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HomeMy WebLinkAbout05-19-15 Agenda PacketROLL CALL CITY CONINIISSION MEETING AGENDA FOR MAY 19, 201.5 5:30 P.M. CITY HALL CON NTISSION CHAMBERS 300 SOUTH FIFTH STREET INVOCATION—Mike Resnick, President of Temple Israel Boardbi' Trustees PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS PROCLAMATION • May Historic Preservation Month - Melinda Winchester I. MUNICIPAL ORDER A. Authorize Community Development 3iock Grant Application for 432 Broadway - S. ERVIN II. ORDINANCES - ADOPTION A. Approve and Authorize Execution df Agreement with Kentucky Transportation Cabinet For the Rivexprorit Redevelopment Project Phase I -B - R. MURPHY B. Construction Contract For Olivet Clliurch Road Improvement Project - R. MURPHY C. Purchase Front Loading Refuse Truck - R. MURPHY D. Purchase Sidearm Loading Refuse Truck - R. MURPHY E. Authorize Payment to AES Environmental Services, LLC for Disposal of Waste for Spring Clean-up Day -R. MURPHY III. ORDINANCE -- INTRODUCTION A. Intent to Annex Property Located at 2855 Lone Oak Road & 9 l Plantation Drive - S. ERVIN B. Purchase Body Armor Vests for Police Officers -POLICE CHIEF BARNHILL IV. WORKSHOP A. Overview of Tax Increment Financiag Legislation V. CITY MANAGER REPORT VI. MAYOR & COMMISSIONER COMMENTS VII. PUBLIC COMMENTS VIII. EXECUTIVE SESSION Agenda Action Form Paducah City Commission Meeting Date: 19 May 2015 Short Title: 432 Broadway Demolition CDBG Project ❑ Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin, Greg Cherry, Sheryl Chino Presentation By: Steve Ervin Background Information: The Department for Local Government (DLG) has received for the 2015 Funding Cycle $23,137,162 from the U.S. Housing and Urban Development's (HUD) CommurityDevelopment Block Grant (CDBG) program. Funds are designated for various program areas including Community Projects, Community Emergency Relief Fund, Economic Development, Housing and Public Facilities. The CDBG program provides assistance to communities for use in revitalizing re;ghborhoods, expanding affordable housing and economic opportunities, providing infrastructure andlor improving community facilities and services. With the participation of their citizens, communities can devote these funds b a wide range of activities that best serve their own particular development priorities. All project activities must meet at least one of three national objectives: • benefit to low and moderate income persons; • prevention or elimination of slums or blight; and, • meeting particularly urgent community development needs. The planning department is proposing to submit a CDBG application through the community projects program area to demolish the property located at 432 Broadway (50 & Broadway). The p,cperty is threatening to collapse and poses a threat to public safety. The application will be in the amount cl $500,000 with a 25 -percent match requirement. The matching funds in the amount of $125,000 will be provided through the "511 & Broadway Demo" project account. A public hearing to discuss the project/application and solicit public comment was held on May 7, 2015 at 5:00 pm in the City Commission Chambers. No adverse comments were received. Goai: ❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: 50 & Broadway Demo Account Number: 040-8827-536-2307 Project Number: DT -0034 Finance Staff Recommendation: Authorize and direct the Mayor to sign all required grant Attachments: None Department Head I City Clerk City Manager 11 i Agenda Action Form Paducah City Commission Meeting Date: May 12, 2015 Short Title: Agreement with the Commonwealth of keatucky, Transportation Cabinet for administration of FHWA Federal Funds in the amount of $3,920,000 to be allocated toward the Riverfront improvement Prof'ect Phase 1-B ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: .Angela Weeks, "EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -public Works Director Background Information: The Federal Highway Administration (FHWA) has authorized the allocation of federal funds in the amount of $3,920,000 to be utilized by the City of Paducah for the "Paducah Waterfront