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HomeMy WebLinkAbout12-15-15 Agenda PacketCITY COMMISSION MEETING -- — - --.------ AG-E-NDA-F4R—DECEMBER-15, 20-15-- ---------------- 5;30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE - Landon Rutherford, Paducah Tilghman High School Junior ADDITIONS/DELETIONS I. MINUTES II. MOTION A. R & F Bids III. MUNICIPAL ORDER A. Personnel Actions B. Approve User Agreement with St. Mary High School for the Noble Park Tennis Courts — M. THONIPSON C. Extension of Time for the Hotel Development Agreement — CITY MGR 1V. ORDINANCES — ADOPTION A. Audit Proposal Acceptance for Paducah Power System — J. PERKINS B. Purchase Vehicles for Police Department -- POLICE CHIEF BARNHILL C. Acceptance of Fuel Bid — R. MURPHY D. Authorize Supplemental Agreement No, I with Kentucky Transportation Cabinet, Dept. of Highways for the Riverfront Redevelopment Project Phase I -B — R. iVIURPHY E. Accept Bid to Purchase lvlobile Surveillance Camera System for the Paducah Police Department — POLICE CHIEF BARNHILL V. ORDINANCES - INTRODUCTION A. Accept Contract for the Paducah Pavilion Relocation Project — R. MURPHY B. Adopt Revised Budget for FY2015 — J. PERKINS VI. CITY MANAGER REPORT VII. MAYOR & CONLli IISSIONER COMMENTS VIII. PUBLIC COMMENTS IX. EXECUTIVE SESSION DECEMBER 8, 20 t 5 At a Regular Meeting of the Board of Commissioners, held on Tuesday, December 8, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). Commissioner Abraham was absent (1). INVOCATION Dr. Thaddyeus W. Thompson, Sr, Pastor of Ninth Street Tabernacle Ministries, gave the invocation. PLEDGE OF ALLEGIANCE John Holtgrewe, Junior at Paducah Tilghman High School, led the pledge. PRESENTATIONS CHRISTMAS PARADE WINNERS Special Events Coordinator of the Parks Services Department Molly Tomasallo announced the award winners for the 2015 Annual Christmas Parade. They are as follows: 2015 Christmas Parade Winners Themed Float: • First Place — Cub Scout Pack 92020 • Second Place — Goodwin Farms • Third Place — Highland Cumberland Presbyterian Church • Fourth Place — Easter Seals • Fifth Place — Cub Scout Pack 92018 Non -Float: • First Place - Blackburn Farms • Second Place — Paducah Jeep Owners Club • Third Place — Oakview Nursing and Rehab School Float: • First Place - St. Mary School System • Second Place — IvISU-Paducah • Third Place — Clark Elementary School Drill Team: • First Place — Center Stage Dance Company • Second Place — Paducah Quick Step Cloggers • Third Place — Silver Lining Homeschool Colorguard Band: • First Place — McCracken County High School Band • Second Place — Paducah Tilghman High School Band of Blue Religious Float: • First Place — Trinity United Methodist • Second Place — Ninth Street Tabernacle Ministries 0 Third Place — Church of Jesus Christ Youth DECEMBER 8, 2015 MAYOR'S STUDENT CHRISTMAS ORNAMENT CONTEST WINNERS Mayor Kaler asked students, kindergarten through 12- grade who reside in Paducah, to hand -craft Christmas ornaments. She received 32 ornaments. The winners are as follows: K -3`d Category (3 entries) • 1S` place: Eliza Esper-paper Santa with penguin cape (Clark) • 2nd place: Nikeshia Davis—lighted santa (McNabb) • 3rd place: Ferris Baker—ball covered in Paducah Sun newspaper (St. Mary) 4I_grh Category (4 entries) • 1 S` place: Marina Singler-quilt ornament (St. Mary) • 2nd place: Rayven Davis -World in His hands box (McNabb) • 3rd place: Azhane (a-zane) Greenway - Christmas box (McNabb) 9'h -12`h Category (25 entries) • Ist place: Elizabeth Barnes -Chief Paduke cardboard (Tilghman) (confirmed) • 2" d place: Anitra Hill. -dogwood (Tilghman) • 3rd place: Autumn Summers- Wacinton clay (Tilghman) AQUATICS FACILITY Paducah Swim Team Chairman Dr. Shiraz Patel and Jackie Smith, presented a proposal to the City asking for their assistance in building a nataorium at Bob Moble Park. The proposed natatorium would consist of a 30,000 sq. ft building with two svirnming pools. One pool would be a 50 -meter pool six feet deep for competitive swim, exercise and tri -athlete training and competition. The second pool would be a 25 -meter pool that would serve as a lesson pool and rehabilitation and therapy pool. Plans for construction costs include private donors, local foundations and possibly state funds. They would like for the city to take over the operation and maintenance of the pool once constructed. The City Manager and Parks Services Director will work with the Paducah Swim Team to refine the proposed operations costs. Those updated values will be presented to the City Commission at a future meeting. MINUTES Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the reading of the Minutes for the December 1, 2015, City Commission meeting b-, waived and the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). RESOLUTION SUPPORT OF SECOND AQS QUILT SHOW BEGINNING IN FALL 2017 Mayor Kaler offered motion, seconded by Commissioner Wilson, that a Resolution entitled, "A RESOLUTION OF THE BOARD OF COMMISIONERS OF THE CITY OF PADUCAH. KENTUCKY, SUPPORTING ADDITIONAL FUNDING FOR A SECOND ANNUAL AMERICAN QUILT SOCIETY QUILT SHOW TO BE HELD IN PADIICAH COMMENCING IN 2017," be adopted. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Nilson and Mayor Kaler (4). APPOINTMENTS DECEMBER 8, 2015 BOARD OF CIVIL SERVICE COMMISSIONERS Mayor Kaler made the following appointment and reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Maurie iVlcGarvey and reappoint Stefanie Horton as members of the Board of Civil Service Commission. These terms shall expire December 9, 2018." Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the recommendation of Mayor Kaler inappointing Maurie McGarvey and reappointing Stefanie Horton as members of the Board of Civil Service Commission. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). BARKLEY REGIONAL AIRPORT COMMISSION Mayor Kaler made the following reappointments: "WHEREAS; subject to the approval of the Board of Commissioners, I hereby reappoint Jay Page, Wayne Nfiller and Basil Drossos as members of the Barkley Regional Airport Authority. These terms will expire December 31, 2019." Commissioner Wilson offered motion, seconded by Commissioaer Rhodes, that the Board of Commissioners approve the action of Mayor Kaler in reappointing Jay Page, Wayne Miller and Basil Drossos as members of the Barkley Regional Airport Authority. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). MOTION R & F DOCUMENTS & BIDS Commissioner Gault offered motion, seconded by Commissioner Wilson, that the following documents and bids be received and filed: DOCUMENTS 1. Deed with William C. and Vickie Robertson for 427 North 6"' Street (MO 9 1873) 2. Memorandum of Agreement with the Commonwealth of Kentucky Department for Local Government for the Renaissance on Main Paducah Streetscape Enhancement Project (ORD 4 2015-11-8324) 3. Barkley Regional Airport Authority Financial Statements for Years Ended June 30, 2015 & 2014 4. City of Paducah Request for Proposals for Professional Auditing Services for the Electric Plant Board of Paducah BIDS FOR En ineerinfl-Public Works Department Fuel Contract for FY 2016-17 1. JSC Terminal dba Midwest Terminal Ten (10) Police Pursuit Rated SUVs 1. Linwood Motors 2. Paducah Ford * DECEMBER 8, 2015 BIDS FOR Planning Department Sale of 228 South 171h Street 1. Brad Arterburn * BIDS FOR Police Department Mobile Surveillance Camera System 1. Netvision 360 Group *denotes recommended bid Adopted on call of the roll, yeas, Commissioners Gault, Rhodes. Wilson and Mayor Kaler (4), MUNICIPAL ORDER PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Witson and Mayor Kaler (4). DECLARATION AND SALE OF PROPERTY LOCATED AT 228 SOUTH 17rii STREET Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF BRAD ARTERBURN N THE AMOUNT OF $5 FOR PURCHASE OF REAL PROPERTY LOCATED AT 228 SOUTH 17TH STREET AND AUTHORIZING -rHE MAYOR TO EXECUTE A DEED FOR SAME," be adopted. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). N/1091875; BK 9 ORDINANCE — ADOPTION APPROVE CHANGE ORDER 01 FOR 432 BROADWAY Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 1 WITH ENVIRONNIENTAL ABATEMENT, INC FOR DEMOLITION OF A CONDEMNED -'UNSAFE STRUCTURE LOCATED AT 432 BROADWAY IN THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE THE APPROVED CHANGE ORDER." This ordinance is summarized as follows: The City of Paducah hereby approves Change Order No. 1 for an increase in the amount of $20,933.00 with Environmental Abatement, Inc., for various changes necessary to complete the demolition of the condemned/unsafe structure located at 432 Broadway and to extend the completion date to February 26, 2016, therefore, increasing the total cost to $479,618,00, and authorizes the Mayor to execute the approved change order. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). DECEMBER 8, 2015 ORD. 2015-12-8330; BK 34 AWARD CONTRACT FOR STEEL REINFORCEMENT FOR 430 BROADWAY Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, -AN ORDINANCE CONDITIONALLY AUTHORIZING THE NON COMPETITIVE NEGOTIATED AIVARD FOR THE STEEL REINFORCING CONTRACT FOR 430/432 BROADWAY, PADUCAH, KENTUCKY, WITH DARNELL STEEL AND CONSTRUCTION, LLC, IN AN AMOUNT NOT TO EXCEED $19,750.00 PURSUANT TO KRS 45A.375 AND AUTHORIZING THE MAYOR TO EXECUTE THE AFORESAID CONTRACT; PROVIDED, HOWEVER, APPROVAL IS OBTAINED FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM." This ordinance is summarized as follows: This Ordinance authorizes a noncompetitive award to the sole responsive and responsible bidder for Contract 2 — Steel Reinforcing work, which will reinforce the existing steel columns underneath the steel beam to stabilize the exterior wall of 430 Broadway in Paducah, the building adjacent to and associated with the demolition of 432 Broadway in Paducah, Darnell Steel and Construction, LLC, with a bid amount of $19,750.00; provided, however, the award is approved by the Community Development Block Grant program. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORD. 2015-12-8331; BK 34 PURCHASE PICKUP TRUCK FOR PARKS DEPARTMENT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDNANCE ACCEPTING THE BID FOR SALE TO THE CITY OF ONE (1) FORD 4X4'/4 TON FOUR DOOR PICKUP TRUCK, AND AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME. This ordinance is summarized as follows: The City of Paducah accepts the bid of Paducah Ford, in the amount of $28,948.00, for sale to the City of one (1) Ford 4X4'/4 ton four door pickup truck, for use by the Parks Services Department and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Ivlayor Kaler (4). ORD. 2015-12-8332; BK 34 PURCHASE (2) RED 4 DOOR SEDANS W/POLICE PACKAGE FOR FIRE PREVENTION Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDNANCE ACCEPTING THE BID OF LINWOOD MOTORS FOR SALE TO THE CITY OF TWO (2) 2016 DODGE CHARGER SSV VEHICLES FOR USE BY THE FIRE PREVENTION DIVISION OF THE PADUCAH FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Linwood Motors in the total amount of $53,146.00, for two (2) 2016 Dodge Charger SSV vehicles for use by the Fire Prevention Division of the Paducah Fire Department and authorizes the Mayor to execute a contract for same. DECEMBER 8. 2015 Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Nfayor Kaler (4). ORD. 2015-12-8333; BK 34 ORDINANCES -- INTRODUCTION AUDIT PROPOSAL ACCEPTANCE FOR PADUCAH POWER SYSTEi\I Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDNANCE ACCEPTI `G THE PROPOSAL FOR FINANCIAL AUDITS FOR ELECTRIC PLANT BOARD DBA PADUCAH POWER SYSTEM FOR FISCAL YEARS ENDING JUNE 30, 2016, 2017, 2018 AND 2019, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: That the City of Paducah accepts the proposal of Williams, Williams, & Lentz, LLP Certified Public Accountants for financial audits for Electric Plant Board DBA Paducah Power System for Fiscal Years ending June 30, 2016, 2017, 2018 and 2019 for a total sum not to exceed $61,000, and authorizing the Mayor to execute all documents relating to same. v PURCHASE VEHICLES x012 POLICE DEPARTMENT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF PADUCAH FORD FOR SALE TO THE CITY OF TEN (10) 2016 POLICE PURSUIT RATED SUV'S FOR USE BY THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Paducah Ford in the total amount of S331,844.00, for the purchase of ten (10) 2016 Police Pursuit Rated SUV's for use by the Paducah Police Department, and authorizes the Mayor to execute a contract for same. ACCEPTANCE OF FUEL BID Commissioner Gault offered motion; seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JSC TERIMINAL, LLC, D.B.A. MID WEST TERNTINAI. FOR THE CITY'S FUEL SUPPLY FOR THE 2016 AND 2017 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The Cite of Paducah hereby accepts the bid JSC Terminal, LLC d.b.a. NVtid Nest Terminal for the City supply of gasoline, diesel fuel, and diesel fuel off-road at OPTS (Oil Price Information Service) price plus a daily adjustment of $0,09 per gallon and authorizes the Ivlayor to execute a contract for same. Said contract is for a period of tura years and contains tvvo additional one-year options to renew if both parties agree, AUTHORIZE SUPPLEMENTAL AGREE711ENT NO. I WITH KENTUCKY TRANSPORTATION CABINET, DEPT. OF HIGHWAYS FOR THE RIVERFRONT R.EDEVELOPINIENT PROJECT PHASE 1-B Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING SUPPLEMENTAL AGREEMENT NO. I. BETWEEN THE COAVIvIONWEALTH OF KENTUCKY TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS AND THF CITY OF PADUCAH, KENTUCKY, FOR THE RIVERFRONT IMPROVEMENT PROJECT DECEMBER 8, 2015 PHASE 1-B, AND AUTHORIZING THE MAYOR TO EXECUTE SAME." This ordinance is summarized as follows: That the City of Paducah hereby approi,es and authorizes the Mayor to execute Supplemental Agreement No. I with the Commonwealth of Kentucky, Transportation Cabinet, Department of Highways for additional reimbursable finding in the amount of $1,525,000 for completion of the Riverfront Redevelopment Project Phase I -B. This additional funding increases the total funding to $5,445,000. ACCEPT BID TO PURCHASE MOBILE SURVEILLANCE CAMERA SYSTEM FOR THE PADUCAH POLICE DEPARTMENT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A MOBILE SURVEILLANCE CAMERA SYSTEM FOR THE CITY OF PADUCAH, KENTUCKY FOR USE BY THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT' FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Netvision 360 Group in the total amount of $45,643.50 for the purchase of a mobile surveillance camera system for use by the Paducah Police Department, and authorizes the Mayor to execute a contract for same. CITY MANAGER REPORT • The City Manager reported that staff has been reviewing the proposals received from Freedom Waste of Mayfield and Republic Services of Kentucky for the solid waste receiving, transfer, and recyclables. He has notified the 1-%vo bidders that the award date has been changed from December 8 to January 12. Based on the review of the proposals by the consultant it appears Freedom Waste is the best qualified bidder to provide services to the city. An agreement is in the works and will be brought before the Board in January. City Manager Pederson explained the City's leaf bag procedure and notified homeowners they will be receiving notices of non-compliance. I JAYOR & COMMISSIONER COMMENTS No comments were given. PUBLIC COMMENTS No public comments were given. Upon motion the meeting adjourned. ADOPTED: December 15, 2015 City Clerk Mayor December 15), 2015 Move that the following bicls be received and tiled: BIDS ENGINEERING -PUBLIC WORKS DEPARTMENT DOME RELOCATION PROJECT 1, A & K C011St1'L1Ct1onx 2. i'vtP Lawson Collstr ICUOII 3. Pinnacle, Inc. "denotes recommended bid CD 0s� � n � '� a 0 Q° C PI. r . C.) X v G) Cf) 'V Z J O N(a 0 N 0 � ago Ln c our oc n w � o o' 4W co .