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Home My WebLink About08-25-15 Agenda PacketCITY COMMISSION MEETING AGENDA FOR AUGUST 25, 2015 5:30 P.M. CITY HALL COMMISSION CHAMBERS ��6'Aw%_ 300 SOUTH FIFTH STREET ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE —Kate Bidwell, Clark Elementary 51h Grader ADDITIONS/DELETIONS i 1. MINUTES 11. RESOLUTION A. Support McCracken County Submission of an Application to Participate in the Kentucky Work Ready Communities Initiative III. APPOINTMENTS A. Paducah Human Rights Commission B. Civic Beautification Board C. Tree Advisory Board D. Paducah Planning Commission E. Board of Adjustment F. Forest Hills Village, Inc. Board IV. MOTION A. R & F Documents V. MUNICIPAL ORDERS A. Personnel Changes B. Approve Request for Funds from the Kentucky Fire Sprinkler Association Foundation for the Juvenile Firesetter Intervention Program — FIRE CHIEF KYLE C. Renaissance on Main Small Grant Program — S. ERVIN D. Declaration and Sale of the following surplus properties: S. ERVIN 1) 2530, 2540 and 2566 Barnett Street 2) 1.009 Boyd Street ;} 1028 South 4" Street 4) 1006 South 1 I" Street VI. ORDINANCES — ADOPTION A. Approve Industrial Revenue Bonds for Downtown Hotel — S. DOOLITTLE B. Approving Parking Site Lease for the Downtown Hotel Downtown Hotel — S. DOOLITTLE C. Contract for Services: I . Paducah Transit Authority - CITY MGR 2. Luther F. Carson Four Rivers Center — CITY MGR 3. Paducah Junior College —Community Scholarship Program — CITY MGR VII. ORDINANCES - INTRODUCTION A. Right of First Refusal Agreement between the City and Paducah Riverfront Hotel for the Downtown Hotel — S. DOOLITTLE B. Approve Payment for Purchase of Rescue Tools for the Fire Department — FIRE CHIEF KYLE C. Approve Change Order 9 1 for the Parks Services Recreation Center Roof Replacement — R. MURPHY D. Approve Reimbursement Agreement with Atmos Energy for Olivet Church Road Improvement Project — R. MURPHY E. Contract for Services for Barkley Regional Airport — CITY MGR VIII. CITY MANAGER REPORT IX. MAYOR & COMMISSIONER COMMENTS X. PUBLIC COMMENTS XI. EXECUTIVE SESSION August 11, 2015 At a Regular Jkleeting of the Board of Commissioners, held on Tuesday, August 11, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, and Wilson (4). Mayor Kaler was absent (1). INVOCATION Father Bruce McCarty, of St. Francis de Sales Church, gave the invocation, PLEDGE OF ALLEGIANCE Palmer Stl-01.11), Paducah Tilghman High School student, led the pl&dge. PROCLANIATION SOCIAL SECURITY ACT 80"' ANNIVERSARY Mayor Kaler proclaimed that on August 14, 2015, the City of Paducah ,, ould join the Nation in celebrating the 80"' anniversary of the signing of the Social Security Act. PRESENTATION ICENTUCKY 81.1 — CALL BEFORE YOU DIG Mayor Pro Tem Rhodes presented a proclamation to a representative front Ati-nos Energy regardingcall 81 1 before you dig. He also thanked Atmos for its donation of trees for Lang Park. RECOGNITION Laura Schaumburg with the Paducah Convention & Visitors Bureau introduced Naonti Uchida, an associate professor from Saitama UnWersity in Japan. Uchida is visiting Paducah to gather research for a biocultural diversit%, project. Uchida is from Kanaza�,,N-a, Japan, another UNESCO Creative City like Paducah. National Qui11 Museum CEO Frank Bennett introduced four quilters from Caohagan Island, Philippines. The Caohagan Island Quilters are Junko Yoshikawa, Kasuhiko Sakiyama, Mateo \Manilag, and Jacqueline Babatu'an. The quilters will be demonstrating their quilting techniques and teaching visitors about their culture and way of life at the museum through August 21. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the minutes for the July 14, 2015, July 21, 2015 and August 4. 2015 City Commission meetings be Nvaived and the Nlinutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll. yeas, Commissioners Abraham, Gault, Wilson and Mayor Pro Tem Rhodes (4). RESOLUTION SUPPPORT FOR KEDFA TAX CREDIT Mayor Pro Tem Rhodes offered motion; seconded by Commissioner Gault, that a Resolution entitled. "A RESOLUTION OF THE BOARD OF COMMISSIO',INERS OF THE CITY OF PADUCAH_ KENTUCKY, SUPPORTING THE EXPANSION OF NATIONAL RAIL\N'A)' August 11, 2015 EQUIPMENT CO. BY REBATING THE PAYROLL TAX ON CERTAIN KEDFA PROGRAM ELIGIBLE POSITIONS;" be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Pro Tem Rhodes (4). MOTION R & F DOCUMENTS Commissioner- Gault offered motion, seconded by Commissioner Abraham, that the fol.lowitIQ documents and bids be received and filed: DOCUMENTS I. Notice of Cancellation for the Paducah Board of Commissioners for July 28, 2015 2. Certificates of Liability Insurance: 1. United Propane Gas, Inc. 2, Falconite Real Estate Holdings, LLC 3. AST Environmental, Inc. 4, Premier Fire Protection, Inc. 5. Ray Black & Son, Inc. 6. Wood Brothers Excavation 3. Commissioner's Deeds: 1. 1009 Boyd Street 2. 923 North 26`h Street 3. 2077 Broad Street 4. 1611 Madison Street 4. Deed of Conveyance with Deloris L, On- for Permanent Drainage and Public utility easement at 3325 Olivet Church Road for the Olivet Church Road Improvement Project (MO # 1844) S. Contracts for Services (Signed by the City Manager) - 1 . anager):1. T & T Cleaning 2, Uppertown Heritage Foundation 3. Yeiser Art Center 4. Paducah -McCracken County Growth, Inc. 5. Paducah Symphony Orchestra, Inc. 6, Paducah Film Society (D/B/A Maiden Alley Cinema) 7. National Quilt Museum S. Brooks Stadium Commission 9, Paducah Concert Band 6. Contracts/Agreements: 1. Conti -act for Nater Service betwveen the Commissioners of \Vater Works (Paducah Nater) and the Nest McCracken Nater District (ORD # 2015-08-8280) 2. Agreement with Bluegrass Uniforms for Self -Contained Breathing Apparatus Equipment (ORD # 2015-06-8258) 3. Service Agreement with Motorola Solutions, Inc. for FY 2015-2016 (ORD 41, 2015-06-8253) 4. Demolition Contract with Environmental Abaternem, Inc. for the demolition of 432 Broadway (ORD L 2015-07-8277) August 11, 2015 BID FOR ENGINEERING -PUBLIC WORKS DEPARTMENT Police Station Emergence Generator Project 1. Mott Electric, LLC 2. Nichols Electric Company, LLC `Denotes Recommended Bid Adopted on call of the roll, yeas, Commissioners Abraham, Gauli, Nilson and Mayor Pro Tem Rhodes (4). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Wilson offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roil, yeas, Commissioners Abraham, Gault, Willson and Mayoi Pro Tem Rhodes (4). APPROVE HAZARD AlITIGATI0N PROGRAA1 GRANT APPLICATION Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE PLANNING DEPARTMENT 7-0 SUBMIT A 14AZARDOUS 1MITIGATION MATCHFNTG GRANT PROGRAM APPLICA`T'ION AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME THROUGH THE KENTUCKY DIVISION OF EMERGENCY MANAGEMENT REQUESTING 75% FEDERAL FUNDS IN THE AMOUNT OF 5179,856.75, 12% STATE FUNDS IN THE AMOUNT OF $28,737.08, AND 13% LOCAL FUNDS IN THE AMOUNT OF 531.,175.17 FOR THE PURCHASE AND INSTALLATION OF A NEW TELEPHONY SYSTEM INCLUDING THE NECESSARY SOFTWARE TO BE INSTALLED IN THE 911 CENTER OF THE ALLIE MORGAN COMM UNTICATIONS CENTER BUILDING," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault,'Vllson and Mayor Pro Tem Rhodes (4). M.O.# 1852; BK 9 ORDINANCE — ADOPTION FOUNTAIN AVENUE HEALTH PARK — PROCUREMENT OF PROFESSIONAL SERVICES FOR FOUNDATION FOR HEALTHY" KENTUCKY GRANT Commissioner Gault offered motion, seconded by Commissioner Abraham; that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AN AGREEMENT FOR DESIGN AND CONSTRUCTION MANAGEMENT FOR DEVELOPMENT OF A HEALTH PARK TO BE LOCATED NEAR 14TH STREET; 13Th STREET AND MARTIN LUTHER KING, JR. DRIVE; AND AUTHORIZING THE EXECUTION OH SAID CONTRACT." This ordinance is summarized as follows: The City hereby approves the agreement for Professional Design and Construction Management Services between the August 11, 2015 City and Brandstetter Carroll, Inc., for the development of a health Park to be located near 14`t' Street, 13`t' Street and Martin Luther King, Jr. Drive and authorizes the Mayor to execute said agreement. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson (3). Nays, Mayor Pro Tem Rhodes(]). ORD.#2015-8-8281; BK 34 AUTHORIZE A CONTRACT FOR THE POLICE DEPARTIIIENT EMERGENCY GENERATOR Commissioner Wilson offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF MOTT ELECTRIC, LLC FOR THE PURCHASE OF ONE EMERGENCY GENERATOR TO BE INSTALLED AT THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR SAME." This cordinance is summarized as follows: That the City of Paducah accepts the bid of Mott Electric, LLC in the amount of S 115,250, for the purchase of one new emergency generator to be installed at the Paducah Police Department and authorizes the Mayor to execute a contract for same. Adopted on call of the roll., yeas, Commissioners Abraham, Gault,Wilson and Mayor Pro Tem Rhodes (4). ORD.