Development," aka "Riverfront Redevelopment Froject Phase 1-B." The FHWA federal funds allocated will be administered. by the Commonwealth of Kentucky, Transportation Cabinet (KYTC) as defined in the attached Agreement. The Agreement stipulates that the City will be reimbursed by the KYTC after the work has been completed in accordance with all FHWA and KYTC regulations, policies and procedures. On April 28, 2015, the KYTC issued official approval to the City for the submitted LPPA- Project documents, along with authorization to advertise. Thi Project was advertised on May 3, 2015 with bid proposals to be received on May 27, 2015. Goal; ®Strong Economy NQuality Services ❑Vital Neighborhoods ®Restored Downtowns Funds Available: Account Name: RF 1-B FHWA Ig 5j1 Project Number: 040-3315-532-2307 Fin ice Account Number: DT0020 Staff Recommendation: To adopt an Ordinance authorizing the Mayor to execute the attached agreement entitled: "Agreement between the Commonwealth of Kentucky, Transportation Cabinet - City of Paducah, Paducah Waterfront Development. 3015(027/PO2-625-1500004634, $3,920,000," of which establishes the FHWA funding allocated toward the Riverfront Redevelopment Project, Phase 1-B. Agenda Action Form Attachments: Agreement Page 2 —,r 4e Depart nt City Clerk City Manager V Agenda Action Form Paducah City Commission Meeting Date: May 12, 2015 Short Title: Authorize a Contract with Jim Smith C itfiracting Company, LLC, for the Construction of the Olivet Church Road Improvement Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resoluiion ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engirteer4oblic Works Director Background Information: On Friday, April 24, 2015, sealed bids were opened and read@Loud for the Olivet Church Road Improvement Project. Two responsive bids were received; however, it was determined that both bids were in excess of the funds available for the Project. In accordance with Sections 2-650(e) and 2-654(4) of the City of Paducah Code al' Ordinances, the Bidders were informed in writing that the bids were rejected and notified or 'he City's intent to commence Competitive Negotiations, of which both Bidders agreed. The Competitive Negotiation process consisted of minor revisions to the Project bid item quantities and materials in order to in order to facilitate a lover total bid price. On Thursday, May 7, 2015, the Competitive Negotiation Proposals were %coed, with Jim Smith Contracting Company, LLC submitting the lowest and the beat proposal advantageous to the City in the amount of $6,380,137.04. The majority of the funding for this Project will allocated from the $6.2 million funding provided by the Kentucky Transportation Cabinet. Goal: ®Strong Economy ®Quality Services ❑Vital Neighboirhoods ❑Restored Downtowns Funds Available: Account Name: Olivet Church Rd Const, 5% V70J5 Account Number: 040-3315-532-2301 FinancW Project Number: ST0039 Staff Recommendation: To adopt an Ordinance authorizing the Mayor to execute a contract with Jim Smith Contracting Company, LLC, in the amount of $6,380,137.40for the construction of the Olivet Church Road Improvement Project. j S h i7 Q -�D cuYv, -Crow-, Agenda Action Form Attachments: Advertisement, Proposed Contract, Additional Information Depart e He City Clerk City Manager Page 2 Agenda Action Form Paducah City Commission Meeting Date: May 12, 2015 Short Title: Purchase of One Front Loading Refuse Truck to be used by the EPW-Solid 'Waste Division ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Kathy Wyatt, EPW Admin Asst IH Presentation By: Rick NItirphy, P.E., City Engineer -Public Works Director Background Information: On April 23, 2013, scaled written bids were opened for the parchase of one Front Loading Refitse Truck to be used by the EPW Solid Waste Division. Two responsive bids were received, with McBride \lack Inc. submitting the lowest evaluated bid in the amount of $228,830.00. The estimated time for delivery of the new truck will be 60 days after contract execution. Goal: ❑Strong Economy ®Quality Services ❑Vital NeighbDrhoods ❑Restored Downtowns Funds Available: Account Name: Solid Waste Commercial an 7Di tnance Account Number: 050-2210-531-4007 Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizi:,g the Mayor to execute a contract with McBride Mack Inc. for the purchase of one Frrent Loading Refuse Truck for use by the EPW Solid Waste Division in the total amount of $223,830.00. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract Agenda Action Form Paducah City Commission Meeting Date: May 12, 2015 Short Title; Purchase of One Side A -i -m Loading Truck to be used by the EPW- Solid Waste Division ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Randy Crouch, EPW Maintenance Supt. Kathy Wyatt, EPW Admin Asst. III Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: On April 23, 2015 sealed written bids were opened for the purchase of one Side Loading Refztse Truck to be used by the EPW Solid Waste Division. Tvva responsive bids were received, with McBride Mack Inc. submitting the lowest evaluated bid in the amount of $249,555.00. The estimated time for delivery of the new truck will be 60 days after contract execution, Goal: []Strong Economy ®Quality Services []Vita) Neighborhoods ❑Restored Dokvnto4vns Funds Available: Account Name: Solid Waste ResidentialS� /g Account Number: 050-2209-531-4007 Fit ance Staff Recommendation: To receive and file the bid and adopt an Ordinance authorizing the )Mayor to execute a contract with ',,v1eBride Mack Inc. for the purchase of one Side Arm Loading Refuse Truck for use by the EPW Solid Waste Division in the total amount of 5249,555.00. Attachments: Bids, Bid Tab, Advertisement, Proposed Contract Agenda Action Form Paducah City Commission Vieeting Date: ivlay 12, 2015 Short Title: Authorize Payment to AES Environmental, LLC for Household Hazardous Waste Collected during 2015 Clean -Up Day ®Ordinance ❑ Emergency ❑ ivlunicipal Order ❑ Resoletorn ❑ Nlotion Staff Work By: Chris Yarber, EPW Operations Ma_nager Angela Weeks, EPW Project lfana.ger Presentation By: Rick Murphy, P.E., City Engineer-Tublic Works Director Background information: On April 4, 2015 the City of Paducah co-sponsored along wi>.h the county a free Clean -Up Day to assist all property owners with disposal of various waste. Household hazardous waste was one item collected on this day. In accordance with Kentucky requirements, a Kentucky certified hazardous waste service is required to dispose of all hazardous waste. AES Environmental LLC, with an office in Calvert City, KY, is the only certified hazardous collector who is a vendor with the Commonwealth of Kentuchy within this area. Therefore, the service of AES Environmental LLC was requested to collect and dispose of household hazardous waste during the free Clean -Up Day. This year, the collection of household hazardous waste totaled $22,824.50. Last year's collection totaled $23,065.40. The partial funding of the free Clean -Up Day is provided by a grant from the Kentucky Division of Waste Management. Goal: ❑Strong Economy ]Quality Services ®Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: Haz Waste Project Number: 1NiR0063 finance Account Number: 050-2209-531-200; Staff Recommendation: To adopt an Ordinance authorizing the payment of $22,824.50 to AES Environmental LLC, for collection and disposal of household hazardous waste collected during the free Clean -Up Day on April 4, 2015, Attachments: Invoice t J� Departme Head City Clerk ivlanager ❑ PA Agenda ActlDn Form Fzduuh City Commission Meeting Date: Nla\ 19, 201 Short Title: Annexation of property located C 2855 Lone Oak Road & 91 Plantation Drive Ordinance ®Emergency ❑ Municipal Order ❑ Resolution ❑ Staff Work By: Stephen Ervin Presentation By: Stephen Ervin Background Information: —.r. r The intent of this agenda item is to adopt an _ as Banks l •� Nark Zcu18C o Goal:® Strong Economy❑ Qualit} Services❑ Vital �ei�.ltbcarl�+gods❑ Restored Do\\nto��ns Funds Availabie: Account dame: Account dumber: Staff Recommendation: Appro%e intent to annex ordinance Attachments: Annexation Plat Request for Annexation Letter Finance Department Head j City Clerk Ll"_C�ty M a n 'O'q er intent to annex ordinance tot, property located at < � , . 