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HomeMy WebLinkAbout07-14-15 Agenda PacketROLL CALL CITY COMMISSION MEETING AGENDA FOR JULY 14, 2015 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET INVOCATION — Pastor Joel Cauley — Relevant Church PLEDGE OF ALLEGIANCE - Claire Kelly, PTHS Junior ADDITIONS/DELETIONS PRESENTATION: Hotel Development Agreement Ceremonial Signing PROCLAMATION: Love Paducah Day I. MINUTES II. RESOLUTION A. Support for KEDFA Tax Credit —S. DARNELL OR WILL McDOWELL III. APPOINTMENT A. Board of Adjustment IV. MOTIONS A. R & F Documents V. MUNICIPAL ORDER A. Personnel Actions B. Set 800 MHz Radio Systems — Monthly User Charge — J. PERKINS C. Acquisition of RMit of Way & A Permanent Public Utility Easement located at 5101 Concord Avenue forthe Olivet Church Road Improvement Project — R. MURPHY D. Acquisition of Right of Way & A Permanent Public Utility Easement located at 3341 Olivet Church Road for the Olivet Church Road Improvement Project — R. MURPHY VI. ORDINANCES — INTRODUCTION A. Approve Conveyance of Paducah Water Surplus Property — Star Hill Tank Property (Watson/West & Potter) — J. PETERSEN B. Approve Conveyance of Paducah Water Surplus Property — Sunny Slope Tank Property (Herrington)—J. PETERSEN C. Approve Conveyance of Paducah Water Surplus Property — Krebs Pump Station Property (Walls) —J. PETERSEN D. Accept Bid for Purchase of a Minivan for the Parks Department — R. MURPHY E. Accept Bid for Purchase of an SUV for the Parks Department — R. MURPHY i F. Accept Bid for Sewer Pumper for FPW/Street Department — R. MURPHY G. Purchase Property at 432 Broadway - S. ERVIN H. Accept Bid for Demolition of 432 Broadway - S. ERVIN 1. Accept Bid for New Home Construction at 1 532 Monroe Street - S. ERVIN J. Accept 2015 LEPP Grant Award — POLICE CHIEF BARNHILL K. Rename a Portion of 71' Street to Clarence Gains Street — CITY MGR VII. CITY MANAGER REPORT VIII. MAYOR & COMMISSIONER COMM:NTS IX. PUBLIC COMMENTS X. EXECUTIVE SESSION JULY 14, 2015 I move that the following documents, proposals and bids be received and filed: DOCUMENTS Notice of Cancellation for the Paducah Board of Commissioners for July 7, 2015 2. Performance Bond and Payment Bond for Woodall Companies, LLC Commissioner's Deeds: a. 1018 North 14'h Street b. 2509 Ohio Street c. 1904 Clay Street Deeds of Conveyance: a. 533 Madison Street - Bighorn Properties (ORD # 2015-6-8267) b. 1408-1410 Broadway — Charles & Sharee Roberts (ORD # 2015-6-8261) c. 1414 Broadway —Dorris Properties, LLC (ORD 2015-06-8252) Contracts/Agreements: a. Extension and Amendment Agreement with Republic Services for solid waste disposal (ORD 2015-6-8263) b. Letter of Agreement for the Federal Historic Preservation Grant from the Kentucky Heritage Council to create a GIS database (ORD # 2015-6-8259) c. Contract for Services with Greater Paducah Economic Development Council (ORD #2015-6-8268) d. Hotel Development Agreement with Paducah Riverfront Hotel, LP for the development and construction of a hotel in downtown Paducah (ORD 2015-6-8269) e. Agreement with the American Federation. of State, County, And Municipal Employees AFL-CIO, Local 1586 (AFSCME) for July 1, 2015- Jure 30, 2018 (ORD # 2015-06- 8245) f. Third Amendment to Tower Option and Lease Agreement with New Cingular Wireless PCS, LLC (AT&T) (ORD # 2015-4-8230) g. Agreement with the Commonwealth of Kentucky Transportation Cabinet for funding for the Paducah Waterfront Development Project (ORD 2CI5-5-8238) h. Short Form Agreement with HDR Engineering, tnc. for professional services regarding solid waste transfer station (ORD 2015-6-8257) i. Settlement Statement (HUD -1), Tax Bill Request, and Written Consent Resolutions for the purchase of 1414 Broadway for the Paducah Police Department (ORD 2015-6-8252) Declaration of a Local State of Emergency for flash flooding in Faducah McCracken County on July 7, 2015 Paducah Water Works Financial Highlights for May 2015 GPEDC, Inc. Financial Statements for years ended June 30, 2414 and 2013 Barkley Regional Airport Authority Financial Statements for the Years Ended June 30, 2014 and 2013 PROPOSAL FOR PADUCAH PLANNING DEPARTMENT Smedley Yeiser-533 Madison Street 1. Bighorn Properties, LLC * BIDS FOR PADUCAH PLANNING DEPARTMENT 432 Broadway Demolition 1, Cardinal Industrial Insulation Co., Inc. 2. Environmental Abatement, Inc. * Blue Ridge Manor - 1532 Monroe Street 1. Jim Steele Construction 2. D & D Construction 3. Mitchell Construction, LLC BIDS FOR ENGINEERING -PUBLIC WORKS DEPARTMENT Compact SUV I. Paducah Ford 2. Linwood Motors* New Mini Van I. Landers Ford 2. Linwood Motors 2015 Sewer Pumper Truck 1. Jack Doheny Companies * * Denotes Recommended Bid CITY OF PADUCAH July 14, 2015 Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. j_ y City Manager's Signature v Date CITY OF PADUCAH PERSONNEL ACTIONS July 14, 2015 NEW HIRES - PART-TIME (P/Tl/TEMPORARY/SEASONAL POSITION RATE PARKS SRVCS - MAINTENANCE Twiford, Justin M Parks Maintenance - Laborer POLICE - OPERATIONS Wilson, Kevin A Police Officer Recruit $9.00/Hr $20.28/1 NCS/CS FLSA EFFECTIVE DATE TERMINATIONS - PART-TIME (PIT)ITEMPORARYISEASONAL POSITION REASON PARKS SRVCS - MAINTENANCE Wines, Deborah Parks Maintenance - Laborer Termination* 'Unable to meet hiring requirements NCS Non -Ex July 6, 2015 NCS Non -Ex July 23, 2015 EFFECTIVE DATE June 26, 2015 PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONsrrEMPORARI ASSIGNMENTS TERMINATIONS - FULL-TIME (FIT) CURRENT POSITION NCS/CS POSITION REASON EFFECTIVE DATE FIRE - SUPPRESSION AND BASE RATE OF PAY Reeves, Joshua Firefighter Resignation July 17, 2015 Waid, Brian Acting Assistant Fire Chief #2 Retirement August 1, 2015 PARKS SERVICES Fire Captain NCS Non -Ex Richards, Marilee Executive Assistant I Retirement September 1, 2015 EPW - STREET Skibinski, Ray Edmonds, Gary L Equipment Operator Retirement July 31, 2015 PAYROLL ADJUSTMENTSITRANSFERSIPROMOTIONsrrEMPORARI ASSIGNMENTS PARKS SERVICES Clark, Amie R Recreation Superintendent Recreation Superintendent NCS Ex June 11, 2015 $23.54/Hr $24.36/Hr PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY FIRE - SUPPRESSION Knight, Barry Acting Assistant Fire Chief #2 Fire Captain NCS Non -Ex June 25, 2015 $17.23/H r $17.34/Hr Skibinski, Ray Acting Assistant Fire Chief #3 Fire Captain NCS Non -Ex June 25, 2015 $17.13/Hr $17.34/Hr Hatton, Michael Fire Captain Acting Assistant Fire Chief 93 NCS Non -Ex June 25, 2015 S17.05/Hr $17.35/H r Larson, Adam Fire Fighter FF / Relief Driver NCS Non -Ex June 25, 2015 513.82/Hr $14.41/Hr Orange, Timothy Fire Fighter FF / Relief Driver NCS Non -Ex June 25, 2015 $13.82/Hr $14.41/Hr PARKS SERVICES Clark, Amie R Recreation Superintendent Recreation Superintendent NCS Ex June 11, 2015 $23.54/Hr $24.36/Hr Agenda Action Form (AAF) Paducah City Commission Meeting Date: 7-14-2015 Short Title: 800 MHz Radio Systems — Monthly Customer User Charge, Effective October 1, 2015 ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Jonathan Perkins, Misty Cates, Audra Herndon Presentation By: Jonathan Perkins Background Information: The City of Paducah invested over $1.3 million in 1992 to develop (which included engineering and design), build and finance the City's 800 MHz Radio System. The System included equipment, tower, engineering and design cost. The City has maintained and managed the System for the past 23 years, during which time has included upgrading and replacing various capital infrastructure items or components. Beginning in 2007, over $570,000 was invested to replace the System's controller (ordinance 2007-12-7370) and related equipment (the backbone of the System). All monthly customer charges collected are placed in the City's special revenue fund called `Radio Replacement and Depreciation Fund' for the sole purpose of funding future radio system infrastructure. Funds accumulating in this special fund will be used over the next few years to help pay for future investment needs of the System. Major components of the System start coming to the `end of life' in 2015; with the controllers or the brains of the system ending first. At the end of life components become obsolete and our ability to replace them very difficult, if not impossible. Therefore, planning to replace the System must move forward, including the design, construction and financing of a more up-to-date modern radio communication system. Agenda Action Form (AAF) Page 2 The Finance Director is charged with the task of setting 800 MHz radio system monthly customer user charges as per Ordinance 2000-6-6218, in addition to billing and collecting all customer user charges. The last time the monthly customer charge was set is June 2001 at $10.84/unit, effective October 2001. The consumer price index (CPI) has risen 34% since that time. At present, there are approximately 750 units using the City's 800 MHz Radio System. A list of all customer users and the number of billed units is attached. Goal: []Strong Economy ® Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: That the monthly customer user charge for City and non -City customers be set as proposed in the following table. Attachments: - Inventory of Customer Units (billed) EDep7artmentad "EffectiveUsernitnth)00 City ClerkeityManagei 07-01-2017 $15.00 07-01-2018 $16.50 07-01-2019 $18.00 Attachments: - Inventory of Customer Units (billed) EDep7artmentad i City ClerkeityManagei S 'on Rerkw \lord 800 \Ihz Radio System AAF - SeVmg lune 2015 Radios Synem Customer Charges Doc 1.,F1.� Date: 6/26/2015 3:05 PM 800 Mhz Radios 7 Inventory of Customer Units Customer Engineering/Public Works City Fire Department City Parks City Planning Department City Police Department City 911 Communications 911 Barkley Airport Barkley Airport Concord Fire Dept. Concord FD Mercy Regional EMS Mercy EMS Coroner County Emergency Management County McCracken Regional Jail County Sheriff County JSA JSA Lourdes Hospital Lourdes McCracken County Schools County Schools Paducah Area Transit PATS Paducah Independent Schools City Schools Paducah Power PPS Paducah Water PWW Reidland-Farley Fire Dept. Reid -Far FD Swift Staley SS Number of Radios 97 73 27 1 172 370 1 5 6 22 Z4$ R:\Finance\800 mhz\Radio Customer Units Inventory June 2015 23 2 18 8 61 13 137 219 40 2 1 5 6 22 Z4$ R:\Finance\800 mhz\Radio Customer Units Inventory June 2015 MUNICIPAL ORDER NO, A MUNICIPAL ORDER SETTING 800 MHz RX- DIO SYSTETNI CUSTOMER USER UNIT RATES FOR CITY A.ND NON -CITY USERS WHEREAS, the City of Paducah operates an 800 R,IHz Radio System which is used by approximately 750 radio units; and WHEREAS, the City of Paducah desires to set a anit rate to be paid by City and Non -City users of this system which enables future capital replacement; and WHEREAS, the City of Paducah estimates that since the customer user rate was set in June 2001 the consumer price index (C.P.I.) has grown 34% BE IT ORDERED BY THE CITY OF PADUC AH, KENTUCKY: SECTION 1. That Ordinance No. 2000-6-6218, adopted by the City of Paducah on June 27, 2000, authorizes the 800 MHz radio system user unit rate to be set and adjusted by Municipal Order in June of each year, as necessary. SECTION 2. Based on current and future capital outlays, cost of financing, and other related costs, the 800 MHz radio system monthly customer user rate schedule for all users is shown below. The following rates will become effective October 1, 2015 and thereafter as shown in the following table. Effective Date User Unit Rate October 1, 2015: $12 00 July 1, 2016 $13.50 July 1, 2017 $15.00 July 1, 2018 $16.50 July 1, 2014 $18.00 SECTION 3. This Municipal Order will be in full force and effect from and after the date of its adoption Mayor ATTEST: Tammara Brock Sanderson, City Clerk Adopted by the Board of Commissioners Recorded by Tammara Brock Sanderson, City Clerk, mo1800MHzRate L'sen�Tammy �LW.'.