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HomeMy WebLinkAbout01-27-15 Agenda PacketROLL CALL CITY COMMISSION MEETING AGENDA FOR JANUARY 27, 2015 5:30 P:M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET INVOCATION — Eric Grogan, Fellowship of Christian Athletes PLEDGE OF ALLEGIANCE — Reagan Davidson — PTHS Sophomore ADDITIONS/DELETIONS I. MINUTES H. APPOINTMENTS A. Electric Plant Board III. MOTIONS A. R & F Documents IV. RESOLUTION Support of the House Bill "Local Investments For Transformation" V. MUNICIPAL ORDER A. Personnel Actions B. 2015 Certified Local Government Grant Application — S. ERVIN C. Keep America Beautiful — Cigarette Litter Prevention Program Grant Application — S. ERVIN VI. ORDINANCES —ADOPTION A. Accept Grant Award for Purchase of Body Armor Vests — POLICE CHIEF BARNHILL B. Authorize Change Order No. 1— Final Quantities for the Greenway Trail Phase II Project — R. MURPHY VII. CITY MANAGER REPORT VIII. I MAYOR & COMMISSIONER COMMENTS IX. I PUBLIC COMMENTS X. I EXECUTIVE SESSION JANUARY 13, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, January 13, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). INVOCATION Howard Atkinson, Director of Missions, of West Union Baptist Association gave the invocation. PLEDGE OF ALLEGIANCE Caroline Meiners, Paducah Tilghman High School sophomore, led the pledge. SWEARING IN CEREMONY OF NEW POLICE OFFICER Judge Kitchen swore in Cody Santel. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for December 9, 2014, December 16, 2014, and January 6, 2015, City Commission meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPOINTMENTS PADUCAH-McCRACKEN COUNTY CONVENTION & VISITORS BUREAU Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, and jointly with the McCracken County Judge -Executive, I hereby appoint Linda Crowe Curtis and Becky Straley to the Paducah -McCracken County Convention and Visitors Bureau Board. These terms will expire December 31, 2017." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Kaler and, jointly with the McCracken County Judge -Executive, in Linda Crowe Curtis and Becky Straley as members of the Paducah -McCracken County Convention and Visitors Bureau Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORPORATION Mayor Kaler made the following reappointments: "WHEREAS, subject to the approval of the Board of Commissioners, and jointly with the McCracken County Judge - Executive, I hereby reappoint Alexandra Sherwood, Drew Hulette, Kyle Henderson, and Brian Katz as members of the Paducah -McCracken County Convention Center Corporation Board. FURTHERMORE, subject to the approval of the Board of Commissioners, I hereby reappoint Darryl Pea as a member of the Paducah -McCracken County Convention Center Corporation Board. These terms will expire January 1, 2018." Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Kaler and, jointly with the McCracken County Judge -Executive, in reappointing Alexandra Sherwood, Drew Hulette, Kyle Henderson, Brian Katz, and Darryl Pea as members of the Paducah - McCracken County Convention Center Corporation Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ***Please note the City Clerk did not call the name of the commissioner if they were being voted on to serve on the following boards. JANUARY 13, 2015 BROOKS STADIUM COMMISSION Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Commissioner Richard Abraham and Lenora Brooks Goode as members of the Brooks Stadium Commission. This term will expire December 31, 2018." Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners approve the recommendation of Mayor Kaler in reappointing Commissioner Richard Abraham and Lenora Brooks Goode as members of the Brooks Stadium Commission. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Commissioner Carol Gault as a member of the Paducah -McCracken County Joint Sewer Agency. This term will expire December 31, 2016." Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Kaler in reappointing Commissioner Carol Gault as a member of the Paducah -McCracken County Joint Sewer Agency. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). PADUCAH-McCRACKEN COUMNTY EMERGENCY COMMUNICATION SERVICE BOARD Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Commissioner Carol Gault as a member of the Paducah -McCracken County Emergency Communications Service Board. This term will expire December 31, 2016." Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Kaler in reappointing Commissioner Carol Gault as a member of the Paducah -McCracken County Emergency Communications Service Board. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). COMMISSIONER OF WATER WORKS Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Deborah Edmonds as a member of the Commissioners of Water Works. This term will expire January 6, 2019." Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Kaler in reappointing Deborah Edmonds as a member of the Commissioners of Water Works. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). COMMISSIONER OF WATER WORKS Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Commissioner Allan Rhodes as an ex officio member of the Commissioners of Water Works. This term will expire December 31, 2016." Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners approve the action of Mayor Kaler in reappointing Commissioner Allan Rhodes as an ex officio member of the Commissioners of Water Works. JANUARY 13, 2015 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4). PADUCAH RIVERFRONT DEVELOPMENT AUTHORITY Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Commissioner Sandra Wilson as a member of the Paducah Riverfront Development Authority. This term shall expire December 31, 2016." Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners approve the action of Mayor Kaler in reappointing Commissioner Sandra Wilson as a member of the Paducah Riverfront Development Authority. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Kaler (4). MOTIONS R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following documents be received and filed: DOCUMENTS 1. Certificates of Liability Insurance: a. Danny Cope & Sons Excavating, LLC b. Ivitts Plumbing Contractors, Inc. c. MP Lawson Construction, LLC d. Louisville Paving Co., Inc. e. Asphalt Paving, Inc. f. AST Environmental, Inc. g. Faughn Electric, Inc. h. DC Electric of Benton, Inc. i. J.C. Cates Construction, Inc. j. B H Green & Sons, Inc. k. Chester Mechanical, Inc. 1. Murtco, Inc. m. Leigh & Associates n. Wilkins Construction Company, Inc. 2. Notice of Cancellation for Board of Commissioners Meeting scheduled for December 23, 2014 3. Oath of Office for City Commissioners Richard Abraham, Carol Gault, Sandra Wilson, and Allan Rhodes 4. Settlement Statement with Katherine A. Knotts for the sale of 717 Harrison Street (ORD # 2014-10-8195) 5. Contracts/Agreements: a. Contract with Environmental Systems Research Institute, Inc. on behalf of the members of the Map -GIS Consortium for a Multi -Jurisdictional Enterprise License Agreement (ORD 2014-12-8203) b. Change Order # 1 with Youngblood Excavating/Contracting, LLC for the Noble Park Lake Bank Stabilization Project (ORD # 2014-12-8202) c. Fuel Supply One -Year Renewal Agreement with JSC Terminal, LLC dba Mid West Terminal (ORD # 2012-02-7900) d. Contract with Galls, Inc. for uniforms for the Paducah Police Department (ORD # 2014-12-8206) e. 2014 Service Agreement with Well -Score, Inc. for Wellness Program design services (CM Approval) 6. Barkley Regional Airport Authority Financial Statements for the Years Ended June 30, 2014 and 2013 7. City of Paducah Comprehensive Annual Financial Report for year ended June 30, 2014 8. Midtown Alliance of Neighbors Financial Statements for the year ended December 31, 2013 JANUARY 13, 2015 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDER PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ACCEPT DONATION OF PROPERTY LOCATED AT 342 ASHBROOK AVENUE Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER RATIFYING THE MAYOR'S SIGNATURE EXECUTING THE CONSIDERATION CERTFICATE IN THE DEED OF CONVEYANCE TO ACCEPT PROPERTY DONATED TO THE CITY OF PADUCAH LOCATED AT 342 ASHBROOK AVENUE," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORDINANCES — ADOPTION PADUCAH GOLF COMMISSION PROMISSORY NOTE AMENDMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING THE MAYOR TO ENTER A PROMISSORY NOTE MODIFICATION AGREEMENT BETWEEN THE CITY OF PADUCAH AND THE PAXTON PARK MUNICIPAL GOLF COURSE BOARD." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah to approve a modification of a certain promissory note dated February 7, 2014, made and delivered from the Paducah Golf Commission dba Paxton Park Municipal Golf Course Board (the "Commission") to the City of Paducah in the original principal amount of Two Hundred Twenty - Five Thousand and 00/100 Dollars ($225,000.00) and authorizing the Mayor of the City to execute the modification agreement and any and all other documentation necessary to effectuate the modification of the promissory note. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-1-8208; 34 AMEND ALCOHOLIC BEVERAGE ORDINANCE TO INCLUDE EXTENDED HOURS SUPPLEMENTAL LICENSE Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SECTION 6-40, LICENSE TYPES AND FEES, OF CHAPTER 6, ALCOHOLIC BEVERAGES OF THE CODE OF ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: The City hereby amends Chapter 6, Alcoholic Beverages of the Code of Ordinances of the City of Paducah to include an extended hours supplemental license fee in the amount of $300 per annum. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-1-8209; 34 ORDINANCES — INTRODUCTION PAULA NYE MEMORIAL GRANT AWARD — KY BICYCLE & BIKEWAY Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH ACCEPTING A GRANT AWARD FOR THE PAULA NYE MEMORIAL EDUCATION GRANT AND AUTHORIZING THE MAYOR TO JANUARY 13, 2015 EXECUTE AN AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY TRANSPORTATION CABINET." This ordinance is summarized as follows: The City of Paducah hereby accepts grant funds in the amount of $5,000 through the Kentucky Transportation Cabinet for the Paula Nye Memorial Education Grant. This grant will be used to create an after school program that will educate school age children on bike safety and the importance of physical activity to their overall health. Also, the Planning and Parks Services Departments will begin a campaign to educate the public about the Greenway Trail and the City's bike plan. Furthermore, the Mayor is authorized to execute a Grant Agreement and all documents relating thereto with the Kentucky Transportation Cabinet. KOHS EMERGENCY GENERATOR GRANT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY BETWEEN THE KENTUCKY OFFICE OF HOMELAND SECURITY AND THE CITY OF PADUCAH FOR A MATCHING GRANT FOR THE PURCHASE OF AN EMERGENCY GENERATOR TO BE INSTALLED AT THE POLICE DEPARTMENT". This ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute all documents necessary with the Kentucky Office of Homeland Security for a 2014 grant award in the amount of $75,000 for the purchase of one emergency generator to be installed at the Paducah Police Department. The City's cash match of $105,765 will be provided through the Police Department FY2015 budget. CITY MANAGER REPORT • Budget season for FY2016 is beginning • AFSCME negotiations will begin February 2 • Workshop items for the near future are as follows: 1) Citing options for City Hall 2) City recycling curbside program Update for Riverfront Development City Engineer -Public Works Director Rick Murphy says the Riverfront Development plans incorporating the changes recommended by the Paducah Riverfront Development Authority presented in April 2014 to the City Commission are in their final stages of preparation. The next step will be to send the documentation to the State for review to make sure the plans are in compliance with the grants. MAYOR AND COMMISSIONER COMMENTS No comments PUBLIC COMMENTS There were no public comments. Upon motion the meeting adjourned. ADOPTED: JANUARY , 2015 City Clerk Mayor JANUARY 27, 2015 I move that the following documents be received and filed: DOCUMENTS 1. Certificates of`Liability Insurance: a. Chester Mechanical, Inc. b. Metzger Construction c. Jay -Ton Construction Co, Inc. 2. Right of Way Bond for Chester Mechanical, Inc. Contracts/Agreements: a. One -Year Renewal Agreement with Brehm Striping Company, Inc. for pavement marking (ORD # 2013-02-8013) b. One -Year Renewal Agreement with Central ,Paving Company of Paducah, Inc. for compost grinding of tree debris and yard waste (ORD # 2014-03.8125) c. Promissory Note Modification Agreement with Paducah Golf Commission (ORD # 2015- 01-8208) . 