HomeMy WebLinkAbout11-01-2016NOVEMBER 1, 2016
At a Regular Meeting of the Board of Commissioners, held on Tuesday, November 1, 2016, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
Kaler presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). Commissioner Gault
was absent (1).
ADDITIONS/DELETIONS
City Manager Pederson informed the Commission he was pulling the ordinance introduction for
item 5(c) of the agenda titled, "Authorize Finance Director to Make Payment for Architectural &
Design Services for Police Department Annex."
PRESENTATION
ENTERPRISE CITIES' AWARD FOR THE FOUNTAIN AVENUE NEIGHBORHOOD
REVITALIZATION
Kentucky League of Cities' President Christiansen along with KLC Community Development
Manager Tad Long, presented the Enterprise Cities' Award to the City. Planning Director Steve
Ervin, Community Development Planner Charlie Doherty and the Paducah Urban Renewal &
Community Development Board (Valerie Pollard, Calvin Shanks, Bod Wade, and Jipaum
Askew -Robinson) were recognized for their efforts in making the Fountain Avenue
Neighborhood Revitalization project successful.
RECOGNITION
SECTION 8 HOMEOWNER
Section 8 Administrator Danny Fugate presented a Certificate of Recognition to Alvern Olaleye-
Black as being the first City of Paducah Section 8 assisted homeowner.
ANNOUNCEMENT
VETERAN'S DAY PARADE AND ELEMENTARY ESSAY WINNERS
Vietnam Veteran Bill Fletcher with the Veterans Day Parade Committee, thanked the City for its
support of the Veterans Day Parade and announced the 2016 Distinguished Veteran, Charles G.
Puckett, and the 2016 Patriot Award winner, Gayron A. Ferguson, Jr.
The Veteran's Day Parade is November 11 beginning at 11:00. Opening ceremony will begin at
10:15 at the Korean War Monument located on the 6th Street side of Dolly McNutt Memorial
Plaza.
Cindy Byrd and Cheryl Bendick of the Daughters of the American Revolution announced the
winners of the DAR's Veterans Day Essay/Picture Contest. Below are the first place winners
from each of the grade categories. The first place winners were asked to show their poster or
read their essay.
K-2 Caroline Crouse 2°a Grade \ Concord Elementary
Grade 3-5 Jared Powers 4th Grade Concord Elementary
Grade 6-8 Paige Kight 7th Grade Paducah Middle School
Grade 9-12 Cole Wyatt 10th Grade Marshall County High School
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Rhodes, that the reading of
the Minutes for the October 25, 2016, City Commission meeting be waived and that the Minutes
of said meeting prepared by Lindsay Parish, Administrative Assistant III in General Government
be approved as written.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4).
MOTION
R & F DOCUMENTS
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the following
documents and bids be received and filed:
DOCUMENTS
1. Agreement with McBride Mack Sales, Inc. for purchase of Side Arm Loader Refuse
Truck for Solid Waste Division (ORD # 2016-10-8442)
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NOVEMBER 1, 2016
2. Phase II and Final Phase Note Extension Agreement and Addendum to Real Estate
Mortgage with GPEDC (ORD # 2016-09-8426)
3. Agreement with Freedom Waste Service regarding the Conditional Approval of Transfer
Station Construction Completion (MO # 1939)
4. Employment Agreement with John R. Tolliver (MO # 1938)
5. Paducah Water Works Financial Highlights for September 2016
6. City of Paducah Police and Firefighters Pension Fund Valuation and Actuarial Report as
of July 2016
7. Lower Town Arts & Music Festival Income and Expenses Summary 2016
BIDS FOR PARKS DEPARTMENT
Paducah Health Park — Phase 1
1. Wilkins Construction Company*
2. Harper Construction, LLC
3. A & K Construction, Inc.
PROPOSAL FOR PLANNING DEPARTMENT
Cultural Wayfmding Signage
1. Bacon Farmer Workman Engineering & Testing, Inc. *
*Denotes recommended bid.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4).
MUNICIPAL ORDER
PERSONNEL ACTIONS
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4).
