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HomeMy WebLinkAbout06-02-15 Agenda PacketNOTICE OF CALLED MEETING FOR THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY TO: Cc rn M %'0 cr The regularly scheduled meeting of the Board of Commissioners of the City of Paducah for June 2, 2015, at 5:30 p.m. at City Hall in the Commission Cli ambers is being relocated to the Training Room in the lower level of Ciil.y Hall, 300 South Fifth Street, Paducah, Kentucky. All members are encouraged to attend. The agenda is attached. 'JA� " -/-� Mayor CERTIFICATE OF SERVICE Executed by electronic mail to Co fel t tc at 1:30 P.M. on May 29, 2015. ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE CALLED CITY COM USSION MEETING AGENDA FOR JUS 2, 2015 5:30 P.M. CITY HALL TRXINING ROOM 300 SOUTH FIFTH STREET I. MOTION A. R & F Called Meeting Notice It. ORDINANCES — ADOPTION A. AFSCME Contract — S. DOOLITTLE B. Recreation Center Roof Replacement Project — R. MURPHY C. Accept Bid to Purchase a Diesel Dump Truck — R. MURPHY D. Accept Bid to Purchase (2) 1/z Ton Pickup Trucks v- R. MURPHY E. Approve Final Annexation of Property Located at 2675, 2665, 2655 & 2645 Holt Road — S. ERVIN F. Approve Zone Change for 2675, 2665, 2655 & 2645 Holt Road — S. ERVIN G. Accept 2016 Household Hazardous Waste Grant Award — S. ERVIN H. Purchase Property at 1414 Broad,,vay for Use 6y the Paducah Police Department — POLICE CHIEF BARNHILL III. BUDGET WORKSHOP IV. EXECUTIVE SESSION Agenda Action Form Paducah City Commission Meeting Date: May 26, 2015 Short Title: AFSCME Contract ®Ordinance ❑ Emergency ❑ Municipal Order ® Resolution ❑ Motion Staff Work By: Murray Looper, David Shockley, Richard Blanks, Rick Murphy, Mark Thompson, Jon Perkins, Jeff Pederson and Doolittle Presentation By: Adrianne Gleeson Background Information: The current three-year contract with AFSCME AFL-CIO Local 1586 expires June 30, 2015, Negotiations on the new three-year contract began on January 6, 2015 and concluded on April 27, 2015. The City has been advised that the membership met on May 4, 2015 and voted to ratify the attached contract. The Contract includes the following major terms and changes from the old AFSCME contract: Section 6. Sick Leave Section 9. Union Business City Proposal to add language to the contract indicating Retirement Time Purchases are only available to employees hired prior to 01/01/2014 (As per the Kentucky Retirement Systern). Extends the number of unpaid days available for Union Business from 5 to 10 (to be pooled and used cumulatively amongst the selected AFSCME employee representatives). Section 11. Safety Shoes & Clothing increases annual boot allowance from $250 to $27S. In addition, requires thatoutdoorclothing shall be replaced on a 3 year cycle beginning with hire date. Section 12. Hours of Work (B. Overtime) Adds language to clarify the administration of 10th day double-time overtime: Employees are required to have 9 full "days worked" to be compensated at double-time, and double-time overtime will continue until the employee receives a full day off. Section 18. Work Rules Extends the notice period for additions or amendments to work rules, regulations, policies, procedures, and general orders from 5 da,;s to 7 days. Agenda Action Form Page 2 Wage Proposal Offers the following increase to compensation over the next 3 years (effective with the pay period that corresponds to the first paycheck following July 1st): FY 2016-1.5% FY 2017 — 1.5% FY 2018-1.5% In addition, employee longevity shall increase from $5 per month (for every year of service up to 20 years) to $6 per month in 2016 and 2017, and to $7 per month in FY 2018. * In addition (and outside the contract language) the City agrees to include a Fair Share Check -off /FACT Sheet in the new hire orientation packet that allows Finance to automatically deduct fair share dues from a prospective member as soon as their probationary period has ended. Goal: ❑Strong Economy ® Quality Services[] Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approve an ordinance authorizing the Mayor to execute the AFSCME contract. Attachments: AFSCME Contract. 1-a,ment Head City Clerk�� Agenda Action Form Paducah City Commission Meeting Date: Aq6-Y zL' aD 15' Short Title: Authorize a Contract with Woodall Companies, LLC for the City of Paducah Park Services Recreation Center Roof Replacement Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Eric Hickman, P.E., EPW Storm Water & Drainage Engineer Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On Thursday, May 7, 2015, sealed bids were opened and read aloud for the City of Paducah's Park Services Recreation Center Roof Replacemen', Project. Two responsive and responsible bids were received, with Woodall Companies, LLC submitting the lowest bid for the Recreation Center roof replacement in the amount of $29,535.00. Goal: ❑Strong Economy ®Quality Sen ices ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Project Account PAO103 �2���01) Account Number: 040-5$21-536.23-07 /� mance Staff Recommendation: To receive and file the