�D]�+'�'tonll tcio�o,iiWindaxtiemparry Intvr.,t FJWC...... 0"ll k�VACI%w:\i0 For tW.1n NWv Cuao1:1'3c1 ,:-;ire Dw Run Date: 7/7/2015 12:02 PM C:\Users\tam my. MAI L\AppData\Local\Microsoft\Windows\Temporary Internet Files\Con tent. 0utlook\VIJ4CJXA\Radio Customer Units Inventory (2) Rates Unit Effective Date Rate October 1, 2015 $ 12.00 July 1, 2016 $ 13.50 July 1, 2017 $ 15.00 July 1, 2018 $ 16.50 July 1, 2019 $ 18.00 C:\Users\tam my. MAI L\AppData\Local\Microsoft\Windows\Temporary Internet Files\Con tent. 0utlook\VIJ4CJXA\Radio Customer Units Inventory (2) Rates Agenda Action Form Paducah City Commission Meeting Date: July 1.4, 2015 Short Title: Acquisition of Permanent Right of Way and a Permanent Public Utility Easement located at 5101 Concord Avenue for the Olivet Church Road Improvement Project ❑Ordinance [] Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, Engr-Pub Works Proj Mgr Presentation By: Rick Murphy, P -E., City Engineer -Public Works Director Background Information: Recently, negotiations have been conducted in good faith with 1Fric and Karen Good, the property owner at 5101 Concord Avenue regarding the acquisition of a portion of right-of- way and a public utility easement (Parcel #11) as required for the Olivet Church Road Improvement Project. Subsequently, Mr. and Mrs. Good agreed to convey a portion of their property for right of way consisting of 0.0131 acres (569.71 sq. ft.) and also to grant a permanent public utility easement consisting of 0.0173 acres (754.59 sq. ft) to the City of Paducah for the total monetary consideration of $7,000. Goal: ZStrong Economy ®Quality Services ®Vital Neighborhoods ❑Restored Dmxntowns Funds Available: Account Name: Olivet Ch Rd Imp Proj Account Number: 040-3315-532-2307 allm�l Project Number: ST0027 Staff Recommendation; To adopt a Municipal Order authorizing the Mayor to execute a Deed of Conveyance and all related documents on behalf of the City of Paducah with Eric and Karen Good to acquire a portion of real property located at 5101 Concord Avenue as right-of-way and a permanent public utility easement in consideration of $7,000 for the Olivet Church Road Improvement Project, Attachments: Deed of Conveyance f Depart ent e City Clerk ity - ana`�ge MUNTICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE AND ALL DOCUMENTS NECESSARY FOR ACQUISITION OF A PORTION OF REAL PROPERTY LOCATED AT 5101 CONCORD AVENUE TO BE USED AS RIGHT-OF-WAY AND PERMANENT PUBLIC UTILITY EASEMENT FOR THE OLiVET CHURCH ROAD IMPROVEMENT PROJECT, FOR AND IN CONSIDERATION OF $7,000 BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to exectte a Deed of Conveyance and all documents relating to same, with Eric D. Good and wife, Karen K. Good, for acquisition of a portion of real property located at 5101 Concord Avenue as right-of-way and a permanent public utility easement for the Olivet Church Road Improvement Project, for and in consideration of $7,000, and more particularly described as follows: Being a portion of Lot 17 in the Kindred Subdivision as shown by plat of record in Plat Book "G"', Page 93, in the McCracken County Clerk's Office, having an address of 5101 Concord Avenue; Paducah. Kentucky, and being more particularly described as follows: RIGHT OF WAY PARCEL #11 Beginning at a point located 43.00 feet left of KY H"-\,. 998 station 69+34.43; thence North 33 degrees 28 minutes 48 seconds West a distance of 44.56 feet to a point, said point being looted 43.00 feet left of KY Hwy. 998 station 69+78.99; thence South 76 degrees 31 minutes 43 seconds East a distance of 37.46 feet to a point, said point being located 17.43 feet left of KY H",y. 998 station 69+51.62; thence South 22 degrees 36 minutes 48 seconds West a distance of 30.81 feet to the point of beginning. The above-described parcel contains 0.0131 acres (569.71 sq. ft.), more or less. Being a portion of the same tract of land conveyed the Grantors by deed dated January 31; 2007, which is duly recorded in Deed Book 1114 Page 561 in the office of the County Clerk of McCracken County, Kentucky. PUBLIC UTILITY EASEMENT Beginning at a point located 43.00 feet left of KY Hwy. 998 station 69+34.43; thence South 22 degrees 36 minutes 48 seconds West a distance of 18.07 feet to a point, said point being located 58.00 feet left of KY Hwy. 998 station 69+24.35; thence North 33 degrees 28 minutes 48 seconds West a distance of 63.38 feet to a point. said point being located 58.00 feet left of KY Hwy. 998 station 69+87.72; thence South 76 degrees 31 minutes 43 seconds East a distance of 21.97 feet to a point, said point being located 43.00 feet left of KY Hwy. 998 station 69+71.66; thence South 33 degrees 28 minutes 48 seconds East a distance of 37.24 feet to the point of beginning. The above-described parcel contains 0.0173 acres (754.59 sq. ft.), more or less. SECTION 2 This expenditure shall be charged through Project Account No. ST0027. adoption. SECTION 3 This Order shall be in full force and effect from and after the date of its Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, July 14, 2015 Recorded by Tammara S. Sanderson, City Clerk, July 14, 2015 \moAprop pur — 5101 Concord Ave DEED OF CONVEYANCE and PERMANENT PUBLIC UTILITY EASEMENT THIS DEED made and entered into this the day of , 2015, by and between ERIC D. GOOD, and wife, KAREN K. GOOD, of 5101 Concord Avenue, Paducah, Kentucky, 42001, which is also the address to which the revised property tax bill for 2015 may be sent, Grantors, and the CITY OF PADUCAH, KENTUCKY, a Municipal Corporation of the Second Class, P. O. Box 2267, Paducah, Kentucky, 42002-2267, Grantee, WITNESSETH: That the Grantors, in consideration of Seven Thousand Dollars and no cents ($7,000.00) cash in hand, the receipt of which is hereby acknowledged, have bargained and sold and do hereby sell, grant, transfer, and convey to the Grantee, its successors and assigns forever, the following property situated in McCracken County, Kentucky, and described as follows', Being a portion of Lot 17 in the Kindred Subdivision as shown by plat of record in Plat Book 'G", Page 93, in the McCracken County Clerk's Office, having an address of 5101 Concord Avenue, Paducah, Kentucky, and being more particularly described as follows RIGHT OF WAY PARCEL #11 Beginning at a point located 43.00 feet left of KY Hwy. 998 station 59+34.43, thence North 33 degrees 28 minutes 48 seconds West a distance of 44.56 feet to a point, said point being located 43.00 feet left of KY Hwy. 998 station 69*78.99; thence South 76 degrees 31 minutes 43 seconds East a distance of 37.46 feet to a point, said point being located 17.43 feet left of KY Hwy 998 station 69+51.62, thence South 22 degrees 36 minutes 48 seconds West a distance of30.81 feet to the point of beginning. The above-described parcel contains 0.0131 acres (569.71 so. fl ), more or less. Being a portion of the same tract of land conveyed the Grantcrs by deed dated January 31, 2007, which is duly recorded in Deed Book 1114 Page 561 in the office of the County Clerk of McCracken County Kentucky. It is understood by the parties hereto and made a covenant herein that the above written parcel described above is conveyed in fee simple. Page 1 of 4 The acquisition of the herein described right of way is for the purposes of the improvement of the public roadway known as Olivet Church Road for the City of Paducah, Kentucky. The plans for the Olivet Church Roadway Improvement Project are on file in the Engineering -Public Works Department, City of Paducah, Kentucky. In consideration of the aforementioned premises, Grantors also do hereby grant, bargain, sell, transfer, and convey unto Grantee, its successors and assigns, a perpetual public utility easement with the right to erect, construct, install, and lay and thereafter use, operate, inspect, repair, maintain, replace, and remove public utility lines with all rights in ingress, egress, and regress over and across real property owned by the Grantors, being a portion of the same previously described tract of land aforementioned in this document. Said perpetual permanent public utility easement shall be described as follows: PUBLIC UTILITY EASEMENT Beginning at a point located 43.00 feet left of KY Hwy. 998 station 69+34.43; thence South 22 degrees 36 minutes 48 seconds West a distance of 18.07 feet to a point, said point being located 58.00 feel left of KY Hwy. 998 station 69+24.35; thence North 33 degrees 28 minutes 48 seconds West a distance of 63.38 feet to a point, said point being located 58.00 feet left of KY Hwy. 998 station 69+87.72; thence South 76 degrees 31 minutes 43 seconds East a distance of 21.97 feet to a point, said point being located 43.00 feet left of KY Hwy. 998 station 69+71.66; thence South 33 degrees 28 minutes 48 seconds East a distance of 37.24 feet to the point of beginning. The above-described parcel contains 0.0173 acres (754.59 sq. ft.), more or less. The grant of this easement is subject to existing easements for roads and other utilities if any, and Grantee shall, at its expense, repair all damage and surface damage including, but not limited to, settlement, erosion, or washing to Grantors' property occasioned by the road construction and by the construction of the utility lines, mains, and appurtenances, and occurring within one year of completion the construction referred to herein, including, but not limited to grading, filling, leveling, sodding, and seeding as may be reasonably required in the sole judgment of the Grantors. TO HAVE AND TO HOLD said property, together with all improvements thereon and all rights and appurtenances thereunto, unto the Grantee, its successors and assigns forever and in fee, with all the rights and privileges thereunto belonging with covenants of General Warranty. Page 2 of 4 IN TESTIMONY WHEREOF the Grantors and Grantee, bysigning this document on the above given date, hereby acknowledge that the consideration stated hereinabove is the full actual consideration for the transfer of the subject property. The Grantee joins this deed for the sole purpose of certifying the consideration. IN WITNESS WHEREOF, all of the parties to this deed ofconveyance have hereunto set their hands on this the date first above written, GRANTEE: CITY OF PADUCAH, KENTUCKY L39 STATE OF KENTUCKY ) COUNTY OF McCRACKEN ) Gayle Kaler, Mayor The foregoin instrument and consideration certificate were sworn to and acknowledged before me this I -ay of 2015, by Eric D. Good, and his wife, Karen K. Good, Grantors. My Commission expires: Lp"d"�� -tt 5I7 -49Z W E A L Page 3 of 4 STATE OF KENTUCKY ) COUNTY OF McCRACKEN ) The foregoing consideration certificate was sworn to and acknowledged before me this day of , 2015, by Gayle Kaler, Mayor of the City of Paducah, Kentucky, Grantee. My Commission expires: Thi idhst�'6"me'fyprepared by: Dan Key, Assistant Corp�ion City of Paducah P. O. Box 2267 Paducah, Kentucky 42002-2267 Page 4 of 4 Notary Public, State at Large SEAL a r ` N, \ N \\ 4 .N33'29 48 "x 25 12 � sa.00 x3.37.49 PROP P.U.E. X7.00 30,20' F ag a 2s / / r r/h COUNTY OF JEM NO MCCRACKEN % f 12 / f /S/\a ANIMA PEARL PRICE REVOCABLE TRJST f _�lT25 42 ":r N33'29'49"a' 401. a5' -19 PROP. R VJ .CS a6-5?.5a q: '� ad •36. 92 f � �.6d-7r, '-- _----__—"— JOG 99 0 �--'--_— / - •,a / �/. ANNA PEARL PRICE REVOCABLE TRJST 2 0 } t� a vI w z I a SHEET NO R10A ��T °96 SC 4L&' - 20 11 20 , OGppf RUCTION!.' peg` 3'9' 362 JJ5-'E CONS RUCTION!..' p4O Y1 V� 33 R � 5.00 3'8'36 35'E �7 2s zKY 998 z5 'H RIGHT OF WAY LAYOUT STA. 55+00 TO 71 +00 ROW REVISION M20109: REVISED PROP, DRAINAGE EASEMENTA,VD F UE SCALE 111 — 201 IV ERIC D. 000D :I 83.87. 12 co--\ / /> 54.06 PROP. R VJ .CS a6-5?.5a q: '� ad •36. 