APPROVE APPLICATION FOR KLC LIABILITY SAFETY GRANT
Commissioner Abraham offered motion, seconded by Commissioner Wilson, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS NECESSARY TO APPLY FOR A 2016 MATCHING INSURANCE
SERVICES SAFETY GRANT AWARD IN THE AMOUNT OF $2,808 FROM THE
KENTUCKY LEAGUE OF CITIES FOR A BASKET SWING TO BE USED BY THE PARKS
SERVICES DEPARTMENT," be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4). M.O.#1940; BK 9
PROPERTY ACQUISITION AND DEVELOPMENT AGREEMENT
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal
Order entitled, "A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE
EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF
PADUCAH AND THE KENTUCKY OAKS MALL COMPANY REGARDING THE
FORMER SERVICE MERCHANDISE BUILDING LOCATED AT 3410 JAMES SANDERS
DRIVE," be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4). M.O.# 1941; BK 9
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NOVEMBER 1, 2016
ORDINANCES — ADOPTION
GREENWAY TRAIL PHASE IV, CONTRACT FOR PROFESSIONAL SERVICES WITH HDR
ENGINEERING
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH,
KENTUCKY, APPROVING A SHORT FORM AGREEMENT FOR ENGINEERING DESIGN
SERVICES FOR THE GREENWAY TRAIL PHASE 4 PROJECT; AUTHORIZIING THE OPTION
FOR CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FURING THE
CONSTRUCTION OF THE PROJECT, AND AUTHORIZING THE EXECUTION OF SAID
CONTRACT." This Ordinance is summarized as follows: The City hereby approves a short form
agreement with HDR Engineering, Inc., for professional engineering design services for the Greenway
Trail Phase 4 project. The City is also authorized to exercise the option for HDR to provide construction
administration and inspection services during the construction of the project. Further, the Mayor is
authorized to execute said agreement. Total compensation for the engineering design services shall not
exceed $53,700; compensation for construction administration and inspection services, if utilized, shall
be paid on an hourly as needed basis and shall not exceed $32,000.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4). ORD.#2016-11-8443; BK 34
ACCEPT BID FOR FIRE DEPARTMENT UNIFORMS
Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
BLUEGRASS UNIFORMS INC., FOR THE PURCHASE OF UNIFORMS FOR FIRE
DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
FOR SAME." This Ordinance is summarized as follows: The City of Paducah accepts the bid of
Bluegrass Uniforms Inc., for uniforms for employees in the Fire Department at the uniform unit prices
contained in the bid dated August 5, 2016, for a period of two years beginning upon execution of the
contract, and authorizing the Mayor to execute said contract. Further, the contract may be renewable for
an additional two-year term.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4). ORD.#2016-11-8444; BK 34
BULLETPROOF VEST PARTNERSHIP GRANT AWARD
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO
EXECUTE A REIMBURSABLE GRANT AGREEMENT AND ALL DOCUMENTS RELATING
THERETO WITH THE U. S. DEPARTMENT OF JUSTICE FOR A BULLETPROOF VEST
PARTNERSHIP GRANT PROGRAM AWARD." This Ordinance is summarized as follows: The
Mayor is hereby authorized to execute a Reimbursable Grant Agreement and all documents relating
thereto with the U. S. Department of Justice for a Bulletproof Vest Partnership Grant Program Award in
the amount of $7,030 for assistance with purchasing bulletproof vests to be used by the Paducah Police
Department. A cash match of $7,030 is required.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4). ORD.#2016-11-8445; BK 34
ACCEPT BID FOR UNIFORM CONTRACT FOR ENGINEERING -PUBLIC WORKS AND
PARKS DEPARTMENT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
ARAMARK UNIFORM SERVICES FOR THE PURCHASE OF UNIFORMS FOR EMPLOYEES IN
THE ENGINEERING -PUBLIC WORKS AND PARKS DEPARTMENTS, AND AUTHORIZING
THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This Ordinance is summarized as
follows: The City of Paducah accepts the bid of Aramark Uniform Services, dated September 20, 2016,
and read aloud on September 22, 2016, for the Engineering -Public Works and Parks Department
employees for a period of two years, and authorizing the Mayor to execute a contract for same. Said
contract may be renewable for two one-year additional terms.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4). ORD.#2016-11-8446; BK 34
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NOVEMBER 1, 2016
PURCHASE TWO (2) SALT SPREADERS FOR USE BY THE STREET DEPARTMENT
Commissioner Abraham offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE
TO THE CITY OF TWO (2) STAINLESS STEEL SALT SPREADERS TO BE USED BY THE
ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET DIVISION, AND AUTHORIZING
THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is summarized as
follows: The City of Paducah accepts the bid of KyFab, LLC, in the amount of $21,660.00 for sale to
the City of two (2) stainless steel salt spreaders, for use by the Street Division of the Engineering -Public
Works Department, and authorizes the Mayor to execute a contract for same. 1 11
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4). ORD.#2016-11-8447; BK 34
PURCHASE THREE (3) SNOW PLOWS WITH ACCESSORIES
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE
TO THE CITY OF THREE (3) SNOW PLOWS, MOUNTS AND ELECTRIC OVER HYDRAULIC
CONTROLS TO BE USED BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET
DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This
Ordinance is summarized as follows: The City of Paducah accepts the bid of KyFab, LLC, in the
amount of $24,291.00, for sale to the City of three (3) snow plows, mounts and electric over hydraulic
controls, for use by the Street Division of the Engineering -Public Works Department, and authorizes the
Mayor to execute a contract for same.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4). ORD.#2016-11-8448; BK 34
PURCHASE TWO (2) UTILITY VEHICLES TO BE USED BY THE PARKS DEPARTMENT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE
TO THE CITY OF TWO (2) UTILITY VEHICLES FOR USE IN THE PARKS DEPARTMENT, ANI
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is
summarized as follows: The City of Paducah accepts the bid of McKeel Equipment Co., Inc., in the
total amount of $28,269.82, for the purchase of two (2) utility vehicles for use in the Parks Department,
and authorizes the Mayor to execute a contract for same.
