASEMENT WITH FOUR RIVERS BEHAVIORAL HEALTH Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A TERMINATION OF EASEMENT WITH WESTERN KENTUCKY REGIONAL MENTAL HEALTH AND MENTAL RETARDATION ADVISORY BOARD, INC. DBA FOUR RIVERS BEHAVIORAL HEALTH FOR A PARKING LOT AREA LOCATED ON THE SOUTHSIDE OF JEFFERSON STREET BETWEEN NORTH FOURTH AND NORTH FIFTH STREETS." This Ordinance is summarized as follows: The City of Paducah does hereby authorize the Mayor to execute a Termination of Easement with Western Kentucky Regional Mental Health and Mental Retardation Advisory Board, Inc., DBA Four Rivers Behavioral Health, for a parking lot area located on the southside of Jefferson Street between North Fourth and North Fifth Streets. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD.#2018-4-8526; BK 35) APPROVE AMENDMENT TO PROFESSIONAL CONSULTING AGREEMENT FOR COMPUTER-AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM IMPLEMENTATION OVERSIGHT SUPPORT Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of Commissioners of the City of Paducah adopt an Ordinance entitled "AN ORDINANCE AUTHORIZING AND APPROVING FIVE (5) AMENDMENT AGREEMENTS WHICH SUPPLEMENT THE PROFESSIONAL CONSULTING AGREEMENT THAT WAS MADE WITH FEDERAL ENGINEERING, INC." This Ordinance is summarized as follows: This Ordinance approves five (5) amendment agreements which supplement the Professional Consulting Agreement that was executed between the City and Federal Engineering, Inc. on August 18, 2016, all of which relate to the planning, design and implementation of the City's upgraded 911 system. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5).(ORD42018-4-8528; BK35) PAT & JIM BROCKENBOROUGH ROTARY HEALTH PARK PHASE I - CHANGE ORDER Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1, CHANGE ORDER NO. 2, CHANGE ORDER NO. 3 AND CHANGE ORDER NO. 4 FOR THE PAT & JIM BROCKENBOROUGH ROTARY HEALTH PARK PROJECT PHASE I." This Ordinance is summarized as follows: The Mayor is hereby authorized to execute Change Order No. 1, 2 & 4 in the combined amount of $560.93 with Wilkins Construction, Inc. for additional items that are in excess of the original contract for the Pat & Jim Brockenborough Rotary Health Park Project— Phase I, which will change the total contract amount to $619,730.29. Further, the Mayor is hereby authorized to execute Change Order No. 3 which increases the contract time of completion by 52 days. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD.#2018-4-8529; BK 35) DISCUSSION CITY STRATEGIC PLAN Mayor Brandi Harless introduced to the Board a draft strategic plan for the City of Paducah that includes updated vision, mission, and values statements. The proposed vision statement is as follows: Paducah is a city where people strive to reach their full potential through lifelong learning, creativity, culture, and compassion for one another. She also provided an overview of eight key performance areas. The key performance areas are: • Maintain high level of safety for all • Develop healthy and sustainable neighborhoods • Maintain thoughtful and modern infrastructure • Provide open, smart, and engaged government • Enhance arts, culture, and tourism • Empower upward economic mobility for all • Provide excellent recreation experiences for all ages and abilities • Celebrate a diverse community. 83 APRIL 24, 2018 Numerous draft objectives are listed under each key performance area. The discussion on the strategic plan will continue at an upcoming Commission meeting. COMMENTS COMMENTS FROM THE CITY MANAGER Proposed budget workshop dates will be offered to the Commission soon. COMMISSIONER COMMENTS Discussed dates of May 9, 21, and 22 for executive session for city manager personnel discussion. PUBLIC COMMENTS • Donald McNeil, requested a copy of the 1994 grant agreement for maintenance for the Martin Luther King Memorial and the list of all private properties which are being maintained by the city. • Danny Kohn, resident, commented on city improvements. EXECUTIVE SESSION Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board go into closed session for discussion of matters pertaining to the following topics: • Proposed or pending litigation, as permitted by KRS 61.810(1)(c). Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). OPEN SESSION Mayor Harless offered motion, seconded by Commissioner Abraham, to reconvene in open session. Adopted on call of the roll, yeas, Commissioner Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ADJOURN Commissioner Wilson offered motion, seconded by Commissioner Holland to adjourn the meeting. All in favor. Meeting ended at approximately 8:27 p.m. ADOPTED: May 8, 2018 A%-(�) A-) Public Information Officer J LL" City Clerk 84 r v Mayor