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Home My WebLink About03-28-2017MARCH 28, 2017 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 28, 2017, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Harless presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). INVOCATION Commissioner Holland gave the invocation. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Holland, that the reading of the Minutes for the March 21, 2017, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). MOTION R & F DOCUMENTS Commissioner Holland offered motion, seconded by Commissioner Abraham, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Liability Insurance: a. Beltline Electric Co., Inc. b. Hansen Brothers Concrete 2. Right of Way Bond: a. Central Paving Co. of Paducah, Inc. b. Gill Family Properties, LLC 3. Payment Bond and Performance Bond for Brehm Striping Co., Inc. 4. Contracts/Agreements: a. Agreement with Youngblood Excavating & Contracting, LLC for Noble Park Lake Bank Stabilization Project — Phase II (ORD # 2017-2-8477) b. Agreement with Strand Associates for the development of a Comprehensive Storm Water Master Plan (ORD # 2017-3-8480) 5. Edwin J. Paxton Park Financial Statements for 2016 BIDS FOR CONVENTION CENTER CORPORATION Tables, Chairs, Risers and Dance Floor 1. MITYLITE 2. Great Spaces 3. SICO BIDS FOR ENGINEERING -PUBLIC WORKS DEPARTMENT Limestone for 2017-2018 1. Vulcan Materials Co. LLC 2. Lafarge Holcim 3. Pine Bluff Sand & Gravel BIDS FOR PLANNING DEPARTMENT 921 & 923 North 7th Street and 705 Finley Street Van -Key Properties, LLC_* Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). MUNICIPAL ORDER(S) PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) 913 MARCH 28, 2017 Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). APPROVE GRANT, APPLICATION FOR REIMBURSEMENT OF SPRING CLEAN-UP DAY EXPENSES Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2017-2018 KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT IN THE AMOUNT OF $25,500 TO ASSIST IN FUNDING THE CITY/COUNTY ANNUAL CLEAN-UP DAY," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). M.O.#1959; BK 10 SALE OF SURPLUS PROPERTIES: 705 FINLEY STREET, 921 & 923 NORTH 7TH STREET Commissioner Abraham offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE SALE OF 921 & 923 NORTH SEVENTH STREET AND 705 FINLEY STREET TO VAN -KEY PROPERTIES, LLC, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THE TRANSFER," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). M.O.41960; BK 10 ACCEPT BID FOR PURCHASE OF LIMESTONE FOR 2017 — 2018 Commissioner Holland offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF VULCAN MATERIALS CO., LLC FOR SALE TO THE CITY OF ITS REQUIREMENT OF LIMESTONE FOR THE 2017 AND 2018 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Holland, Rhodes, Wilson and Mayor Harless (5). M.O.91961; BK 10 THANK YOU Before the presentation began, Mayor Harless thanked Planning Director Steve Ervin for his many years of service. He is retiring as of March 31, 2017. Mr. Ervin became employed with the city's Planning Department in 1990 and was promoted to Planning Director in 2008. City Manager Jeff Pederson and each member of the Paducah Board of Commissioners thanked Ervin for his professionalism. Ervin certainly will be missed. PRESENTATIONS) BY STAFF PRESENTATION ON FOOD TRUCK ORDINANCE Planning Director Steve Ervin gave an overview of a proposed food truck ordinance. A copy of the PowerPoint Presentation and a draft of the ordinance are in the Minute file. Details of the report are provided below in an excerpt from the City Commission Highlights prepared by Pam Spencer, Public Information Officer. `Food Truck Ordinance Presentation Planning Director Steve Ervin updated the Paducah Board of Commissioners on the research regarding food trucks also known as mobile food vending. Currently, mobile food trucks are allowed in Paducah only in the HBD (Highway Business District) zones which are along a section of U.S. 60/Hinkleville Road and a section of Lone Oak Road. Ervin first made a presentation regarding this topic to the Commission in February 2016. Since then, the Planning Department staff has looked at ordinances and guidelines in more than a dozen other cities. They also reviewed the Food on Wheels document through the Kentucky League of Cities, reviewed the NFPA guidelines, and met with the Purchase District Health Department. Ervin says, "They [food trucks] are a food establishment as defined by the State, and they have to meet a lot of the same requirements that a food establishment has to meet." 914 MARCH 28, 2017 A proposed ordinance has been drafted which would first be presented at a Planning Commission meeting in the format of a public hearing. The draft ordinance addresses several topics including location and length of time a food truck could stay in a particular location. After completing an application process through the Planning Department, the trucks would be allowed in commercial zones. There is no fee for the application. Written permission would be required for any truck to locate on private property. The food truck may not operate for more than 14 consecutive days in one location and must wait 30 days before returning to that location. Also, the food truck may not be within 100 feet of the main entrance of any restaurant. The draft ordinance also addresses traffic and parking concerns and hours of operation. Several provisions also will be required such as a three compartment sink and hot and cold water within the unit. There also are provisions on how close the food truck could get to special events unless it is permitted as part of a special event. To address noise concerns, the food truck may not use bells, music, horns, or other sounds to attract customers and the noise level must comply with the City's noise ordinances. Also, generators will not be permitted on Broadway, 2nd Street, or within 100 feet of a residence. Jermaine Frederick of Paducah addressed the Commission. He wants to offer food truck service near the Lourdes Hospital. Frederick says, "I really believe and I know in my heart that this is going to work. Paducah is on the rise. This is a great city." Mayor Harless says, "I am very excited about this." The next step will be a public hearing at a Planning Commission meeting. Once the Planning Commission provides their recommendation, an ordinance would be before the City Commission.' COMMENTS COMMENTS FROM CITY MANAGER Finance Department is in budget preparation this week with directors. Usually this is a 2i/2 week process but due to the ongoing software conversion project for the City that Finance staff is heavily involved in, and the "Go Live" date for the Finance portion being July 1, schedules have been made a lot tighter to try to get the budget prep completed in a week. A pre -budget workshop will be held on April 18'h At the request of the City Manager, City Engineer Rick Murphy gave the following update on Engineering -Public Works projects. • As of yesterday a Notice to Proceed was given to the contractor for the Noble Park Bank Stabilization Project Phase II. • Riverfront — Decking is being constructed on the transient boat dock. The placement of the dock is being coordinated with the arrival of the gangway. COMMENTS FROM THE BOARD OF COMMISSIONERS The Board thanked Steve Ervin again for his many years of hard work and dedication. ADJOURN Mayor Harless offered motion, seconded by Commissioner Wilson, that the meeting be adjourned at approximately 6:11 p.m. All in favor. Motion carried. ADOPTED: April 11, 2017 915 Mayor