#2015-8-8282; BK 34 ORDINANCES — INTRODUCTION APPROVE INDUSTRIAL REVENUE BONDS FOR DOWNTOVI'N HOTEL Commissioner Abraham offered motion, seconded by Commissiotrer Gault, that dle Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE ISSUANCE OF UP TO $12,000,000 INDUSTRIAL BUILDING REVENUE BONDS, SERIES 2015 (PADUCAH RIVERFRONT HOTEL, LP PROJECT) OF THE CITY OF PADUCAH, KENTUCKY, THE PROCEEDS OF WHICH SHALL BE USED TO PAY THE COSTS OF THE ACQUISITION, CONSTRUCTION, INSTALLATION AND EQUIPPJN`G OF AN INDUSTRIAL BUILDING SUITABLE FOR USE AS A HOTEL, TOGETHER WITH ALL RELATED AND SUBORDINATE FACILITIES NECESSARY TO THE OPERATION' THEREOF, TO BE LOCATED WITHIN THE CITY OF PADUCAH, KENTUCKY, AND LEASED TO PADUCAH RIVERFRONT HOTEL, LP; PROVIDING FOR THE PLEDGE OF REVENUES FOR THE PAYMENT OF SUCH BONDS; AUTHORIZING A LEASE AGREEMENT APPROPRIATE FOR THE PROTECTION AND DISPOSITION OF SUCH REVENUES AND TO FURTHER SECURE SUCH BONDS; AUTHORIZING A BOND PURCHASE AGREEMENT, MORTGAGE, PAYMENT IN LIEU OF TAXES AGREEMENT AND ASSIGNMENTS; AND AUTHORIZING OTHER ACTIONS Pq CONNECTION WITH THE ISSUANCE OF SUCH BONDS." This ordinance is summarized as follows: This Ordinance (the "Ordinance") authorizes the issuance of Industrial Building Revenue Bonds, Series 2015 (Paducah Riverfront Hotel, LP Project), in an aggregate principal amount not to exceed $12;000,000 to finance the costs of the acquisition, cons!ruction, installation and equipping of a building suitable for use as a hotel, to be located «vilhin the City of Paducah, Kentucky and to be leased to Paducah Riverfront Hotel, LP (the "Lessee"), a Kentucky limited partnership, pursuant to an Agreement of Lease (the "Agreement"). The Bonds are being issued under Chapter 103 of the Kentucky Revised Statutes, and are to be retired, directly or indirectly; from the lease payments to be made by the Lessee pursuant to the Agreement. This Ordinance also authorizes the execution on behalf of the City of the various financing documents involved in the transaction, including the Agreement, the Bond Purchase Agreement, a Payment in Lieu of Taxes Agreeme►it, Assignments; a Mortgage and assignments in substantially the fotn)s submitted August 11, 2015 to the Board of Conunissioners. A copy of the Ordinance and of the fonn of the basic documents for such transaction will be on file in the office of the City Clerk. The Bonds are to be retired from the lease payments to be made by the Lessee pursuant to the Agreement AND, PURSUANT TO SECTIONS 103.200 TO 103.285 OF THE KENTUCKY REVISED STATUTES, THE BONDS DO NOT CONSTITUTE AN INDEBTEDNESS OF THE CITY OF PADUCAH, KENTUCKY WITHIN THE MEANING OF THE CONSTITUTION OF THE COMMONWEALTH OF KENTUCKY. APPROVING PARKING SITE LEASE FOR THE DOWNTOWN HOTEL Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A PARKING SITE LEASE BETWEEN THE CITY OF PADUCAH, KENTUCKY AND PADUCAH RIVERFRONT HOTEL, LP IA7ITH RESPECT TO A PUBLIC PROJECT AND AUTHORIZING THE EXECUTION OF THE PARKING SITE LEASE AND OTHER DOCUMENTS RELATED THERETO." This ordinance is summarized as follows: This Ordinance approves and authorizes the execution on behalf of the City of a parking site lease with Paducah Riverfront Hotel, LP for purposes of hotel development beneficial to the economic development of the downtown area upon the terms set forth in the Development Agreement dated June 29, 2015. A copy of the Ordinance and the form of the basic document for such transaction will be on file in the office of the City Clerk. CONTRACT FOR SERVICES FOR PADUCAH TRANSIT AUTHORITY Commissioner Wilson offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH AREA TRANSIT SYSTEM FOR PUBLIC TRANSPORTATION SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract with Paducah Area Transit System in the amount of $215;000.00, to be paid in equal quarterly allocations of $53,750.00 for public transportation services for the Paducah/McCracken County area. This contract expires June 30, 2016. CONTRACT FOR SERVICES FOR LUTHER F CARSON FOUR RIVERS CENTER Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE LUTHER F. CARSON FOUR RIVERS CENTER INC. FOR SPECIFIC SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract with the Luther F. Carson Four Rivers Center Inc. in the amount of S64,337, to provide an extensive youth performance schedule in continuing with their tradition of the "Class Act" series. This contract shall expire June 30, 2016. CONTRACT FOR SERVICES FOR PADUCAH JUNIOR COLLEGE — CON'I;MUNITY SCHOLARSHIP PROGRA?\I Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE August 11, 2015 MAYOR TO EXECUTE A CONTRACT WITH PADUCAH J-U1\'IOR COLLEGE, INC. FOR THE COMMUNITY SCHOLARSHIP PROGRAM." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract with Paducah Junior College, Inc. in the amount of S 125,000 for the Community Scholarship Program. 711is contract shall expire June 30, 2016. CITY i<JANAGER REPORT City Manager Pederson reported staff is reviewing demonstrations of proposals of software replacement for the AS.400 system. MAYOR CO��'NIISSIONER CONIMENTS There were no comments. PUBLIC CO.1\1-NIENTS T11ere were no public comments. Upon motion the meeting adjourned. ADOPTED: August 25, 2015 City Cleric Mayor RESOLUTION A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY SUPPORTING MCCR-,CKEN COUNT -Y'S SUBi✓IISS[ON OF AN APPLICATION FOR WORK READY COMMUNITIES IN THE KENTUCKY WORKFORCE lii VESTMENT BOARD'S WORK READY COMMUNITIES INITIATIVE WHEREAS, the Paducah Board of Commissioners would like to recognize and shoe. support for the submission of an application to participate in the Kentucky Work Ready Communities initiative, because this is an opportunity to differentiate our community and help Kentucky compete and attract jobs now and in the future; WHEREAS, the Paducah Board of Commissioners in -lends that this resolution be included as part of the documentation submitted with the McCracken County Work Ready Communities application; and, WHEREAS, designation as an Work Ready Community would help ivlcCracken County to be able to identify skills gaps in its workforce and quantify the level of skill within the workforce; and, WHEREAS, the Paducah Board of Commissioners recognizes the importance of a skilled workforce within McCracken County for the economic life of its citizens; NOW, THEREFORE,, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION' 1. That the findings set out in the preamble to this resolution are hereby in all things approved and adopted. SECTION 2. That the members of the Paducah Board of Commissioners hereby supports the submission of an application to become a Kentucky Work Ready Community. SECTION 3. That this resolution shall be effective immediately from and after its passage and publication as required by law. Mayor ATTEST: Tammara Sanderson, City Clerk Adopted by the Board of Commissioners, August 25, 201 Recorded by Tammara S. Sanderson, City Clerk, August 25, 201 \resoln\work ready community August 25, 2015 I move that the following documents and bids be received and filed: DOCUMENTS Notice of Cancellation for the Paducah Board of Commissioners for August 18, 2015 Certificates of Liability Insurance: a. B & R Electrical. Inc. b. Falconite Real Estate Holdings, LLC c. Abell Rail Service, LLC d. Luther Snow Concrete, Inc. Deed of Conveyance with 432 Broadway, LLC for the property located at 432 Broadway (ORD 2015-07-8276) Deed of Conveyance with Tommy and Darlyne Fletcher for a portion of 3341 Olivet Church Road for Permanent Drainage and Public Utility Easement for Olivet Church Road Project (MO # 1850) Deed of Conveyance with Eric and Karen Good for a portion o,' 5 10 1 Concord Avenue for Pennanent Drainage and Public Utility Easement for Olivet Church Road Project (MO # 1849) Contracts/Agreements: a. One -Year Renewal Agreement with Aramark Unifonn services for the Engineering - Public Works and Parks Departments (ORD 2012-08-7961) b. Grant Agreement for the Community Development Bleck Grant project for the Four Rivers Recovery Center (ORD # 2015-06-8266) Notice of Termination of the Memorandum of Understanding �.N-ith Coca-Cola Refreshments USA, Inc. dated October 3l, 2013 Notice of Approval of Evidentiary Materials and Release of Funds for the Community Development Block Grant for the Four Rivers Recovery Center 9. Real Estate Closing Documents with Kentucky Holdings 1, LLC for the property located at 501 N. 3rd Street a. Pre -Closing Documents i. Real Estate Purchase Agreement ii. Ordinance No. 2015-3-8229 iii. Notice of Adoption and Summary of Ordinance iv. Seller Resolution v. Seller Good Standing Certificate vi. Seller Closing Instructions b. Closing Documents i. Settlement Statement (HUD -1) ii. HUD -1 Certification iii. Deed of Conveyance iv. Non -Foreign Affidavit Tax Agreement vi. Owner's Affidavit and Gap Undertaking Denotes Recommended Bid vii. Copy of Check/Wiring Instructions c. Title Documents i, Title Examination letter d. Post Closing Documents i. Termination of Lease with unknown tenant ii. Release of Assignment of Rents from Paducah Bank (no exception) BID FOR PLANNING DEPARTMENT 908 Clark Street/403 South 9th Street 1. Don & Jenniffer Bryant* 25309 2540, & 2545 Barnett Street 1, Michael Todd Knuckles* 1009 Boyd Street 1. Ra;' S. Cobb* 1006 South 11th Street 1. Miguel Pascual Elias* 1028 South 4t1' Street 1. Layrnon Blair* Denotes Recommended Bid CITY OF PADUCAH August 25, 2015 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. City hager's Signature Date EPW - SOLID WASTE Brockway, Thomas Whorron, Jonathan EPW - FLOODWALL Farlee, Derrick N CITY OF PADUCAH PERSONNEL ACTIONS August 25, 2015 NEW HIRE - FULL-TIME (FIT POSITION RATE Solid Waste Superintendent $22.71 /Hr ROW Maintenance Person $15.96/Hr ROW Maintenance Person $16.85/Hr Floodwall Operator $17,02/Hr NEW HIRES - PART-TIME (PINTEMPORARYISEASJ,NAL NCS/CS FLSA EFFECTIVE DATE NCS Ex August 27, 2015 NCS Non -Ex August 27, 2015 NCS Non -Ex August 27, 2015 NCS Non -Ex August 31, 2015 NCS POSITION RATE NCS/CS FLSA EFFECTIVE DATE PARKS SRVCS - MAINTENANCE Recreation Leader Recreation Leader NCS $8.00/Hr $11.00/Hr Belcher, James T Parks Maintenance - Laborer S9.00/Hr NCS Non -Ex August 20, 2015 Styers, James B Parks Maintenance - Laborer $9.00/Hr NCS Non -Ex August 13, 2015 PARKS SERVICES Administrative Assistant it Executive Assistant I S14.93/Hr $17.50/Hr Bell, Brent A Sports Official $20.00/Game NCS Non -Ex August 20, 2015 Schv)ede, Lance D Sports Official $20.00/Game NCS Non -Ex August 24. 2015 PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONSITEMPORARYASS IGNMENTS $14.63/Hr TERMINATIONS - FULL-TIME FIT r)PFv1nE 1S Pn_qtTtnN Ct1RRENT POSIT13M NCSICS FLSA EFFECTIVE DATE NCS AND BASE RATE OF PAY AND BASE RATE OF PAY PARKS SERVICES Non -Ex August 27, 2015 Blakemore, Kaitlin A Recreation Leader Recreation Leader NCS $8.00/Hr $11.00/Hr Boyarski, Zachary Recreation Leader Administrative Assislant S9.00/Hr $11.00/Hr Jordan, Diamond R Pool Attendant Recreation Leader $7.50/Hr $11.00/Hr Wilson, Lessa Administrative Assistant it Executive Assistant I S14.93/Hr $17.50/Hr FIRE SUPPRESSION Campbell, Heston A Relief Driver Acting Fire Lieutena r,t $14.63/Hr $15.85/Hr Campbell, Heston A Acting Fire Lieutenant Relief Driver $15.85/Hr $14.63/Hr TERMINATIONS - FULL-TIME FIT POSITION REASON EPW - STREET Ross. Pay (Kei(h) ROW Maintenance Person Resignation NCS Non -Ex August 6, 2015 NCS Non -Ex August 27, 2015 NCS Non -Ex August 20, 2015 NCS Non -Ex August 27, 2015 NCS Non -Ex May 27, 2015 NCS Non -Ex June 30, 2015 EFFECTIVE DATE August 18, 2015 Agenda Action Form Paducah City Commission A� sj a�, ao15 Meeting Date:.1-- e Short Title: 2015 Kentucky Fire Sprinkler Contractors Association Foundation ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Greg Cherry, Sheryl Chino Presentation iv: Steve Kyle Background Information: The Kentucky Fire Sprinkler Association Foundation (KFSCA) annually funds programs that educate and/or refer counseling for juveniles who have misused fire or shown unsafe interest in fire. In 2014, the City received $1,00o for the department's Juvenile Firesetter Intervention Program. The program includes four weekly educational classes that last approximately 1.5 hours each. The classes are taught by trained, volunteer members of our Community Task Force. In 2015, the City is requesting $2,500 from the KFSCA Foundation to continue support for the Juvenile Firesetter Intervention Program. These funds will provide educational materials for up to seventy-five (75) juveniles to participate in our Juvenile Firesetter Intervention Program. Goal: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Project Number: Finance Staff Recommendation: Authorize and direct the Mayor or designee to submit a letter requesting funds from the KFSCA Foundation. MUNICIPAL, ORDER NO. A ML N`ICIPAL ORDER AUTHORIZING THE MAYOR OR HER DESIGNEE TO SUBMIT A LETTER OF REQUEST TO THE KENTUCKY FIRE SPMTKLER ASSOCIATION FOUNDATION (KFSCA) TO REQUEST $2,500, FOR FUNDING TO CONTINUE SUPPORT FOR THE JUVENILE FIRESETTER INTER aTTION PROGRAM BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1, The Mayor or her designee is hereby authorized to submit a letter of request to the Kentucky Fire Sprinkler Association Foundation (KFSCA) to request $2,500, for funding to continue support for the Juvenile Firesetter Intervention Pro;ram. A local cash match is not required. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners August 25, 2015 Recorded by Tammara S. Sanderson, City Clerk, August 25, 2015 1mo\grantslfire juvenile fire setter program -2015 Agenda Action Form Paducah City Commission Meeting Date: 25 August Zos Short Title: FY2o16 Renaissance on Main Grant Program ❑ Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Melinda Winchester; Sheryl Chino Presentation Bv: Steve Ervin Background Information: The Kentucky Department for Local Government (DLG) has small grants available through the Renaissance on Main grant program. The Renaissance on Main program has not accepted applications in recent years due to lack of funding; however, DLG has recaptured unused funds and created the FY2o16 funding round. The maximum grant amount is $5,000 and there is not a match requirement. Only Accredited and Designated Main Street programs are eligible to apply. In June 2015, Paducah Mair. Street issued an RFP for ARTful Bike Racks. The goal is to improve the pedestrian experience and contribute to the artistic environment of downtown Paducah. Three of the six proposals received were chosen and all three were artistic and functional as bike racks. The Paducah Main Street Program is proposing to install four (4) bike racks in the downtown historic district. The total estimated cost is $7,582.50. The Board of Realtors has awarded $2,500 to the project and Paducah Main Street is seeking additional sponsorships. Paducah Main Street is seeking $5,000 through the Renaissance on Main grant program. Goal: ❑ Strong Economy ❑ Quality Services ❑ Vital Neighborhoods ® Restored Dm%ntoN\-ns Funds Available: Account Name: Account Number: Project Number: Finance File Number: Staff Recommendation: Authorize and direct the Mayor to execute all required grant related documents. Attachments: None De artment Head City Clerk City Manager MLTICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYORW EXECUTE A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY ON BEHALF OF PADUCAH MAIN STREET THROUGH THE KENTUCKY DEPARTMENT FOR LOCAL GOVERNMENT, RENAISSANCE ON MAIN PROGRAM, FOR FLJNFDS IN AN AMOUNT NOT TO EXCEED $5,000, FOR THE ARTFUL BIKE RACKS PROJECT BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute a grant application and all documents necessary, on behalf of Paducah Main Street, through the Kentucky Department for Local Government, Renaissance On Main Program, for funds in an amount not to exceed $5,000, for the ARTful Bike Racks Project. A local cash match is not required. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners; August 25, 2015 Recorded by Tammara S. Sanderson, Citi- Clerk; August 25; 2015 \nolgrantslrenaissance on main FY2016 Agenda Action Form Paducah City Commission Meeting Date:August 25; 2015 Short Title: Declaration and Sale of Surplus Property at 2530, 2540, and 2546 Barnett Street ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By: Steve Ervin Background Information: This action would declare the lots at 2530, 2540, and 2546 Barnett Street surplus property, owned by the City of Paducah and authorize the sale of the lot. The Planning Department advertised the property in the Paducah Sun on Sunday July 26, 2015 and placed a sign on the lots requesting sealed bids. One bid was submitted prior to the bid opening on August 10. 2015 at 9 AM. Michael Todd Knuckles submitted a bid to purchase the lots for $500 each for a total of $1500 for the entire tract. His proposal includes plans to clear the weeds and brush from the properties, install a privacy fence and build a garage in the future. His proposed total investment for the three lots is $34,500. Staff recommendation is that the property be transfeiTed to the sole bidder, Mr. Michale Todd Knuckles for his offer of $500 per lot, a total of $1500. plus the cost of deed preparation and recording fees. Goal: ❑Strong Economy ® Quality SerN,iccs® Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: N/A Account INiumber: N/A Finance Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the Paducah Code of Ordinances. Sec. 2-668. Disposition of surplus or excess property. 1. Description of property: 2530, 2540 and 2546 Barnett Street 2. Its intended use at the time of acquisition: All three lots was acquired by the City of Paducah by Commissioner's Deed recorded in Deed Book 1236 Page 630 on September 30, 2014. The City did not have a specific use for the property at the time of the acquisition. 3. The reason w by it is in the best interest of the City to dispose of the item: The lots are currently on the list of properties staff deemed as surplus. The City has maintained the property since the acquisition. It is in the best interest of the City of Paducah to transfer surplus properties to responsible owners thus saving the city the cost of maintaining them. 4. The method of disposition to be used: An ad was placed in the Paducah Sun requesting bids for this property on Sunday. Jule 26, 2015 and a sign was placed on the lots requesting bids to purchase the property. Michael Todd Knuckles submitted the only bid. He proposes to purchase the lots for $500 each, a total of $1500 for the entire tract. If appro,,-ed by the commission the property will be transferred to the sole bidder. He will also pay for the deed preparation and the recording of the deed, Steve En, -in. J e erson, Director Planning Department City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE 1311) OF MICHAEL TODD KNUCKLES IN THE AMOUNT OF $1,500 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 2530, 2540 AND 2546 BARNETT STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FCR SAME WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this time or in the future for property located at 2530, 2540 and 2546 Barnett Street; which constitutes surplus real estate; and WHEREAS, the City advertised for bids on July 26, 2015 and opened on August 10. 2015; and WHEREAS, the City desires to accept the offer of Michael Todd Knuckles. Mr. Knuckles plans to clear the brush from the properties, install a privacy fence and build a garage in the future. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Citv of Paducah accepts the proposal of Michael Todd Knuckles in the amount of $3,500 for the purchase of real property located at 2530, 2540 and 2546 Barnett Street. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in ful.] force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners. August 25, 2015 Recorded by Tammara S. Sanderson, Citi, Clerk, August 25, 2015 ,ano'.prop sale -2530. 2540 and 2546 Barnett Agenda Action Form Paducah City Commission Meeting Date: August 25, 2015 Short Title: Declaration and Sale of Surplus Property at 1009 Boyd Street ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By: Steve Ervin Background Information: This action would declare the lot at 1009 Boyd Street surplus property; owned by the City of Paducah and authorize the sale of the lot. The Planning Department advertised the property in the Paducah Sun on Sunday July 26, 2015 and placed a sign on the lots requesting scaled bids. One bid was submitted prior to the bid opening on August 10, 2015 at 9 AM. Ray S. Cobb submitted a bid to purchase'the lot for $300. His proposal includes plans to maintain the lot until he retires and moves back to Paducah. He owns the adjacent lot at 1007 Boyd Street and will combine the two lots. Staff recommendation is that the propert}, be transferred to the sole bidder; Ray S. Cobb for his offer of $300 plus cost of deed preparation and recording fees. Goal: ❑Strong Economy ® Quality Seilvices® Vital Neighborhoods❑ Restored Do�N,ntmvns Funds Available: Account Name: N/A Account Number: N/A Finance Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the Paducah Code of Ordinances. Department Head 11 City Clerk % Cify Manager Sec. 2-668. Disposition of surplus or excess property. 