4. McCracken County Health Taxing District Financial Statements for years ended June 30, 2014 and 2013 RESOLUTION A RESOLUTION in support of the 2015 Regular Session House Bill I for the local option sales tax. WHEREAS, Section 181 of the Kentucky Constitution does not allow the General Assembly to permit any unit of local government to levy a tax paid on the purchase of a specific good, making Kentucky one of only 12 states that does not allow any local governments to levy a local option sales tax; and WHEREAS, a main focus of the 2015 Kentucky Regular Session is House Bill 1, known as Local Investments for Transformation or LIFT, which would allow local communities to create a source of revenue through a limited and specific sales tax increase, that has a pre- determined end date; and WHEREAS, those funds collected from levying a local option sales tax would be invested back into the community for voter -approved infrastructure projects and quality of life improvements that are decided by the citizens; and WHEREAS, the Kentucky League of Cities estimates that a one -percent local option sales tax would produce $15.9 million in total sales tax revenue per year for Paducah based on population and 2013 sales tax revenue data; and WHEREAS, the ability to generate funds from a local option sales tax would have a significant impact on the quality of life for those who live, work and visit Paducah. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COIVMHSSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah supports House Bill 1 to allow local governments to create a source of revenue by levying a local option sales tax not to exceed one percent (1%) of the retail trade, accommodation and food service sectors and to be used for voter approved investments in infrastructure and quality of life projects in Paducah. SECTION 2. The City of Paducah encourages its state-wide elected officials to pass House Bill 1, thusly affording local governments the right to bring a local option sales tax to a vote in Paducah and allowing the voters to determine what significant investments, if any, are best suited for our community. SECTION 3. This Resolution shall be in full force and effect from and after its adoption. MAYOR CITY CLERK Adopted by the Board of Commissioners, 2015 Recorded by Tammara S. Sanderson, City Clerk, 2015 \RESOLN\Local Option Sales Tax CITY OF PADUCAH January 27, 2015 Upon the recommendation of the City Manager, the Board of. Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. s Signature CITY OF PADUCAH PERSONNEL ACTIONS January 27, 2015 .: ,:.: A , P'} ... .+--.33:aS Y, a^+`t...:iS4, 4Y .^'i.:; ..ii. ':Yik r, ': VIEW HIRES PARfi TIME SaL ti: <, :t.i', i•: .v, vli .i a:4r:: lA. v'.e }_ fP/Ti1Tt6MpORRtIISEASONAL,r ( i'yY SF i..: i {�:li"} �v i}tr �'',•7Pk4.�+ Lb w.., .,. Cl.u..,. ,> ,£ r „rt<<,.,,t.__....r... Duncan, Lorenzo L POSITION RATE NCS/CS FLSA EFFECTIVE DATE PARKS SERVICES Recreation Leader Resignation January 12, 2015 Allen, Sarah J Recreation Leader* $11.00/Hr NCS Non -Ex January 29, 2015 Atkinson, Emily Recreation Leader* $11.00/Hr NCS Non -Ex January 29, 2015 *Will work with Special Events Coordinator and as needed at events. .. .;. ,. ... .: <s•r . M, r+'i z:., a� e�.,..,t zn sr, x. >;...,,r.,+x•�..�:,r. ,R�,r r o-,� drs � "?�` '�a�"r'`'��' "3."'.`.�{'y-� `c �'#"z�..� �� � $. t s �, �; � � _ � �� �t�� a , � �,fiTr RMIN"ATIONSr :PART TIME (PIT I�PEN�IPORAR`fISEASONA"L �r,'�s `� t, �'�� s ;r;��`^,1,,,,�,�kr�:it.�,,r,���r.�4� � �•, :,�: .,.,vsr..:`.uma�%�i.r�u�'�s.R���3. a.