2855 Lone (yak Road & 91 Plantation Drip e. This is a consensual annexation. The property _ e o�� ner has requested t'.:e annexation. The property is Conti_110tis to the City limits of Paducah. Banks Market and a strip center currently exist on the {property. After the intent e�.-.. to annex ordinance i approved, a public hearing ill be held-�wh the Plannirt. Commission to assiw zoning. An annexation ' ' ordinance and zone chano-e ordinance will be r introduced by the CNy Commission on June 9th. Goal:® Strong Economy❑ Qualit} Services❑ Vital �ei�.ltbcarl�+gods❑ Restored Do\\nto��ns Funds Availabie: Account dame: Account dumber: Staff Recommendation: Appro%e intent to annex ordinance Attachments: Annexation Plat Request for Annexation Letter Finance Department Head j City Clerk Ll"_C�ty M a n 'O'q er ORDINANCE NO, 2015 -5 - AN ORDINANCE EXTENDING THE BOUND kRY OF THE CITY OF PADUCAH. KENTUCKY. BY INTENT TO ANNEX CERTAIN PROPERTY LYING ADJACENT TO fHE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCUR.-\TELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIGHTS WHEREAS, certain tracts of property are contig*,} its to the present city limits. located at 2855 Lone Oak Road and 91 Plantation Drive, i�, urban in character and is currently commercially developed: and WHEREAS, the property is c01162ttouS to the pre -,-w corporate limits of [lie City. and annexation hat, been requested by the property own-tfor the hereinafter descrihe(l property: and WHEREAS. said tract of land is not within the h,amdary of another incorporated city. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. It is the intent of the City of Paduc.4h. Kentucky, to annee the hereinafter described property. and therefore that the hereirta9aetdcscribed property be annexed to, and be made a part of the City of Paducah, Kenwc'0. Said real property 1`1611L rnorc purtiL-ularly and accurately described as follows: C I'TY OF 11:0) CAJi A.\NLXAI'ION LEGAL J7}'X RJPTION FOR THE BL:RTON 4, LLC PROPERTI xi-tain tract of land as sur+e+ed b+ Ktrwt Jett 11 ood, P.L.S.# 3445 and hex'..:, aenrraII% located ,gest Of L S, liigh++a+ 47 !a,k a. Lune Oak Road). Paducah. M Crrcken Count), Kes!W%1. mare particolarl+ desenbed as; Begtnning.0 a ptnnt tooted on L.S Highway -lig za,t right-of-Y%ay line, atd1t ing N70'_'i 45-E a distance of 49 80 ftfrom the U.S. 4S and \lartiland Street intersection, said prima .iso heing 30.00 it at right anile: Dorn C S. Higlma+ -I5', centerline: Thence crossme L S. Hidr+cav li ,and +1uh the north right-of-ua% tine of \Is:.!artd Sheet V9 '6' 17' 1% a datanee of ? Thence 'kith lS High++a} 45'c ++est rtLht-of-++a% lint S38"57'3 ;-\1 a distar:._ 15 71 ft. to a point Thence Ira+ut, L High++ay 15'; +,e,t right -of -+say line and crossing US iii it.+ay 45 S53°09'15"11 a distance of 106 23 It. to a point. said point beirw located in U S Highuav 43, .'.,;t right-of'ka% line. Thence a rth l' S 111,1na+ 45 s east right -of -u a5 line S3 "I I '40"`N a distan: r 4204 37 ti. to a poux: Thence continuing With L' S. I tt hu a+ 15, east right-oi-u ay lin+: N58°09'59 ti a di,tance of 6 00 ftto a point. _ Theme :oounuing'kith L' S, HighuaN -15's east right -of -was line S31'51'i0'A .i dlsrantee of l 19.49 Il. to a point. Thcnce connmmng with C.S. Highua% 35', east right -of -u ay line S31°39'00 �� .t Distance of 31 60 It, to a point: Thonce :onGnoing ++ith L' S. Highua+ 4S'? east nght-of-+tray line SS3°2 I o(,)'£ .t JiA,_Mcc of 6 00 Ir to a point. ThenceCnnuIUM2'kithL S Highnas 45'sea>triglu-of-,+,,y lineS32'05'.41 A adistaneeof691 !t to Point: y Thence :owinuim with C.S. High++a; 35's east r0ht-of-wa% line and being to the right. ha�tng .r lord ktearing of Si'_°' 3'23" W. a chord distance o[' 19.9; ft.. an arc distance w, a+1 9- Il. and a radios Of '-576 4 i ft to the Pourr of 8e,nrrrirr, ; The aho+e described Tract contain; 5 939 acres, Thr aho+e described tract is the entire Bunon 9. LLC property (recorded m '�rc.J Book 1253, Pane 570) nxi a p.n't of Coiumarn+eal[h of Kentucky L S. Highway 95 right nF-u a), The .ilio+c described Tract is not far Land Title Transfer but for annexation ;m -pccses only SECTION 2. This ordinance shall be read on t%%I, ,epitrate dabs and will become effective upon summary publica[ion pursuant to KRS Clwil er 42-1 .Mayor 1 FTEST: rammara S, Sanderson. City Clerk Introduced by the Board of Commissioners. May 19. 