1. Description of property: 1009 Boyd Street 2. Its intended use at the time of acquisition: This lot was acquired by the City of Paducah by Commissioner's Deed recorded in Deed Book 1303 1 Page 274 on June 23, 2015, The City did not have a specific use for the property at the time of the acquisition, 3. The reason why it is in the best interest of the City to dispose of the item: This lot is on the list of properties staff deemed as surplus. The City of Paducah purchased the property and demolished the structure. It is in the best interest of the City of Paducah to transfer surplus properties to responsible owners thus saving the city the cost of maintaining them. 4. The method of disposition to be used: An ad was placed in the Paducah Sun requesting bids for this property on Sunday, July 26, 2015 and a sign was placed on the lot requesting bids to purchase the property, Ray S. Cobb submitted the on1v bid for the lot. He offers 5300. If approved by the convni ssion the property will be transferred to the sole bidder and they will also pay for the deed preparation and the recording of the deed. Steve Ervin, Oy s n, Director Planning Department Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE BID OF RAY S COBB II\1 THE AMOUNT OF $300 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 1009 BOYD STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this tithe or in the future for property located at 1009 Boyd Street, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on July 26, 2015 and opened on August 10, 2015; and WHEREAS, the City desires to accept the offer of Ray S. Cobb. Mr. Cobb owns the lot at 1007 Boyd Street and will combine the two lots. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Ray S. Cobb in the amount of $300 for the purchase of real property located at 1009 Boyd Street. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners. August 25, 2015 Recorded by Tammara S. Sanderson, Citi- Clerk; August 25; 2015 \mo',prop sale -1009 Boyd Agenda Action Form Paducah City Commission Meeting Date:August 25; 2015 Short Title: Declaration and Sale of Surplus Property at 1028 S. 4" St. ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By: Steve Ervin Background Information: This action would declare the lot at 1028 South 4th Street surplus property, owned by the City of Paducah and authorize the sale of the lot. The Planning Department advei-tised the property in the Paducah Sun on Sunday July 26; 2015 and placed a sign or, the lot requesting sealed bids. One bid was submitted. Lamon Blair submitted a bid to purchase the lot for S50. His proposal includes plans to fill the lot for drainage purposes. He will combine this lot with the lot he currently owns at 1026 South 0 Street. Staff recommendation is that the property be transfen-ed to the sole bidder, Lamon Blair for his offer of S50 plus cost of deed preparation and recording fees. Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods[] Restored Do\\Tt0wns Funds Available: Account Name: N/A Account Number: N/A Finance Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the Paducah Code of Ordinances. Sec. 2-668. Disposition of surplus or excess property. 1. Description of property: 1028 South 4" Street 2. Its intended use at the time of acquisition: This lot was acquired by the City of Paducah by Commissioner's Deed recorded in Deed Book 781 1Page 760 on Nov. 17, 1998, 3. The reason why it is in the best interest of the City to dispose of the item: Since the lot has no current intended use staff feels that it is in the best interest of the City to declare this property surplus and to transfer to responsible owner thus saving the city the cost of maintaining them. 4. The method of disposition to be used: An ad was placed in the Paducah Sun requesting bids for this property on Sunday. July 26, 2015. Lamon Blair submitted the only bid for the lot. He offers $50. If approved by the commission the property NN ill be transferred to the sole bidder and they will also pay for the deed preparation and the recording of the deed. Steve Ervin, Director Planning Department MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE 31D OF LAMON BLAIR IN THE AMOUNT OF $50 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 1028 SOUTH 4711 STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this time or in the future for property located at 1028 South 4`t' Streett, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on July 26, 2015 and opened on August 10, 2015; and WHEREAS, the City desires to accept the offer of Lamon Blair. Mr. Blair owns the lot at 1026 South 4th Street and will combine the tm o lots. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Lamon Blair in the amount of $50 for the purchase of real property located at 1028 South 4'h Street. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, August 25, 2015 Recorded by Tammara S. Sanderson, City Clerk, August 25, 2015 ,mo`%prop sale --1028 S 4TH Agenda Action Form Paducah City Commission Meeting Date:August 25, 2015 Short Title: Declaration and Sale of Surplus Property at 1006 S. 11" St. ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch Presentation By: Steve Ervin Background Information: This action would declare the lot at 1006 South 11'h Street surplus property, owned by the Cit} of Paducah and authorize the sale of the lot. The Planning Department advertised the property in the Paducah Sun on Sunday July 26, 2015 and placed a sign or, the lots requesting sealed bids. One bid was submitted. Miguel Elias submitted a bid to purchase the lot for $50. He currently owns 1014 South I l `h Street and will combine the two lots to increase his yard. Ile further proposes to expand the pool's deck on the lot he currently owns. He proposes an investment of $50 and will complete the project within one month. Staff recommendation is that the property be transferred to the sole bidder, Manguel Elias for his offer of $50 plus cost of deed preparation and recording fees, Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored DowntmVns Funds Available: Account Name: N/A Account Number: N/A Finance Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the Paducah Code of Ordinances. Department Head City Clerks Civ Manager Sec. 2-668. Disposition of surplus or excess property. 1. Description of property: 1006 South 11th Street 2. Its intended use at the time of acquisition: This lot was acquired by the City of Paducah by Commissioner's Deed recorded in Deed Book 1269 Page 312 on Jan. 9; 2014. The City did not have a specific use for the property at the time of the acquisition. 3. The reason «-hy it is in the best interest of the City to dispose of the item: This lot is on the list of properties staff deemed as surplus. The City of Paducah purchased the property and demolished the structure. It is in the best interest of the City of Paducah to transfer surplus properties to responsible owners thus saving the city the cost of maintaining them. 4. The method of disposition to be used: An ad was placed in the Paducah Sun requesting bids for this property on Sunday. July 26, 2015 and a sign was placed on the lot requesting bids to purchase the property. Miguel Elias submitted the only bid for the lot. He offers 350. If approved by the commission the property xvill be transferred to the sole bidder and they will also pay for the deed preparation and the recording of the deed. Steve Ervin, J ederson, Director Planning Department City Manager MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTI`NGG THE BID OF MIGUEL ELIAS IN THE AMOUNT OF $50 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 1006 SOUTH 1 I TH STREET AND AUTHORIZING THE UTAYOR TO EXECUTE A DEED AND ALL OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this tirne or in the future for property located at 1006 South 1 1 ch Street, Which constitutes surplus real estate; and WHEREAS. the City advertised for bids on Jule 26, 2015 and opened on August 10; 2015; and WHEREAS, the City desires to accept the offer of Miguel Elias. Mr. Elias owns the lot at 1014 South 1 11" and plans to combine the two lots to increase his yard. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Miguel Elias in the amount of $50 for the purchase of real property located at 1006 South I It" Street. SECTION 2, The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale ofthe real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, August 25, 2015 Recorded by Tammara S. Sanderson. City Clerk, August 25, 2015 '.m6%prop sale—] 006 S 1 I'll Agenda Action Form Paducah City Commission Meeting Date: August 11, 2015 Short Title: AN ORDINANCE AUTHORIZING THE ISSUANCE OF UP TO $12,000,000 INDUSTRIAL BUILDING REVENUE BONDS, SERIES 2015 FOR THE PADUCAH RIVERFRONT HOTEL LP PROJECT ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Doolittle Presentation By: Doolittle Background Information: Industrial Building Revenue Bonds are the financing method being chosen by the hotel. The bond sale will be private and Independence Bank will be the sole purchaser. The city's credit is not at risk, and the city is not responsible for repayment. While the City is the issuing body, the state does the actual approval. A hearing will be held by the state local debt officer on September 15, 2015. In this method of financing, the City will own the property and lease it back to the developers for the length of the lease. As a consequence of that, there will be no property taxes except for the Payments in Lieu of Taxes made to the City of Paducah and the Paducah Independent School District. Goal: ®Strong Economy ❑ Quality Services❑ Vital Neighborhoods Restored Downtowns Funds Available: Account Name: NA