��;i1 s.:>W...'t tR�:'r „t ,r..: a`�.,... �urr,_.Ja��"�,''#�z � � � ra m • � � ...i. erx., _s_.,.-:'.+�ams„�z.�P.%.b�.'�9 POSITION REASON EFFECTIVE DATE PARKS SERVICES Drew, Rodney L Sports Official Resignation January 12, 2015 Duncan, Lorenzo L Sports Official Resignation January 12, 2015 Gruber, Garrett P Recreation Leader Resignation January 12, 2015 Woodfork, Forrest J Sports Official Resignation January 12, 2015 ,...,dro�•�� t r-a�-� r -s, i'<a �t;.,r, w,�.. ���. � t'�i* �� �i 5�.` ��.' ��,�5 sfi .�s yflr c'„} aa..r �� r S is .. t,.� 'r < �i �tw �`t s �➢ # .�� j_..u��' .,.. .,, � � e, d;� r .:. ,, iia � r.f,, .: ,. t. t �� 1>.� r 'rar . ..�. � .../' .. �L.n� t tr � �iC.r„ '�rH.,, s . �,.,,,,, „�t r� �t � �'. {5. �..� � t 11V.iHIRE :;.F,ULL_TIME�fF(Tl �;� �., ;, �� �•.i, .� r �, �w� kfi:,i=r,���.�va.,e� R3 t z?-a�i� vhf i� rsti�.•r'�s.c.=�xt,�a r�t, a rt � �i`cty € .Pr� � �, � �r5 '�'tr�� NI- ?iz�r�,.,aa.�s....,�i.`,tia,>.ns POSITION RATE NCS/CS FLSA EFFECTIVE DATE PLANNING - SECTION 8 Amos, Richard C Housing Specialist $16.68/Hr NCS Non -Ex February 5, 2015 .•;z r,�'i . t -�. > '.:u ,. � t, ., v 4r..5. .i� _x'. rE., _. t,.• ..e?a �.t>i':-'^..: ,y"k. v i.� I z+.. nr y s,. q= t,.... li � ,[€'` {! ifs. wx..,z�:,..'usk'.�'�t.'i ��a._�,_ x�.ax: aC"f �:....,kw..;�i�i,,. a:_Y�r.,�#� _�,.«�. •...d.�,r„�"�#� �:rat�xak�.nunz.:f:...»,,,,>,.N. ..m.M .F ,A ...�'��.ga.�.€.i�u�:�+"vu�k, 1. r_.,rsQ. 6�.i�s.n�s <:�,.c,�tn � ,,s.ceo,_....nt'rt�..n�. POSITION REASON EFFECTIVE DATE EPW - STREET Baker, Larry D Equipment Operator FMLA Leave Expired January 29, 2015 All Sick Leave & Vacation Accrual Exhausted EPW - MAINTENANCE Spraggs, Kenneth M Master Electrician Retirement January 30, 2015 .:..sri i ln'ii' P �"'e.zvF �i � .•e t(i 141 {if, S .t""X ..':..rs i[� �.�... rs ^f' .. �., >,�' '. S ,S £4 ...�'S Z.” 1..i1:.,571[6s�,,::35> i'{.+i1_�.'� FS Ii' 'zj! :•• � .^ � ��r; : c ���.:,, ,��t�� �: > �z, � • ... . , �. EN:.T,�sS1TRAN;SF,ERS�PEZOM;OT'IO.NS�TEMpORARY �iSSIONMENTS z� }� ,� . � ,�;,���„��,;� „:, :�r r,.�'.�:z.�� ,� .:,: .. PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY FIRE SUPPRESSION Hatton, Charles P Fire Captain $17.07/H r Burton, Joseph L Fire Captain $17.05/H r Denton, David A Fire Captain $17.03/H r Crowe, Anthony L Fire Captain $17.05/H r Campbell, Heston A Fire Fighter / Relief Driver $14.58/Hr Acting Assistant Fire Chief 41 $17.57/H r Acting Assistant Fire Chief#2 $17.20/H r Acting Assistant Fire Chief#3 $17.08/H r Acting Assistant Fire Chief#3 $17.10/Hr Acting Fire Lieutenant $15.82/Hr NCS Non -Ex January 1, 2015 NCS Non -Ex January 1, 2015 NCS Non -Ex January 1, 2015 NCS Non -Ex January 1, 2015 NCS Non -Ex November 25, 2014 CITY OF PADUCAH PERSONNEL ACTIONS January 27, 2015 POLICE - ADMIN SERVICES White, David R interim 911 Director Police Captain NCS Ex February 1, 2015 $32.17/Hr $32.17/Hr PREVIOUS POSITION CURRENT POSITION NCS/CS FLSA EFFECTIVE DATE AND BASE RATE OF PAY AND BASE RATE OF PAY FIRE SUPPRESSION Campbell, Heston A Acting Fire Lieutenant Fire Fighter / Relief Driver NCS Non -Ex December 31, 2014 $15.82/Hr $14.58/Hr Johnson, David M Fire Fighter/ Relief Driver Acting Fire Lieutenant NCS Non -Ex November 3, 2014 $14.47/Hr $15.77/Hr Johnson, David M Acting Fire Lieutenant Fire Fighter / Relief Driver NCS Non -Ex December 25, 2014 $15.77/Hr $14.47/Hr Jones, Britt A Fire Fighter/ Relief Driver Acting Fire Lieutenant NCS Non -Ex November 23, 2014 $14.63/H r $15.85/Hr EPW - STREET Riley, David J ROW Maintenance Person Equipment Operator NCS Non -Ex February 5, 2015 $17.47/Hr $17.55/Hr POLICE - ADMIN SERVICES White, David R interim 911 Director Police Captain NCS Ex February 1, 2015 $32.17/Hr $32.17/Hr Agenda Action Form Paducah City Commission Meeting Date: 27 January 2015 Short Title: 2015 Certified Local Government Program (CLG)Grant ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin; Sheryl Chino; Melinda Winchester Presentation By: Steve Ervin Background Information: Jointly administered by the Kentucky Heritage Council/State Historic Preservation Office and the