92 f � �.6d-7r, '-- _----__—"— JOG 99 0 �--'--_— / - •,a / �/. ANNA PEARL PRICE REVOCABLE TRJST 2 0 } t� a vI w z I a SHEET NO R10A ��T °96 SC 4L&' - 20 11 20 , OGppf RUCTION!.' peg` 3'9' 362 JJ5-'E CONS RUCTION!..' p4O Y1 V� 33 R � 5.00 3'8'36 35'E �7 2s zKY 998 z5 'H RIGHT OF WAY LAYOUT STA. 55+00 TO 71 +00 ROW REVISION M20109: REVISED PROP, DRAINAGE EASEMENTA,VD F UE SCALE 111 — 201 Agenda Action Form Paducah City Commission Meeting Date: July 14, 2015 Short Title: Acquisition of Permanent Right of Way and a Permanent Drainage & Public Utility Easement located at 3341 Olivet Church Road for the Olivet Church Road Improvement Project ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, Engr-Pub Works Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background information: Recently, negotiations have been conducted in good faith with Tommy & Darlyne Fletcher, the property owners at 3341 Olivet Church Road regarding the acquisition of a portion of their property for right-of-way and a drainage & public utility easement (Parcel #41) as required for the Olivet Church Road Improvement Project. Mr. and Mrs. Fletcher agreed to convey a portion of their property for right of way consisting of 0.0038 acres (166.38 sq. ft.) and also to grant a drainage & public utility easement consisting of 0.004 acres (180.00 sq. ft.) to the City of Paducah for the total monetary consideration of $700. Goal: ®Strong Economy ®Quahty Services ®Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Olivet Ch Rd Imp Proj !, 5� Account Number: 040-3315-532-2307 Fire Project Number: ST0027 Staff Recommendation: To adopt a Municipal Order authorizing the Mayor to execute a Deed of Conveyance and all related documents on behalf of the City of Paducah with Tommy & Darlyne Fletcher to acquire a portion of real property located at 3341 Olivet Church Road as right-of-way and a drainage & public utility easement in consideration of $700 for the Olivet Church Road Improvement Project. Attachments: Deed of Conveyance Depart en e City Clerk City Manager 41UN1CIPAL ORDER NO, A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE AND ALL DOCUMENTS NECESSARY FOR ACQUISITION OF A PORTION OF REAL PROPERTY LOCATED AT 3341 OLIVET CHURCH ROAD TO BE USED AS RIGHT-OF- WAY AND PER.RVIANENT DRAINAGE AND PUBLIC UTILITY EASEMENT FOR THE OLfVET CHURCH ROAD IMPROVEMENT PROTECT, FOR AND IN CONSIDERATION OF $700 BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1, The Mayor is hereby authorized to execute a Deed of Conveyance and all documents relating to same, with Tommy Fletcher and wife, Darlyne Y. Fletcher, for acquisition of a portion of real property located at 3341 Olivet Church Road as right-of-way and a permanent public drainage and utility easement for the Olivet Church Road bnprovement Project, for and in consideration of $700, and more particularly described as follows: Being a portion Lot 3, Block B in the Pace Place Subdivision as shown by plat of record in Plat Book "G", Page 480, in the McCracken County Clerk's Office, having an address of 3341 Olivet Church Road, Paducah, Kentucky, and being more particularly described as follows: RIGHT OF WAY PARCEL 041 Beginning at a point located 29.43 feet left of Olivet Church Road station 61+63.13; thence North 68 degrees 31 minutes 11 seconds West a distance of 1.57 feet to a point, said point being located 31.00 feet left of Olivet Church Road station 61+63.10; thence North 22 degrees 46 minutes 49 seconds East a distance of 110.03 feet to a point, said point being located 31.00 feet left of Olivet Church Road station 62+73.13; thence South 68 degrees 31 minutes I 1 seconds East a distance of 1.46 %et to a point, said point being located 29.54 feet left of Olivet Church Goad station 62+73.16; thence South 22 degrees 43 minutes 16 seconds West a distance of 110.03 feet to the point of beginning. The above-described parcel contains 0.0038 acres (166.38 sq. ft.), more or less. Being a portion of the same tract of land conveyed to the Grantors by Deed dated June 30, 2014, which is duly recorded in Deed Book 1280 Page 676 in the office of the County Clerk of McCracken County, Kentucky. DRAINAGE and PUBLIC UTILITY EASENIENT PARCEL U41 Beginning at a point located 41.47 feet left of Olivet Church Road centerline station 62+05.14; thence North 67 degrees 16 minutes 44 seconds West a distance of 8.00 feet to a point, said point being located 49.47 feet left of centerline station 62+05.13; thence North 22 degrees 43 minutes 16 seconds East a distance of 20.00 feet to a point, said point being located 49,50 feet left of centerline station 621-25.13; thence South 67 degrees 16 minutes 44 seconds East a distance of 8.00 feet to a point, said point being located 41.50 feet left of centerline station 62+25.14; thence South 22 degrees 43 minutes 16 seconds West a distance of 20.00 feet to the point of beginning. The above described parcel contains 0.004 acres (160.00 sq. ft.), more or less. SECTION 2. This expenditure shall be charged through Project Account No. ST0027. adoption. SECTION 3. This Order shall be in full force and effect from and after the date of its Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, July 14, 2015 Recorded by Tammara S. Sanderson, City Clerk, July 14, 2015 lmo\prop put — 3341 Olivet Ch Rd DEED OF CONVEYANCE PERMANENT DRAINAGE and PUBLIC UTIL'TY EASEMENT THIS DEED made and entered into this the day of) u(,/, 2015, by and between TOMMY FLETCHER and wife, DARLYNE Y. FLETCHER, of 3341 Olivet Church Road, Paducah, Kentucky, 42001, Grantors, which is also the address to which the revised property tax bill for 2015 may be sent, and the CITY OF PADUCAH, KENTUCKY, a Municpaf Corporation of the Second Class, P. 0. Box 2267, Paducah, Kentucky, 42002-2267, Grantee; WITNESSETH: That the Grantors, in consideration of $700.00 (Seven Hundred Dollars and no cents) cash in hand, the receipt of which is hereby acknowledged, have bargained and sold and do hereby sell, grant, transfer, and convey to the Grantee, its successors and assigns forever, the following property situated in McCracken County, Kentucky, and described as follows: Being a portion Lot 3, Block B in the Pace Place Subdivision as shown by plat of record in Plat Book "G", Page 480, in the McCracken County Clerk's Office, having an address of 3341 Olivet Church Road, Paducah, Kentucky, and being mope particularly described as follo`,vs: RIGHT OF WAY PARCEL #41 Beginning at a point located 29.43 feet left of Olivet Church Road station 61+63.13; thence North 68 degrees 31 minutes 11 seconds West a distance of 1.57 feet to a point, said point being focated 31.00 feet left of Olivet Church Road station 61+63.10; thence North 22 degrees 46 minutes 49 seconds East a distance of 110,03 feet to a point, said point being located 31,00 feet left of Olivet Church Road station 52+73.13; thence South 68 degrees 31 minutes 11 seconds East a distance of 1.46 feet to a point, said point being located 29.54 feet left of Olivet Church Road station 62+73.16; thence South 22 degrees 43 minutes 16 seconds West a distance of 110.03 feet to the point of beginning The above-described parcel contains 0.0038 acres (166.38 sq. ft.), more or less. Being a portion of the same tract of land conveyed to the Grantors by Deed dated June 30, 2014, which is duly recorded in Deed Book 1280 Page 676 in the office of the County Clerk of McCracken County, Kentucky. It is understood by the parties hereto and made a covenant herein that the above written parcel described above is conveyed in fee simple Page 1 of 4 The acquisition of the herein described right of way is for the purposes of the improvement of the public roadway known as Olivet Church Road for the City of Paducah, Kentucky, .The plans for the. Olivet Church Roadway Improvement Project are on file in the Engineering -Public Works Department, City of Paducah, Kentucky. -in consideration of the aforementioned premises, Grantors also do hereby grant, bargain, sell, transfer and convey unto Grantee, pits successors and assigns,. a Permanent Drainage and Public Utility Easement, with the right to construct, install, and thereafter use, operate, inspect, repair, maintain, replace and remove roadway drainage and public utility lines with all rights in ingress, egress, and regress over and across real property owned by the Grantors, being a portion of the same previously described tract of land aforementioned in this document. Said perpetual Permanent Drainage and Public Utility Easement shall be described as follows: DRAINANGE and PUBLIC UTILITY EASEMENT PARCEL #41 Beginning at a point located 41.47 feet left of Olivet Church Road centerline station 62+05.14; thence North 67 degrees 16 minutes 44 seconds West a distance of 8,00 feet to a point, said point being located 49.47 feet left of centerlinestation 62+05,13; thence North 22 degrees 43 minutes 16 seconds East a distance of 20.00 feet to a point, said point being located 49.50 feet left of centerline station 62+25,13; thence South 67 degrees 16 minutes 44 seconds East a distance of 8.00 feet to a point, said point being located 41.50 feet left of centerline station 62+25.14; thence South 22 degrees 43 minutes 16 seconds West a distance of 20.00 feet to the point of beginning. The above described parcel contains 0,004 acres (160.00 sq. It.), more or less. The grant of the aforementioned Permanent Drainage and Public Utility Easement is subject to existing easements for roads and other utilities if any, and Graniae shall, at its expense, repair all damage and surface damage including, but not limited to, settlement, erosion, or washing to Grantors' property occasioned by the road construction, drainage construction, and/or by the construction of the utility lines, mains, and appurtenances occurring within one year of completion the construction referred to herein, including, but not limited to grading, filling, leveling, sodding, and seeding as may be reasonably required in the sole judgment of the Grantors. TO HAVE AND TO HOLD said property, together with all iFnprovements thereon and ail rights and appurtenances thereunto, unto the Grantee, its successors and assigns forever and in fee, with all the rights and privileges thereunto belonging with covenants of General Warranty. IN TESTIMONY WHEREOF the Grantors and Grantee, by signing this document on the above given date, hereby acknowledge that the consideration stalad hereinabove is the full actual consideration for the transfer of the subject property. The.Grantee joins this deed.for the sole purpose of certifying the consideration. IN WITNESS WHEREOF; all of the parties to this deed ofconveyance have hereunto set their hands:on this the date first above written. GRANTORS: � Tommy letcher t 9 / 1 U" /,� /Ja Darlyne Flet her GRANTEE: CITY OFPADUCAH, KENTUCKY sy Gayle Kaler, Mayor STATE OF KENTUCKY ) COUNTY OF McCRACKEN ) The foregoing instrument and consideration certificate wva sworn to and acknowledged before me this _LV' day of��,. 2015, by Tommy F'etche.r and wife, Dadyne Y. Fletcher, Grantors, My Commission expires: l4; 05't q STATE OF KENTUCKY ) COUNTY OF McCRACKEN ) The foregoing consideration certificate was sworn to and acknowledged before me this day of 2015, by Gayle Kaler, Mayor of the City of Paducah, Kentucky, Grantee. My Commission expires: Notary Public, State at Large SEAL T, is instr{ rna'nt'iprepared by: Dan Key, Assistant Corporation ,Counsel City of Paducah 0- O. Box 2267 D rl H9 a�r =1 �IIn 1 1 It i� DALE E ANC b RUTH ANN s �4 BREWER II 47 ;I 1 TOMMY & DARLYNE f i FLETC�-IER i W, 0ELORIS M L . ORR STA. 604-18.36 MVET CHURCH R040=1 ui STA. 1+75.00 PACE DRIVE , a I sp•4a. Is � °� W H67.46'04 •_ m40.43' PROP, CRAINAGE dl EASEMENT 3 P.U.E. 56d' i' R •E 50-76,73 S' a,-� I ! I 54.45.13 9 43.47' . �IN67'16'44'W 41 34' 26'GAH. 3EAlER 65N7. I 2L. 000'22'a3' u, .___ m a ap62.05.14- o 4 1, a7• ✓✓-- _ TL 12'?.Ud 4NO OPAINAGE 65M'T, 6 30 X52. 57 + 61-53 10 3!.00 :40.53' v110.13 q• 4 PROP. RM! - 164.52. i3 100. i1S' - al 63,13 29.31 io8'31'tl'E I. ir• 29.93 q OLIVET_CHURCH ROAD 60 C�:Lig4�l 4 ti' 2` 4 _� ^ 714p 4, •: - ^ �+ - _N PROP. 17).UE, �155634�' �� ._. - _..._ 15.00 , moi; 3.73.44 •5". 75 ! SO.75, 'S ++ 62.:7,,p 46. QO 33.73.44 fiJ. Sl 56.00 I 4y, 40 I 53-75.51 Q PROP. DRA1NA.Gi 1 I Y 7 STA, EASEMENT & °3 0-. CHURCH RCa7= 4 55.12 49, f �• COREY D, •54'1 ra2z43' 16 •E 567'16'44 •F '~I I -_ �""" 76'SAk.�S5ai MIT d.00'622L4 i- Li ��� _-.,. _--.. JI IL_ - "• 6Z+25. t4 62.11.1) 65d'S1'll'E 12'?U"c, A707�4'7AGGS 65H'i ')-63 114-, 03' 4150' [to 3 t 4 - 2Z 43 vn""si"^" .: �'-,, 522'45'16.'1 �713 13 114.03' fid -'1.10 c 11 63*33 52•t7 'l5'44.w 30.5 RM ti' 2` 4 _� ^ 714p 4, •: - ^ �+ - _N PROP. 17).UE, �155634�' �� ._. - _..._ 15.00 , moi; 3.73.44 •5". 75 ! SO.75, 'S ++ 62.:7,,p 46. QO 33.73.44 fiJ. Sl 56.00 I 4y, 40 I 53-75.51 �' I o STA, 64,5,43 0l[NE? CHURCH RCa7= 4 55.12 CFCC CCIVCCRD Av_, COREY D, _ AND ESTER 8, o JUL I AN 1 3a O �713 13 JOY 11 9 S't ?ORc w 4H = 34.76 4 40.2,' _ .l•7 i R 21.44 3 2�, . Op ,7 2i.00 I cH 36.0t' r 1;,73 cH : SM E1vC CCNSTR'JC11ON v23121'14'x SI, aS ,9.1 S'ill' 25'w ST4, E�15,3? �3, I ' 31'35 i ii L Ei.lI v00 a 25.44 a :963. G4' CH 23.5' . Is 'a 52263'S3'E ' i P20 ! =7 L= 37.33 31 A!- P 20.00 24.7o 3 : 313 10 I CH = 27.39' e3. 57 •.i,��), ,3.y n53'i3'71'a s.. T �, 'anT P33 4.75 '3 31.35 '579 sly .I Th d 373.00 ?] 74 5 323.70 �4 25.0,' 1 i63 -4S ?a4 13' 54. ig4O, R _ 329.00 a 29.:4 yG L 23.93 -a p4 0.51' 3�.0 ti3s 245 2iO4' II 1 7'7'2i'43'x N. REV 04�! 6120tp: CELF'EO DRAINLAGE =ASEMEN'T 3 P.�, E. ON TRACT 35. A!. Rc v c3l,jM24SG: AOCEO 0"NAGZ EA3c VENT 4 ?.UE TOT" CTS 36, 37 1 39 AGENDA ACTION FORM PADUCAH CITY CONINIISSION Meeting Date: July 14, 2015 Short Title: APPROVAL OF CONVEYANCE OF PADUCAH WATER SURPLUS PROPERTY KNOWN AS THE STAR HILL TANK PROPERTY (WATSON/WEST AND POTTER). ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Jason Petersen/Bill Robertson Presentation By: Jason Petersen- Paducah Water Background Information: Paducah Water has declared this real property of the old Hendron Water System as surplus property. Due to this property being a substandard parcel of land with no real value Paducah Water declared it was in the best interest of Paducah Water to restore the property to the current land owners of the parent tract from which the property had been taken. The land owners of the parent tract from which the property was carved from is agreeable to receiving a quitclaim deed from Paducah Water. Paducah Water is desirous of obtaining the authorization of the City Commission to proceed with the transfer of the property as outlined in the proposed quitclaim deed. Goal: [-]Strong Economy ❑ Quality Services❑ Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approval of the transfer of the real property by quitclaim deed to the current owner of the parent tract from which the property was carved. Attachments: Proposed quitclaim deed Department Head City Clerk City Manager ORDINANCE NO. 15 - AN ORDINANCE DECLARING MUNICIPALLY OWNED REAL PROPERTY GENERALLY LOCATED ON HENDRON ROAD AND KNOWN AS THE STAR HILL TANK PROPERTY, HELD FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DSA PADUCAH WATER, AS SURPLUS AND APPROVING THE SALE AND TRANSFER OF SAME. WHEREAS, certain real property generally located on Hendron Road, Paducah, Kentucky, and known as the Star Flill Tank property which real property was originally acquired by the Hendron Water District and by virtue of acquisition is no%v owned by the City of Paducah, Kentucky, for the use and benefit of the Commissioners of WaterWorks of the City of Paducah, DBA Paducah Water ("Paducah Water"); and WHEREAS, the subject property is located in McCracken County, Kentucky and is more particularly described in the attached Exhibit A (the "Property"); and WHEREAS, on April 29, 2015, Paducah Water determined and declared that the Property was no longer necessary, appropriate, or in the best interests of the operations of the water works and that the Property should be deemed surplus substandard real estate having no true value; and WHEREAS, Paducah Water wishes to quitclaim the property to the current land owners of the parent tract from which the property was carved, without consideration; and NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: Section 1. Recitals and Authorizations. The Board of Commissioners hereby declares the Property to be surplus property as it relates to the operations of Paducah Water. Section 2. Recitals and Authorizations. The Board of Commissioners hereby further approves the transfer of the Property one half to Lon and Pauline Potter and one half to Donald Watson and Sara Jo West, the current owners of the parent tract from which this property was acquired, by quitclaim and for the consideration of $1.00. Section 3. Recitals and Authorizations. That the Mayorof the City of Paducah, Kentucky for the use and benefit of the Commissioners of Waterworks of the City of Paducah, DBA Paducah Water, be and he is hereby authorized to execute and deliver quitclaim deeds of the Property one half to Lon Potter and wife Pauline Potter, and one half to Donald Watson and Sara Jo West, together with all other documentation necessary to effectuate the transfers of the Property. Section 4, Severability. If any section, paragraph or provision of this Order shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Order. Section 5. Compliance with Open Meetings Laws. The City Commission hereby finds and determines that all formal actions relative to the adoption of this Ordinance were taken in an open meeting of the City Commission, and that all deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in meetings open to the public, in full compliance with applicable legal requirements. Section 6. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Order are, to the extent of such conflict, hereby repealed and the provisions of this Order shall prevail and be given effect. Section 7. Effective Date. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners Adopted by the Board of Commissioners Recorded by Tammara S. Sanderson, City Clerk, Published by The Paducah Sun, EXHIBIT A PARCEL l- WATSON/WEST TRACT BEING TRACT "A" CONSISTING OF 0.1298 ACRES AS DEPICTED ON THE WAIVER OF SUBDIVISION PLAT OF THE PADUCAH WATER PROPERTY OF RECORD IN PLAT SECTION "M", PAGE 901, MCCRACKEN COUNTY COURT CLERK'S OFFICE. PARCEL H- POTTER TRACT BEING TRACT "B" CONSISTING OF 0.1295 ACRES AS DEPICTED ON THE WAIVER OF SUBDIVISION PLAT OF THE PADUCAH WATER PROPERTY OF RECORD IN PLAT SECTION "M", PAGE 901, MCCRACKEN COUNTY COURT CLERK'S OFFICE. QUITCLAIM DEED THIS DEED made and entered into this day of , 2015, by and between CITY OF PADUCAH, KENTUCKY FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS, DBA PADUCAH WATER, SUCCESSOR IN INTEREST TO HENDRON WATER DISTRICT, a municipal corporation of the Home Rule class, of P 0 Box 2377, Paducah, KY 42002-2377, Grantor, and DONALD EUGENE WATSON and SARA JO WEST, of 5153 Hendron Road, Paducah, KY 42003, Grantee; WITNESSETH: THAT FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00), cash in hand paid by the Grantee to the Grantor, and pursuant to the terms and conditions of the agreement among Hendron Water District and Grantor dated April 16, 2012, wherein Grantor assumed ownership, management and operation of the Hendron Water District's water distribution system, the receipt of which is hereby acknowledged by Grantor, Grantor does hereby remise, release and quitclaim, with no warranty whatsoever, unto the Grantee, jointly during the period of their natural lives with fee to the survivor, Itis or her heirs and assigns Forever, together with all the improvements, appurtenances and rights thereunto belonging, the following described property, lying and being in McCracken County, Kentucky, and more particularly described as follows: BEING TRACT "A" CONSISTING OF 0.1298 ACRES AS DEPICTED ON THE WAIVER OF SUBDIVISION PLAT OF THE PADUCAH WATER PROPERTY OF RECORD IN PLAT SECTION "iM", PAGE 901, MCCRACKEN COUNTY COURT CLERK'S OFFICE. BEING A PART OF THE SAME PROPERTY CONVEYED TO HENDRON WATER DISTRICT OF MCCRACKEN COUNTY, KENTUCKY, BY DEED DATED MAY 8, 1964, OF RECORD IN DEED BOOK 359, PAGE 54, AND A PART OF THE SAME PROPERTY CONVEYED TO HENDRON WATER DISTRICT BY DEED DATED MARCH t6,1987, OF RECORD IN DEED BOOK 698, PAGE 767, MCCRACKEN COUNTY COURT CLERK'S OFFICE. 1 THIS CONVEYANCE IS SUBJECT TO THE FOLLOWING COVENANTS THAT SHALL RUN WITH THE LAND: I) THE TRACT HEREIN DESCRIBED SHALL BE MOWED AND MAINTAINED BY THE GRANTEE HEREIN; 2) NO BUILDINGS, MOBILE HOMES, PENS OR KENNELS OF ANY KIND, WHETHER TEMPORARY OR PERMANENT SHALL BE PLACED ON THE TRACT HEREIN DESCRIBED; 3)STORAGE OF JUNK, TRASH OR DEBRIS SHALL BE STRICTLY PROHIBITED ON THE TRACT HEREIN DESCRIBED TO HAVE AND T O HOLD the same, together with all improvements thereon and all rights and appurtenances thereunto pertaining unto Grantee, jointly during the period of their natural lives with fee to the survivor, his or her heirs and assigns forever. Grantor and Grantee hereby swears and affirms, under penalty of perjury, that the foregoing transfer of real property is made by gift, nominal consideration, or no consideration and, further, that the estimated fair cash value for the interest in property hereby transferred is: $500.00 IN WITNESS WHEREOF, the Grantor and Grantee have hereunto set their hands GRANTOR: CITY OF PADUCAH, KENTUCKY, FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA PADUCAH WATER, SUCCESSOR IN INTEREST TO HENDRON WATER DISTRICT MM STATE OF KENTUCKY 2 GRANTEE: DONALD EUGENE WATSON SARA JO WEST COUNTY OF McCRACKEN) The foregoing instrument was sworn and acknowledged before me this day of 2015, by (title) of the City of Paducah, Kentucky for the use and benefit of the Commissioners of WaterWorks of the City of Paducah, DBA Paducah Water, successor in interest to Hendren Water District, a municipal corporation of the Home Rule class, on behalf of said municipal entity, Grantor. My commission expires: NOTARY PUBLIC, STATE AT LARGE STATE OF KENTUCKY COUNTY OF McCRACKEN) The foregoing instrument was sworn and acknowledged before me this day of , 2015, by Donald Eugene Watson and Sara Jo West, Grantee. My commission expires: NOTARY PUBLIC, STATE AT LARGE This instrument was prepared by the undersigned without the benefit of a title exam and based upon information supplied by the Grantor. The undersigned assumes no responsibility for the accuracy of same. This instrument prepared by: DENTON & KEULER, LLP P.O. Box 929 Paducah, Kentucky 42002-0929 190178.doc Send current year tax bill to: Donald Eugene West 5153 Hendren Road Paducah, KY 42003 QUITCLAIM DEED THIS DEED made and entered into this day of , 2015, by and between CITY" OF PADUCAH, KENTUCKY FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS, DBA PADUCAH WATER, SUCCESSOR IN INTEREST TO HENDRON WATER DISTRICT, a municipal corporation of the Home Rule class, of P 0 Box 2377, Paducah, KY 42002-2377, Grantor, and LON POTTER and wife, PAULINE POTTER, of 5155 Hendron Road, Paducah, KY 42003, Grantee; WITNESSETH: THAT FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00), cash in hand paid by the Grantee to the Grantor, and pursuant to the terras and conditions of the agreement among Hendron Water District and Grantor dated Apel 16, 2012, wherein Grantor assumed ownership, management and operation of the Hendron Vater District's water distribution system, the receipt of which is hereby acknowledged by Grantor, Grantor does hereby remise, release and quitclaim, with no warranty whatsoever, unto the Grantee, jointly during the period of their natural lives with fee to the survivor, his or her heirs and assigns forever, together with all the improvements, appurtenances and rights thereunto belonging, the following described property, lying and being in McCracken County, Kentucky, and more particularly described as follows: BEING TRACT "B" CONSISTING OF 0.1295 ACRES AS DEPICTED ON THE WAIVER OF SUBDIVISION PLAT OF THE PADUCAH WATER PROPERTY OF RECORD 1N PLAT SECTION "M", PAGE 901, MCCRACKEN COUNTY COURT CLERK'S OFFICE. BEING A PART OF THE SAME PROPERTY CONVEYED TO HENDRON WATER DISTRICT OF MCCRACKEN COUNTY, KENTUCKY, BY DEED DATED MAY 8, 1964, OF RECORD IN DEED BOOK 459, PAGE 54, AND A PART OF THE SAME PROPERTY CONVEYED TO HENDRON WATER DISTRICT BY DEED DATED MARCH l6, I987, OF RECORD IN DEED BOOK 698, PAGE 767, bICCRACKEN COUNTY COURT CLERK'S OFFICE. THIS CONVEYANCE IS SUBJECT TO THE FOLLOWING COVENANTS THAT SHALL RUN WITH THE LAND: 1) THE TRACT HEREIN DESCRIBED SHALL BE MOWED AND MAINTAINED BY THE