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HomeMy WebLinkAbout01-20-15 Agenda PacketROLL CALL INVOCATION CITY COMMISSION MEETING AGENDA FOR JANUARY 20, 2015 5:30 P.M. CITY HALL COMMISSION CHAMBERS 300 SOUTH FIFTH STREET PLEDGE OF ALLEGIANCE — Palmer Stroup, PTHS Student ADDITIONS/DELETIONS I. APPOINTMENT A. Paducah Monument Committee II. MUNICIPAL ORDERS A. Authorize Application for 2015 Affordable Housing Trust Fund Contract Administration Grant - S. ERVIN B. Declaration and Sale of the Surplus Properties Listed Below: S. ERVIN 1. 603 South 8 Street 2. 605 South 8'h Street 3. 2820 Bradley Street III. ORDINANCES - ADOPTION A. Paula Nye Memorial Grant Award - Ky Bicycle & Bikeway - S. ERVIN B. KOHS Emergency Generator Grant - POLICE CHIEF BARNHILL IV. ORDINANCES - INTRODUCTION A. Accept Grant Award for Purchase of Body Armor Vests - POLICE CHIEF BARNHILL B. Authorize Change Order No. 1— Final Quantities for the Greenway Trail Phase II Project— R. MURPHY V. WORKSHOP VI. CITY MANAGER REPORT VII. MAYOR & COMMISSIONER COMMENTS VIII. PUBLIC COMMENTS IX. EXECUTIVE SESSION Agenda Action Form Paducah City Commission Meeting Date: January 20th, 2015 Short Title: Kentucky Housing Corporation: 2015 AHTF Housing Contract Administration Grant Ordinance ❑Emergency ❑ Municipal Order M Resolution ❑ Staff Work By: Charles Doherty Presentation By: Stephen Ervin/Charles Doherty Background Information: The intent of this agenda item is to request Commission approval to submit an application to the Kentucky Housing Corporation (KHC) for a funding agreement between KHC, the City of Paducah (recipient), and the Midtown Alliance of Neighbors (sub -recipient). The application will request $120,000.00 to be used in the homeowner rehabilitation of two existing homes in the Fountain Avenue neighborhood. KHC announced a competitive open round of funding in late December 2014 and has tentatively set January 28ei, 2015 as the opening date for the submission of applications. Funds from the Kentucky Affordable Housing Trust Fund (AHTF) are available with no required match from the City. This is a competitive funding round and KHC will award grants on a "first come, first served" basis. The MAN has been a longstanding and valuable City partner in the Fountain Avenue revitalization efforts. MAN has been awarded several non-com etU itive grants from KHC under the "House Works", "Repair Affair", and "GAP" programs and utilized these funds to complete four major homeowner rehabs in Fountain Avenue in addition to numerous smaller home repairs aiding many long time Fountain Avenue residents. The MAN has two shovel ready homeowner rehabs for 416 and 527 Harahan Boulevard but due to a new KHC regulation, they have been deemed ineligible to apply for this round of funding. According to KHC's new guidelines, applicants who have not been awarded competitive grant funding between the years 2011-2014 cannot apply for the current round. Therefore, in full compliance with new KHC regulations, staff is requesting Commission approval to apply for the 2015 AHTF grant naming the City of Paducah as the recipient and the MAN as the sub - recipient. If awarded, the City as the recipient of the grant would assume financial administration of the grant along with the construction oversight of each rehab. As the sub -recipient, the Midtown Alliance of Neighbors would coordinate the day to day administration and implementation of the two homeowner rehabs. If the grant is ultimately approved by KHC, planning staff will re -appear before the City Commission to request approval of the. acceptance of the grant and additionally seek approval of a forthcoming Legally Binding Agreement between the City and the Midtown Alliance of Neighbors. Funds Available: Account Name: - Account Number:- Finance Project Number: - Goal: Strong EconomyM Quality Services0 Vital Neighborhoods® Restored Downtowns[] Attachments: Department Head City Clerkity anager MUNICIPAL ORDER NO. A MUNICIPAL ORDER AUTHORIZING THE PLANNING DEPARTMENT TO SUBMIT AN APPLICATION FOR THE CITY OF PADUCAH, IN PARTNERSHIP WITH MIDTOWN ALLIANCE, TO REQUEST A 2015 AFFORDABLE HOUSING TRUST FUND GRANT IN THE AMOUNT OF $120,000 THROUGH THE KENTUCKY HOUSING CORPORATION TO BE USED FOR THE HOMEOWNER REHABILITATION OF TWO EXISTING HOMES IN THE FOUNTAIN AVENUE NEIGHBORHOOD BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The City of Paducah, in partnership with Midtown Alliance of Neighbors, hereby authorizes the Mayor to execute an application and all documents relating to same, to request a 2015 Affordable Housing Trust Fund Grant in the amount of $120,000 through the Kentucky Housing Corporation. This grant will be used for the homeowner rehabilitation of two existing homes in the Fountain Avenue neighborhood. The City will be designated the award recipient and assume financial administration along with construction oversight of the projects. Midtown Alliance will be the sub -recipient and coordinate the day-to- day administration of the two homeowner rehabs. SECTION 2. This order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, January 20, 2015 Recorded by Tammara S. Sanderson, City Clerk, January 20, 2015 \mo\grants\affordable housing-ftn ave rehabs 1-2015 Agenda Action Form Paducah City Commission Meeting Date: January 20, 2015 Short Title: Declaration and Sale of Surplus Property at 603 South 8th Street ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch and Steve Ervin Presentation By: Steve Ervin Background Information: This action would declare 603 South 8th Street surplus property owned by the City of Paducah and authorize the transfer to the property to the sole bidder. The City of Paducah foreclosed on the property and has owned and maintained the property since July 2014. The Planning Department ran an ad in the Paducah Sun and posted the ad on the City's website on Dec. 21, 2014 requesting proposals for the purchase of this property. Bids were accepted through January 5, 2015 at 9 AM. Only one bid was submitted. Harland Brazier offers to pay $300 for the vacant lot. Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods[] Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the Paducah Code of Ordinances. Department Head City Clerk City Manager Sec. 2-668. Disposition of surplus or excess property. 1. Description of property: 603 South 8th Street 603 South 8th Street is a vacant property located on the southwest intersection of Oscar Cross Ave. and S. 8th Street. 2. Its intended use at the time of acquisition: This lot was acquired by the City of Paducah on by Deed recorded in Deed Book 1281 Page 633 on July 15, 2014 The City did not have a specific use for the property at he time of the acquisition. 3. The reason why it is in the best interest of the City to dispose of the item: This lot is on the list of properties staff deemed as. surplus. The City of Paducah has owned and maintained the property since July 2014. It is in the best interest of the City of Paducah to transfer that property to a responsible owner that will take over and maintain the property and possibly develop in the future. 4. The method of disposition to be used: The property will be sold to Harland Brazier. He submitted a bid and offers to pay $300 for the property. Therefore, staff recommendation is that it is in the best interest of the city to declare this property surplus and approve the transfer of this property to Mr. Harland Brazier. <r! Steve Ervin, - --' e f Pederson, Director Planning Department 'City Manager a MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE BID OF HARLAND BRAZIER IN THE AMOUNT OF $300 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 603 SOUTH 8TH STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FOR SAME WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this time or in the future for property located at 603 South 8a' Street, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on December 21, 2014, and opened proposals on January 5, 2015; and WHEREAS, one bid was received from Harland Brazier for the property located at 603 South 8a' Street; and WHEREAS, the City desires to accept the bid of Mr. Brazier. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Harland Brazier in the amount of $300 for the purchase of real property located at 603 South 8a' Street. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, January 20, 2015 Recorded by Tammara S. Sanderson, City Clerk, January 20, 2015 \mo\prop sale -603 S 8th Mayor Agenda Action Form Paducah City Commission Meeting Date: January 20, 2015 Short Title: Declaration and Sale of Surplus Property at 605 South 8th Street ❑Ordinance ❑ Emergency ® Municipal Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch and Steve Ervin Presentation By: Steve Ervin Background Information: This action would declare 605 South 8th Street surplus property owned by the City of Paducah and authorize the transfer to the property to the sole bidder. The City of Paducah foreclosed on the property and has owned and maintained the property since July 2014. The Planning Department ran an ad in the Paducah Sun and posted the ad on the City's website on Dec. 21, 2014 requesting proposals for the purchase of this property. Bids were accepted through January 5, 2015 at 9 AM. Only one bid was submitted. Harland Brazier offers to pay $300 for the vacant lot. Goal: [-]Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the Paducah Code of Ordinances. Department Head City Clerk City Manager Sec. 2-668. Disposition of surplus or excess property. 1. Description of property: 605 South 8th Street The property is currently vacant. 2. Its intended use at the time of acquisition: This lot was acquired by the City of Paducah on by Deed recorded in Deed Book 1282 Page 338 on July 24, 2014 The City did not have a specific use for the property at he time of the acquisition. 3. The reason why it is in the best interest of the City to dispose of the item: This lot is on the list of properties staff deemed as surplus. The City of Paducah has owned and maintained the property since July 2014. It is in the best interest of the City of Paducah to transfer that property to a responsible owner that will take over and maintain the property and possibly develop in the future. 4. The method of disposition to be used: The property will be sold to Harland Brazier. He submitted a bid and offers to pay $300 for the property. Therefore, staff recommendation is that it is in the best interest of the city to declare this property surplus and approve the transfer of this property to Mr. Harland Brazier. Steve Ervin, Director Planning Department Jeff Pederson, Ciff�. M ager MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE BID OF HARLAND BRAZIER IN THE AMOUNT OF $300 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 605 SOUTH 8TH STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FOR SAME WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this time or in the future for property located at 605 South 8ei Street, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on December 21, 2014, and opened proposals on January 5, 2015; and WHEREAS, one bid was received from Harland Brazier for the property located at 605 South 8a' Street; and WHEREAS, the City desires to accept the bid of Mr. Brazier. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Harland Brazier in the amount of $300 for the purchase of real property located at 605 South 8f'` Street. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. Mayor ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, January 20, 2015 Recorded by Tammara S. Sanderson, City Clerk, January 20, 2015 \mo\prop sale -605 S 8th Agenda Action Form Paducah City Commission Meeting Date: January 20, 2015 Short Title: Declaration and Sale of Surplus Property at 2820 Bradley Street ❑Ordinance ❑ Emergency ® Municipal.Order ❑ Resolution ❑ Motion Staff Work By: Nancy Upchurch and Steve Ervin Presentation By: Steve Ervin Background Information: This action would declare 2820 Bradley Street surplus property owned by the City of Paducah and authorize the transfer to the property to the sole bidder. The City of Paducah foreclosed on the property and has owned and maintained the property since May 2013. The Planning Department ran an ad in the Paducah Sun and posted the ad on the City's website on Dec. 21, 2014 requesting proposals for the purchase of this property. Bids were accepted through January 5, 2015 at 9 AM. Only one bid was submitted. Jerry Blue submitted a bid to purchase the house and offers $1000. He further proposes an investment of $24,400 to rehab the structure on the lot. Goal: ❑Strong Economy ® Quality Services® Vital Neighborhoods❑ Restored Downtowns Funds Available: Account Name: N/A Account Number: N/A Finance Attachments: Additional supporting documentation to meet requirements Sec. 2-668 of the Paducah Code of Ordinances. Sec. 2-668. Disposition of surplus or excess property. 1. Description of property: 2820 Bradley Street The property currently has a vacant single family structure located on it. 2. Its intended use at the time of acquisition: This lot was acquired by the City of Paducah on by Deed recorded in Deed Book 1254 Page 775 on May 21, 2013 The City did not have a specific use for the property at he time of the acquisition. 3. The reason why it is in the best interest of the City to dispose of the item: This lot is on the list of properties staff deemed as surplus. The City of Paducah foreclosed on the property and has owned and maintained the property since May 2013. It is in the best interest of the City of Paducah to transfer that property to a responsible owner that will take over restore the single family structure on the lot. 4. The method of disposition to be used: The property will be sold to Jerry Blue. Mr. Blue was the sole bidder. He submitted a bid and offers to pay $1,000 for the property. He proposes to restore the structure by removing and installing new roof covering, installing new windows as needed, repair deteriorated framing members, painting exterior, landscaping, installing new HVAC unit, upgrading electrical system, adding new floor covering, repairing walls and ceilings as needed, completely paint the interior, replace cabinets and counter tops, and add new siding and soffit. His estimated investment in the home for labor and materials is $24,400. Therefore, staff recommendation is that it is in the best interest of the city to declare this property surplus and approve the transfer of this property to Mr. Jerry Blue.. S-t��- 2L� Steve Ervin, Director Planning Department N MUNICIPAL ORDER NO. A MUNICIPAL ORDER ACCEPTING THE BID OF JERRY BLUE IN THE AMOUNT OF $1,000 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 2820 BRADLEY STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FOR SAME WHEREAS, pursuant to 2-668 of the Code of Ordinances of the City of Paducah, Kentucky, a written determination has been made by the City Manager that the City does not have any use at this time or in the future for property located at 2820 Bradley Street, which constitutes surplus real estate; and WHEREAS, the City advertised for bids on December 21, 2014, and opened proposals on January 5, 2015; and WHEREAS, one bid was received from Jerry Blue for the property located at 2820 Bradley Street; and WHEREAS, the City desires to accept the bid of Mr. Blue. BE IT ORDERED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah accepts the bid of Jerry Blue in the amount of $1,000 for the purchase of real property located at 2820 Bradley Street. SECTION 2. The Mayor is hereby authorized to execute a deed and any necessary documents relating to same to complete the sale of the real property approved in Section 1 above. SECTION 3. This Order shall be in full force and effect from and after the date of its adoption. ATTEST: Tammara S. Sanderson, City Clerk Adopted by the Board of Commissioners, January 20, 2015 Recorded by Tammara S. Sanderson, City Clerk, January 20, 2015 \mo\prop sale -2820 Bradley Mayor Agenda Action Form Paducah City Commission Meeting Date: 13 January 2015 Short Title: Paula Nye Memorial Education Grant for Bicyclist and Pedestrian Safety ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Steve Ervin; Arnie Clark; Sheryl Chino Presentation By: Steve Ervin Background Information: The Paula Nye Memorial Education Grant for Bicyclist and Pedestrian Safety was established to inform and educate the citizens of Kentucky and promote the general public awareness within the Commonwealth of Kentucky on matters pertaining to bicycle and pedestrian safety through the development