National Park Service, Kentucky's Certified Local Government Program (CLG) is a local, state, and federal partnership that promotes historic preservation planning and protection of prehistoric and historic resources at the local level. The Kentucky Heritage Council allows for a variety of initiatives under the CLG grant program including archaeological surveys, national register nominations, and historic preservation education. The city is choosing to apply for historic preservation education funds. The Paducah Planning Department is planning to utilize CLG funds to employ an intern to create a GIS database/inventory of commercial historic property and archaeological resources in the City. The CLG grant program requires a 40% match in either cash or in-kind services. The following is the cost breakdown: ■ Total Estimated Cost: $6,325; ■ CLG Grant Request: $3,795; and, ■ City In-kind Match: $2,530. In-kind support will be in the form of staff time associated with intern supervision. If an award is offered, it will be brought before the Commission for consideration. Goal: ❑ Strong Economy ® Quality Services ® Vital Neighborhoods ❑ Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents and authorize the submittal of the grant application by the Planning Department. Attachments: None Department Head City Clerk CitManager MUNICIPAL ORDER NO., A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A MATCHING GRANT IN THE AMOUNT OF $63,795, THROUGH THE KENTUCKY HERITAGE COUNCILISTATE HISTORIC PRESERVATION OFFICE AND NATIONAL PARK SERVICE FOR A CERTIFIED LOCAL GOVERNMENT PROGRAM GRANT TO BE USED TO EMPLOY AN INTERN TO CREATE A GIS DATABASE /INVENTORY OF COMMERCIAL HISTORIC PROPERTY AND ARCHAEOLOGICAL RESOURCES IN THE CITY BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute an application and all documents relating to same, requesting a matching grant in the amount of $3,795.00 through the Kentucky Heritage Council/State Historic Preservation Office and National Park Service for a Certified Local Government Program grant to be used to employ an intern to create a GIS database/inventory of commercial historic property and archaeological resources in the city, for a total project cost of $6,325.00. SECTION 2. This grant will require a local cash match of $2,530 which will be provided through in-kind support. SECTION 3. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, January 27, 2015 Recorded by Tammara S. Sanderson, City Clerk, January 27, 2015 \mo\grants\Kentucky Heritage Council 1-2015 Agenda Action Form Paducah City Commission Meeting Date: 27 January 2015 Short Title: 2015 Keep America Beautiful — Cigarette Litter Prevention Program (CLPP) ❑Ordinance ❑ Emergency ®Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin; Sheryl Chino; Melinda Winchester Presentation By: Steve Ervin Background Information: Keep America Beautiful's CLPP Grants provide a valuable incentive to combat the economic and quality -of -life impact of cigarette littering. KAB's CLPP advocates that communities integrate four proven approaches: - Encourage enforcement of litter laws, including cigarette litter; Raise awareness about the issue using public service messages; • Place ash receptacles at transition points; and • Distribute pocket or portable ashtrays to adult smokers. The Paducah Planning Department is proposing to implement a Cigarette Litter Prevention Program utilizing funds from the CLPP program. The program will target the downtown area and the total estimated cost to implement the program is $10,000. There is not a match requirement for the grant. If an award is offered, it will be brought before the Commission for consideration. Goal: ❑ Strong Economy ® Quality Services ® Vital Neighborhoods ® Restored Downtowns Funds Available: Account Name: Account Number: Finance Staff Recommendation: Authorize and direct the Mayor to sign all required grant application documents and authorize the submittal of the grant application by the Planning Department. Attachments: None MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION THROUGH THE KEEP AMERICA BEAUTIFUL FOUNDATION FOR A 2015 KEEP AMERICA BEAUTIFUL — CIGARETTE LITTER PREVENTION PROGRAM IN THE AMOUNT OF $10,000 FOR THE PREVENTION OF CIGARETTE LITTERING IN THE DOWNTOWN AREA BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute an application through the Keep America Beautiful Foundation for a 2015 Keep America Beautiful -Cigarette Litter Prevention Program for prevention of cigarette littering in the downtown area in the amount of $10,000. No local match is required. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, January 27, 2015 Recorded by Tammara-S. Sanderson, City Clerk, January 27, 2015 \mo\grants\Keep America Beautiful -cigarette littering Agenda Action Form Paducah City Commission Meeting Date: 20 January 2015 Short Title: 2014 KY Office of Homeland Securitv LEPP Grant ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Asst. Chief Stacey Grimes; Sheryl Chino Presentation By: Chief Brandon Barnhill Background Information: The Kentucky Office of Homeland Security (KOHS), Law Enforcement Protection Program (LEPP) will reimburse law enforcement agencies for prior -approved items including body armor, duty weapons, ammunition and electronic control devices. The Police Department has received awards from this program in the past with the most recent allocation being in 2013 for Ballistics vests, The Police Department has been awarded $9;310, to reimburse the city for the purchase of 14 body armor vests. The grant award does not require matching funds. The grant application was approved on September 2, 2014 through municipal order 1788. Goal:[❑ Strong Economy Z Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Project Name: 2014 LEPP Grant jin nce Project #: ,P00086 File #: 6.268 Acct. * 040-1616-521.23-07 Budget: $9,310.00 Source of Funds: State grant, no match Staff Recommendation: A grant agreement has been issued by KOHS and requires authorization by the Paducah City Commission to allow the Mayor to execute the grant agreement and related documents. 4' Agenda Action Form Paducah City Commission Meeting Date: January 20, 2015 Short Title: Authorize Change Order #1 for Greenway Trail Phase II Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: LLC, in the amount Ordinance #2013-09-8076 was adopted accepting the bid of Harper Construction, of $67,502.45 for the Greenway Trail Phase II Project. Notice to Proceed was given on September 30,201 . 3, with work progressing throughout 2013 and 2014, with two work shut -downs as described in the attached July 1, 2014 Notification of Back to Work. At this time, all work on this Project has been substantially completed by Harper Construction, LLC. However, due to minor adjustments, a Change Order is required to finalize the following items: Item No. Description 00001 DGA Bas e 00071 Crushed Aggregate P C0#1 Additional Dirtwith Insta C0#1 Tree Removal C0#1 Handrail Quantity Unit I Unit price I Amount 44.49 Ton $18.00 $800.82 57 I -51.19 ion $20.00 -$1,023.80 lation j ! 533 CY $13.25 $7,062.25 1 EA $1,100.00 $1,100.00 112 1 LF I $82.00 $9,184.00 Total ChangaCraferAmount 1 $17,123.27 Original Contract Amount: New Contract Amount:!$689,625.72 _............._..._..._........_._..._.._.._....... _. _.._. With the deduction and addition of the aforementioned items, Change Order #1 will increase the contract by $17,123.27 (a 2.55% increase in project cost) with the new contract amount being $689,625.72. Upon approval by the Board of Commissioners, this change order will be forwarded to the Kentucky Transportation Cabinet for approval as required by the KYTC-LPA program. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: 040-8821-536-2307 ql� Account Number: PA0078a ce Staff Recommendation: To adopt an Ordinance authorizing the Mayor to execute Change Order #I with Harper Construction, LLC, in the amount of $17,123.27 for the Greenway Trail Phase II Project, with the new contract amount being $689,625.72. Agenda Action Form Page 2 Attachments: Original Ordinance, July 1, 2014 and Change Order #1 City Clerk