-4 ic po `° o a a w z 0 0 o � cCU x X x 0O Q�D m o 000 y O m mzn =—I G) o o M a�m�>mC m= 0 co Xo Orn �7umo�r Z Zr C M x X X zo o�cyO=i f,c jznzc)® `n O oN i. Z cil C) z c Z w V r� X X X N� M 00 c ED 010 Nzo x X x m0) V 0 m O� N i3 z> cm 55b> X OCV/ V m7 �o FT m — Z L� CITY OF PADUCAH December 15, 2015 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. Date CITY OF PADUCAH PERSONNEL ACTIONS FIRE SUPPRESSION Blackwell, Jacob Kirkham, Timothy Leath. C Jason Jones, Britt Blackwell, Jacob PLANNING • SECTION 8 Swift Donna L CITY OF PADUCAH PERSONNEL ACTIONS December 15, 2015 PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSITEMPORARYASS IGNMENTS PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY Firefighter Firefighter/Relief Driver NCS Non -Ex December 3, 2015 $13.75/Hr $14.35/Hr Firefighter/Relief Driver Fire Lieutenant NCS Non -Ex December 3, 2015 $14,85111r $16,08/Hr Fire Lieutenant Fire Captain NCS Non -Ex December 3. 2015 $16.231Hr $17,33/Hr Acting Fire Lieutenant Firefighter/Relief Driver NCS Non -Ex January 5. 2016 516.08/Hr $14.85/Hr Acting Fire Captain Fire Lieutenant NCS Non -Ex January 5. 2016 517.20/Hr $16.08/Hr EPW - ENGINEERING SERVICES Nuckolls Amy D Housing Specialist Housing Specialist NCS Non -Ex December 24, 2015 520.51/Hr $21.95/1 -Ir Executive Assistant I Executive Assistant I NCS Non -Ex December 24, 2015 $16.99/Hr $17.84/Hr Agenda Action Form Paducah City Commission Meeting Date: December 15, 2015 Short Title: Tennis Court Usage Agreement with St. Mary High School ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Mark Thompson, Presentation By: Mark Thompson Background Information: The Paducah Tennis Association, through their fund raising efforts for the Noble Park tennis shelter/restroom project, found an interested anonymous donor interested in donating $10,000 to the project on behalf of the St. Mary High School team. The gift would be given provided the SMHS tennis team would be given use of the tennis courts for the next twenty years at no additional cost. Currently, Si/IHS makes an annual payment to the City for this use of these courts. Goal: [:]Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Tennis Court Shelter Project Finance Account Number: 010-8821-536.23-07 Project Number: PA0101 Staff Recommendation: Approval the agreement Attachment: Paducah Tennis Association Letter Proposed agreement with St. Mary High School MHT lr Department Head City Clerk City Manager 19336, MUNICIPAL ORDER NO. A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND THE PADUCAH TENNIS ASSOCIATION, WITH RESPECT TO USE OF THE NOBLE PARK TENNIS COURTS BY ST. MARY HIGH SCHOOL; AI THORIZING THE EXECUTION OF THE AGREEMENT WHEREAS, the City of Paducah, Kentucky (the "City"), owns and maintains tennis courts located in Noble Park (the "Tennis Courts") for public use and enjoyment; WHEREAS, the Padticall Tennis Association ("PTA") desires to secure the use Of four (4) of the Tennis Courts for the St. Mary High School tennis team at specified tines for twelve (12) \\eeks per year for the next twenty (20) years for the purpose of holding matches and practices in exchange for transferring ten thousand dollars (510,000.00) to a hind established and controlled by the City to pay for the construction of a restroom and shelter facility located near the Tennis Courts; WHEREAS, the City has determined that permitting the St. Mary High School tennis team to use the Tennis Courts and constructing a new restroom and shelter facility near the Tennis Courts will promote the public purposes of providing recreational facilities for the use and enjoyment of the citizens and residents of the City; and NVH>rREAS, the City and PTA now desire to enter info an agreement prop idinif fOr the use of the Tennis Courts by the St. Mary High School tennis team, subject to the terms and conditions set forth in the "Noble Park Tennis Courts User Agreement." NOW THEREFORE, BE IT ORDERED BY THE CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: Section 1. Recitals and Authorization. The City hereby approx es the Noble Park Tennis Courts User Agreement (the "Agreement") among the City and PTA in substantially the form attached hereto as Exhibit A and made part hereof. It is further determined that it is necessary and desirable and in the best interest of the City to enter into the Agreement for the purposes therein specified, and the execution and delivery of the ;agreement is hereby authorized and approved. The Mayor is hereby authorized to execute the Agreement With such chances not inconsistent with this Order and not substantially adverse to the Cliy as may be approved by the official exzcutina the same on behalf of the City. The approval ofsuch chancres by said official, and that such are not substantially adverse to the City, shall be conclusively evidenced by the execution of the Agreement. Section 2. Severability. If any section, paragraph or provision of this Order shall be held to be invalid ol- unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Order. Section 3. Compliance With O en Meetings La`vs. The City Commission hereby finds and determines that all formal actions relative to the adoption of this Order were taken i11 all open meeting of this City Commission, and that al[ deliberations of this City Commission and of its committees, if any, which resulted in formal action, \were in meetings open to the public, in full compliance with applicable legal requirements. Section 4. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Order are, to the extent of such conflict, hereby repealed and the provisions of this Order shall prevail and be given effect. Section 5. Effective Date. This Order shall be in hull force and effect on and after the date as approved by the Board of Commissioners of the City ol' Paducah, Kentucky. MAYOR ATTEST Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, December 15, 2015 Recorded by Ta nmara S. Sanderson, City Clerk, December 15, 2015 `,mo\agree-tennis courts EXHIBIT A NOBLE PARK TENNIS COURTS USER AGREEMENT See attachment. CITY OF PADUCAH, PADUCAH TENNIS ASSOCIATION AND ST. MARY HIGH SCHOOL NOBLE PARK TENNIS COURTS USER AGREEMENT The Paducah Tennis Association on behalf of St. Mary High School will channel $10,000 from an anonymous donor to the City of Paducah's tennis/restroom shelter fund. The tennislrestroom shelter is to be built in Noble Park by the existing tennis courts. Upon receipt of said funds this user agreement authorizes St. Mary High School to use four of the Noble Park Tennis Courts for a period each yeer not to exceed twelve weeks during the Kentucky High School Athletic Association tennis season for home matches and practice. Four courts will be made available to St. Mary High from February 15 to May 14 each yearfor the next twenty years (3 PM to 6:00 PM on Mon to Fri only). This agreement terminates at midnight on May 15, 2035. An additional $250 user fee is set for all courts for the entire day fortournaments and special events. • St. Mary High School, while under this user agreement, is not required to pay the full tournament and special event rental fee if the event in questions is used as one of their daily rental uses. The remainder will be prorated. • One court is to remain available for public use at all times. • No matches are to be played after 10:00 PM the park gates will be closed at 11:00 PM. • User fees