Account Number: NA Finance Staff Recommendation: Approve City Clerk ,o/ City Manager Department Head Agenda Action Form Paducah City Commission Meeting Date: August I t, 2015 Short Title: AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A PARKING SITE LEASE BETWEEN THE CITY OF PADUCAH, KENTUCKY AND PADUCAH RIVERFRONT HOTEL, LP WITH RESPECT TO A PUBLIC PROJECT AND AUTHORIZING THE EXECUTION OF THE PARKING SITE LEASE, AND OTHER DOCUMENTS RELATED THERETO ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Doolittle Presentation By: Doolittle Background Information: . In the agreement for the Holiday Inn, we allowed the developer to use a piece of property on the other side of the floodwall for hotel parking (Lease Tract II). This ordinance authorizes the Mayor to enter into a lease. It is attached to this ordinance. Goal: ®Strong Economy ❑ Quality Services❑ Vital NeighhcrhoodsZ Restored Downtowns Funds Available: Account Name: NA Account Number: NA Finance Staff Recommendation: Approve Department Head City Cleric 4 7-';106 Manager Agenda Action Form Paducah City Commission Meeting Date: August 11, 201 Short Title: Contract with Paducah Transit Authority ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Presentation By Background Information: Claudia Meeks Jeff Pederson, City Manager As part of the General Fund Decision Items for FY2016, the Comrr,ission approved appropriation of the sum of $215,000 to Paducah Area Transit System, to be paid in quarterly installments. When the City agreement that city funds. provides funds to any organization, we prepare a simple Contract For Services describes the public services the organization will pro -%ride as a result of receiving the Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: This expenditure was appropriated in the FY2016 Budget. Account Name: General Fund Account Number: 001-0106-511-8008 Finance Staff Recommendation: Authorize the Mayor to enter into a one-time Contract For Services with Paducah Transit Authority in the amount of $215,000. Attachments: Ordinance Contract Department Head City Clerk City Xtanager Agenda Action Form Paducah City Commission Meeting Date: August 11, 2015 Short Title: Contract with Luther F. Carson Four Rivers Center ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Presentation By Background Information: Claudia Meeks Jeff Pederson, City Manager As part of the Investment Fund Decision Items for FY2016, the Commission approved appropriation of funding for the Luther F. Carson Four Rivers Center in the amount of 564,337. When the City provides funds to any organization, we prepare a. simple Contract For Services agreement that describes the public services the organization will provide as a result of receiving the city funds. Goal: []Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: This expenditure was appropriated in the FY20t 6 Budget. Account Name: Investment Fund Account Number: 004-0401-536-8061 Staff Recommendation: Finance Authorize the Mayor to enter into a one-time Contract For Services with the Luther F. Carson Four Rivers Center in the amount of $64,337. Attachments: Ordinance Contract 'k Department Head City Clerk ` � ;Manager Agenda Action Form Paducah City Commission Meeting Date: August 11, 2015 Short Title: Contract with Paducah Junior College, Inc. — Community Scholarship Program ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Presentation By: Background Information: Claudia Meeks Jeff Pederson, City Manager As part of the Investment Fund Decision Items for FY2016, the Commission approved appropriation of funding for the Paducah Junior College, Inc., scholarship program in the amount of $125,000, to be paid by June 30, 2016. When the City provides funds to any organization; we prepare a simple Contract For Services agreement that describes the public services the organization will provide as a result of receiving the city funds. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑] Restored Downtowns Funds Available: This expenditure was appropriated in the FY2016 Budget. Account Name: Investment Fund Account Number: 004-0401-536-2307 Staff Recommendation: Finance Authorize the Mayor to enter into a one-time Contract For Services with Paducah Junior College, Inc, in the amount of $125,000. Attachments: Ordinance Contract Department Head City Clerk eitynager Agenda Action Form Paducah City Commission Meeting Date: - 2015 Short Title: AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A RIGHT OF FIRST REFUSAL AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY AND PADUCAH RIVERFRONT HOTEL, LP AND AUTHORIZING THE EXECUTION THE RIGHT OF FIRST REFUSAL AGREEMENT AND OTHER DOCUMENTS RELATED THERETO ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Doolittle Presentation By: Doolittle Background Information: In the development agreement for the Holiday Inn, we granted a right -of -first -refusal to the developer on the nursing home site and referenced a definitive agreement. This ordinance authorizes the Mayor to enter into a definitive agreement for the right. Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods® Restored Downtowns Funds Available: Account Name: NA Account Number: NA Finance Staff Recommendation: Approve City Clerk -' f' City Denartment Head 191176 ORDINANCE NO. 2015 -5 - AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A RIGHT OF FIRST REFUSAL AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY AND PADUCAH RIVERFRONT HOTEL, LP WITH RESPECT TO A PUBLIC PROJECT AND AUTHORIZING THE EXECUTION OF THE RIGHT OF FIRST REFUSAL AGREEMENT AND OTHER DOCUMENTS RELATED THERETO WHEREAS; the City of Paducah, Kentucky (the "City") is the owner of certain real property situated along and near North 3rd and 4th Streets and Executive Boulevard in downtown Paducah adjacent to a publically owned convention center, generally known as the Julian Carroll and Paducah Expo Convention Center (the "Convention Center"); and WHEREAS, the Board of Commissioners of the City of Paducah, Kentucky, have determined that it is necessary, appropriate, and in the best interest of the City to have designed, developed, constructed, operated, and managed on the City owned real property an upscale hotel and related parking improvements to serve the Convention Center as well as the downtown business and tourism markets (the "Project"); and WHEREAS, on June 29, 2015, the City and Paducah Riverfront Hotel, LP, a Kentucky ULPA Limited Partnership, by and through its General Partner, Paducah Hotel Inc., a Kentucky corporation, (the "Developer") entered into a Hotel Development Agreement (the "Development Agreement") for the development and construction of the Project; and WHEREAS, the City, at the request of the Developer, has agreed to issue its Industrial Building Revenue Bonds in an aggregate principal of $12,000,000 (the "Bonds") pursuant to the provisions of Chapter 103 of the Kentucky Revised Statutes, the proceeds of which will be used to develop and construct the Project, and WHEREAS, the City has determined that in order to further accomplish the public purposes of the City, it is desirable and necessary that the City grant to the Developer a right of first refusal to purchase or lease the real property generally located at 501 North 3rd Street, Paducah, Kentucky for purposes of hotel development or hotel related development beneficial to the economic development of the downtown area upon the terms set forth in the Development Agreement; and NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY, AS FOLLOWS: Section 1. Recitals and Authorization. The City hereby approves the Right of First Refusal Agreement (the "Agreement") between the City and the Developer and the Mayor and City Clerk are authorized to execute, acknowledge and deliver in the name and on behalf of the City, the Agreement substantially in the forms submitted or described to the City, which shall be consistent with this Ordinance and not substantially adverse to the City and approved by the officers executing the same on behalf of the City. It is further determined that it is necessary and desirable and in the best interest of the City to enter into the Agreement forthe public purposes herein described. The approval of the Agreement by said officers, and that are not substantially adverse to the City, shall be conclusively evidenced by the execution of the Agreement by such officers. Section 2. Severability. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. Section 3. Compliance With Open Meetings Laves, The City Commission hereby finds and determines that all formal actions relative to the adoption of this Ordinance were taken in an open meeting of this City Commission.. and that all deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in meetings open to the public; in full compliance with applicable legal requirements. Section 4. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed and the provisions of this Ordinance shall prevail and be given effect. Section 5. Effective Date. This Ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. MAYOR ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, August 25, 2015 Adopted by the Board of Commissioners, September 1. 2015 Recorded by Tammara S. Sanderson, City Clerk, September 1, 2015 Published by The Paducah Sun, .2015 \ord\agree-first refusal -downtown hotel 191247 RIGHT OF FIRST REFUSAL AGREEMENT THIS RIGHT OF FIRST REFUSAL AGREEMENT (this "Agreement") made and entered into on this day of , 2015, (the "Effective Date") by and between PADUCAH RIVERFRONT HOTEL LP, a Kentucky ULPA Limited Partnership, by and through its General Partner, Paducah Hotel Inc., a Kentucky corporation, having an address of 1401 Spring Bank Drive, Building A, Suite 8, Owensboro, KY 42303, (hereinafter referred to as the "Developer"); and CITY OF PADUCAH, a municipal corporation and political subdivision of the Commonwealth of Kentucky having an address of 300 South 5`h Street, P.O. Box 2267, Paducah, KY 42002-2267 (hereinafter referred to as the "City"). IN CONSIDERATION of the covenants and terms herein set forth and contained, the parties hereto covenant and agree as follows: I . Right of First Refusal. During the term of this Agreement, the City does hereby grant and accord unto the Developer the right of first refusal to purchase or lease three (3) certain tracts of real estate generally located at 501 North 3rd Street, Paducah, McCracken County, Kentucky, which is more particularly described on Exhibit A (the "Property") subject to the conditions set forth in this Agreement. 