Adopted upon call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler
(4). ORD.#2016-11-8449; BK 34
ORDINANCES — INTRODUCTION
ACCEPT 2016 COMMUNITY DEVELOPMENT BLOCK GRANT FOR FOUR RIVERS
RECOVERY CENTER (CENTER POINT)
Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH
APPROVING AN AGREEMENT WITH THE KENTUCKY DEPARTMENT FOR LOCAL
GOVERNMENT TO OBTAIN A COMMUNITY DEVELOPMENT BLOCK GRANT AWARD ON
BEHALF OF THE FOUR RIVERS BEHAVIORAL HEALTH CENTER POINT RECOVERY
CENTER, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO
SAME". This ordinance is summarized as follows: That the City of Paducah approves an Agreement
with the Kentucky Department for Local Government to obtain a Community Development Block Grant
Award on behalf of Four Rivers Behavioral Health Center Point Recovery Center in the amount of
$220,000 with the City receiving $10,500 of said grant for administration. No local match is required.
Further, the Mayor is hereby authorized to execute all documents necessary to accept the grant award
with the Kentucky Department for Local Government and authorized to execute the legally binding
agreement with Four Rivers Behavioral Health for the Center Point Recovery Center.
ACCEPT BID FOR HEALTH PARK CONSTRUCTION OF WALKWAYS, LIGHTING
COMMUNITY GARDENS AND FITNESS AREAS
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
FOR THE CONSTRUCTION OF THE WALKING TRAIL, COMMUNITY GARDENS,
LIGHTING, GREAT LAWN AND FITNESS AREAS FOR THE HEALTH PARK LOCATED
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NOVEMBER 1, 2016
AT 421 NORTH 13TH STREET, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah
accepts the bid of Wilkins Construction Company, Inc., in the amount of $619,169.36 for
construction of the walking trail, community gardens, lighting, great lawn and fitness areas for
the Health Park located at 421 North 13th Street, and authorizes the Mayor to execute a contract
for same.
AUTHORIZE PAYMENT FOR RESCUE EQUIPMENT
Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND
DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO P & L RESCUE
SERVICES, LLC FOR THE PURCHASE OF RESCUE EQUIPMENT TO BE USED BY THE
PADUCAH FIRE DEPARTMENT." This ordinance is summarized as follows: That the City of
Paducah hereby authorizes and directs the Finance Director to make payment in the amount of
$30,476.60 to P & L Rescue Services, LLC for the purchase of the rescue equipment listed
below to be used by the Paducah Fire Department:
GENESIS C236 E -FORCE 2.0 CUTTER $10,195.00
GENESIS S45 -SL 2.0 SPREADER 9,700.00
GENESIS 2136 RAM 2.0 7,945.00
GENESIS 28V 5AH BATTERY 390.00
GENESIS E28 EPACK 2,246.60
CITY MANAGER REPORT
The City Manager reminded everyone of the Olivet Church Road Ribbon Cutting ceremony on
November P at 11:00 a.m..
MAYOR AND COMMISSIONER COMMENTS
Commissioner Wilson requested an update on the status of the redevelopment of the building (El
Chico) located at 5015 Hinkleville Road.
ADOPTED: November 15, 2016
�/-City Clerk
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