are not refundable, • Inclement weather will not extend the yearly usage of the courts. • No tennis equipment is provided with this facility user agreement. • All the above agreements include the parking facilities and bleachers adjacent to the courts. • The Paducah Parks Services supplies one portable toilet at the tennis tours March through October. Extra toilet facilities are the responsibility of the renter and are not included in this agreement. Upon completion of a new tennis/restroom shelter Paducah Parks Service will terminate the use of portable toilets at this location. • St. Mary High School will be responsible for clean up of the facility before they leave daily. • If the usage reaches a point where behavior is deemed out of hand, the Paducah Parks Services and Paducah Police Department have the right to terminate that day's usage and eject participants and all guests from the premises without refund of any user fee. • St. Mary High School is responsible for all damages and agrees to pay for repairs or necessary replacements that occur due to vandalism, loss and theft that occur during their scheduled rental times except for normal wear and tear, St. Mary High School may prepare and serve refreshments and food in the facility area during a rental for their guests only. Food preparation and sale is subject to all health department regulations and all City, State and Federal laws and regulations. • Permits for weekend tournaments must be signed and the fee paid at least one week before the rental is to take place. • NO ALCOHOLIC BEVERAGES ARE ALLOWED IN CITY PARKS ' THE CITY PROVIDES NO INSURANCE FOR THE SPONSORS, PARTICIPANTS, OR SPECTATORS OF EVENTS HELD AT THE NOBLE PARK TENNIS FACILITY. St. Mary High School will provide to the City of Paducah a $2,000,000 certificate of liability insurance naming the City as an additional insured for each year that this agreement is in force. BY SIGNING BELOW, I UNDERSTAND AND AGREE TO ALL OF THE TERMS OF THIS USER'S POLICY. St. Mary High School Authorized User Date Paducah Tennis Association Mayor, City of Paducah Date Date Agenda Action Form Paducah City Commission `leeting Date: December 15, 2015 Short. Title: Authorize Second Extension to Hotel Development Agreement ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Doolittle Presentation By: Pederson Background Information: The Hotel Development Agreement adopted this past ,lune, included a requirement by the city that the hotel enter into a management agreement with the Paducah -McCracken Convention Center Corporation (CCC) for operations at the convention center. The time to work through those issues and come to an agreement between the parties proved unworkable, so Municipal Order 1897 was adopted on October 20 to provide for an extension of the development agreement for that single issue. The agreement authorized by the Municipal Order expires on December 15. Where is no reason to believe an agreement will be in place by that time. This second amendment will give the hotel until March 1, 2016 to come to an agreement with the CCC. Goal: ®Strong Economy ❑ Quality Services[] Vital Neighborhoods® Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: The staff recommends approval City Clerk Ci y lvlanager Department Head MUNICIPAL ORDER NO. A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING A SECOND EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND PADUCAH RIVERFRONT HOTEL LP, WITH RESPECT TO A PUBLIC PROJECT; AUTHORIZING THE EXECUTION OF THE AGREEMENT WHEREAS, on June 29, 2015, the City and Paducah Riverfront Hotel LP (the "Developer") entered into a Hotel Development Agreement (the "Development Agreement"), whereby the City and the Developer agreed that the City would lease 600 North 4`h Street, Paducah, McCracken County, Kentucky (the "Premises") to the Developer in exchange for the Developers agreement to construct, develop and operate an upscale hotel on the Premises (the "Project"); and WHEREAS, on October 20, 2015, the City adopted Municipal Order 1867 which authorized the City Manager to sign an agreement with Paducah Riverfront Hotel LP to grant an extension to the time period described in Section 4. h. and Section 6. c. of the Development Agreement in order to provide the Developer and the Paducah -McCracken County Convention Center (the PMCCC") sufficient time to negotiate and execute definitive management and/or operational agreements for the Convention Center and eliminating this commitment of Developer as a Condition Subsequent to the City's commitment to lease the Property to the Developer for the Project ; and WHEREAS, the City desires to grant a second extension to the time period described in Section 4. h. and Section 6. c. of the Development in order to provide the Developer and the Paducali-McCracken County Convention Center (the PMCCC") sufficient time to negotiate and execute definitive management and/or operational agreements for the Convention Center and eliminating this commitment of Developer as a Condition Subsequent to the City's commitment to lease the Property to the Developer for the Project. NOW THEREFORE, BE IT ORDERED BY TIIE CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: Section 1, Recitals and Authorization. The City hereby approves the Extension Amendment to Hotel Development Agreement (this "Agreement") among the City and the Developer in substantially the form attached hereto as Exhibit A and made part hereof. It is further determined that it is necessary and desirable and in the test interest of the City to enter into the Agreement for the purposes therein specified, and the execution and delivery of the Agreement is hereby authorized and approved. The City Manager is hereby authorized to execute the Agreement with such changes not inconsistent withthis Order and not substantially adverse to the City as may be approved by the official executing the same on behalf of the City. The approval of such changes by said official, and that such are not substantially adverse to the City, shall be conclusively evidenced by the execution of the Agreement. Section 2. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. Section 3. Compliance With Open Meetings Laws, The City Commission hereby finds and determines that all formal actions relative to the adoption of this Order were taken in an open meeting of this City Commission, and that all deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in meetings open to the public, in full compliance with applicable legal requirements. Section 4. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Order are, to the extent of such conflict, hereby repealed and the provisions of this Order shall prevail and be given effect. Section 5. Effective Date. This Order shall be in bill force and effect on and after the date as approved by the Board of Commissioners of the Cit; of Paducah, Kentucky, MAYOR ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, December 15, 2015 Recorded by Tammara S. Sanderson, City Clerk, December 15, 2415 \mo\agree-extension-2nd-hotel development 2 EXHIBIT A SECOND AMENDMENT TO DF,VELOPMENT .AGREEMENT A SECOND EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT THIS EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT made and entered into on this day of December, 2015 (the "Effective Date") by and between PADUCAH RIVERFRONT HOTEL LP, a Kentucky ULPA Limited Partnership, by and through its General Partner, Paducah Hotel Inc., a Kentucky corporation, having an address of 1401 Spring Bank Drive, Building A. Suite 8, Owensboro, KY 42303, (hereinafter referred to as the "Developer"); CITY OF PADUCAH, a Kentucky home class city having an address of 300 South 5 1 Street, PO Box 