2015 .Adopted by the Board of Commissioners. 1bLsy 26. 201 5 R;corded h; Tammara S. Sanderson, City Clerk. \ray 26. 201 PuNished bv The Paducah Sun. 1ordlplanlanvex — intent (Banks) 2555 Lune Oak Rd & 91 Planl; 11',41 [)r Washburn Key & Lowry, LLC Burton A. Washburn, III L. Daniel Key Dwain H. Lowry of counsel Attarrnzyz at Lav 139 [!Memorial Drive Paducah, Kentucky 42001 May 15, 2015 City of Paducah Planning Department 309 Sough 5 Department Paducah, Kentucky 42003 Attn: Steve Ervin, Planning Director Telephone 270.442.9600 Facslmils 270.442.1062 Re; Annexation of Property of Burton 4, LIC at Lorne Oak Road and Plantation Drive Dear Mr. Ervin.- Our rvin: Our firm represents Burton 4, LLC with respect to the annexation request and the undersigned is one of the Managers of the company. It is the intent of Burton 4, LLC to annex its property located at the corner of Lone Oak Road and Plantation give to the City of Paducah, in accordance with the plat sketch of the property as prepared by !Bacon, Farmer and Workman. The property is presently being used as a grocery store and otter commercial uses. As a condition precedent to the annexation, the property must be zoned HHD to allow for the continuation of the existing businesses in operation on the annexed property, If you have any questions, please do not hesitate to contact. us. Very Truly Yours, WASHBURN), K�EjYj q& �'.CVNRYY PLLC Burton A. Washburn, III Attorney and Manager of Burton 4, LLC DAWljbm Agenda Action Form Paducah City Commission Meeting Date: May 19, 2015 Short Title: Accept Bid for Police Body Armor ®Ordinance ❑ Emergency ❑ iVlunicipal Order ❑ Resolution ❑motion Staff Work By: Training Officer Scotty Davis Presentation By: Chief Brandon Barnhill Background Information: The Paducah Police Department requires its officers to wear protective body armor while on duty. The previous contract for body armor expired Dec. 31, 2014. Officers tested several different vests and chose the Safariland Summit SMOI-II for its protection level and comfort. An ad requesting scaled bids was placed in The Paducah Sun on Tuesday, April 21, 2015. Two bids were received, the lower of which was from Bluegrass Uniforms in Bowling Green, KY, for the price of $740 per vest. Goal: []Strong Economy ® Quality Services[] Vital Neighborhoods❑ restored Downtowns Funds Available: Account Name: Equipment/Safety and Account Number: 001- 1602-521-4212 'Fin nce Staff Recommendation: Accept the low bid of Bluegrass ( ims for $740 per vest and enter into a two-year contract with same. Attachments: Bid tab ZDepa ment Head City Clerk ^Cityanager ORDINANCE NO. 2015 -5 - AN ORDINANCE ACCEPTING THE B1D OF BUI1=GRASS UNIF'ORIVIS FOR THE PURCHASE OF BODY ARMOR VESTS FOR POLICE OFFICERS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SANTE BE IT ORDANED BY THE CITY OF PADUCrt1I, KENTUCKY: SECTION 1. That the City of Paducah accepts tho hid of Bluegrass Uniforms of $740 per body armor vest for police officers, for a priod of two years, said purchase being in substantial compliance with the bid specificat-6ps, advertisement for bid, and as contained in the bid of Bluegrass Uniforms, of May I, ?015. SECTION 2. The Mayor is hereby authorized to.xecute a contract with Bluegrass Uniforms for fumishing the City with body armor vests as authorized in Section I above, according to the specifications, bid proposal, and all contract documents heretofore approved and incorporated in the bid. SECTION 3. Payment for said vests shall be charged to the Police Department equipment/safety and grants account. The account p.uanber is 001-1602-521- 4212. SECTION =4, This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424, Mayor ATTEST: Tanunara S. Sanderson, City Clerk Introduced by the Board of Commissioners, May 14, 2015 Adopted by the Board of Commissioners, May 26, 2015 Recorded by Tammara S. Sanderson, City Clerk, May 26, 2015 Published by The Paducah Stare, lord\policelbody armor 5-201.5 Paducah Police Department Body Armor Bid Tabulation