bids and adopt an Ordinance authorizirjg the Mayor to execute a contract with Woodall Companies, LLC in the amount of $29;535.00 for the Park Services Recreation Center Roof Replacement Project. Attachments: Advertisement, Bids, Bid Tabulation, Proposed Contract A r Departm t H ad City Clerk Ci y Manager Agenda Action Form Paducah City Commission Meeting Date: May 26, 2015 Short Title: Purchase of One Diesel Dump Truck to be used by the EPW-Street Division ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Kathy Wyatt, EPW Admin Asst. III Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On April 30, 2015, sealed written bids were opened for the purchase of one Diesel Dump Truck to be used by the EPW Street Division, One responsive bid was received from TAG Truck Center submitting the bid of $111,995.00 for the Dump Truck. The delivery time on the Dump Truck will be 90 days after contract execution. This is to replace a 1999 dump truck, unit 4615, which is in the fleet plan, Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Rolling StocklVehicles Fleet Lease Trust Fund Fina ce R Account Number: 071-0210-542-4005 Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Mayor to execute a contract with TAG Truck Center for the purchase of one (1) Diesel Dump Truck for use by the EPW Street Division in the total amount of $111,995.00. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract Agenda Action Form Paducah City Commission Meeting Date: May 26, 2015 Short Title: Purchase of Two 1/2 Ton Pickup Trucks to be used by the EPW- Solid Waste Division and Parks Department ®Ordinance 0 Emergency ❑ Municipal Order ❑ Resolufon ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Kathy Wyatt, EPW Admin Asst. II Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On April 30 2015, sealed written bids were opened for the purchase of two t/2 Ton Pickup Trucks to be used by the EPW Solid Waste Division and Parks Department. Three responsive bids were received with Larry Stovesand Buick GVC submitting the lowest evaluated bid with a total bid of $56,084.60 for the two (2) tacks. The delivery time for the Two 1/2 ton pickup trucks will be 6 weeks after contract execution. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborb.00ds ❑Restored Downtowns Funds Available: Account Name: Rolling Stock/Vehicies Fleet Lease Trust Fun (I T,Ninance Account Number: 071-4210-542-4005 (531,618.80) j Account Number: Solid Waste Admin Account Number: 050-2208-531-4001($24,465.80) (SaU l 4-) Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the Mayor to execute a contract with Larry Stovesand Buick GMC for the purchase -)f two (2) %2 Ton Pickup Trucks for use by the EPW Solid Waste Division and Parks Departrnevt in the total amount of $56,084.60. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract I i Depart�r�ezl� -H d C ty Clerk City Manager Agenda Action Form Paducah City Commission Meeting Date: May 26, 2015 Short Title: Final annexation of property owned by OJ Real Estate, LLC Ordinance ®Emergency ❑ Municipal Order ❑ Resolution 0 Staff Work By: Stephen Ervin, Joshua P. Sommer Presentation By: Stephen Ervin Background Information: ❑ PA The intent of this agenda item is to annex 2675, 2665, 2655 & 2645 Holt Road into the City of Paducah. A new pharmacy and medical offices are proposed for this area. Mr. Daniel Jones with 0 J Real Estate, owner, requested annexation in the City via letter dated April 30, 2015. The City Commission adopted Ordinance 92015-5-8237, which expressed the City's inku, to annex this property on May 12, 2015. The property was then referred to the Paducah Planning Commission to recommend a proper zone to the City Commission, which is for Mixed Use Zoning. This Ordinance will officially annex the four Holt Road properties, as shown on the enclosed plat. Goal:® Strong Economy❑ Quality Services❑ Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approve final annexation ordinance Attachments: Annexation Plat Agenda Action Form Request for Annexation Letter Page 2 ❑ PA Agenda Action Form Paducah City Commission Meeting Date: May 26, 2015 Short Title: Rezoning of property owned by OJ Real Estate, LLC Ordinance ®Emergency ❑ Municipal Order ❑ Resolution ❑ Staff Work By: Stephen Ervin, Joshua P. Sommer Presentation By: Stephen Ervin Background Information: Key Com?onents: The applicant, 0 J Real Estate LLC, is requesting a zone change for 2645, 2655, 2665 and 2675 Holt Road from R-1 (Low Density Residential Zone) to MU (Mixed Use Zone). A new pharmacy and medical offices are being proposed for this site. iVledical services are principally permitted in the MU Zone, pursuant to Section 126-118 of the Paducah Zoning Ordinance. The property to the west of these parcels are zcned MU. Therefore, this would be a continuation of the Mixed Use Zone. Site Data: Area: 2.350 acres Public Utilities: Adequate water and sewer service available. Public Services: Sanitation, police and fire service available. Physical Characteristics: Previously single-family homes, now vacant. Development Plan: A new pharmacy and