2267, Paducah, KY 42002-2267 (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, on June 29, 2015, the City and the Developer, entered into a Hotel Development Agreement (the "Development Agreement") regarding the Developer's development and construction of an upscale brand hotel franchised by a major hotel chain and the further use, occupancy, operation, management by the Developer of the hotel and the publically owned convention center, generally known as the Julian Can•oll and Paducah Expo Convention Center (the "Convention Center") (the "Project"); and WHEREAS, on October 20, 2015, the City adopted Municipal Order 1867 which authorized the City Manager to sign an agreement with Paducah Riverfront Hotel LP to grant an extension to the time period described in Section 4. h. and Section 6. c. of the Development Agreement in order to provide the Developer and the Paducah-IvlcCracken County Convention Center (the PMCCC") sufficient time to negotiate and execute definitive management and/or operational agreements for the Convention Center and eliminating this commitment of Developer as a Condition Subsequent to the City's commitment to lease the Property to the Developer for the Project ; and WHEREAS, the City desires to grant a second extension to the time period described in Section 4. h. and Section 6. c. of the Development in order to provide the Developer and the Paducah -McCracken County Convention Center (the PMCCC'') sufficient time to negotiate and execute definitive management and/or operational agreements for the Convention Center and eliminating this commitment of Developer as a Condition Subsequent to the City's commitment to lease the Property to the Developer for the Project. NOW THEREFORE, for and in consideration of $1.00 cash in hand paid, the receipt and sufficiency is hereby acknowledged by all parties, and the mutual covenants and conditions contained herein the parties agree as follows: Extensions under the Development Agreement. a. Section 4. Subparagraph h., of the Development agreement is hereby revoked and stricken in its entirety and shall read as follows: 4. h. Negotiate and execute definitive management and/or operational agreements with PMCCC to operate the Convention Center on or before the 1 st day of March, 2015. b. Section 6. Subparagraph c., "Conditions Subsequent," is hereby revoked and stricken in its entirety. 2. Reaffirmation of the Development Agreement. Except for the extension and modifications set forth herein, all other terms and provisions of the Development Agreement entered into between the parties are expressly acknowledged, reaffirmed, and ratified by all parties hereto. All parties hereby agree to perform in strict accordance with the terms and provisions as set forth under the Development Agreement. 4. Miscellaneous Provisions. This Agreement shall be fully binding upon the parties hereto and their heirs, successors, and assigns as of the Effective Date. N WITNESS WHEREOF, the parties have respectively caused this Agreement to be executed on the day and year first above written. DEVELOPER: PADUCAH RIVERFRONT HOTEL LP, By: Paducah Hotel Inc., a Kentucky corporation, Its General Partner By._ Title: GUARANTOR: CITY: GLENN D. HIGDON GLENN D. HIGDON CITY OF PADUCAH, KENTUCKY Title: 4 A SECOND EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT THIS EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT made and entered into on this day of December, 2015 (the "Effective Date") by and between PADUCAH RIVERFRONT HOTEL LP, a Kentucky ULPA Limited Partnership, by and through its General Partner, Paducah Hotel Inc., a Kentucky corporation, having an address of 1401 Spring Bank Drive, Building A, Suite 8, Owensboro, KY 42303, (hereinafter referred to as the "Developer"); CITY OF PADUCAH, a Kentucky home class city having an address of 300 South 5'h Street, PO Box 2267, Paducah, KY 42002-2267 (hereinafter referred to as the "City"). WITNESSETH: WHEREAS, on June 29, 2015, the City and the Developer, entered into a Hotel Development Agreement (the "Development Agreement") regarding the Developer's development and construction of an upscale brand hotel franchised by a major hotel chain and the further use, occupancy, operation, management by the Developer of the hotel and the publically owned convention center, generally known as the Julian Carroll and Paducah Expo Convention Center (the "Convention Center") (the "Project"); and WHEREAS, on October 20, 2015, the City adopted Municipal Order 1867 which authorized the City Manager to sign an agreement with Paducah Rii-erfront Hotel LP to grant an extension to the time period described in Section 4. h. and Section 6. c. of the Development Agreement in order to provide the Developer and the Paducah -McCracken County Convention Center (the PMCCC") sufficient time to negotiate and execute definitive management and/or operational agreements for the Convention Center and eliminating this commitment of Developer as a Condition Subsequent to the City's commitment to lease the Property to the Developer for the Project ; and WHEREAS, the City desires to grant a second extension to the time period described in Section 4. h. and Section 6. c. of the Development in order to proi-ide the Developer and the Paducah -McCracken County Convention Center (the PMCCC") sufficient time to negotiate and execute definitive management and/or operational agreements for the Convention Center and eliminating this commitment of Developer as a Condition Subsequent to the City's commitment to lease the Property to the Developer for the Project. NOW THEREFORE, for and in consideration of $1.00 cash in hand paid, the receipt and sufficiency is hereby acknowledged by all parties, and the mutual covenants and conditions contained herein the parties agree as follows: Extensions under the Development Agreement. a. Section 4. Subparagraph h., of the Development agreement is hereby revoked and stricken in its entirety and shall read as follows: 4. h. Negotiate and execute definitive management and/or operational agreements with PMCCC to operate the Convention Center on or before the 1 st day of March, 2015. b. Section 6. Subparagraph c., "Conditions Subsequent," is hereby revoked and stricken in its entirety. 2. Reaffirmation of the Development A reement. Except for the extension and modifications set forth herein, all other terms and provisions of the Development Agreement entered into between the parties are expressly acknowledged, reaffirmed, and ratified by all parties hereto. All parties hereby agree to perform in strict accordance with the terms and provisions as set forth under the Development Agreement. 4. Miscellaneous Provisions. This Agreement shall be fully binding upon the parties hereto and their heirs, successors, and assigns as of the Effective Date. IN WITNESS WHEREOF, the parties have respectively caused this Agreement to be executed'on the day and year first above written. DEVELOPER: PADUCAH RIVERFRONT HOTEL LP, By: Paducah Hotel Inc., a Kentucky corporation, Its General Partner By: GLENN D. HIGDON Title: GUARANTOR: GLENN D. HIGDON CITY: CITY OF PADUCAH, KENTUCKY tjy Title 2 Agenda Action Form Paducah City Commission Meeting Date: 12-08-2015 Short Title: Paducah Po«,er System Annual Financial Audit — FY2016-FY2019 ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Dave Carroll & Jonathan Perkins Presentation By. Jonathan Perkins Background Information: The Little TVA Act provides that an annual audit shall be made of the operations of the _Electric Plant Board (Paducah Power System — PPS). The Act specifically provides that the City Commission shall select the auditor. Kentucky Revised Statute 96.840 further specifically provides that the audit shall constitute an operating expense of the Electric Plant Board. The independent Certified Public Accounting firm of Williams, Williams and Lentz (WWL) has conducted this audit for the last several years. PPS staff prepared a request for proposal (RFP) for the audit and advertised in the local paper. The RFP requested that auditing firm's proposal cover the fiscal years 2016 through 2019. Proposals were accepted through October 30, 2015. Williams, Williams and Lentz, LLP Certified Public Accountants submitted proposal, for all four years in total, that will not exceed $61,000. Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: Finance Staff Recommendation: Accept the WWL proposal for fiscal years 2016-2019. Attachments: Request for proposals (RFP) and the WWL proposal Department Head City Clerk 4ityMana�ger S:''Jon Perkins Word Sister Agencies'PPS'AudIt PPS AAF - FY2016 - FY20 MDoc Agenda Action Forni Paducah City Commission 11jeeting Date: December 8, 2015 Shot -t Title: Purchase of 10 (ten) Police Pursuit Rated SUV's for the Police Department Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Kathy Wyatt, EPW Admin Asst. III Presentation By: Brandon Barnhill, Police Chief Background Information: On November 24, 2015, sealed written bids were opened fort'ne purchase of ten (I0T)) olice Pursuit Rated SUV's to be used by the Police Department. T-,vo bids total were received. They were Paducah Ford S331,844.00 and Linwood Motors S352,500,00. The delivery time will be 60 days after contract execution. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods []Restored Downtowns Funds Available: Account Name: Rolling StocloVehicles2� Zt,J Fleet tease Trust Fund Fin nee Account Number: 071-0210-542-4005 Staff Recommendation: To receive and file the bid and adopt an Ordinance atithoriziag the Mayor to execute a contract with Paducah Ford for the purchase of (ten) 10 Police Pursuit Rated SUV's for use by the Police Department in the total amount of $331,844.00. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract �De Cite Clcr % I' artm t hIea ager i a e ��l ��l�J �( t✓ S t�>',,�11 /6v�iS"�'����� C� Agenda Action Fortn Paducah City Commission Meeting Date: December 8, 2015 Short Title: Contract for the City of Paducah's Fuel Supply 2016-2017 ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt, Kathy Wyatt, EPW Admin Asst III Presentation By: Rick Murphy, P.E., City Engineer-11iibtic Works Director Background Information: On November 24, 2015 «ritten bids were received for the City of Paducah's requirement of Fuel for the 2016 and 2017 calendar years with two additional one-year renewal options if agreed by both parties. JSC Terminal, LLC dba Mid West Terminal submitted the only bid and upon review was found to be responsive in accordance with the specifications. JSC submitted a bid price of a daily adjustment of $0.09 per gallon above the Oil Price Information Service (OPTS) for all three fuels required: Gasoline (87 Octane), Diesel Fuel (Grade 92) and Diesel Fuel Off -Road (High Sulfur), Goal: []Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Doxvntonns Funds Available: Account Name: Various Department Accounts� 1 V =1S Account Number: ]J11h nce Staff Recommendation: `X✓ To receive and file the bid submitted for the City of Paducah's requirement of Fuel for the 2016 and 2017 calendar years with two additional one-year reneNA'al options, if agreed by both parties; and to adopt an Ordinance authorizing the Mayor to enter into a contract with JSC Terminal, LLC dba Mid Nest Terminal for the supply of Fuel with a daily adiustment of $0.09 per gallon above the Oil Price Information Service (OPTS) for all three fuels required by the City: Gasoline (87 Octane), Diesel Fuel (Grade 42) and Diesel Fuel Off -Road (High Sulfur). Attachments: Bids, Bid Tab, Advertisement, Proposed Contract `Departm t I4ea City Cleric tty onager Agenda Action Form Pad>_lcah City Commission Meeting Date: December 8, 2015 Shot -t Title: Supplemental Agreement No. 1 with the Commonwealth of Kentucky, Transportation Cabinet, Department of Highways for the Riverfront Improvement Project Phase 1-B ®Ordinance ❑ Emergency ❑ Municipal Order 0 Resolution ❑ Motion Staff work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On May 19, 2015, Ordinance +,-2015-05-8238 was adopted authorizing the execution of an Agreement with the Commomvealth of Kentucky, Transportation Cabinet to reimburse the City of Paducah up to $3,920,000 of FHWA federal funds allocated for the "Paducah Waterfront Development," aka "Riverfront Redevelopment Project Phase 1-B." This Agreement, copy attached, was fully executed on June 16, 2015 by both parties. Recently, the Commonwealth of Kentucky, Kentucky Transportation Cabinet, Department of Highways, announced that up to $1,525,000 additional reimbursable state funding was to be made available to the City for completion of the Riverfront Redevelopment Project Phase I - B. Therefore, the total federal and state reimbursable funding provided to the City would amount to $5,445,000. In accordance with the Original Agreement and the Supplemental Agreement, the City will be reimbursed by the KYTC after the w=ork has been completed in accordance with all FHWA and KYTC regulations, policies and procedures, Additionally, the City will be responsible for all costs in excess of $5,445,000 as well as any costs deemed ineligible by the KYTC. Goal: ZStrong Economy ®Quality Services ❑Vital Neighborhoods XRestored Donmtovvns Funds Available: Account Name: RF 1-B FHWA & KYTC {� I L/ Project Number: 040-3315-532-2307 d,,! Finance Account number: DT0020 l�i Agenda Action Form Staff Recommendation: Page 2 To adopt an Ordinance authorizing the Mayor to execute Supplemental Agreement 91 betN,veen the Commonwealth of Kentucky, Transportation Cabinet, Department of Highways and the City of Paducah for additional reimbursable state in the amount up to $ 1,525,000; which would then total $5,445,000 for reimbursable federal and state funding for the Riverfront Redevelopment Project Phase 1-B. Attachments: Original Agreement and Ordinance Supplemental Agreement No.l 4Depar-ILm t Had Cit} Clerk City 1t/tanager Agenda Action Form Paducah City Commission fleeting Date: 8 December 2015 Short Title: Mobile Surveillance Camera System Contract Award ® Ordinance ❑ Emergency ❑ Municipal Order ❑ ReAution ❑ Motion Staff Work By: David White, Sheryl Chino Presentation By: Chief Brandon Barnhill Background Information: On December 2, 2015, the Police Department opened bids for the Mobile Surveillance Camera System funded in part with 2015 ?port Security Grant Funds. The City received one bid from Netvision 360 Group for $45,643,50. The Mobile Surveillance Camera System will provide security surveillance of the floodwall and downtown infrastructure. The Port Security Grant Program will provide $37,121.00 of the total project cost. The balance of funding will be provided through accountn umber 040-0102-511.23-07. Goal: ❑ Strong Economy Quality Services ❑Vital Neighborhoods ❑Restored Downtowns i` l j Funds Available; Project Name: 2015 Port Security in din e hector Project #: EQ0025 -/ File #: 6.277 Acct. 4: 040-0102-511.23-07 Budget: $49,495 Source of Funds: $37,121 federal grant, $12,374 local match to be provided from the Police Dept's FY2016 operating budget Staff Recommendations: Staff recommends contract for the Mobile Surveillance Carrera System be awarded to Netvision 360 Group in the amount of $45,643.50, Attachments: Department Head City Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: December 15, 2015 Short Title: Authorize a Contract with A&K Constraction, Inc., for the Dome Relocation Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution R Motion Staff Work By: Angela Weeks, EFW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On Thursday, December 10, 2015, sealed bids were opened and read aloud for the Dome Relocation Project. Three responsive and responsible bids were received, with A&K Construction; Inc., submitting the lowest responsive bid in the amount of $878,153.00. After review of the bids it is recommended that the bid proposal ofA&K Construction, Inc., in the amount of $878,153.00 be accepted for this Project. This bid amount is below the engineer's estimate of $1 million and within the City's total budgeted relocation cost of $1.6 million. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ®Restored Downtowns Funds Available: Account Name: 040-8827-536-2307 Wia'n' Account Number: DT0041 Staff Recommendation: To receive and f le the bids and adopt an Ordinance authorizing the Mayor to execute a contract with A&K Construction, Inc., in the amount of $878,153.00for the Dome Relocation Project Attachments: Bids, Bid Tab, Advertisement ORDINANCE NO. 2015 -12 - AN ORDINANCE ACCEPTING THE BID FOR THE DOME RELOCATION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION _1. That the City of Paducah accepts the bid of A & K Construction, Inc., in the amount of $878,153.00, for the Dome Relocation Project, said bid being in substantial compliance with the bid specifications, and as contained in the bid of A & K Construction of December 10, 2015. SECTION 2. That the Mayor be authorized to etecute a contract with A & K Construction, Inc., for the Dome Relocation Project authorized in Section 1 above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. Expenditures for this project will be from project account DT0041. account number 040-8827-536-2307. SECTION 4. This ordinance shall be read on tNAo separate days and will become effective upon publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City- Clerk Introduced by the Board of Commissioners, December 15, 2015 Adopted by the Board of Commissioners, December 17, 2015 Recorded by Tammara S. Sanderson, City Clerk, December 17, 2015 Published by The Paducah Sun, _ \or&eng\bid-dome relocation project co E5 co r i 0 Z u m rn t� C�'l i co c G) r► -, -fD 0 7j ,rt C:) v N 0on o C° o(a 0 o O w. 70 O W o C) a w z C> C) C D Z? _ zW �0 > X X X C Co Q C D C rn= m m o _ Do m z G)0 n C) - m Mz = 0 mo �m M ym x X G) z iv 01 >0 z oz N N C) o e rn w z z r� �+ 5C X X M M on m c 0 I X20 v0m O� Q) 3� D m X M Q D vc�n M �v co E5 co r i 0 Z u m rn t� C�'l Agenda Action Form Paducah City Commission Meeting Date: December 15, 2015 Short Title: Final Revised 20142015 (FY2015) Budget Ordinance ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Stacee Young, Jonathan Perkins Presentation By: Jonathan Perkins Background Information: This ordinance represents the final revised budget ordinance for the year 2014- 2015 (FY2015). The FY2015 budget must be adjusted to reflect all adjustments made throughout the fiscal year and any adjustments required by the independent financial auditors (year-end audit adjustments). The revised budget represents year-end housekeeping & clean up following the close of the fiscal year. The City's CAFR (audit report) discloses the City's original adopted budget, revised final budget and actual expenditures for the fiscal year audited all in one place for full disclosure to the reader. Goal: ®Strong Economy ® Quality Services® Vital Neigliborhoods® Restored Downtowns Funds Available: Account Name: NA 7 ��-- Account Number: NA Fi lance Staff Recommendation: Approve the final revised 2014-2015 (FY2015) Budget Ordinance Attachments: FY2015 Budget Ordinance (final) O Department Head City Clerk City Manager R:' Finance Budget Budget Ordinance' FY2015,Agenda Action Fonn (AAF) - Budget ordinance (Filial j 12-(5-2015. FY2015. Doe ORDNANCE NO 2015.12 - AN ORDINANCE REPEALING ORDINANCE 2014.6.8155 AND ADOPTING THE CITY OF PADVCAH, KENTUCKY, REVISED ANNUAL BUDGET FOR TILE FISCAL YEAR JULY I, 2014, THROUGH ME 30, 2015, BY ESTWIATLNG REVENUES A.YD RESOURCES AND APPROPRL4TrNG FU\ZS FOR THE OPERATION OF CITY GOVERnfENT WHEREAS, an annual budget proposal has been prepared and delivered to the City Commission; and WHEREAS, the City Commission has reviewed such proposed budget and made the necessary modiftcsims BE IT ORDAINED BY THE CRY OF PADUCAH, KENTUCKY SECTION I That the City of Paducah hereby repeats Ordinance NO 2014-6.8155 and adopts the Fo9ou•ing estimate of revenues and resources as the Cay of Paducah, Kentucky Revenue Budget for Fiscal Year 2014.2015 RACsy ClerktTuumrSljfr-E■ceonudget 2014-2015.fnal-revisedtordmanee MUNICIPAL FY2015 AID GENERAL PROGRAM INVESTMENT CDBG HOME FUND FUND FUND FUND FUND (01) (03) (04) (06) (08) SOURCES., CASH FROM FUND RESERVE 138,275 83,800 W'EU� UES PROPERTY TAXES 6,595300 LISC, PERMITS, OTHER TAXES 23,140,585 592,240 4,664,150 GRANTS, CONTRJDUTIONS 866,010 237,50", FINES & FORFEITURES 102,995 PROP RENTAL & SALES 414,405 CHARGES FOR SERVICES 672,125 INTEREST INCOME 124,890 9,630 RECREATION, 07 HER FEES 115,395 64,920 MISCELLA\-EOUS 251.880 32,283,585 601,870 4,729,070 237,580 (3,370) TOTAL REVENUES FUND TRAN SFERS IN' 549,465 800.000 315,750 32,971,325 1.401,870 5,044,820 237,5:0 80,430 TOTAL SOURCES GENERAL FY2015 COURT DEBT E911 AWARDS SF,RVICE CiP BOND FUND FUND FUNIT) FUND FUND (12) (13) (30) (40) (42) SOURCES: CASH FROM) FUND RESERVE 105 RET •EA'IJES. PROPERTY TAXES LISC, PERn41TS, OTHER TAXES 629,040 591,720 GRANTS. CONTRMU TIONS 427,915 1,618,6) 0 FINES & FORFEITURES 38,570 PROP RENTAL & SALES 289,000 127,645 CHARGES FOR SERVICES 52,540 17,540 INTEREST NCOME 1,095 1,415 5,095 RECREATION, OTHER FEES 279.00 4,2?5,000 MISCELLANEOUS 1,058,110 39,985 923,260 2,043,225 4,230,095 TOTAL REVENUES FUNDTRANSFERS IN 518,525 2,200,815 4,378105 {,576,740 39,985 3,124,075 6,421,830 4,230,095 TOTAL SOURCES RACsy ClerktTuumrSljfr-E■ceonudget 2014-2015.fnal-revisedtordmanee FY2015 SOLED CIVIC HEALTH AEPF(PFPF WASTE CENTER RENTAL. RADIO INS TRUST FUND FU\U FUND FUND FUND 50) (62) (63) (64) SOURCES: (72) (73) 176),(77),(84) _ SOURCES: CASH FROM FUND RESERVE 8,875 1,105 11,100 REVENUES - 515 244,270 PROPERTY TAXES W E.VVES. LISC, PERMITS, PROPERTY TAXES OTHER TAXES LISC, PERMITS, GRANTS, CONTRIBUTIONS 42,545 OTHER TAXES FINES & FORFEfTURES PROP RENTAL & SALES 42,185 43,485 139,930 120,095 CHARGES FOR SERVICES 4,453,860 INTEREST LNCOME 39,520 PROP RENTAL & SALES 120 6,171 RECREATION, OTHER FEES 3,885 156,765 CHARGES FOR SERVICES 350,715 MISCELLA\7SOUS 958,100 3,751,410 12,285 RNTEREST INCOME 4,581,995 43,485 139,930 126,270 TOTAL. REVENUES FUND TRANSFERS IN 45,985 6,475 570 4,581,995 98,345 147,510 137,370 TOTAL SOURCES FY2015 FLEET FLEET HEALTH AEPF(PFPF SERVICE TRUST INSUR INS TRUST PENSION FU'YD FU\D FUND FUND FUND (70) (71) (72) (73) 176),(77),(84) _ SOURCES: CASH FROM FUND RESERVE 515 244,270 798,975 W E.VVES. PROPERTY TAXES LISC, PERMITS, OTHER TAXES GRANTS, CONTIMUTIONS MES & FORPEITURES PROP RENTAL & SALES 120 753,030 156,765 CHARGES FOR SERVICES 350,715 958,100 3,751,410 12,285 RNTEREST INCOME 27,805 190,380 RECREATION, OTHER FEES 570 100 MISCELLANEOUS 110 350,945 780.835 958,100 3,151,980 359,530 I OT.AL REVF\'UES F LWD T RANS F E R S IN 189,385 72,830 385,165 510,330 780,835 1,031,445 3,996,220 1,543,670 70TAi SOURCES R 1C4y ClerkrtammyS',0-Excenpu4gel 2014-2015-fnar•revisea+Ordinance SECTION 2 The following sums of money are hereby appropriated for Flscat Year 2014.2015 R 1City ClerxC'arrayStut&EscePbaeyet 2014-2015•Gnal•revwsea�Ordin3rce `fUNICfPAL FY2015 Aro GENERAL PROGRAM INVESTWENT CDBG HOME FIND FUND FUND FUND FUND (01) (03) (04) (06) 08) APPROPRIATIONS: GENERAL GOVERNMENT 1370,230 FINANCE 967,845 PRIM 163,640 