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Home My WebLink About01-23-2018JANUARY 23, 2018 At a Regular Meeting of the Board of Commissioners, held on Tuesday, January 23, 2018, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the Assistant City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). POLICE DEPARTMENT UPDATE Mayor Harless asked Police Chief Brandon Barnhill to update the Commission on the Paducah Police Departments' response related to the shooting at Marshall County High School earlier in the day. Police Chief Barnhill shared that once the Police Department was informed of the shooting, officers were dispatched to provide support and security at Marshall County High School. Officers were also dispatched to other local area schools to act as a visible deterrent and to local hospitals where victims were taken for treatment. A command post was set up at the Police Department which fielded many calls from residents throughout the day. MOMENT OF SILENCE Mayor Harless requested a moment of silence for Marshall County High'School. INVOCATION Commissioner Abraham gave the invocation. PLEDGE OF ALLEGIANCE Jack Roof, student at St. Mary Middle System, led the pledge. PROCLAMATION Mayor Harless presented a proclamation proclaiming January 28 -February 3, 2018 as Catholic Schools Week. The proclamation was presented to members of St. Mary School System including School System Director Eleanor Spry, Director of Advancement Ashley Wright and St. Mary students Elly Mowers, Gage Rondon, Ellie Roof and Jack Roof. PRESENTATION(S) �-- BARKLEY REGIONAL AIRPORT AUDIT Richard Roof, Airport Manager, distributed copies of the Barkley Regional Airport annual financial statements for fiscal years ending June 30, 2016 and 2017, to the Commission. He reported that the airport brings $43 million into the regional economy annually and currently provides 150 jobs. Skywest will remain the airline to connect to Chicago for another 2 years. The airport will resume the Saturday afternoon round trip to Chicago effective in February. In 2017, 41,700 passengers utilized the service between Paducah and Chicago. Ten percent of said passengers are Chicago local and ten percent are international ticketed passengers. Barkley Regional Airport continues to invest in rehabilitation and expansion projects at the airport using FAA Airport Improvement Project Grants. Mr. Roof thanked the Board for its support of Barkley Regional Airport. FY2017 CITY OF PADUCAH COMPREHENSIVE ANNUAL FINANCIAL REPORT David Hampton with Kemper CPA Group gave a brief report on the City's Annual Comprehensive Financial Report for FY2017. The Comprehensive Annual Financial Report provides basic financial statements, auditor's opinions, statistical data and an in-depth view of the City's finances and the economic conditions of the area. Finance Director Jonathan Perkins informed the Commission that the public can access all Comprehensive Annual Financial Report audits from 2001 to 2017 on the City's website at www.paducghky.gov. CONSENT AGENDA iT Mayor Harless asked if the Board wanted any items on the Consent Agenda removed. No items were removed. The Mayor asked the Assistant City Clerk to read the Consent Agenda. I(A) Minutes for the January 9, 2018 City Commission Meeting I(B)1 Reappointment of Mark Workman to the Electric Plant Board. This term shall expire February 6, 2022. Further, the appointment of Sandra Wilson to the Electric Plant Board to replace Jeff Pederson who has resigned. This term shall expire December 31, 2018. I(C)1 R&F Documents: 53 JANUARY 23, 2018 Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the Consent Agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ORDINANCES) — ADOPTION APPROVAL OF CONVEYANCE OF PADUCAH WATER WORKS SURPLUS PROPERTY KNOWN AS THE MASSAC PUMP STATION PROPERTY Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE DECLARING MUNICIPALLY OWNED REAL PROPERTY GENERALLY LOCATED ON MASSAC CHURCH ROAD AND KNOWN AS THE MASSAC PUMP STATION PROPERTY, HELD FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA PADUCAH WATER, AS SURPLUS AND APPROVING THE SALE AND TRANSFER OF SAME." This Ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky, on behalf of Paducah Water to quitclaim a certain tract of substandard surplus real property generally known as the Massac Pump Station property to Derrick & Shera Miller. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-1-8510; BK 35) 54 DOCUMENTS 1. Notice of Cancellation for the Board of Commissioners of the City of Paducah for January 16, 2018 2. Commissioner's Deed for 2901 Virginia Street 3. Contracts/Agreements: a. Amendment No. 1 to Employment Contract with Mark Thompson for Appointment as Interim City Manager b. Agreement with Wilbert Vault Company of Paducah, Inc. for Oak Grove Cemetery Burial Services (MO # 2054) c. Agreement with AFSCME for 2018-2021 (ORD # 2018-1-8508) d. Agreement to Employ Tammara Tracy as Paducah Planning Director (MO # 2050) 4. City of Paducah Comprehensive Annual Financial Report for Year Ended June 30, 2017 I(D)l Personnel Actions I(D)2 A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY, FOR MATCHING GRANT IN THE AMOUNT OF $216,000 FOR A HEAVY RESCUE TRUCK FOR THE PADUCAH FIRE DEPARTMENT (MO # 2059; BK 10) I(D)3 A MUNICIPAL ORDER ACCEPTING THE REAL PROPERTY LOCATED AT 809 SOUTH 4' STREET TO THE CITY OF PADUCAH IN LIEU OF FORCLOSURE WITH NOMINAL OR NO CONSIDERATION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONSIDERATION CERTIFICATE IN THE ADDENDUM TO THE DEED (MO # 2060; BK 10) I(D)4 A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE PLANNING DEPARTMENT TO SUBMIT A LETTER OF INTENT FOR AN AFRICAN - AMERICAN CULTURAL HERITAGE ACTION FUND GRANT FROM THE NATIONAL TRUST FOR HISTORIC PRESERVATION ON BEHALF OF THE HOTEL METROPOLITAN FOR THE PURPLE ROOM REHABILITATION PROJECT (MO # 2061; BK 10) Mayor Harless offered motion, seconded by Commissioner Wilson, that the items on the Consent Agenda be adopted as presented. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ORDINANCES) — ADOPTION APPROVAL OF CONVEYANCE OF PADUCAH WATER WORKS SURPLUS PROPERTY KNOWN AS THE MASSAC PUMP STATION PROPERTY Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE DECLARING MUNICIPALLY OWNED REAL PROPERTY GENERALLY LOCATED ON MASSAC CHURCH ROAD AND KNOWN AS THE MASSAC PUMP STATION PROPERTY, HELD FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA PADUCAH WATER, AS SURPLUS AND APPROVING THE SALE AND TRANSFER OF SAME." This Ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky, on behalf of Paducah Water to quitclaim a certain tract of substandard surplus real property generally known as the Massac Pump Station property to Derrick & Shera Miller. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-1-8510; BK 35) 54 JANUARY 23, 2018 FY2018 BUDGET AMENDMENT FOR CITY HALL IMPROVEMENTS PHASE I & GREENWAY TRAIL PHASE V Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2017-06-8487, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2017, THROUGH JUNE 30, 2018, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT"". This Ordinance is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2017, and ending June 30, 2018, Ordinance No. 2017-06-8487, be amended by the following re -appropriations: • Transfer $100,790 from the Boyles Trust Fund within the Capital Improvements Fund to the Greenway Trail Phase V Project Transfer $256,216 from General Fund fund reserves to the City Hall Phase I Project within the Capital Improvements Fund Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-1-8511; BK 35) ACCEPT BID OF A & K CONSTRUCTION FOR PADUCAH CITY HALL IMPROVEMENTS PHASE 1 Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF A & K CONSTRUCTION FOR CONSTRUCTION OF CITY HALL PHASE I PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is summarizes as follows: The City of Paducah accepts the bid of A & K Construction in an amount not to exceed $4,293,781.00, for construction of City Hall Phase I Project and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-1-8512; BK 35) APPROVE CONTRACT WITH BFW ENGINEERING FOR GREENWAY TRAIL PHASE V DESIGN SERVICES Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR ENGINEERING DESIGN SERVICES FOR THE GREENWAY TRAIL PHASE V PROJECT." This Ordinance is summarized as follows: That the Mayor is hereby authorized to execute a Professional Services Agreement between the City of Paducah, Kentucky, and Bacon, Farmer, Workman Engineering & Testing, Inc., in the amount of $45,900.00 for engineering design services for the Greenway Trail Phase V Project. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). (ORD # 2018-1-8513; BK 35) ORDINANCE(S) — INTRODUCTION FY2018 BUDGET AMENDMENT FOR EXECUTIVE SEARCH FIRM CONTRACT FOR CITY MANAGER RECRUITMENT Commissioner Abraham offered motion, seconded by Commissioner Holland, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2017-06-8487, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2017, THROUGH JUNE 30, 2018, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT"". This Ordinance is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2017, and ending June 30, 2018, Ordinance No. 2017-06-8487, be amended by the following re -appropriation: • Transfer $28,000 from the General Fund (1000) fund reserves to the Human Resources `Contract Services' Account (1000 3511523 070) APPROVE CONTRACT WITH STRATEGIC GOVERNMENT RESOURCES FOR CITY MANAGER RECRUITMENT Commissioner Holland offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY ACCEPTING THE PROPOSAL OF STRATEGIC GOVERNMENT RESOURCES (SGR) TO ASSIST THE CITY WITH RECRUITING SERVICES FOR SELECTION OF A CITY 55 JANUARY 23, 2018 MANAGER AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATED TO SAME." This Ordinance is summarized as follows: the City of Paducah accepts the proposal of Strategic Government Resources (SGR) in an amount not to exceed $28,000 for assistance in recruiting and selecting a City Manager and authorizes the Mayor to execute a contract for same. COMMENTS COMMENTS FROM THE CITY MANAGER Interim City Manager Mark Thompson informed the Commission that Monday, January 22, 2018, was the first day for recycling pick-up. Recycling was picked up at approximately 150 households. Approximately 580 residents have signed up for recycling. The next scheduled pick-up is on February 5 COMMENTS FROM THE BOARD OF COMMISSIONERS • Commissioner Abraham expressed concerns about the vetting process for action items coming before the Commission and about the Interim City Manager role. • Commissioner Rhodes announced that he will not be running for re-election to the Board of Commissioners. PUBLIC COMMENTS • Randall Knight spoke in support of the grant for the Hotel Metropolitan for the purple room rehabilitation project. EXECUTIVE SESSION Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board go into closed session for discussion of matters pertaining to the following topics: Proposed or pending litigation, as permitted by KRS 61.810(1)(c) Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1) (g) Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). OPEN SESSION Mayor Harless offered motion, seconded by Commissioner Holland, that the Board reconvene in Open Session. Adopted on call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). ADJOURN Commissioner Rhodes offered motion, seconded by Commissioner Abraham, to adjourn the meeting. All in favor. Meeting ending approximately at 7:35 p.m. ADOPTED: February 13, 2018 City Clerk Assistanti y Clerk 56 ayor