GRANTEE HEREIN; 2) NO BUILDINGS, MOBILE HOMES, PENS OR KENNELS OF ANY KIND, WHETHER TEMPORARY OR PERMANENT SHALL BE PLACED ON THE TRACT HEREIN DESCRIBED; 3)STORAGE OF JUNK, TRASH OR DEBRIS SHALL BE STRICTLY PROHIBITED ON THE TRACT HEREIN DESCRIBED TO HAVE AND T O HOLD the same, together with all improvements thereon and all rights and appurtenances thereunto pertaining unto Grantee, jointly during the period of their natural lives with fee to the survivor, his or her heirs and assigns forever. Grantor and Grantee hereby swears and affirms, under penalty of perjury, that the foregoing transfer of real property is made by gift, nominal consideration, or no consideration and, further, that the estimated fair cash value for the interest in property hereby transferred is: $500.00. IN WITNESS WHEREOF, the Grantor and Grantee have hereunto set their hands. GRANTOR CITY OF PADUCAH, KENTUCKY, FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA PADUCAH WATER, SUCCESSOR IN INTEREST TO HENDRON WATER DISTRICT Title: STATE OF KENTUCKY 2 GRANTEE: LON POTTER PAULINE POTTER COUNTY OF MCCRACKEN) The foregoing instrument was sworn and acknowledged before me this day of 2015, by _ (title) of the City of Paducah, Kentucky for the use and benefit of the Commissioners of WaterWorks of the City of Paducah, DBA Paducah Water, successor in interest to Hendren Water District, a municipal corporation of the Home Rule class, on behalf of said municipal entity, Grantor. My commission expires: NOTARY PUBLIC, STATE AT LARGE STATE OF KENTUCKY COUNTY OF 1vicCRACKEN) The foregoing instrument was sworn and acknowledged before me this _ day of , 2015, by Lon Potter and wife, Pauline Potter, Grantee. My commission expires: NOTARY PUBLIC, STATE AT LARGE This instrument was prepared by the undersigned without the benefit of a title exam and based upon information supplied by the Grantor. The undersigned assumes no responsibility for the accuracy of same. This instrument prepared by: DENTON & KEULER, LLP P.O. Box 929 Paducah, Kentucky 42002-0929 19018Ldoc Send current year tax bill to: Lon Potter 5155 Hendron Road Paducah, KY 42003 poop mreiolmb pasodold :slu;)Urgoelly pan -ea sem ,Cuado-d aql gocgm uxoJ3 bell luazud aql jo laumo luauno aql of poop urlelolmb ,Cq C1-3doad [eai 3gl3o ja3suuJ1 a413o IenoiddV :uollepuauzulooa'dJJMS aauuui3 : jagmnN iunoaoV :aureN lun000V :ajgelleAV spun,d sun"olu,"oQ paJolsONd []spoogioggBlaN [euA ❑saoiAJaS KII[Mo ❑ XLuouoo3 2uoa1Sto ❑ :ltoo •paap miuplmb pasodoad aql un pavg;no se ,fuadoad agl,{o aajsuua; aq; qpm paaaoad o; uoissimmo,7 X1!0 aql;o uoi;urtaoglnu aq; 2mnie;qo {o snoaisap S, -alum quanpud •aa;uM quanpud moa3 paap miu[almb u 2uiAiaaaa o; a19uaaa2u sl moa,I panaua sum ,f;aado id aq; ga[gm moa; laua; luaaed agl3o -aumo pouf agd •uagu; uaaq puq Claadoid aq; gaigm moa{ lau.a;;uaaud aqj jo iaumo pue[ luaa-na aq; o; ,Claadoad aq; aao;saa of as;um geanpud ,Io;saaalul lsaq aql ui su,M h paau[aap aa;uM quanped anjuA [uaa on q*" pvul 3o [aa-ud paupue;sgns u 2ugaq (padoid sigl of an([ •,C aadoad snidans su ma;s,CS 13JUM uo-puaH plo aq; 3o 4aadoad [uaa sigl pa-ePap sug aa;em geanpud :uolleur-o3uI punoa(Rxoeg lolej�\ geanped-uasaalad uose f :X9 uo[leluasaJd uoslJagog [pe/uosaalod uosef :,(a NJoA133u1S uouoA uogn[osag lapin [ediorunpq ❑,(oua2Jauzg aoueuIpJO® A.LNdd"d Xf1[V.L 21d0'IS ANNIIS 21H.L SV ,Simo" Almad02Id Sfl dwas Hg,LVM HVOfIQVd 30:IDNVAUANOD JO'IVA02IddV :3111,L 1-ogS 91oz `bI X[nf :alea 2ugoak� NOISSIKKOD AID HVOf1QVd IVHOA AIOLLOV V(I NdOV JZUAm geonped jo suo!le.rado aql of salepi li su rq.iadwd snld.ins aq of ,tluadoad aql sa.ielaap Xgaiaq siouoiss!unuoO3o piuog aqL •suo!lezuoglnV pue sluwo-d • I uoilaaS ANOf1.LN3}I `HVOf1QVd 30 ALIO 3HL 30 S2dHNOISSIINJNOO 30 QTIV08 3H.L A8 Q32I3Q2I0 _LI 38 `32I0332I3HS. `A10N pue °uone.iapisuoo lnogum `pa,veo sem ,gzadoad oql go!gm wo.i3 lae.il luaiud ag13o taumo puel manna aql of .Cuodoad aql wielolinb of sagsim ialum geanped `SV32I3HA pue `.anlun arul ou OuiAuq alelsa pi pzepuelsgns snldzns pawaap oq pinogs Xuadoid aql legs pue siiom aalem ag13o suopmodo og13o slsaaalui isaq aql ui io `a1u!adoidde `,C.iess000u a32uol ou sum :4u3dozd aql legl paaeloop puu pauiuLmiop .ialeAl quanPed `S IOZ `6Z 1!JdV uo `SVM13HM Pae'(, Cuadozd„ aql) v;!q!gxd pagaelle oql u! 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Due to this property being a substandard parcel of land with no real value Paducah Water declared it was in the best interestof Paducah Water to restore the property to the current land owner of the parent tract from which the property had been taken. The land owner of the parent tract from which the property was carved from is agreeable to receiving a quitclaim deed from Paducah eater. Paducah Water is desirous of obtaining the authorization of the City Commission to proceed with the transfer of the property as outlined in the proposed quitclaim deed. Goal: ❑Strong Economy ❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approval of the transfer of the real property by quitclaim deed to the current owner of the parent tract from which the property was carved. Attachments: Proposed quitclaim deed Department Head City Clerk I City Manager ORDINANCE NO. 15 - AN ORDINANCE DECLARING MUNICIPALLY OWNED REAL PROPERTY GENERALLY LOCATED ON KREBS STATION ROAD AND KNOWN AS THE KREBS PUMP STATION PROPERTY, HELD FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA PADUCAH WATER, AS SURPLUS AND APPROVING THE SALE AND TRANSFER OF SAME. WHEREAS, certain real property generally located on Krebs Station Road, Paducah, Kentucky, and known as the Krebs Pump Station property which real property was originally acquired by the Hendron Water District and by virtue of acquisition is now owned by the City of Paducah, Kentucky, for the use and benefit of the Commissioners of WaterWorks of the City of Paducah, DBA Paducah Water ("Paducah Water"); and WHEREAS, the subject property is located in McCracken County, Kentucky and is more particularly described in the attached Exhibit A (the "Property"); and WHEREAS, on April 29, 2015, Paducah Water determined and declared that the Property was no longer necessary, appropriate, or in the best interests of the operations of the water works and that the Property should be deemed surplus substandard real estate having no true value; and WHEREAS, Paducah Water wishes to quitclaim the property to the current land owner of the parent tract from which the property was carved, without consideration excepting and reserving unto Paducah Water an easement for ingress and egress to access to the existing water main(s) located on the Property; and NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: Section L Recitals and Authorizations. The Board of Commissioners hereby declares the Property to be surplus property as it relates to the operations of Paducah Water. Section 2. Recitals and Authorizations. The Board of Commissioners hereby further approves the transfer of the Property to Bernie Walls, as Trustee, of the Bernie Walls Living Trust, the current owner of the parent tract from which this property was acquired, by quitclaim and for the consideration of $1.00, excepting and reserving unto Paducah Water an easement for ingress and egress to access to the existing water main(s) located on the Property. Section 3. Recitals and Authorizations. That the Mayor of the City of Paducah, Kentucky for the use and benefit of the Commissioners of Waterworks of the City of Paducah, DBA Paducah Water, be and he is hereby authorized to execute and deliver a quitclaim deed of the Property to Bernie Walls, as Trustee, of the Bernie Walls Living Trust, together with all other documentation necessary to effectuate the transfer of the Property. Section 4. Severability. If any section, paragraph or provision of this Order shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Order. Section 5. Compliance with Open Meetings Laws. The City Commission hereby finds and determines that all formal actions relative to the adoption of this Ordinance were taken in an open meeting of the City Commission, and that all deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in meetings open to the public, in full compliance with applicable legal requirements. Section 6. Conflicts. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Order are, to the extent of such conflict, hereby repealed and the provisions of this Order shall prevail and be given effect. Section 7. Effective Date. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners Adopted by the Board of Commissioners Recorded by Tammara S. Sanderson, City Clerk, Published by The Paducah Sam, 11 EXHIBIT A BEGINNING AT A 5/8" STEEL ROD ON THE SOUTHERLY RIGHT OF WAY LINE OF THE KREBS STATION ROAD, SAID POINT BEING LOCATED N. 87 DEG 30'E. A DISTANCE OF 282.61' AND S. 2 DEG 30'E. A DISTANCE OF 25.00 FEET FROM THE POINT OF INTERSECTION OF THE CENTERLINE OF THE SOUTH FRIENDSHIP ROAD AND THE CENTERLINE OF THE KREBS STATION ROAD; THENCE, WITH THE SOUTHERLY RIGHT OF WAY LINE OF THE KREBS STATION ROAD N. 87 DEG 30' E. A DISTANCE OF 80.00 FEET TO A 5/8" STEEL ROD; THENCE, IN A SOUTHERLY DIRECTION S. 4 DEG 33'E. A DISTANCE OF 80.05 FEET TO A 5/8" STEEL ROD; THENCE, IN A WESTERLY DIRECTIONS. 87 DEG 30' WEST A DISTANCE OF 82.86 FEET TO A 5/8" STEEL ROD; THENCE, IN A NORTHERLY DIRECTION N. 2 DEG 30'W. A DISTANCE OF 80.00 FEET TO A 5/8" STEEL ROD AND THE POINT OF BEGINNING. THE ABOVE DESCRIBED SITE CONTAINS 6,514.4 SQUARE FEET OR 0.15 ACRES. EXCEPTING AND RESERVING UNTO GRANTOR AN EASEMENT FOR INGRESS AND EGRESS TO ACCESS EXISTING WATER MAIN(S) LOCATED ON THE SUBJECT PROPERTY. QUITCLAIM DEED THIS DEED made and entered into this day of , 201, by and between CITY OF PADUCAH, KENTUCKY FOR THE USE AND BENEFIT OF THE COLMMISS[ONERS OF WATERWORKS, DBA PADUCAH NATER, SUCCESSOR N INTEREST TO HENDRON WATER DISTRICT, a municipal corporation of the Home Rule class, of P O Box 2377, Paducah, KY 42002-2377, Grantor, and BERNIE WALLS, AS TRUSTEE, OF THE BERNIE B. WALLS LIVING TRUST DATED , of 2300 South Friendship Road, Paducah, KY 42003, Grantee; WITNESSETH: THAT FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00), cash in hand paid by the Grantee to the Grantor, and pursuant to the terms and conditions of the agreement among Hendron Water District and Grantor dated April lb, 2012, wherein Grantor assumed ownership, management and operation of the Hendron `Vater District's water distribution system, the receipt of which is hereby acknowledged by Grantor, Grantor does hereby remise, release and quitclaim, with no warranty whatsoever, unto the Grantee, his heirs and assigns forever, together with all the improvements, appurtenances and rights thereunto belonging, the following described property, lying and being in V1cCracken County, Kentucky, and more particularly described as follows: BEGINNING AT A 5i8" STEEL ROD ON THE SOUTHERLY R]GHT OF WAY LINE OF THE KREBS STATION ROAD, SAID POINT BEING LOCATED N. 87 DEG 30'E. A DISTANCE OF 282.6 t' AND S. 2 DEG 30' E. A DISTANCE OF 25.00 FEET FROM THE POINT OF INTERSECTION OF THE CENTERLINE OF THE SOUTH FRIEUDSH[P ROAD AND THE CENTERLINE OF THE KREBS STATION ROAD; THENCE, WITH THE SOUTHERLY RIGHT OF WAY LINE OF THE KREBS STATION ROAD N. 87 DEG 30' E. A DISTANCE OF 80.00 FEET TO A 518" STEEL ROD; THENCE, IN A SOUTHEUY DIRECTION S. 4 DEG 33' E. A DISTANCE OF 80.05 FEET TO A 518" STEEL ROD; THENCE, IN A WESTERLY DIRECTION S. 87 DEG 30' WEST A DISTANCE OF 82.86 FEET TO A 518" STEEL ROD; THENCE, IN A NORTHERLY DIRECTION N. 2 DEG 30' W. A DISTANCE OF 80.00 FEET TO A 5/8" STEEL ROD AND THE POINT OF BEGINNING. THE ABOVE DESCRIBED SITE CONTAINS 6,514.4 SQUARE FEET OR 0.15 ACRES. EXCEPTING AND RESERVING UNTO GRANTOR AN EASEMENT FOR INGRESS AND EGRESS TO ACCESS EXISTING WATER MAIN(S) LOCATED ON THE SUBJECT PROPERTY. BEING THE SANFE PROPERTY CONVEYED TO HENDRON WATER DISTRICT OF MCCRACKEN COUNTY, KENTUCKY, BY DEED DATED APRIL 29, 1971, OF RECORD IN DEED BOOK 528, PAGE 398, MCCRACKEN COUNTY COURT CLERK'S OFFICE. TO HAVE AND T O HOLD the same, together with all improvements thereon and all rights and appurtenances thereunto pertaining unto Grantee, his heirs and assigns forever. Grantor and Grantee hereby swears and affirms, under penalty of perjury, that the foregoing transfer of real property is made by gift, nominal consideration, or no consideration and, further, that the estimated fair cash value for the interest in property hereby transferred is: 5500.00. IN WITNESS WHEREOF, the Grantor and Grantee have hereunto set their hands. GRANTOR: CITY OF PADUCAH, KENTUCKY, FOR THE USE AND BENEFIT OF THE COMMISSIONERS OF WATERWORKS OF THE CITY OF PADUCAH, DBA PADUCAH WATER, SUCCESSOR IN INTEREST TO HENDRON WATER DISTRICT By: Title STATE OF KENTUCKY 2 GRANTEE: BERNIE WALLS, AS TRUSTEE, OF THE BERNIE B. WALLS LIVING TRUST DATED COUNTY OF McCRACKEN) The foregoing instrument was sworn and acknowledged before me this day of 2015, by (title) of the City of Paducah, Kentucky for the use and benefit of the Commissioners of WaterWorks of the City of Paducah, DBA Paducah Water, successor in interest to Hendren Water District, a municipal corporation of the Home Rule class, on behalf of said municipal entity, Grantor. My commission expires: NOTARY PUBLIC, STATE AT LARGE STATE OF KENTUCKY COUNTY OF NIcCRACKEN) The foregoing instrument was sworn and acknowledged before me this day of 2015, by Bernie Walls, as Trustee, of the Bernie B. Walls Living Trust dated , on behalf of said trust, Grantee. My commission expires: NOTARY PUBLIC, STATE AT LARGE This instrument was prepared by the undersigned without the benefit of a title exam and based upon information supplied by the Grantor. The undersigned assumes no responsibility for the accuracy of same. This instrument prepared by: DENTON & KEULER, LLP P.O. Box 929 Paducah, Kentucky 42002-0929 190163.doc Send current year tax bill to: Bernie Walls 2300 South Friendship Road Paducah, KY 42003 Agenda Action Form Paducah City Commission Meeting Date: July 14, 2015 Short Title: Purchase of One (l ) Mini Van to be used by the Parks Department ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Kathy WN'att, EPW Admin Asst III Presentation B): Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On June 4. 2015, sealed written bids were opened for the purchase of one (1) Mini Van to be used by the Parks Department. Two bids were received. One from Linwood Motors in the amount of $22,996.00, and one from Landers Ford in the amount of $25,326.00. The delivery time on the Mini Van will be 120 days after contract execution. This is to replace a 2002 Ford Villager Van, unit #303, which is in the fleet plan. Goal: ❑Strong Economy ®Quality Services []Vital Neighborhoods ❑Restored DowntoN\ns Funds Available: Account Name: Rolling Stock/Vehicles Vna _ if— Fleet Lease Trust Fund Account Number: 071-0210-542-4005 Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Mayor to execute a contract with Linwood Motors for the purchase of one (1) Mini Van for use by the Parks Department in the total amount of $22.996.00. Attachments: Bids, Bid Tab; Advertisement. Proposed Contract ORDINANCE NO. 2015 -7 - AN ORDINANCE ACCEPTING THE BID OF LINWOOD MOTORS FOR SALE TO THE CITY OF ONE (1) MINIVAN FOR USE BY THE PADUCAH PARKS SERVICES DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of Linwood Motors in the total amount of 522,996.00, for the purchase of one (1) minivan for use by the Paducah Parks Services Department, said bid being in substantial compliance with bid specifications, as contained in the bid of Linwood Motors on June 4, 2015. SECTION 2. The Mayor is hereby authorized to execute a contract with Linwood Motors for the purchase of one (1) minivan, authorized in Section I above, according to the specifications, bid proposal, addendum and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to the Rolling Stock/Vehicles-Fleet Lease Trust Fund Account, account number 071-0210-542-4005. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, July 14, 2015 Adopted by the Board of Commissioners, July 21, 2015 Recorded by Tammara S. Sanderson, City Clerk, July 21, Published by The Paducah Sun, \ord\pit orks\Nchic le -minivan -parks 7-2014 2015 Mayor W m X a m0 On 0 m � � 3 N m o O m a O T y ;7 U D n W n a m a D 0 m Z D' m a w N Z CD F O m co O c m m c m n O T F O n y _ ' O D n X fl O O n � � v o O � N S N N � ? Z m N O = w Z 0 v O 0 O N p 0. D J N o m a a n A O o m (D 0 a a (p A �w O O oA O D - -, O N O 00 N 0 v J o d N O J X m D c m m 0 0 O n C m m Z -i ur I r- 0 O m m N m D c c D m m O ON M Z CD F O m co O O m O T 9 m m _ ' O D n X fl O O n � � v n N O � N e N r N W ? Z m N O = w Z 0 v O 0 O N p 0. D J N m _r A O N A (D 0 a a (p A �w O O oA O D - -, O N O 00 N 0 I r- 0 O m m N m D c c D m m O ON M on5), AGREEIVEN7 Pape i oI ; CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE ONE (1) NEW MINIVAN THIS AGREEMENT, made this day of , 20_____ by and between the CITY OF PADUCAH, hereinafter called the OWNER, and Linwood Motors hereinafter called the VENDOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide One (1) Mini Van to be used by the Parks Department in full compliance with the Bid Proposal Dated June 4, 2015 and with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the aforementioned Vehicle(s) within 120 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Vendor the following, subject to additions and deductions provided therein: TwentV-Two Thousand Nine Hundred Ninety Six Dollars ($22,996,00) as quoted in the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on by Ordinance # ARTICLE 4. PAYMENTS The Owner will make Payment in full upon satisfactory delivery in accordance with the Contract Documents and the Specifications The Payment shall constitute full compensation for the work and services authorized herein. ARTICLE 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 6. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. VENDOR BY _ TITLE CITY OF PADUCAH, KENTUCKY BY Gayle Kaler, Mayor ADDRESS: ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah City Commission Meeting Date: July 14, 201 Short Title: Purchase of One (1) Jeep Patriot to be used by the Parks Department ®Ordinance ❑ Ernergenc.y ❑ Municipal Order ❑ Resolt:tion ❑ Motion Staff Work By: Randy Crouch, EPW Ntaintenance SLIP(. Kathy Wyatt, EPW Admin Asst, III Presentation By: Rick Nturphy, P.E., City Engineer -Public Works Director Background Information: On June 8, 2015, sealed written bids were opened for the purchase of one (1) Compact SUV to be used by the Parks Department. Two bids were received. One from Linwood Motors in the amount of $24,984.00, and one from Paducah Ford Lincoln Mazda in the amount of $27,526.00. The delivery time on the Compact SUV will be 120 days after contract execution. This is to replace a 2001 Jeep Cherokee, unit #302, Nhich is in the fleet plan. Goal: ❑Strong Economy ®Quality Services [—]Vital Neighborhoods ❑Restored DoNviitowns Funds Available: Account Name: Rolling Stocic/Vehicles 7� vb0 Fleet Lease Trust Furtd mance Account Number: 071-0210-542-4005 Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Nlayor to execute a contract with Linwood Motors for the purchase of one (1) Compact SUV for use b). the Parks Department in the total amount of $24,984.00. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract U Departm t l�'ead City Clerk E y Manager v ORDNANCE NO. 2015 -7 - AN ORDNANCE ACCEPTING THE BID OF LINWOOD MOTORS FOR SALE TO THE CITY OF ONE (1) JEEP PATRIOT FOR USE BY THE PADUCAH PARKS SERVICES DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah accepts the bid of Linwood Motors in the total amount of $24,984.00, for the purchase of one (1) Jeep Patriot for use by the Paducah Parks Services Department, said bid being in substantial compliance with bid specifications, as contained in the bid of Linwood Motors on June 8, 2015. SECTION 2. The Mayor is hereby authorized to execute a contract with Linwood Motors for the purchase of one (1) Jeep Patriot, authorized in Section I above, according to the specifications, bid proposal, addendum and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to the Rolling Stock/Vehicles-Fleet Lease Trust Fund Account, account number 071-0210-542-4005. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, July 14, 2015 Adopted by the Board of Commissioners, July 21, 2015 Recorded by Tammara S. Sanderson, City Clerk, July 21, Published by The Paducah Sun, _ cord\pworks\vehicle-jeep-parks 7-2014 2015 Mayor D W V C. O U n Q W a J Q 7 LU w O J 0 z_ z W CL O m 4 � Q Q% ++ > N fl ` Q V 6)0 0 Q Q 3 Lo" o _t a 00 C3 v N L CD � � C5 LL �4vo L ` T O 0 C U O :5 f— N d o N QJ U U> Q) C L U Q O m U �m UJ tY_ � LL o O w > LU I c D m m u J m a a � 0 U r v U- 0 Z H z LU U O D Q w C% w a O O Q} } O } O Lu U z Q r. (D 4. {J LU 0 U m` a n O LL Q 0 N Q O W otS u N ? [ O o U w 0 7 ct O ce w I m Z i i C 9S (A Q1 QJ I o o v I c E m C ;A � m r v C2 ca N m O O Q} } O } O Lu U z Q r. (D 4. {J LU 0 U m` a n O LL Q 0 N Q O W otS u N ? [ O o U w 0 7 ct O ce w I m oa5" AGREEMEN: Page t ," CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPAR-ThIENT AGREEMENT TO PURCHASE One (1) New Jeep Patriot THIS AGREEMENT, made this day of , 20_ by and between the CITY OF PADUCAH, hereinafter called the OWNER, and Linwood Motors hereinafter called the VENDOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide One (1) New Jeep Patriot to be used by the Parks Department in full compliance with the Bid Proposal Dated June 8, 2015 and with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the aforementioned Vehicle(s) within 120 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3. THE CONTRACT SUM The Owner agrees to pay the Vendor the following, subject to additions and deductions provided therein: Twenty -Four Thousand Nine Hundred Eighty -Four Dollars ($24,984.00) as quoted in the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on by Ordinance # ARTICLE 4. PAYMENTS The Owner will make Payment in full upon satisfactory delivenf in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein. ARTICLE 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any lega# proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 6. THE CONTRACT" DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. VENDOR CITY OF PADUCAH, KENTUCKY BY _ TITLE M Gayle Kaler, Mayor ADDRESS: ADDRESS. Post Office Box 2267 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah City Commission Meeting Date: July 14, 2015 Short Title: Purchase of One (1) Sewer Pumper Truck to be used by the EPW/Street Department ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Ci ouch, EPW Maintenance Supt. Kathy Wyatt, EPW Admin Asst 01 Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On May 21, 2015, sealed written bids were opened for the purchase of one (1) Sewer Pumper Truck to be used by the EPW/Street Department. One responsive bid was received from Jack Doheny Companies in the amount of $365,000.00. The delivery time on the Sewer Pumper Truck will be 180 days after contract execution. This is to replace a 2004 Sterling Sewer Pumper Truck, unit #625 which is in the fleet plan. NOTE: Jack Doheny Companies has guaranteed the City of Paducah a trade in value of $42,500.00 if a higher value cannot be reached on an online auction sale. Goal: []Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Rolling Stock/Vehicles q -2,(-)1 Fleet Lease Trust Fund F nan e Account Number: 071-0210-542-4005 Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Mayor to execute a contract with Jack Doheny Companies for the pwchase of one (1) Sewer Pumper Ti net( for use by the EPW/Street Department in the total amount of $365,000.00 Attachments: Bids, Bid Tab, Advertisement, Proposed Contract ORDINANCE NO. 2015 -7 - AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF ONE SEWER PUMP TRUCK FOR USE BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1 The City of Paducah accepts the bid of Jack Doheny Companies in an amount not to exceed 5365,000.00, for sale to the City of one (1) sewer pump truck, for use by the Engineering -Public Works Department, said bid being in substantial compliance with bid specifications, and as contained in the bid of Jack Doheny Companies, of May 21, 2015. SECTION 2. The Mayor is hereby authorized to execute a contract with Jack Doheny Companies for the purchase of one (1) sewer pump truck, authorized in Section I above, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This purchase shall be charged to Rolling Stock/Vehicles account, account number 071-0210-542-4005. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424, Mayor ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, July 14, 2015 Adopted by the Board of Commissioners, July 21, 2015 Recorded by Tammara S. Sanderson, City Clerk, July 21, 2015 Published by The Paducah Sun, \ord\pworks\truck-sevvc1 pump CITY OF PADUCAH ENGINEERING -PUBLIC WORKS DEPARTMENT 2015 Sewer Pumper Truck LOWEST EVALUATED BID BID OPENING: Thursday, May 21, 2015 - 2:00 PM CST OFFICIAL BIDDER OF RECORD Jack Doheny Companies Contact: David Gower Mailing Address: 777 Doheny Ct. Northville, MI 48167 502 262-6001 Sewer Pumper Truck $365,000.00 Trade In Value Offered $42,500.00 Delivery Time 120-180 days Manufacturer Vactor REQUIRED DOCUMENTS: 1. Bidder's Required Certification Manufacturer's Specifications YES 3. Warranty Information EYES2. 4. Compliance with Tech Specs form YES, 5. Deviations with Information Responsive & Responsible Bidder: YES Evaluation Score: 1,000 BID RECOMMENDED FOR ACCEPTANCE YES, 00500 AGREEMENT Page 1 0f 1 CITY OF PADUCAH, KENTUCKY ENGINEERING -PUBLIC WORKS DEPARTMENT AGREEMENT TO PURCHASE ONE (1) NEW SEWER PUMPER TRUCK THIS AGREEMENT, made this day of , 20_ by and between the CITY OF PADUCAH, hereinafter called the OWNER, and Jack Doheny Companies hereinafter called the VENDOR, for the consideration hereinafter named, agree as follows: ARTICLE 1. SCOPE OF WORK The Vendor shall provide One (1) New Sewer Pumper Truck to be used by the Engineering - Public Works Department, Street Division in full compliance with the Bid Proposal Dated Thursday, Mav 21, 2015 and with this Agreement, the Specifications and any Addendum(s) issued. ARTICLE 2. TIME FOR COMPLETION AND LIQUIDATED DAMAGES The Vendor hereby agrees to commence work under this Contract and to fully complete the delivery of the aforementioned Vehicle(s) within 180 consecutive calendar days thereafter from the date of this Agreement. ARTICLE 3, THE CONTRACT SUM The Owner agrees to pay the Vendor the following, subject to additions and deductions provided therein: Three Hundred Sixty -Five Thousand Dollars ($365,000.00) as quoted in the aforementioned Vendor's Bid Proposal and as approved by the Board of Commissioners on by Ordinance # . NOTE: Jack Dohney Companies has guaranteed the City of Paducah a trade in value of $42,500.00 if a higher value cannot be reached on an online auction sale. ARTICLE 4. PAYMENTS The Owner will make Payment in full upon satisfactory delivery in accordance with the Contract Documents and the Specifications. The Payment shall constitute full compensation for the work and services authorized herein. ARTICLE 5. GOVERNING LAW The Parties agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the Commonwealth of Kentucky. The parties further agree that the venue for any legal proceeding relating to this Agreement shall exclusively be in McCracken County, Kentucky. ARTICLE 6. THE CONTRACT DOCUMENTS The Specifications and any addendum that may have been issued are fully a part of this Contract as if thereto attached or herein repeated. IN WITNESS WHEREOF: The parties hereto have executed this Agreement, the day and year first above written. VENDOR BY TIT ADDRESS: CITY OF PADUCAH, KENTUCKY MIN Gayle Kaler, ADDRESS: Post Office Box 2267 Paducah, Kentucky 42002-2267 Agenda Action Form Paducah City Commission Meeting Date: July 14th, 2015 Short Title: Purchase of 432 Broadway ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Greg Cherry, Sheryl Chino, Steve Ervin Presentation By: Steve Ervin Background Information: Key Components: The City of Paducah is applying for a Community Development Bloch Grant authorized by Municipal Order 1839. The CDBG funds will be utilized to offset the costs associated with the Demolition of 432 Broadway. The City must own the property before the City of Paducah can apply for the $500,000.00 CDBG. The intent of this ordinance is to authorize the Mayor to execute all documents required to purchase 432 Broadway. Staff Recommendations: Purchase 432 Broadway for $1.00 Goal: ❑ Strong Economy ❑ Quality Services ❑ Vitat Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: 432 Broadway Finance Account Number: 04088275362307 Project Number: DT -0034 Agenda Action Form Attachments: Head II Citv Clerk Page 2 190006 ORDINANCE NO. 2015 -7 - AN ORDINANCE AUTHORIZING AND APPROVING THE ACQUISITION OF THE REAL PROPERTY LOCATED AT 432 BROADWAY, PADUCAH, McCRACKEN COUNTY, KENTUCKY FOR PURPOSES OF PUBLIC SAFETY WHEREAS, 432 Broadway, L.L.C., a Texas limited liability company, (`L,L.C.") is the current owner of the real property including all strucrares and improvements located at 432 Broadway, Paducah, McCracken County, Kentucky, which is more particularly described on Exhibit "A," attached hereto (the "Property"); and WHEREAS, the structural integrity of the Property located at 432 Broadway, Paducah, McCracken County, Kentucky; have deteriorated causing need for the City of Paducah to condemn the property; and WHEREAS, the LL.C, does not have the financial means to bring the Property up to code or the financial means to pay for the demolition of the Property; and WHEREAS, for the welfare and safety of the citizens of the City of Paducah, the Board of Commissioners deem it is necessary for the City of Paducah to acquire the Property from the L.L.C. for the sum of $1.00 and to proceed with demolition of the structure; and BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1, The Board of Commissioners of the City of ?aducah hereby approves and consents to the acquisition of the Property and the execution of the Purchase Agreement and Deed of Conveyance in order for the City to acquire the Property for the sum of $1.00. It is further determined that the Mayor, on behalf of the City of Paducah, Kentucky. is hereby authorized to execute the transaction documents and any other documents necessary to accomplish and consummate the acquisition in accordance with this Ordinance. SECTION 2. That the Board of ComLatissioners of the City of Paducah authorizes the purchase of the Property for the sum ofSI.00 as set out in the Purchase Agreement and Deed from L.L.C. to City of Paducah. SECTION 3 The Finance Director is hereby authorized to make said expenditure approved in Section 2 from project account SECTION 4 Corporate Counsel is hereby authorized to conduct such due diligence and investigation as it deems necessary and in the best interest of the City. Further Corporate Counsel is authorized to prepare the purchase agreement; deed, closing statement and any other documents necessary to accomplish and consummate the acquisition between the L.L.C. and City. SECTION 5. If any section, paragraph or provision of this Ordinance shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this Ordinance. SECTION 6. This City Commission hereby finds and determines that all formal actions relative to the adoption of this Ordinance were taken in an open meeting of this City Commission, and that all deliberations of this City Commission and of its committees, if any, which resulted in formal action, were in meetings open to the public, in full compliance with applicable legal requirements. SECTION 7. All ordinances, resolutions, orders or parts thereof in conflict with the provisions of this Ordinance are, to the extent of such conflict, herebyrepealed and the provisions of this Ordinance shall prevail and be given effect. SECTION 8. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424, MAYOR ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, July 14, 2015. Adopted by the Board of Commissioners, July 21, 2015. Recorded by Tammara S. Sanderson, City Clerk, July 21, 2015. Published by The Paducah Sun, , 2015. \ord\plan\prop pur-432 broadway EXHIBIT "A" BEING A 2779.20 SQUARE FOOT TRACT LOCATED AT THE SOUTHWEST CORNER OF THE INTERSECTION OF BROADWAY AND SOUTH FIFTH STREET, AS SHOWN ON THE WAVER OF SUBDIVISION OF THE A. S. FROCKT PROPERTY OF RECORD IN PLAT SECTION "H", PAGE 247, MCCRACKEN COUNTY COURT CLERK'S OFFICE. BEING THE SAME PROPERTY CONVEYED TO432 BROADWAY L.L.C., A TEXAS LIMITED LIABILITY COMPANY, BY DEED DATIDAUGUST 15, 2007, OF RECORD IN DEED BOOK 1128, PAGE 490, MCCRACKEN COUNTY COURT CLERK'S OFFICE. Agenda Action Form Paducah City Commission Meeting Date: July 14`h, 2015 Short Title: Demolition of structure located at 432 Broadway ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Greg Cherry, Sheryl Chino, Steve Ervin Presentation By: Steve Ervin Background Information: In an effort to alleviate safety concerns, staff recently solicited bids for the demolition of the structure located at 432 Broadway. All work performed will comply with current City codes and regulations and all Community Development Block Grant guidelines (CDBG). Staff Analysis: The City of Paducah has been working with the property owner since a correction notice was issued in December of 2010. On May 13`h, 2015 a meeting was held with Mr. O'Leary to discuss what his redevelopment intentions were. Mr. O'Leary reiterated that he was not prepared to spend monies on demolition and or repair of the building and would be willing to transfer the building to the City. Following the meeting, the City of Paducah contacted Sullivan Cozart out of Louisville Kentucky. This firm was contacted because of staff knowledge of extensive rehabilitation work in Louisville. Sullivan Cozart provided the City with both preliminary demolition and rehabilitation estimates. I. Preliminary demolition estimates provided were $432,000.00 and not to exceed $657,000.00 if temporary shoring was required in the adjacent building. 2. Preliminary stabilization estimates were between $1.9 — S2 million. It should be noted this number only stabilizes the structure. (This number represents KBC Section 1613 which requires the remaining portion of the structure be brought up to 75% of the current seismic code and 100% of the current wind load code) With the understanding that the building is owned by an LLC, and that the City may ultimately be responsible for the demolition or stabilization of the structure, the City initiated a CDBG Grant application process. This CDBG may reimburse the City up to $500k of demolition costs. The application is scheduled to be submitted in August and notice of funding is expected in March of 2016. Bids: In full compliance with the City's procurement policies, staff solicited sealed bids through an advertisement in the Paducah Sun on June 21st, 2015. Based on the scope of work, staff anticipated the contractor's bids to total somewhere in the neighborhood of $500,000 - $650,000. Bids were opened at 3:31 PM on Monday, July 6th, 2015 with the following results: 432 Broadway Bids: 1. Environmental Abatement, Inc.: $58,685.00 2. Cardinal Industrial Insulation, Co., Inc: $596,432,00 Staff reviewed each bid in order to determine the most qualified contractor based on CDBG procurement requirements. The City must award the contract to the lowest responsible and responsive bidder if the bid is within the budgeted amount. To be responsive, the bidder must have submitted all required CDBG required documentation including; Prevailing Wage Certification, Equal Employment Opportunity Certification, Section 3 Certification, Bid Form and Bid Bond. Staff Recommendations: Staff recommends that the demolition contract be awarded to Environmerital Abatement, Inc. for the amount of $458,685.00. Currently $200,000.00 exists within the 432 Broadway Project Account. The City of Paducah will be applying for a $500,000.00 CDBG grant in August. Goal: ❑ Strong Economy ❑ Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: 432 Broadway mance Account Number: 04088275362307 Project Number: DT -0034 A Community Development Block Grant application for up to $500.000.00 is anticipated to be the primary source of funding for the work. Should the grant application not be successful, required monies will be drawn from unspent 2013B Series bond proceeds. Staff Recommendation: Approval Attachments: Oi Department Head City Clerk Manager ORDINANCE NO. 2015 -7 - AN ORDINANCE ACCEPTING THE BID OF ENVIRONMENTAL ABATEMENT, NC., FOR DEMOLITION OF A CONDEMNEDILNSAYE STRUCTURE LOCATED AT 432 BROADWAY N THE CITY OF PADUCAH, AND AUTHORIZING THE bIAYOR '1`0 EXECUTE A CONTRACT FOR SAME BE IT ORDAINED BY THE CITY OF PADUC,�H, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Environmental Abatement, Inc., in the amount $458,685.00 for demolition of a condemned/unsafe structure at 432 Broadway in the City of Paducah, said bid being in substantial compliance with the bid specifications, and as contained in the bid of Environmental AbatCr ent, Inc., of July 6, 2015. SECTION 2. That the Mayor is hereby authorized to execute a contract with Environmental Abatement, Inc., for services as set out in Section I above, according to the specifications and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This expenditure shall be charged to DT -0034 Project Account. A Community Development Block Grant application for up to $500,000 is anticipated to be the primary source of funding for the work. Should the grant application not be successful, required monies will be drawn from unspent 2013B Series bond proceeds. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Lvfayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, July 14, 2015 Adopted by the Board of Commissioners, July 21, 2015 Recorded by Tammara S. Sanderson, City Clerk, July 21, 2015 Published by The Paducah Sun, ordlinspldemo-432 broadway CITY OF PADUCAH, KY Bid Tabulation 432 Broadway Demolition Bid Opening: July 6, 2015, 3:30 p.m. CDT 1 Cardinal Industrial insulation Co., Inc. SI �r 2- 2 environmental Abatement, Inc. � cgs 3 4 5 6 7 8 9 10 11 12 13 Agenda Action Form Paducah City Commission Meeting Date: 07/14/2015 Short Title: Request for an Ordinance approving bid for consiruction of single family residence at 1532 Monroe Street. ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin and Charles Doherty Presentation By: Steve Ervin Blue Ridge Manor Background Information: In keeping with the City's commitment to revitalize the Fountain Avenue neighborhood, the Planning Department is requesting an Ordinance to accept the recommendation of the Urban Renewal and Community Development Agency authorizing the Mayor to execute a contract between the City of Paducah and Jim Steele Construction to build a new single family residence kno-,An as the "Blue Ridge Manor'' on the Urban Renewal owned property located at 1532 Monroe Street in the Fountain Avenue neighborhood. The Planning Department staff will oversee the construction of this residence and market the house to new homebuyers during and upon completion of the project. Agenda Action Form Page 2 On June 25`h, 2015, the Planning Department of the City solicited bids on behalf of the Urban Renewal and Community Development agency via Public Notice, City website postings, and letters to contractors for the construction of a 1,400 SF single family residence to be constructed in the Fountain Avenue neighborhood at 1532 Monroe Street. Three bids were received by the deadline on July 2nd, 2015. Using the bid scoring criteria published with the requests for bids, Planning Staff ranked the bids with Jim Steele Construction scoring the highest. A full staff report was presented to the Urban Renewal Board on July 7`h, 2015 resulting in a URCDA Board decision recommending that the City Commission execute an ordinance authorizing the Mayor to execute a contract between the City and Jim Steele Construction for the amount of $142,700.00 for the construction of the `Blue Ridge Manor" as per specifications included in the bid packet. Goal: ❑Strong Economy ❑ Quality Services® Vital Neighborhoods❑ Restored Downtowns Funds Available: Finance The project will be funded through the Fountain Avenue Project account CD -0040. Account Name: Fountain Avenue Project Account Number: 040-8827-536-2307 Project Number: CD -0040 Staff Recommendation: Staff recommends that the Commission adopt an ordinance authorizing the Mayor to execute a contract between the City of Paducah and Jim Steele Construction to construct the single family residence as per house plans known as the "Blue Ridge Manor' at 1532 Monroe Street according to the bid specifications as contained in the bid documents dated July 2nd, 2015. Attachments: • Bid tabulation Sheet • Three submitted bids ORDINANCE NO. 2015 -7 - AN ORDINANCE APPROVING THE RECOMMENDATION OF THE URBAN RENEWAL AND COMMUNITY DEVELOPMENT AGENCY TO ACCEPT THE BID OF JIM STEELE CONSTRUCTION FOR CONSTRUCTION OF A NEW HOME ATI532 MON OE STREET, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME WHEREAS, on June 25, 2015, the Paducah Planning Department solicited bids on behalf of the City of Paducah for construction of a new home located at 717 Harrison Street via public notice in the Paducah Sun, postings on the paducaliky.gov website, and letters to contractors; and WHEREAS, bids were opened on July 2, 2015, by the Paducah ,Planning Department; and WHEREAS, the Urban Renewal and Community Development Agency recommends the City of Paducah accept the bid of Jim Steele Construction for the construction of a new home located at 1532 Monroe Street. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Jim Steele Construction in the amount of $142,700.00, for the construction of a new home at 1532 Monroe Street, said bid is in substantial compliance with the bid specifications, advertisement for bids, and as contained in the bid dated July 2, 2015. SECTION 2. The Mayor is hereby authorized to execute a contract with Jim Steele Construction for the construction of a new home at 1532 Monroe Street, according to the specifications, bid proposal and all contract documents heretofore approved and incorporated in the bid. SECTION 3. This expenditure will be funded through the Fountain Av enue Project account, project number CD -0040. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. 1\layor ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, July 14, 2015 Adopted by the Board of Commissioners, July 21, 2015 Recorded by Tammara S. Sanderson, City Clerk, July 21, 2015 Published by The Paducah Sun, \ord\plan\contract-Jim Steele Construction -1532 Monroe Bid Tabulation Sheet New Single Family Construction 1532 Monroe Street Bidder: Total Bid Amount Jim Steele Construciton 844 Downing Lane $142,700 Benton, KY 42025 D & D Construction $164,900 P O Box 1482 Paducah, KY 42002-1482 Mitchell Construction LLC $177,699 342 Calvert Drive Paducah, KY 42003 Short Title: Agenda Action Form Paducah City Commission 2015 KY Office of Homeland Security LEPP Grant jZ Ordinance ❑ Emergency ❑ Municipal Order Staff Work BV: Robin Newberry; Sheryl Chino Presentation By: Chief Brandon Barnhill Meeting Date: 14 July 2015 ❑ Resolution ❑ Motion Background Information: The Kentucky Office of Homeland Security (KOHS), Law Enforcement Protection Program (LEPP) will reimburse law enforcement agencies for prior -approved items including body armor, duty weapons, ammunition and electronic control devices. The Police Department has received awards from this program in the past with the most recent allocation being in 2014 for the purchase of 14 body armor vests. The Police Department has been awarded 523,940 to reimburse the city for the purchase of 36 body armor vests. The grant award does not require matching funds. The grant application was approved by the City Commission on February 24, 2015 through municipal order 1821. Goal: ❑ Strong Economy ® Ouality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Project Name: 2015 LEPP Grant Project #: PO0089 Finance File #: 6.273 Acct. #: 040-1616-521.23.07 Budget: $23,940.00 Source of Funds: State grant, no match Staff Recommendation: Authorize and direct the Mayor to execute the grant agreement and related documents. ORDINANCE NO. 2015 -7 - AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY OFFICE OF HOMELAND SECURITY FOR A LAW ENFORCEMENT PROTECTION PROGRAM GRANT AWARD WHEREAS, the City of Paducah applied for a Kentucky Office of Homeland Security Grant adopted by Municipal Order No. 182 Ion February 24, 2015, for assistance with purchasing body armor vests to be used by the Paducah Police Department; and WHEREAS, the Kentucky Office of Homeland Security has approved the application and is now ready to award this grant. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized and directed to execute a Grant Agreement and all documents relating thereto with the Kentucky Office of Homeland Security to obtain a Law Enforcement Protection Program Grant Award in the amount of $23,940 for assistance with purchasing body armor vests to be used by the Paducah Police Department. SECTION 2. This expenditure shall be charged to Project Account No. PO0089. SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners. July 14, 2015 Adopted by the Board of Commissioners, July 21, 2015 Recorded by Tammara S. Sanderson, City Clerk, July 21, 2015 Published by The Paducah Sun, \ord\plan\grants\homeland security — LEPP Body Armor Vests 7-2015 Mayor Agenda Action Form Paducah City Commission Meeting Date: July 14, 2015 Short Title: Street Name Change for a portion of South 7th Street to Clarence Gaines Street ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Jeff Peterson, City Manager Background Information: A petition was submitted by the NAACP to the City Manager's office requesting that a portion of South 7th Street located from Broadway to Jones Street be renamed to "Clarence Gaines Street." This portion of South 7th Street from Broadway to Jones Street affects eight blocks of 21 adjacent property owners consisting of 41 separate parcels. Upon submission of the NAACP petition for the subject street name change, 10 property owners agreed and supported the change while 3 property owners did not. Additionally, the Engineering -Public Works Department made several attempts to contact the 8 property owners not represented by the subject petition without success. The remaining property owner, Urban Renewal and Community Development, is a City owned agency. If approved, renaming this street will cause an address change for all records associated with the 41 parcels affected. Example of some records that will need to be revised consist of, but are not limited to, all mail and postal delivery services, social security, federal and income tax records, all state, county, city and mapping records, 911, Police and Fire. Goal: ❑Strong Economy ❑Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: N/A Account Number: Finance Recommendation: As the Board of Commissioners, you are the authority to authorize this street name change. Should the Board approve the aforementioned street name change, the Engineering -Public Works Department will make every effort to accurately identify all parcels and notify the appropriate public agencies of these address changes. Agenda Action Form Attachments: Property Owner List and GIS Map Departe ad City Clerk ana er Page ORDINANCE NO, 2015 -7 - AN ORDINANCE RENAMING A PORTION OF SOUTH 7T" STREET TO CLARENCE GAINES STREET BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the name of the portion of South 7`h Street located from Broadway to Jones Street be renamed to Clarence Gaines Street. SECTION 2. This ordinance shall be read on mo separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, July 14, 2015 Adopted by the Board of Commissioners, July 21, 2015 Recorded by Tammara S. Sanderson, City Clerk, July 21, 2015 Published by The Paducah Sun, \ord\eng\st name change -7`h st to Clarence Gaines