2. Term. The term of this Agreement shall commence: upon the issuance of the Certificate of Occupancy and shall continue for a period of three (3) years following said date (the "Term"). For purposes of this Agreement, the issuance of the Certificate of Occupancy shall mean the Certificate of Occupancy issued by the City of Paducah in conjunction with Developer's development and construction of a full service Holiday Inn Hotel containing 123 hotel rooms for transient occupancy and more specifically described in the Hotel Development Agreement, dated June 29, 2015 between the City and the Developer (the "Development Agreement"). 3. Consideration. The consideration for this Agreement is the Developer's Investment Commitments as set forth in the Development Agreement. 4. Ins ection and Testing of the Land. During the Term of this Agreement, the Developer shall have the right to complete a physical inspection of the Property; take percolation tests and other borings, and otherwise investigate the land to determine its composition and suitability for its purposes; to conduct soil tests and engineering studies; to test for the presence of hazardous substances and wastes and investigate other environmental issues; to ascertain the availability and sufficiency of utilities to the Property; to study drainage; to review zoning; to review deed restrictions and any other limitations or covenants, conditions and restrictions on land use; to review and investigate any other matter affecting the Property. The City shall cooperate with the Developer in the making of the foregoing investigations. The Developer shall indemnify and save the City harmless against and from any and all liability, loss, cost damage and expense arising from the Developer's or the Developer's agents' or representatives' activities set forth in this Section. Upon completing sach investigations. the Developer shall restore the Property to its former state. All such investigations and tests shall be at the sole expense of the Developer. 5. Exercise of the Right of first Refusal. In the event the City shall receive, during the Term of this Agreement, a bona fide written offer with respect to the sale or lease of the Property which the City desires to accept, the Developer shall have a right of first refusal to consummate the proposed transaction which is defined under said offer in accordance-Nviththe following provisions: a. In the event the City should receive a bona fide offe- which the City desires to accept, the City shall provide to the Developer a written notification v�!hich states (i) the price or rentals stated under the offer, and (ii) the other terms and conditions which are material to the offer. The City shall deliver such written notification to the Developer, together with copies of all documents exchanged between the offeror and the City. b. Upon receipt of such written notice, and the attached documents, the Developer shall have a period of thirty (30) days to elect to purchase or lease, as the case may be, the Property which is subject to the bona fide offer at the same price or rentals, at the same commitment of investment dollars in the development of the Property, and upon the same material terms and conditions as set forth under the bona fide written offer, except that in the event of a purchase the Developer shall purchase at a purchase price of Three Hundred Thousand Dollars (5300,000.00) but all other terms of the bona fide offer must be accepted by the Developer. In the e-%!ent the Developer desires to exercise the right of first refusal, the Developer shall deliver to the City a written notice of the Developer's election to exercise such right by the expiration of the aforesaid 30 day period. In the event the Developer elects to exercise its right of first refusal herein, the Developer shall be bound to complete the purchase or lease, as the case may be, in accordance with the terms and conditions of the bona fide written offer, except as to the purchase price. C. If the Developer does not exercise its right of first refusal within the aforementioned 30 day period, the City shall be free to accept the bona fide written offer, provided that the City had delivered the written notice to the Developer pursuant to paragraph (a) hereof, and to complete the lease or sale at the price and upon the material terms and conditions set forth in said bona fide written offer. d. If the Developer fails to exercise its right of first refusal with respect to any bona fide written offer, and for any reason the proposed sale or lease of the property is not consummated in accordance with the material terms and conditions in the bona fide written offer, the Developer shall thereafter have the right of first refusal with regard to any subsequent bona fide offers which are received by the Cit} with respect to the Property during the Term of this Agreement. 6, Notice. All notices required, permitted, or given pursuant to the provisions of this Agreement shall be in writing, and either (i) hand delivered. (ii) delivered by certified mail, postage prepaid, return receipt requested, (iii) delivered by an overnight delivery service, or (iv) delivered by facsimile machine or email, followed within twenty-four (24) hours by delivery under options (i), (ii) or (iii) addressed as follows: If to City: City of Paducah 300 South Fifth Street Paducah, KY 42001 Attention: City Manager Telephone No.: 270-444-8503 Fax No.: 270-443-5058 Email: jpederson@paducahky.gov With copies to: Denton & Keuler, LLP 555 Jefferson, Suite 301 Post Office Box 929 Paducah, Kentucky 42002-0929 Attention: Lisa H. Emmons, Esq. Telephone No.: 270-443-8253 Fax No.: 270-442-6000 Email: lemmonsndklaw. com If to Developer: Paducah Hotel Inc., 1401 Spring Bank Drive Building A, Suite 8 Owensboro, KY 42303 Attention: Mr. Glenn D. Higdon Telephone No.: Fax No.. Email: glennnlin- gate. com With copies to: Notices shall be deemed delivered upon receipt. The addresses given above may be changed by any party by notice given in the manner provided herein. 7. Miscellaneous. This Agreement shall not become effective and binding until fully executed and delivered by the Developer and the City and approved by the governing board of the City (the "Effective Date"). This Agreement contains the complete agreement between the parties and cannot be varied or waived except by the written agreement of the parties. The parties agree that this Agreement and the Development Agreement constitutes the entire agreement between the parties and no other oral agreements, understandings, representations or warranties prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. This Agreement shall apply to, inure to the benefit of and be binding upon and enforceable against the parties hereto and their respective successors, assigns, heirs. executors, 3 administrators and legal representatives to the same extent as if specified at length throughout this Agreement. The Developer shall not assign its rights and liabilities under this Agreement nor collaterally assign its rights and liabilities under this Agreement to Independence Bank or any other lender. Any attempted assignment shall be void or invalid. This Agreement shall be governed by and construed in accordance with the laws of the state in which the Property is located, without giving effect to any conflicts of laws. Any action or proceeding seeking to enforce any provision of, or based on any right arising out of, this Agreement and to any collateral document shall be brought in the state or federal courts sitting in McCracken County, Kentucky. Time will be of the essence with respect to the performance of the terms and conditions of this Agreement. IN WITNESS WHEREOF, the parties have executed the Hotel Development Agreement on the date first written above. DEVELOPER: PADUCAH RIVERFRONT HOTEL LP, By: Paducah Hotel Inc., a Kentucky corporation, Its General. Partner GLENN D. HIGDON, President CITY: CITY OF PADUCAH, KENTUCKY MAYOR GAYLE KALER STATE OF KENTUCKY COUNTY OF The foregoing instrument was acknowledged before me on this day of . 2015; by Glenn D. Higdon; President of Paducah Hotel Inc., General Partner of Paducah Riverfront Hotel LP, a Kentucky General Partnership, on behalf of said limited partnership. My commission expires Notary ID No., Notary Public, State at Large 4 STATE OF KENTUCKY COUNTY OF MCCRACKEN The foregoing instrument was acknowledged before me on this day of 2015. by Mayor Gayle Kaler on behalf of the Cite of Paducah, Kentucky. My commission expires Notary ID No., This instrument prepared by: DENTON & KEULER, LLP P. O. Box 929 Paducah, KY 42002-0929 Notary Public. State at Large 5 EXHIBIT A THE PROPERTY TRACT I Beginning at the point of intersection of the north line of Harrison Street and the west line of North Third Street; thence in a northerly direction with the west line of North Third Street North 31 degrees 27 minutes West 347.12 feet to its point of irate -section with the south line of Clay Street; thence with an interior angle of 90 degrees 03 minutes in a westerly direction with the south line of Clay Street South 58 degrees 30 minutes Vest 163.25 feet to the east line of an alley; thence with an interior angle of 89 degrees 57 minutes in a southerly direction with the east line of said alley South 31 degrees 27 minutes East 347.12 feet to a point in the north line of Harrison Street; thence with an interior angle of 90 degrees 03 minutes in an easterly direction with the north line of Harrison Street North 58 degrees 30 minutes East 163.25 feet to the point of beginning; LESS SO MUCH as was conveyed to the Commonwealth of Kentucky by deed dated July 26, 1979, recorded July 1, 1980, in Deed Book 629, page 550; said deed described a triangular parcel of 532 square feet for nese street right-of-way. TRACT 11 Beginning at an iron pipe at the corner of the intersection of Execati-ve Blvd. (formerly Clay Street) as it intersects with the public alley and from thence south 29 deg 38' 53" E. 179.25 feet to an iron pipe; thence south 60 deg 26' 10" W. 63.35 feet to a pipe; thence north 61 deg 28' 24" W. 189.45 feet to an iron pipe; thence north 29 deg 38' 53" W. 18.43 feet to an iron pipe; thence north 60 deg 26' 10" E. 163.25 feet to the point of beginning, constituting 0.487 acres. TRACT ID Beginning at a point in the north right of way line of Riverfront Access Road (Park Avenue), said point being 33.00 feet left of Park Avenue Station 158+92.04; thence N. 60 deg 20' 56" E. 62.95 feet to a point 86.24 feet left of Riverfront Access Road (Park Avenue) Station 159+25.24; thence S 29 deg 37' 37" E. 72.76 feet to a point 48.10 feet left of Riverfront Access Road (Park Avenue) Station 159+87.04; thence S 28 deg 31' 36" W. 15.10 feet to a point in the north right of way line of Riverfront Access Road (Park Avenue), said point being 33.00 feet left of Riverfront Access Road (Park Avenue) Station 159+87.04; thence N 61 deg 28' 24" W. along the north right of way line of Riverfront Access Road (Park Avenue), 95.00 feet to the point of the beginning. containing 3,007.44 square feet. For clarification purposes, Tract 11 and III hereinabove are contiguous parcels, and are bounded on the northeast by Clay Street; on the east by a 20 foot alley lying between the above-described property and the Paducah Centre property owned by Wells Health Properties. L.L.C.; and on the southwest by Park Avenue. 1.1 Agenda Action Form Paducah City Commission Meeting Date: 08/25/2015 Short Title: Request for an Ordinance authorizing payment to a vendor for an aggregate amount over $20,000 in the amount of $27,346.00 ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Kevin McKellips Presentation By: Steve Kyle Background Information: This is for the purchase of five different pieces of rescue equipment from Advanced Fire and Rescue Equipment totalin $27,346.00. No one item is over twenty thousand dollars ($20,000�jWbids were taken, but the aggregate total of all items purchased exceeds ($20,000) and requires an ordinance for purchase. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: � L, /1linance Funds for rescue equipment were included in 2016 budget. Account Name: Fire Hoses/Rescue Equipment Account Number: 001-1802 2=40-13 Staff Recommendation: Staff recommends adoption of ordinance authorizing payment of $27,346.00 to Advanced Fire and Rescue. Attachments: Department Head City Clerk it}' Manager ORDINANCE NO. 2015 -9 - AN ORDINANCE AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO ADVANCED FIRE AND RESCUE EQUIPMENT FOR THE PURCHASE OF RESCUE EQUIPMENT TO BE USED BY THE PADUCAH FIRE DEPARTMENT WHEREAS, the City of Paducah Fire Department received five separate quotes from Advanced Fire and Rescue Equipment to purchase rescue equipment; and WHEREAS, pursuant to Chapter 2-643 of the Code of Ordinances of the City of Paducah, Kentucky, consent is required by the Board of Commissioners if the aggregate amount exceeds $20,000; and WHEREAS, the aggregate amount of the purchases totals $27,346.00; and WHEREAS, the Fire Department wishes for the Board of Commissioners to approve the purchase of the rescue equipment. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby authorizes and directs the Finance Director to make payment in the amount of $27,346.00 to Advanced Fire and Rescue Equipment for the purchase of the rescue equipment listed below to be used by the Paducah Fire Department: GENESIS E -FORCE CUTTER $9,795.00 GENESIS E -FORCE SPREADER 9.250.00 GENESIS E -FORCE BATTERY 156.00 GENESIS E -FORCE RAM 7;495.00 GENESIS E -BATTERY PACK 650.00 SECTION 2. These expenditures will be charged to account no. 001-1802-522- 4013. SECTION 3. This ordinance shall be read on two separate days and shall become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson. City Clerk Introduced by the Board of Commissioners, August 25, 2015 Adopted by the Board of Commissioners, September 1, 2015 Recorded by Tammara S. Sanderson, City Clerk, September 1, 2015 Publication by The Paducah Sun. \ord\fire\rescue tools purchase Agenda Action Form Paducah City Commission Meeting Date: August 25, 2015 Short Title: To Authorize Change Order #1 for the Paducah Park Services Recreation Center Roof Replacement Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On June 2, 2015, Ordinance #2015-06-8246 was adopted authorizing the Mayor to execute a contract with Woodall Companies, LLC, in the amount of $29,538.00 for the Paducah Park Services Recreation Center Roof Replacement Project. Subsequently, work has progressed with a few minor unforeseen items requiring a change order to the contract as follows: Additional 256 square feet of decking replacement $640.00 Replace 48 square feet of rotten fascia $192.00 Replace 136 square feet of rotten joists $544.00 Remove gutters, remove and reinstall soffit and fascia metal $600.00 Total Change Order Amount Equals $1;976.00 Therefore, with the new additional amount of $1,976.00, the new contract amount will be $31,514.00. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtmwns Funds Available: Account Number: 040-8821-536-2307 ^_ ��"li_ alp; Project Number: PA0103 �� Finance Staff Recommendation: To adopt an Ordinance authorizing Change Order #1 in the amount of $1,976.00 for the Paducah Park Services Recreation Center Roof Replacement Project with Woodall Companies, LLC; which will increase the contract amount to $31,514.00. Attachments: Original Ordinance, Change Order #1 FdJ r Depart en e City Clerk City Manager CHANGE ORDER N0: DATE: NAME OF PROJECT: OWNER: VENDOR: CITY OF PADUCAH ENGINEERING PUBLIC -WORKS DEPARTMENT CHANGE ORDER 1 August 10,2015 Park Services Recreation Center Roof Re lacement City of Paducah, Kentuck Woodall Companies, LLC THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENTS: Additional 256 square fee of decking replacement 256 SF 52,50 $640.00 Replace rotten fascia 48 SF S4.00 $192.00 Replace rotten joists as needed 136 SF $4.00 $544,00 Remove gutters, remove and reinstall soffit and fascia metal 1 LS $600.00 $600.00 TOTAL ADDITIONAL CHANGES - INCREASE $1,976.00 CONTRACT PRICE DUE TO THIS CHANGE ORDER WILL BE INCREASED BY: $1,976.00 ORIGINAL CONTRACT PRICE: $29,538.00 CURRENT CONTRACT PRICE ADJUSTED BY PREVIOUS CHANGE ORDERS: $0.00 NEW CONTRACT PRICE INCLUDING THIS CHANGE ORDER WILL BE: $31,514.00 THE CONTRACT TIME WILL BE INCREASED BY; 0 Days APPROVALS REQUIRED-. G VEN f3... r DATE r 0 2 � �� CITY ENGINEER -P BLI WO DIRECTOR OATE MAYOR DATE ORDINANCE NO. 2015-6-4h AIN ORDINANCE ACCEPTING THE BID OF WOODALL COMPANfES, LLC FOR REPLACEMENT OF THE ROOF FOR THE PADUCAH PARK SERVICES RECREATION CENTER LOCATED -AT 1527 MA.RTTN LUTHER" KJNG' JR DRIVE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY TIE CITY OF PADUCAii, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Woodall Companies, LLC in the amount of $29,53&DO for replacement of the roof for the Paducah Park Services Recreation Center located at 1527 Martin Luther King Jr. Drive, said bid being in substantial compliance with the bid specifications, advertisement forbid, and as contained in the bid of Woodall Companies, LLC, of May 7, 2015. SECTION 2. That the Mayor is hereby authorized to execute a contract with Woodall Companies, LLC, for replacement of the roof for the Paducah Parks Services Recreation Center, as authorized in Section 1 above, pursuant to the specifications, bid proposal and all contract documents heretofore approved and incorporated ni the bid. SECTION'3. This expenditure shall be charged to Project# PA0103. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST; Tammara S. Sanderson, City Clerk- Introduced lerk Introduced by the Board of Commissioners, May 26, 2415 Adopted by the Board of Commissioners, June 2, 2015 Recorded by Tammara S. Sanderson, City Clerk, lune 2, 2015 Published by The Paducah Sun, brd\parks\Roof Replacement- Recreation Cmw ORDINANCE 2015 -9 - AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. I WITH WOODALL COMPANIES, LLC, FOR THE PADUCAH PARKS SERVICES RECREATION CENTER ROOF REPLACEMENT PROJECT WHEREAS, the City approved Ordinance No. 2015-6-8246 to enter into a contract with Woodall Companies, LLC in the amount of $29,538.00 for the Paducah Park Services Recreation Center Roof Replacement Project; and WHEREAS, in order to finalize the project for the above referenced contract, Change Order No. l is required for additional decking replacement; replacement of rotten fascia; replacement of rotten joists; removal of gutters, and for removal and reinstallation of soffit and fascia metal in the amount of $1,976.00; therefore, increasing the total contract price to $31, 514.00. BE IT ORDAFNTED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized and directed to execute Change Order No. 1 with Woodall Companies in the amount of $1,976.00 for additional materials and necessary work required to complete the roof replacement project at the Paducah Parks Services Recreation Center; therefore, increasing the total contract. price to $31,514.00. SECTION 2. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S, Sanderson, City Clerk Introduced by the Board of Commissioners August 25, 2015 Adopted by the Board of Commissioners, September 1, 2015 Recorded by Tammara S, Sanderson, City Clerk, September 1, 2015 Published by The Paducah Sun, .205 \ord\parks\chgord 1 --recreation center roof Agenda Action Form Paducah City Commission 1\1eeting Date: August 25, 2015 Short Title: Reimbursement Agreement with Atmos Energy for the Olivet Church Roadway Natural Gas Construction Expenses ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: In order to construct the Olivet Church Roadway Project, the gas mains and services lines within the Roadway Project area required to be relocated. In order to reduce the costs associated with the Roadway Project, the Atmos Energy has agreed to procure bids, administer and oversee the gas relocation project separately at its own expense. Upon completion of the gas project, the City will reimburse Atmos for the actual costs estimated to be $14,195.50. Goal: ®Strong Economy ®Quality Services ®Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Olivet Church Roadway Proj qf Account Number: 040-3315-532-2307 mance Project Number: ST0027 Staff Recommendation: To adopt an Ordinance authorizing the Mayor to execute a Reirn$ursement Agreement with the Atmos Energy for gas construction work related to the Olivet Church Road and to authorize the Finance Director to issue payment to Atmos Energy for $14,195.50 upon completion of the work. Attachments: Reimbursement Agreement. r Depart enHe City Clerk City Manager Com- �-��►�-e 4��'0VD g jz, / 7, /5, REIMBURSEMENT AGREEMENT OLIVET CHURCH ROADWAY IMPROVEMENT PROJECT THIS REIMBURSEMENT AGREEMENT is made and executed on this day of AoC-U- 2015, by and between the CITY OF PADUCAH, KENTUCKY, a Municipal Corporation of the Second Class, with a mailing address of P.O. Box 2267, Paducah, Kentucky 42002-2267, hereinafter referred to as "City," and ATMOS ENERGY, a Natural Gas Corporation, with a mailing address of 2401 New Hartford Road. Owensboro, Kentucky 42303, hereinafter referred to as "Atmos." WITNESSETH: WHEREAS, the City is in the process of constructing the Olivet Church Roadway Improvement Project (hereinafter referred to as "Roadway Project") in which gas line relocation, extension and/or construction (hereinafter referred to as "Gas Construction") is required; and WHEREAS, in order to reduce the costs associated with the Gas Construction, Atmos agrees to purchase and install the materials required for the Gas Construction separately at its own expense; and WHEREAS, the City will reimburse Atmos for a portion of the actual materials installed and the labor provided for the Gas Construction. NOW, THEREFORE, in consideration of the foregoing, the legal adequacy and sufficiency of which is hereby acknowledged by both parties hereto, the parties do covenant and agree as follows: Purchase of Materials. Atmos agrees to purchase the materials required for the Gas Construction separately at its own expense. 2. Installation. Atmos agrees to install the materials required for the Gas Construction as a part of the Roadway Project. Reimbursement. The City agrees to reimburse Atmos for a portion of actual materials installed and the labor provided during this Roadway Project to relocate the gas mains that are currently located on private property in an amount riot to exceed $14,195.50. 4. Purpose, The City intends to reimburse Atmos for a portion of said materials and labor required for the Gas Construction to reduce costs associated with the Roadway Project. Peoe 1 or 2 Release of All Claims. Upon final payment to Atmos, the City shall have been deemed to release Atmos from any and all claims, demands, and causes of action regarding any costs and expenses incurred by the City. Miscellaneous Provisions. This Agreement represents the entire understanding by and between the parties regarding the reimbursement of the costs and expenses incurred by Atmos and all prior statements, promises, and agreements are merged herein by reference. This Agreement shall be binding upon the parties hereto, their heirs, successors, and assigns. ATMOS ENERGY By: Title: C)TY OF PADUCAH, KENTUCKY M -- Title: Title: Page 2 of 2 ORDINANCE NO. 2015 -9 - AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSEMENT AGREEMENT FOR GAS CONSTRUCTION REQUIRED FOR THE OLIVET CHURCH ROADWAY IMPROVEMENT PROJECT BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby authorizes the Mayor to execute an agreement between Atmos Energy and the City of Paducah, Kentucky, For reimbursement for actual labor and materials necessary for gas construction to complete the Olivet Church Road Roadway Improvement Project, estimated at $14,195.00. SECTION 2. Funds will be expended from Project Account ST0027. SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 421. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners August 25, 2015 Adopted by the Board of Commissioners, September 1, 2015 Recorded by Tammara S. Sanderson, City Clerk, September 1, 2015 Published by The Paducah Sun, \ord\eng\reim-Atmos (Olivet Church Rd) Agenda Action Form Paducah City Commission Meeting Date: August 25, 2015 Short Title: Contract with Barkley Regional Airport ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Claudia Meeks Presentation By: Jeff Pederson, City Manager Background Information: As part of the Investment Fund Decision Items for FY2016, the Commission approved appropriation of the sum of $136,430 to Barkley Regional Airport, to be paid in quarterly installments. When the City provides funds to any organization, we prepare a simple Contract For Services agreement that describes the public services the organization will provide as a result of receiving the city funds. Goal: ❑Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: This expenditure was appropriated in the FY2016 Budget. Account Name: Investment Fund 2v/ '/ ' Account Number: 004-9999-699-9040/TR0003 i ;Finance Staff Recommendation: Authorize the Mayor to enter into a one-time Contract For Services with Barkley Regional Airport in the amount of $136,430. Attachments: Ordinance Contract Department Head City Clerk ity, Manager ORDINANCE NO, 2015 -9 - AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BARKLEY REGIONAL AIRPORT FOR PROVIDING GENERAL AVIATION AND AIR CARRIER SERVICES BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the Mayor is hereby authorized to execute a contract with Barkley Regional Airport in the amount of $136,430 payable in quarterly installments of $34,107.50 each, for providing general aviation and air carrier services to the citizens of McCracken County and surrounding regions. This contract shall expire June 30, 2016. SECTION 2. This expenditure shall be charged to the Investment Fund, Project No. TR0003. SECTION 3. This ordinance shall be read on t%Ao separate days and will become effective upon summary publication pursuant to KRS Chapter 424. ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, August 25, 2015 Adopted by the Board of Commissioners. September 1; 2015 Recorded by Tammara S. Sanderson, City Clerk, September Published by The Paducah Sun, ,ordlcontract-airport subsidy FY 15-16 Mayor 1, 2015 CONTRACT FOR SERVICES This Contract for Services, is effective this day of , 2015, by and between the CITY OF PADUCAH and the BARKLEY REGIONAL AIRPORT AUTHORITY; WITNESSETH: WHEREAS, Barkley Regional Airport is operated by an Airport Board appointed by the Paducah Mayor and McCracken County Judge Executive; and WHEREAS, Barkley Regional Airport provides essential public transportation services both through its general aviation facilities and the air carrier service that operates there; and WHEREAS, reliable air service at a quality facility is an essential ingredient for the region's economic development; and WHEREAS, loss of revenue resulting from the national economy and changes in the air carrier industry and increased expenditures caused by Federal mandates have created a monthly operating deficit for the airport; and NOW THEREFORE, in consideration of the foregoing premises the parties do covenant and agree as follows: SECTION 1: TERM The term of this contract for services shall be from the effective date of the contract, until June 30, 2016. SECTION 2: TERMINATION the City may terminate this Contract for Services upon a thirty -day notice to Barkley Regional Airport in waiting or with no notice upon discovering that the airport's financial situation has changed and the subsidy is no longer required. SECTION 3: OPERATIONS PAYMENT Upon receipt of a quarterly invoice, the City shall pay the Barkley Regional Airport Authority the sum of One Hundred Thirty -Six Thousand Four Hundred Thirty Dollars ($136,430), in quarterly installments of $34,107.50 each. First Quarter Payment shall be made by September 30, 2015. Subsequent quarterly payments will be held until the City receives an unqualified audit. Once the audit is received, payment shall be made by the end of each subsequent quarter. In the event this contract for services is terminated, the City shall not be obligated to make any further payments. SECTION 4: OBJECTIVES AND SERVICES - During the term of this contract, Barkley Regional Airport will continue to provide general aviation and air carrier services to the citizens of McCracken County and surrounding regions. The Airport Board will continue to work with the City Commission and the McCracken County Fiscal Court to develop new revenue sources so that continued subsidy from the City and County will no longer be necessary. SECTION 5: ACCOUNTING (A) Barkley Regional Airport shall continue to conduct all accounting, payroll, and financial management of airport operations. (B) Barkley Regional Alipoi-t shall provide the City a quarterly report of the airports financial operations and shall supply the City an annual financial audit within two (2) weeks of its completion. Witness the signature of the parties as of the year and date first written above: CITY OF PADUCAH GAYLE KALER, Mayor BARKLEY REGIONAL AIRPORT AUTHORITY Title: A t ,- ;-,NCi�-- -; A\/V INJA C C-1 /1;2