medical offices are proposed. A vetiver of subdivision will be submitted to the Paducah Planning Commission to abolish the interior property lines. A final site plan will be submitted after the waiver is approved, Agenda Action Form Land Use Patterns: Page 2 This site is located in an area of Paducah/ McCracken County that is undergoing much growth. The New Holt Road connection project will be extended across Highway 60 and connect to Olivet Church Road behind the mall. New Holt Road will bring traffic directly to this site from the mall area. Nearby construction includes a new Independence Bank and Aldi's grocery store. Adjacent Properties: North: Independence Bank that is under construction. East: Strawberry Hill car wash. South: vacant lot in McCracken County. West: GPlant Federal Credit Union. Zoning: Mixed Use Zone on the North and West, General Business Zone (B-3) to the East. McCracken County Zone "C" (Commercial) to the South. T17e parcels are proposed to be rezoned to MU as found in Section 126-118 of the Paducah Zoning Ordinance. Findings required for map amendment: KRS — 100.213 Before any map amendment is granted, the Planning Commission must find that the map amendment is in agreement with the comprehensive plan, or in the absence of such a finding, that one or more of the following apply and such findings shall be recorded in the minutes and records of the Planning Commission and City Commission: That the existing zoning classification given to the property is inappropriate and the proposed zoning classification is appropriate; or That there have been major changes of an economic, physical or social nature within the area involved which were not anticipated in the compretensive plan and which have substantially altered the basic character of the area. Staff Analysis — The area to be rezoned is in compliance w4i the Future Land Use Map. The Future Land Use Map shows the area to be zoned "Con. mercial". A pharmacy and medical offices are principally permitted in the Mixed Use Zore. Staff Recommendation.: Agenda Action Form Page 3 Staff recommends approval to the Paducah City Commission for the Mixed Use Zone. The Planning Commission forwarded a recommendation to the City Commission for the Mixed Use Zone at their May 18, 2015 meeting. Goal:® Strong Economy0 Quality Services0 Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Approve rezoning from R-1 to MU Attachments: Planning Commission Resolution Rezoning Plat 5Depa Head �Cityerkanager Agenda Action Form Paducah City Commission Short Title: 2016 Kentucky Household Hazardous Waste Grant Award ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution Staff Work By: Chris Yarber, Pam Souder, Sheryl Chino Presentation By: Steve Ervin Meeting Date: 26Mr ay 2015 ❑ Motion Background Information: The Kentucky Division of Waste Management, through the Household Hazardous Waste Award Program, funds cities across the commonwealth for annual clean-up days. This grant award program provides a partial reimbursement for the expenses incurred by the city for the disposal and advertising/education of Spring Clean-up Day. For the past 24 years, this project has been a collaborative effort between the McCracken County Fiscal Court and the City of Paducah, Through Municipal Order #1827, the Engineering/Public Works and Planning Departments submitted an application for the 2016 Kentucky Division of Waste Management -Household Hazardous Waste Award Program on March 24, 2015. The City (Lead Agency) and the McCracken Co. Fiscal Court have received an award of $26,800. This funding requires a local match of $8,000 to be divided equally between the city and the county, The City's share of the local cash match will be paid through the Engineer/Public Works FY2016 Budget. Goal: ®Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Project Name: 2015-16 HHW Grant Project #: MR0065 LnaFile #: 6.270 Fe Acct. #: Various — Solid Waste Budget: $26,800 Source of Funds: State grant Staff Recommendation: Authorize and direct the Mayor to execute all required grant related documents. Attachments: None S. Department Head City Clerk City Manama Agenda Action Form Paducah City Commission Meeting Date: May 26, 2015 Short Title: Approve Purchase of Property at 1414 Broadway ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Chief Brandon Barnhill, Lisa Emmons Presentation By: Chief Brandon Barnhill Background Information: To improve the current police department headquarters site and start in the direction of expansion to meet the department's needs, the department is requesting the purchase of the property at 1414 Broadway, at a cost of $24,000 from current owner Powell Properties I LTD. The property currently is marked for parking and will be utilized for such at present. Goal: [:]Strong Economy ® Quality Services[] Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: Property Acquisition Account Number: 040-1616-521-4207 F Hance PO 0o Beb Staff Recommendation: Approve the purchase of property at 1414 Broadway from Powell Properties I LTD at a cost of $24,000 Attachments: