HomeMy WebLinkAbout05/08/12MAY 8, 2012
At a Regular Meeting of the Board of Commissioners, held on Tuesday, May 8, 2012, at 5:30
p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered
to their names: Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4). Commissioner
Watkins was absent (1).
INVOCATION
Father Ryan, of St. Thomas More Church, gave the invocation.
PROCLAMATIONS
NATIONAL ARSON WEEK
Mayor Paxton presented to Chief Steve Kyle a proclamation proclaiming May 6-12, 2102, as
"Arson Awareness Week"
BUILDING SAFETY MONTH
The Mayor presented another proclamation to Chief Kyle proclaiming May 2012 as "Building
Safety Month"
TRAVEL & TOURISM WEEK
Mayor Paxton presented a proclamation to Mary Hammond, Executive Director of the Paducah
Convention & Visitors Bureau proclaiming May 5-13, 2102 as "Travel and Tourism Week".
PRESENTATION
NATIONAL SENIOR CORPS WEEK AND OLDER AMERICANS MONTH
Leslie Prestel with R.S.V.P., reported R.S. V. P. volunteers worked over 170,704 hours in 2011 if
paid it could have cost over $1M.
Guelda Wooldridge, Director of the Paducah -McCracken County Senior Center, talked about
Older Americans Month.
CONVENTION CENTER UPDATE
Hal Sullivan, Member of the Paducah -McCracken County Convention Center Corporation, gave
an update. The members of the Board have been increased from 11 to 14. The Board is
i, requesting $100,000 from the City and County for FY2013.
(More information is provided for the above topics per the attached Commission Highlights
prepared by Pam Spencer, Public Information Officer.)
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the
Minutes for the April 24th, 2012, meetings be waived and that the Minutes of said meetings
prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4).
MOTIONS
R & F DOCUMENTS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following
documents be received and filed:
DOCUMENTS
Insurance Certificates:
a) Pine Bluff Sand & Gravel Company
b) Quilt in a Day Inc.
2. Right of Way Bond:
a) AST Environmental, Inc.
3. Contract between the City and AFSCME (American Federal of State, County and
Municipal Employees AFL-CIO, Local 1586 -- Effective July 1, 2012 through June 30,
2015 (Ord. No. 2012-4-7915)
4. Copy of Quitclaim Deed for 2956 Park Avenue formerly known as the Paducah Memorial
Army Reserve Center (Ord. No. 2007-9-7330)
5. Board of Adjustment Oath of Office for Carol Young
6. McGrath Consulting Group, Inc., Classification and Compensation Study Executive
Report dated March 2012 (Presented to the Commission March 20, 2012)
7. Paducah Junior College, Inc., Financial Statements for the year Ended June 30, 2011
MAY 8, 2012
BIDS FOR SURPLUS PROPERTY:
1110 BELL AVE
1. Vickie Counce
705 SOUTH 11' STREET
1. Biles Brother Construction
233 HAYES AVE
1. David Michael Dean
BIDS FOR FIRE DEPARTMENT:
UNIFORM SERVICES
1. Bluegrass Uniforms
2. Waggoner Clothing
STRUCTURAL FIREFIGHTING TURN OUT GEAR
1. Bluegrass Fire Equipment
2. Mid-America Fire & Safety
3. Fire Department Service & Supply
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Kaler offered motion, seconded by Commissioner Gault, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4).
ABOLISH CURRENT SALARY SCHEDULE AND ADOPT NEW SALARY SCHEDULE
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER ABOLISHING THE FY2011-2012 PAY GRADE
SCHEDULE AND AMENDMENTS AND CREATING A NEW PAY GRADE SCHEDULE
FOR THE CITY OF PADUCAH EMPLOYEES," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4).
M.O.#1662; BK 8
APPLICATION FOR WALMART GRANT FOR FIRE DEPT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS NECESSARY TO OBTAIN A GRANT IN THE AMOUNT OF $1,000.00 FROM
THE WALMART FOUNDATION FACILITY LEVEL GIVING PROGRAM FOR THE
PADUCAH FIRE DEPARTMENT TO CONTINUE FUNDING FOR THE JUVENILE
FIRESETTER INTERVENTION PROGRAM," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4).
M.O.#1663; BK 8
2012 EDWARD BYRNE MEMORIAL JUSTICE ACCOUNTABILITY GRANT AWARD
Commissioner Kaler offered motion, seconded by Commissioner Abraham, that a Municipal
Order entitled, "A MUNICIPAL ORDER APPROVING THE EXECUTION OF AN ON-LINE
GRANT APPLICATIOIN TO OBTAIN A 2012 EDWARD BYRNE MEMORIAL GRANT,
THROUGH THEU.SL DEPARTMENT OF JUSTICE, IN THE AMOUNT OF $16,035.00, TO
BE USED BY THE PADUCAH POLICE DEPARTMENT," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4).
M.O.#1664; BK 8
MAY 8, 2012
ORDINANCES — ADOPTION
2012 CONTRACT WITH PADUCAH CONVENTION & VISITORS BUREAU FOR
QUILT SHOW
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR
TO EXECUTE A CONTRACT WITH THE PADUCAH-MCCRACKEN COUNTY
CONVENTION AND VISITORS BUREAU FOR SPECIFIC SERVICES." This ordinance is
summarized as follows: That the Mayor is hereby authorized to execute a contract with the
Paducah -McCracken County Convention and Visitors Bureau in the amount of $25,000 as a match
for a state tourism grant and to be used for marketing and promoting events and venues related to
the American Quilters Society Show. This contract shall expire June 30, 2012.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor Paxton (4).
ORD.#2012-5-7919; BK 33 b
NOBLE PARK POOL RENOVATION ENGINEERING CONTRACT ADDENDUM
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING ADDENDUM 1 -
CONCESSION AND SPRAY PAD TO THE AGREEMENT WITH FLORENCE &
HUTCHESON, INC. FOR PROFESSIONAL ENGINEERING SERVICES ASSOCIATED
WITH THE NOBLE PARK POOL RENOVATION PROJECT AND AUTHORIZING THE
MAYOR TO EXECUTE ADDENDUM 1." This ordinance is summarized as follows: That the
City of Paducah hereby approves Addendum 1 -Concession and Spray Pad with Florence &
Hutcheson, Inc., in the amount of $44,500.00 for additional professional engineering services for
the Noble Park Pool Renovation Project, increasing the total contract amount to $143,200.00 and
authorize the Mayor to execute the approved Addendum 1 with Florence & Hutcheson, Inc..
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler and Mayor Paxton (4).
ORD.#2012-5-7920; BK 33
HIGDON DEVELOPMENT — AMENDMENT TO MOU FOR COUNTY PARK ROAD
Commissioner Kaler offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, APPROVING AN AMENDED AND RESTATED
MEMORANDUM OF UNDERSTANDING BY AND AMONG THE CITY OF
PADUCAH, KENTUCKY, AND HIGDON DEVELOPMENT, INC., AND GREENWAY
VILLAGE, LLC, WITH RESPECT TO THE RESIDENTIAL DEVELOPMENT OF
VACANT PROPERTY WITHIN THE CORPORATE BOUNDARIES OF THE CITY OF
PADUCAH; AND AUTHORIZING THE EXECUTION OF VARIOUS DOCUMENTS
RELATED TO SUCH MEMORANDUM OF UNDERSTANDING." This ordinance is
summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky to
approve an Amended and Restated Memorandum of Understanding by and among the City
of Paducah, Kentucky, Higdon Development, Inc., and its affiliate, Greenway Village,
LLC, which outlines the terms of the development of a multi -family residential
development upon real property owned by the Developers and generally bounded by
County Park Road, Stuart Nelson Park Road and Stuart Nelson Park, in the city of
Paducah, McCracken, Kentucky. The Ordinance approves the form of the Amended and
Restated MOU presented to the Board of Commissioners of the City, with such changes
therein as shall not be adverse to the City and may be approved by the Mayor and City
Clerk.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor
Paxton (4). ORD.#2012-5-7921; BK 33
ZONING TEXT AMENDMENT — POP Zone/Signs
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SECTION 126-
76 (1), SIGNS AUTHORIZED FOR POP ZONE OF CHAPTER 126, ZONING OF THE
PADUCAH CODE OF ORDINANCES." This ordinance is summarized as follows: That
Article III, General Regulations, Section 126-76(1), Signs Authorized for POP Zone, of Chapter
126, Zoning of the Paducah Code of Ordinances is hereby amended to allow electronic message
signs in the Planned Office Park Zone.
MAY 8, 2012
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor
Paxton (4). ORD.#2012-5-7922; BK 33
ACCEPT BIDS FOR TURN OUT GEAR
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
BLUEGRASS FIRE EQUIPMENT FOR THE PURCHASE OF FIRE STRUCTURAL TURN
OUT GEAR, FOR USE BY THE FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR
TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows:
Authorizing and directing the Mayor to execute a contract with Bluegrass Fire Equipment in the
amount of $16,320.00, for fire structural turn out gear for use by the Fire Department.
s
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor
Paxton (4). ORD.#2012-5-7923; BK 33
ACCEPT BIDS FOR FIRE DEPT. UNIFORMS
Commissioner Kaler offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
OF BLUEGRASS UNIFORMS INC., FOR THE PURCHASE OF UNIFORMS FOR
FIRE DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The
City of Paducah accepts the bid of Bluegrass Uniforms Inc., for the Fire Department
uniform unit prices contained in the bid dated April 10, 2012, for a period of two years
beginning upon execution of the contract, and authorizing the Mayor to execute said
contract. Further, the, contract may be renewable for an additional two-year term.
• 4 A
Adopted on call'of the roll, -yeas, Commissioners Abraham, Gault, Kaler, and Mayor
Paxton (4). ORD.#2012-5-7924; BK 33
2009 COPS HIRING RECOVERY PROGRAM (CHRP) GRANT AWARD TIME
EXTENSION
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING AN
EXTENSION OF TIME GRANTED BY THE U.S. DEPARTMENT OF JUSTICE FOR THE
2009 COPS HIRING RECOVERY PROGRAM GRANT AWARD #2009RKWX0377." This
ordinance is summarized as follows: The City of Paducah hereby accepts the extension of time
granted by the U.S. Department of Justice, Office of Community Oriented Policing Services for
the 2009 COPS Hiring Recovery Program Grant Award (#2009RKWX0377) for the hiring of
three police officers for three years. The new end date is December 31, 2013.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor
Paxton (4). ORD.#2012-5-7925; BK 33
ORDINANCES — INTRODUCTION
APPROVE AGREEMENT BETWEEN CITY AND COUNTY FOR 2012 EDWARD
BYRNE MEMORIAL JUSTICE ACCOUNTABIILTY GRANT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING
THE MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE
CITY OF PADUCAH, KENTUCKY, AND THE COUNTY OF McCRACKEN,
KENTUCKY, FOR A 2012 EDWARD BYRNE MEMORIAL GRANT THROUGH THE
U.S. DEPARTMENT OF JUSTICE." This ordinance is summarized as follows: That the
Mayor is hereby authorized to execute an Interlocal Agreement between the City of
Paducah and the County of McCracken, Kentucky, for a 2012 Edward Byrne Memorial
Grant through the U.S. Department of Justice. The Interlocal Agreement is required to
remain in partnership with our local disparate jurisdiction even though the City of Paducah
is the sole and authorized individual allocation.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, and Mayor
Paxton (4). ORD.#2012-5-7926; BK 33
CITY MANAGER REPORT
• The Fire and Inspections departments hosted a business meeting at the Robert Cherry Civic
Center with local contractors for a question and answer session for proposed
MAY 8, 2012
reorganization/merging of the departments. A survey was distributed for suggested
changes.
The City Manager hopes to bring a recommendation to the Commission in the next 2 to 3
weeks.
• FY2013 Budget information:
➢ The City was informed by the County to expect the cost for animal control services
to increase by $50,000 to $60,000
➢ $50,000 will need to be budgeted for city hall improvements
➢ At this time the City has a $1.2 m service debt
COMMISSIONER COMMENTS
Commissioner Abraham -Brooks Stadium is in great shape. Thanked Doc Hideg and the Brooks
Stadium Commission for making sure the Stadium is maintained.
PUBLIC COMMENTS
Dale Waggoner of Waggoner Clothing expressed his opposition to the City's acceptance of the bid
for the Fire Department uniforms.
Upon motion the meeting adjourned.
ADOPTED: June /°A, 2012
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City Clerk
City Commission Meeting Highlights Prepared by:
Pam Spencer, Public Information Officer
Tuesday, May 8, 2012
Convention Centers Update
Hal Sullivan with the Convention Center Corporation (CCC) provided an update to the Mayor and
Commissioners. For the upcoming fiscal year, Sullivan says the CCC is requesting $100,000 each
from the City of Paducah and McCracken County to aid in the operations of the Julian Carroll
Convention Center and the Paducah Expo Center. The funds from the government agencies would
be used to pay the Carson Center for its management of the facilities and for building insurance
and maintenance costs. Sullivan says for the past six months following the embezzlement of
funds, the CCC has focused on getting the finances in order and working to restore the
community's confidence in the facilities. Sullivan thanked the government partners and the
Convention & Visitors Bureau for their support. Mayor Bill Paxton says, "If we can attract this
hotel (next to the facilities), the convention centers will take off. There's a lot of work to be done.
We are not there yet. Nobody wants it to happen faster than I do."
Proclamations
• Mayor Bill Paxton presented a proclamation to Fire Chief Steve Kyle proclaiming May 6-
12, 2012 as Arson Awareness Week and urged all citizens to set good examples for our
youth by safely using matches, lighters, and fire and by always supervising young
children. The U.S. Fire Administration reports that each year an average of 56,300 fires
are started by children resulting in 110 civilian deaths, 880 injuries, and $286 million in
property damage. The theme for 2012 National Arson Awareness Week is "Prevent Youth
Firesetting." In 2011, the Paducah Fire Department partnered with several local
organizations to create the Juvenile Firesetter Intervention Program of Paducah -
McCracken County. To date, 32 local juveniles have graduated from the program which
includes educational instruction in the appropriate use of fire.
MAY 8, 2012
• Mayor Paxton presented a proclamation to Fire Chief Steve Kyle proclaiming May 2012 as
Building Safety Month and urged all citizens to consider projects to improve building
safety and sustainability and to acknowledge the service provided by our local inspection
and fire departments in protecting lives and property through the use of the International
Codes and the National Fire Protection Association (NFPA) Codes.
• Mayor Paxton presented a proclamation to Paducah Convention & Visitors Bureau
Executive Director Mary Hammond proclaiming May 5-13, 2012 as Travel and Tourism
Week.
T_
Noble Park Pool Renovation Engineering Contract Addendum
The City of Paducah has embarked on the Noble Park Pool Renovation Project. The Noble Park
Pool has not received a significant renovation since 1992. Renovations are needed to enhance the
concession and wading pool areas and extend the life of the pool including new lighting, slide and
diving boards, a new liner system, gutter and piping -systems, circulation, filtration, and
disinfection systems, and new treatment buildings. The City contracted with Florence &
Hutchison, Inc. (F&H) in November 2011 in the amount of $98,700 for professional engineering
services. The engineering services include a code review, an existing conditions assessment, a
preliminary engineering report, design and permitting, bidding and procurement, and construction
administration services. The initial review by F&H shows the pool to be in worse shape than
expected and the initial estimate of $770,000 only would cover the mechanical needs of the
swimming area. At this meeting, the Mayor and Commission approved an ordinance to provide an
addendum to F&H's contract to provide engineering services for the concessions area and
upgrading the wading pool to a sprayground. The additional engineering services would cost
$44,500 and the additional upgrades to the pool would make the pool project cost an estimated
$1,055,000. The pool rehabilitation would start in August after the pool closes for the summer
season. An average of 300-400 people per day visits the Noble'Park pool each year.
Amend Memorandum of Understanding with Higdon Development
The Mayor and Commission approved an ordinance to amend the memorandum of understanding
(MOU) approved in February 2011 between the city of Paducah and Higdon Development, Inc.
and its development company Greenway Village, LLC to extend the allowed time to execute the
infill agreement by one year. The proposed development by Higdon includes the construction of
apartments and condominiums on vacant land owned by Higdon adjacent to Stuart Nelson Park
and the Greenway Trail. The construction is underway. The complex will have a pool, clubhouse,
workout facility, and sidewalks. Since this infill development helps maintain growth within the
city limits, the city of Paducah agrees to reimburse Higdon Development for the costs to construct
and install the public improvements including streets, sidewalks, curbs, gutters, storm sewers etc.
up to an amount not to exceed the total amount of ad valorem real property taxes assessed over a
ten year period. The development may be completed in two phases, and the City agrees to enter
into an agreement for each of the phases. The MOU also outlines the City's commitment in
improving two intersections where Greenway Drive, within the apartment complex, intersects two
City streets, County Park Road and Stuart Nelson Park Road.
City Manager Report
• City Manager Jeff Pederson says there will be a Commission Meeting on May 15;
however, the May 22 meeting will likely be cancelled due to the Kentucky Primary
Election.
Pederson says he expects to make a recommendation to the Mayor and Commission within
the next month regarding the pilot project of the Fire Department overseeing the Inspection
Department. A feedback session held today at the Civic Center allowing local contractors
to provide their input was successful with approximately 15-20 contractors attending. The
contractors were asked to complete a survey and had an opportunity to ask questions.
Pederson also briefed the Mayor and Commission about the budget process. He says the
County is requesting additional money from the City for the next fiscal year for animal
control. The annual budgeted request may increase approximately $50,000. Pederson
says, "That's a significant increase to a general fund outlay at a time when chunks of
money that size are hard to find." Pederson also says the more than half million dollar
shortfall in the Investment Fund is beginning to close. The City had budgeted in the next
fiscal year $850,000 for site preparation for a new hotel next to the Julian Carroll
Convention Center. Pederson says after reviewing the timeline for development, that
amount can be divided between two fiscal years. Paducah's fiscal year begins July 1.
MAY 8, 2012
Quick Highlights:
• Leslie Prestel with R.S.V.P. (Retired and Senior Volunteer Program) discussed National
Senior Corps Week. In 2011, R.S.V.P. had 432 volunteers who helped 32 local non-profit
agencies. If paid, their services would total nearly $1.2 million. Guelda Wooldridge,
Director of the Paducah -McCracken County Senior Center, talked about Older Americans
Month. The Senior Center provides a lunch and a variety of activities. The senior ride
program helped 8000 individuals in 2011. Plus, 30,000 meals were delivered through the
meals on wheels program.
• Municipal order approved to adopt a new employee pay grade schedule utilizing
information compiled by consultant Victoria McGrath.
• Municipal order approved to apply for a $1000 grant through the Walmart Foundation to
assist in funding the Juvenile Firesetter Intervention Program. No local cash match is
required.
• Municipal order approved to apply for the 2012 Edward Byrne Memorial Justice
Accountability Grant in the amount of $16,035. If awarded, the grant will be used to
purchase three in -car digital cameras and other equipment. No local match is required To
support the grant application, an ordinance was introduced (vote May 15) for an interlocal
agreement between the City of Paducah and McCracken County.
• Ordinance approved for a contract with the Paducah Convention & Visitors Bureau in the
amount of $25,000 on behalf of the American Quilter's Society to be used for marketing
and promoting of events related to the 2012 AQS Quilt Show. The funds provide a local
match for a State Tourism grant.
• Ordinance approved amending Section 126-76 (g) of the code of ordinances to allow for
electronic message signs in the Planned Office Park Zone (Information Age Park).
• Ordinance approved accepting the bid from Bluegrass Fire Equipment in the amount of
$1,088 per set for turnout gear for the Paducah Fire Department.
• Ordinance approved accepting the bid from Bluegrass Uniforms for a two year contract for
service to provide uniforms for the Paducah Fire Department.
• Ordinance approved extending the deadline for the COPS grant award to December 31,
2013 so that the full amount awarded could be expended.
Pam Spencer
Public Information Officer
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