of curriculum, training aids, and/or educational programs or projects directly related to bicycle safety. It was also designed to inform, educate, and promote the general public awareness within the Commonwealth of Kentucky to the health, recreational, economic, social, cultural and other benefits arising from bicycling and walking. The City of Paducah has been awarded $5,000 to create an after school program that will educate school age children on bike safety and importance of physical activity to their overall health. Furthermore, the Planning and Parks Services Departments will begin a public awareness campaign to educate the public about the Greenway Trail and the city's bike plan. This program will enhance existing bike -friendly initiatives such as Bikes on Broadway and the Bike Rodeo. There is not a match requirement for the program. The application was approved under municipal order 1791 on September 23, 2014. Goal: []Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Project Name: KBBC — Bike Plan Finance Project #: MR0064 File #: 6.267 Acct. #: 040-8827-536.23-07 Budget: $5,000 Source of Funds: State Grant, no local match required Staff Recommendation: Staff recommends the Commission authorize and direct the Mayor to sign all required grant related documents. I' b ^ e -- Agenda Action Form Paducah City Commission Meeting Date: 13 January 2015 Short Title: KOHS 2014 Paducah Police Department Emergency Generator Project NOrdinance ❑ Emergency E] Municipal Order. ❑ Resolution ❑ Motion Staff Work By: Chief Brandon Barnhill, Angie Weeks, Sheryl Chino Presentation By: Brandon Barnhill Background Information; The Kentucky Office of Homeland Security'(KOH$) grant program, funded by the U.S. DeparCment of Homeland Security, can be used by.city and county governments, area development districts and public universities to purchase first -responder equipment, communications, cyber securityand critical infrastructure protection. The Paducah Police De.partment..submitted an application in June and has been awarded $75,000 to purchase and install'an emergency generator.' The application was approved through Municipal Order 1779 on June 24, 2014. The total estimated cost is $180,765;00. The police department has set aside $105,765 in the FY2015 general budget to match the KOHS grant. Goal: ❑Strong Economy ® Quality Services ❑ Vital Neighborhoods. ❑ Restored Downtowns Funds Available: Account Number: 040-1616-521.23-07 Project Number: P00083 Finance Staff Recommendation: A grant agreement has been issued by KOHS and requires authorization by the Paducah City Commission to allow the Mayor to execute the grant agreement and related documents. Attachments: None Agenda Action Form Paducah City Commission Meeting Date: 20 January 2015 Short Title: 2014 KY Office of Homeland Security LEPP Grant ® Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Asst, Chief Stacey Grimes, Sheryl Chino Presentation By: Chief Brandon Barnhill Background Information: The Kentucky Office of Homeland Security (KOHS), Law Enforcement Protection Program (LEPP) will reimburse law enforcement agencies for prior -approved items including body armor, duty weapons, ammunition and electronic control devices. The Police Department has received awards from this program in the past with the most recent allocation being in 2013 for Ballistics vests. The Police Department has been awarded $9;310, to reimburse the city for the purchase of 14 body armor vests. The grant award does not require matching funds. The grant application was approved on September 2, 2014 through municipal order 1788. Goal:❑ Strong Economy ® Quality Services ❑ Vital Neighborhoods ❑ Restored Downtowns Funds Available: Project Name: 2014 LEPP Grant Project #: P00086 in nce File #: 6.268 Acct. * 040-1616.521.23-07 Budget: $9,310.00 Source of Funds: State grant, no match Staff Recommendation: A grant agreement has been issued by KOHS and requires authorization by the Paducah City Commission to allow the Mayor to execute the grant agreement and related documents. ORDINANCE NO. 2015 -1 - AN ORDINANCE OF THE CITY OF PADUCAH ACCEPTING A 2014 LAW ENFORCEMENT PROTECTION PROGRAM GRANT AWARD FOR THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY OFFICE OF HOMELAND SECURITY WHEREAS, the City of Paducah applied for a Law Enforcement Protection Program Grant Award adopted by Municipal Order No. 1788 on September 2, 2014, for the purchase of body armors for police officers; and WHEREAS, the Kentucky Office of Homeland Security has approved the application and is now ready to award this grant. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the City of Paducah hereby accepts grant funds in the amount of $9,310 through the Kentucky Office of Homeland Security for a Reimbursable 2014 Law Enforcement Protection Program Grant Award to purchase body armors for police officers to be used by the Paducah Police Department. This award does not require a local cash match. SECTION 2. That the Mayor is hereby authorized to execute a Grant Agreement and all documents relating thereto with the Kentucky Office of Homeland Security to obtain a grant in the amount of $9,310 as referenced in Section 1 above. SECTION 3. This expenditure shall be charged to Project Account P00086, account number 040-1616-521-2307. SECTION 4. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners, January 20, 2015 Adopted by the Board of Commissioners, January 27, 2015 Recorded by Tammara S. Sanderson, City Clerk, January 27, 2015 Published by The Paducah Sun, ord\plan\grants\police-body armors KOHS LEPP 2014 1-2015 Agenda Action Form Paducah City Commission Meeting Date: January 20, 2015 Short Title: Authorize Change Order #1 for Greenway Trail Phase II Project ®Ordinance ❑ Emergency ❑ Municipal Order ❑ Resolution ❑ Motion Staff Work By: Angela Weeks, EPW Proj Mgr Presentation By: Rick Murphy, P.E., City Engineer -Public Works Director Background Information: Ordinance #2013-09-8076 was adopted accepting the bid of Harper Construction, LLC, in the amount of $672,502.45 for the Greenway Trail Phase II Project. Notice to Proceed was given on September 30, 2013, with work progressing throughout 2013 and 2014, with two work shut -downs as described in the attached July 1, 2014 Notification of Back to Work. At this time, all work on this Project has been substantially completed by Harper Construction, LLC. However, due to minor adjustments, a Change Order is required to finalize the following items: Item No. Description Quantity Unit Unit Price Amount 00001 DGABase i 44.49 Ton $18.00 $800.82 00071 Crushed Aggregate #57 -51.19 Ton $20.00 -$1,023.80 C0#1 Additional Dirtwith Installation ' 533 CY $13.25 $7,062.25 C0#1 Tree Removal 1 EA $1,100.00 $1,100.00 C0#1 Handrail 112 LF $82.00 $9,184.00 Total Change Order Amount $17,123.27 I t Original Contract Amount I $672,502.45 _. New Contract Amount:'i $689,625.72 With the deduction and addition of the aforementioned items, Change Order 91 will increase the contract by $17,123.27 (a 2.55% increase in project cost) with the new contract amount being $689,625.72. Upon approval by the Board of Commissioners, this change order will be forwarded to the Kentucky Transportation Cabinet for approval as required by the KYTC-LPA program. Goal: ❑Strong Economy ®Quality Services ❑Vital Neighborhoods ❑Restored Downtowns Funds Available: Account Name: 040-8821-536-2307 'X/ Js/�Di Account Number: PA0078 ince Staff Recommendation: To adopt an Ordinance authorizing the Mayor to execute Change Order #I with Harper Construction, LLC, in the amount of $17,123.27 for the Greenway Trail Phase II Project, with the new contract amount being $689,625.72. i ' Agenda Action Form Attachments: Original Ordinance, July 1, 2014 and Change Order #1 Page 2 GrTriway Trail Phase II Project CHANGE ORDER #1 AND FINAL QUANITIES 'Harper Construction, LLC ITEM NO 00001 DGA BASE 00071 CRUSHED AGGREGATE SIZE NO 57 00100 ASPHALT SEAL AGGREGATE 00103 ASPHALT SEAL COAT - RS.2 01000 PERFORATED PIPE -4 IN 01577 DROP BOX INLET TYPE 14 02084 JPC PAVEMENT -8 IN 02200 ROADWAY EXCAVATION 02220 FLOWABLE FILL 02231 STRUCTURE GRANULAR BACKFILL 02351 GUARDRAIL -STEEL W BEAM -S FACE 02367 GUARDRAIL END TREATMENT TYPE 1 02562 SIGNS - PERMANENT 02568 MOBILIZATION (5%) 02569 DEMOBILIZATION (1.5%) 02619 HANDRAIL -TYPE A (PAINTED