R6FORNIATION SYSTENIS 586,950 PLANNING 903,605 237,500 46,470 POLICE 9,036,165 FIRE 7,896,070 ENG/PLBLIC WORKS 3,908,685 1,147,955 PARKS SERVICES 2,843,480 CABLE AUTHORITY 82,255 HUMAN RIGHTS 40,050 ENGiNEERLVG 1,110,250 HIJN4AN RESOURCES 229,225 INVESTMENT FUND 662,965 DEBT SERVICE 1 E911 SOLID WASTE OPERATION FLEET MAINTENANCE PENSIONS OTHER (PJC,LEAVE ACCRUAL) 165.635 CASH CARRY FOR1l'RDrRESRV 253.915 55,890 FUND TRANSFERS OUT 3,667,240 1 ,325,965 t 33,960 32,971,325 1 1,401,870 5,004,820 237,500 80.430 FOTAL APPROPRJATIONS GENERAL. FV2015 COURT DEBT E911 AWARDS SERVICE CB> BOND FUND FUND Fb'ND FUND FUND (12) (13) (30) (40) (12) APPROPRL43710XS: GENERAL GO VERN h TENT 990,128 FINANCE PRDA INFORNLATION SYSTEMS PLANNING 348,214 POLICE 17,420 159,168 F (PE 178,63^ ENGIPLBLIC WORKS 2,138.681 PARKS SERVICES 224,635 CABLE AUTHORITY HUMAN RIGHTS ENGINEERING HUMAN RESOURCES NVESTNIENT FUND DEBT SERVICE; E911 1,576,710 2,915.605 7,.25,000 SOLD WASTE OPERATION FLEET MAINTENANCE PENSIONS OTHER (PJC, LEAVE ACCRUAL) CASH CARRY FORtbRDrRESRV 22.565 148,470 1,459,060 5,095 FUND TRANSFERS OUT 923,31 L576,110 39,985 3,124,075 6,421,8)8 4.230,095 TOTAL.APPROPRLATIONS R 1City ClerxC'arrayStut&EscePbaeyet 2014-2015•Gnal•revwsea�Ordin3rce FY2015 SOLD) WASTE FUND (50) CIVIC CENTER FUND (62) RENTAL FU'N'D 63) RADIO FUND (64) APP ROPRJAT/O,VS: APPROPRJATIO.\:S: GENERA.. GOVERNMENT GENERAL GOVERNMENT FINANCE FINANCE 47,370 PRDA 80.775 PRDA INFORMATION SYSTFMS PLANNING POLICE PLANT NG FIRE POLICE ENGIPUBLIC WORKS 37,830 PARKS SERVICES 98,345 ENGIPL'BLIC WORKS CABLE AUTHORITY HUMAN RIGHTS ENGINEERLNG CABLE AUT14ORlTY MI MAIN RESOURCES HUMAN RIGHTS INVESTMENT FUND ENGJD�'EERI-NG DEBT SERVICE 1 E911 KUMANN RESOURCES SOLID WASTE OPERATION 3,834,400 958.610 3,996,2220 FLEET MAINTENANCE PENSIONS DEBT SERVICE r E911 OTHER (PJC, LEAVE ACCRUAL) SOLD) WASTE OPERATION CASH CARRY FORWRD�RESRV 497,595 FLEET MAINTENANCE 535,495 FL-NDTRANSFERS OUT 240,000 109,680 90,00 4.581,995 98,345 147,510 137,370 TOTAL APPROPRIATIONS FY2015 FLEET SERVICE FUND (70) FLEET TRUST FUND (71) MSUR FUND (72) HEALTH INS TRUST FUND (73) AEPFrPFPF PENSION FUND (76),(77),(84) APPROPRJATIO.\:S: GENERAL GOVERNMENT FINANCE 691,aa0 80.775 PRDA MOR-MATION SYSTEMS PLANT NG POLICE FIRE ENGIPL'BLIC WORKS PARKS SERVICES CABLE AUT14ORlTY HUMAN RIGHTS ENGJD�'EERI-NG KUMANN RESOURCES 958.610 3,996,2220 IWESTNEENT FUND DEBT SERVICE r E911 SOLD) WASTE OPERATION FLEET MAINTENANCE 535,495 PENSIONS 1,462,895 OTHER(PJC, LEAVE ACCRUAL) CASH CARRY FORWRDi'RESRV 4,835 89,395 FUND TRANSFERS OUT 72.835 540,330 780,833 1,03ia45 3,946$20 1,543.670 TOTALAPPROPRLATIONS SECTION 3 The City Manager and Finance Director mill publish a budget document which reflects the funding priorities set by the City Commission during their budget workshops and which will be used to interpret the above appropriations on I*CitVs website. SOON 4 The Ciry, does hereby adopt the followtne financial management policies A The Genual Frmd's minimum undesignated cash balance shall be 10a/ of the General Fund's budgeted expenditures. The Investment Fund's minimum undesignated cash balance shall be 10% of the investment Fund's budgeted expenditures The Solid W ate Fund's minimum unreserved cash balance shall be 10°i of the Solid Waste's budgeted operating expenses The Debt Service Fund's designated fund baiance shall be sufficient to My fund all outstanding debt including principal and interest, but not less than 5248,000 B The City Manager is authorized to transfer budgeted amounts ben— Amds, departmental budget line nems, ptogects and be-een d-,—, of devanments and benxeen departments as shOM71 in Section 2. C Funds designated as Commission contingency shall be obligated upon approval by the City Commission by munripal order D Funds designated as Administrative contingency shall be obligated at the discretion of the City Manager, hoeexer, the Commission shall be notified five calendar day s prior to approval of expenditure If any individual member of the Board of Comn issiomers requests Commission review of a proposed expenditure, the Ctty Manager must bang expendintre before the Commission for approval by municipal order E City Manager shall assure that recurring revenues and resources are greater than or equal !o recurring expenditures R Cay Cle:xt7anWtua'•.Excenbudget 2014-2016-finaurevisedt0rdinance F. The City Manager has the authonry to enact a budget allocation program or to transfer funds to or loin any departmental line item appropriation G As new vehicles are acquired the City will fully fund the Fleet Trust Fund in order to replace rollint s'.ock owned by the Fleet Trust Fund as it achieves obsolescence The Fleet Trust Fund shall be funded with monthly lease charges assigned Welling stoet asduermined by the Finance Director or his destenee. All rolling stock is owned by the Cttv's Fleet Trust Fund H The City will maintain a self insurance fund called Health Insurance Trust Fund through the use ofuser fees as set by administrative policy I The Cm will continue to maintain the Appointive Employees Pension Fund (AEPF) in a fully funded status through sound financial management and/or annual General Fund transfers as designated In the budget document The AEPF may be coinb'_red with the PFPF should It be determined, by the Finance Director, that such a combination is administratively more effective and'or fnanciallyprudent J. In fiscal year 2006, the City Issued a General Obligation Bond for the Police and Firefighters' Pension fund (PFPF) bringing the fund up to an actuarta)ly sound basis, however, the multiyear recession starting in fiscal year 2009 reduced the fund's corpus lervi,g a new unfunded liability Funding is provided In the General Fund of this ordinance to further address the PFPF unfunded liability K The Ctry will provide to all eligible employees up to a 5727.00 per month credit (for the months ofluly • December 201 a) to be applied to the Comprehensive Health Insurance Benefit Plan (Cafeteria Plan) as directed by the employee In January 2015, thismnchsy ciedit maybe adjusted by the City Commission as they see fit L. The City will maintain a special fund called Investment Fund and is considered an extension of the General Fund The Investment Fund will be funded wirh a l,2 cent increase in the Ciry's occupational license fee (employee payroll withholding tax) This find is dedicated to the following expenditures related to. economic development, neighborhood re•develooment, infrastructure capital investment and Drooenv iW relief Irl. The Finance Director or his designee shall place 20% of all cemetery lot sales and 5%of all crypt salts en the Oak Grove Cemetery project (PF0048). The City Manager or his designee shall be authorized to expend funds from the Oak Grove Cemetery project for the maintenance and upkeep of Oak Grove Cemetery infrastructure SECTION 5 Finance Director is responsible for maintaining current table of Estimated Revenues in Section I and Appropriation of Funds in Section 2 and to pro%We a copy to the City Clerk If during the course of the year the City Commission adopts Ordinances to anticipate new revenues or tomake new appropriations, the Finance Director will update these Tables and provide a copy to the Cin Clerk SECTIO' 66. This ordinance shall be read on two separate days and will become effective upon publication in full pursuant to KRS Chapter J 24 ATTEST Tammara Sanderson, City Clerk Introduced by the Board of Commissioners, December 15, 2015 Adopted by the Board of Commissioners, December 17, 2015 Recorded by Tammara Sanderson, City Clerk, December 17, 2015 Published by The Paducoh Sun, 1 -far) or R.;Gly Clerk%TammySkAExceFlbudgei 201 t�201 yhnabrevisediOrd-stance