STEEL) 02650 MAINTAIN 8 CONTROL TRAFFIC 03383 PVC PIPE - 4 IN (DR 26) 03385 PVC PIPE - 6 IN (OR 26) 03391 PVC PIPE- 12 IN (DR 26) 05985 SEEDING AND PROTECTION 06514 PAVE STRIPING -PERM PAINT -4 IN 08001 STRUCTURE EXCAVATION COMMON 08100 CONCRETE -CLASS A 08100 CONCRETE -CLASS M 08150 STEEL REINFORCEMENT 20000ED SIDEWALK - 5 IN CONCRETE 20001ED ELECTRICAL 20205EC PAVE MARK STOP BAR- 24 IN PAINT 20550ND SAWCUTPAVEMENT 21415NO EROSION CONTROL 21804EN 3 -SIDED CULVERT W/HEADWALL 22766ED TRENCH DRAIN 08601NC PAVEMENT MARKING -PAINT (4' WORDS) 06602NC PAVEMENT MARKING -PAINT (8' WORDS) 06603NC PAVEMENT MARKING - PAINT (SYMBOL) COO ADDITIONAL DIRT CO#1 TREE REMOVAL GRAND TOTALS Quantity 2183.00 233:00 13.00 2.00 230.00 3.00 120.00 2300.00 12.00 138.00 320.00 4.00 65.00 1.00 1.00 185.00 1.00 10.00 20.00 365.00 10210.00 6263.00 1620.00 164.00 48.00 28370.00 7200.00 1.00 68.00 60.00 1.00 52.00 20.00 6.00 2.00 2.00 0.00 0.00 UNIT TON TON TON TON LF EACH SQYD CUYO CUYD CUYD LF EACH SQFT LS LS LF LS LF LF LF SQYD LF CUYD CUYD CUYD LB SQYD LS LF LF LS LF LF EACH EACH EACH CUYD EACH CONTRACT Contract Price $18.00 $20.00 $400.00 $2,500.00 $7.75 $50.00 $13.25 $100.00 $36.00 $40.00 $3,000.00 $22.69 $31,523.93 $10,500.00 $82.00 $7,600.00 $27.48 $35.85 $36.73 $4.00 $0.40 $13.75 $331.00 $316.58 $0.86 $25.25 $33,000.00 $10.00 $2.50 $14,773.00 $1,322.34 $158.00 $275.00 $325.00 $250.00 $13.25 $1,100.00 Contract Amount $39,294.00 $4,660.00 $5,200.00 $5,000.00 $1,782.50 $3,825.00 $6,000.00 $30,475.00 $1,200.00 $4,968.00 $12,800.00 $12,000.00 $1,474.85 $31,523.93 $10;500.00 $15,170.00 $7,600.00 $274.80 $717.00 $13,406.45 $40,840.00 $2,513.20 $22,275.00 $54,284.00 $15,195.84 $24,398.20 $181,800.00 $33,000.00 $680.00 $150.00 $14,773.00 $68,761.68 $3,160.00 $1,650.00 $650.00 $500.00 $0.00 $0.00 $672,502.45 FINAL QUANTITIES Quantity Amount 2;227.49 $40,094.82 181.81 $3,636.20 13.00 $5,200.00 2.00 $5,000.00 230.00 $1,782.50 3.00 $3,825.00 120.00 $6,000.00 2,300.00 $30,475.00 12.00 $1,200.00 138.00 $4,968.00 320.00 $12,800.00 4.00 $12,000.00 65.00 $1,474.85 1.00 $31,523.93 1.00 $10,500.00 297.00 $24,354.00 1.00 $7,600.00 10.00 $274.80 20.00 $717.00 365.00 $13,406.45 10,210.00 $40,840.00 6,283.00 $2,513.20 1,620.00 $22,275.00 164.00 $54,284.00 48,00 $15,195.84 28,370.00 $24,398.20 7,200.00 $181,800.00 1.00 $33,000.00 68.00 $680.00 60.00 $150.00 1.00 $14,773.00 52.00 $68,761.68 20.00 $3,160.00 6.00 $1,650.00 2.00 $650.00 2.00 $500.00 533.00 $7,062.25 1.00 $1,100.00 $689,625.72 CHANGE ORDER Quantity Amount 44.49 $800,82 -61.19 •$1,023.80 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 112.00 $9,184.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 0.00 $0.00 633.00 $7,062.26 1.00 $1,100.00 $17,123.27 ORDINANCE NO. 2015 -1 - AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH HARPER CONSTRUCTION, LLC FOR THE GREENWAY TRAIL PHASE lI PROJECT WHEREAS, the City approved Ordinance No. 2013-09-8076 to enter into a contract with Harper Construction, LLC in the amount of $672,502.45 for the Greenway Trail Phase If Project; and WHEREAS, Change Order No. 1 is required for an increase in the amount of $17,123.27 for adjustment of actual quantities installed to finalize the project for the above referenced contract, increasing the total contract price to $689,625.72. BE IT ORDAINED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. The Mayor is hereby authorized to execute Change Order No. 1 for an increase in the amount of $17,123.27 with Harper Construction, LLC for adjustment of actual quantities installed to finalize the Greenway Trail Phase lI Project, increasing the total cost to $689,625.72. SECTION 2. This expenditure shall be charged to project account PA0078, account number 040-8821-536-2307. SECTION 3. This ordinance shall be read on two separate days and will become effective upon summary publication pursuant to KRS Chapter 424. Mayor ATTEST: Tammara S. Sanderson, City Clerk Introduced by the Board of Commissioners January 20, 2015 Adopted by the Board of Commissioners January 27, 2015 Recorded by Tammara S. Sanderson, City Clerk, January 27, 2015 Published by The Paducah Sun, \ord\eng\CHGORDI-Greenway Trail Phase II