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Home My WebLink About10-25-2016OCTOBER 25, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 25, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by Lindsay Parish, Administrative Assistant III, the following answered to their names: Commissioners Abraham, Gault, Wilson and Mayor Kaler (4). PROCLAMATION Mayor Kaler presented a proclamation declaring October 30, 2016 "Nuclear Defense Workers Remembrance Day." PUBLIC COMMENTS Gary Vander Boegh spoke to the Commission about local nuclear workers' claims. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the October 11, 2016, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4)• MOTION R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following documents and bids be received and filed: DOCUMENTS 1. Notice of Cancellation for the Board of Commissioners of the City of Paducah for October 18, 2016 2. Certificates of Liability Insurance a. Powless Contracting, LLC b. Johnston Fire Services, LLC 3. Agreement with M.P. Lawson Construction, LLC for Plumbing Renovation for Paducah Fire Station #2 (ORD 2016-09-8431) 4. Agreement with Altec for purchase of one (1) 2016 Ford F550 Chassis with Altec Model AT37G telescoping aerial device (ORD 2016-10-8436) 5. Barkley Regional Airport Authority Financial Statements for Years ended June 30, 2016 and 2015 BIDS FOR ENGINEERING PUBLIC -WORKS Three (3) Snow Plows, Mounts and Electric Over Hydraulic Controls 1. Primary Ky Fab, LLC * Uniforms for EPW & Parks Department 1. Aramark Uniform Services * Two (2) Stainless Steel Salt Spreaders 1. Primary Ky Fab, LLC * Two (2) Utility Vehicles 1. McKeel Equipment * 2. Tapp's Outdoor Equipment 3. FDR Honda BIDS FOR FIRE DEPARTMENT Uniforms for Fire Department 1. Bluegrass Uniforms 2. Siegel's 853 -- , -- - ,- -,:- OCTOBER 25, 2016 3. Galls *Denotes recommended bid. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4). MUNICIPAL ORDER EMPLOYMENT AGREEMENT FOR POLICE TRAFFIC OFFICER Commissioner Wilson offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF PADUCAH AND JOHN TOLLIVER FOR EMPLOYMENT AS POLICE TRAFFIC OFFICER, AND AUTHORIZING THE MAYOR TO EXECUTE SAME," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4). M.O. # 1938; BK 9 PERSONNEL ACTIONS Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4). AGREEMENT REGARDING THE CONDITIONAL APPROVAL OF TRANSFER STATION CONSTRUCTION COMPLETION WITH FREEDOM WASTE SERVICE, LLC Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER APPROVING AND AUTHORIZING THE EXECUTION OF AGREEMENT REGARDING THE CONDITIONAL APPROVAL OF TRANSFER STATION CONSTRUCTION COMPLETION," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4). M.O. # 1939; BK 9 ORDINANCE — ADOPTION PURCHASE ONE (1) SIDE ARM LOADING TRUCK FOR EPW-SOLID WASTE DIVISION Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF McBRIDE MACK, INC., FOR SALE TO THE CITY OF ONE, NEW 2017 SIDE ARM LOADING REFUSE COLLECTION TRUCK FOR USE BY THE SOLID WASTE DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is summarized as follows: The City of Paducah accepts the bid of McBride Mack, Inc., in the amount of $250,620.00, for sale to the City of one, new 2017 side arm loading refuse collection truck, and authorizes the Mayor to execute a contract for same. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4). ORD.#2016-10-8442; BK 34 ORDINANCES — INTRODUCTION GREENWAY TRAIL PHASE IV, CONTRACT FOR PROFESSIONAL SERVICES WITH HDR ENGINEERING Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A SHORT FORM AGREEMENT FOR ENGINEERING DESIGN SERVICES FOR THE GREENWAY TRAIL PHASE 4 PROJECT; AUTHORIZIING THE OPTION FOR CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES FURING THE 854 OCTOBER 25, 2016 CONSTRUCTION OF THE PROJECT, AND AUTHORIZING THE EXECUTION OF SAID CONTRACT." This Ordinance is summarized as follows: The City hereby approves a short form agreement with HDR Engineering, Inc., for professional engineering design services for the Greenway Trail Phase 4 project. The City is also authorized to exercise the option for HDR to provide construction administration and inspection services during the construction of the project. Further, the Mayor is authorized to execute said agreement. Total compensation for the engineering design services shall not exceed $53,700; compensation for construction administration and inspection services, if utilized, shall be paid on an hourly as needed basis and shall not exceed $32,000. ACCEPT BID FOR FIRE DEPARTMENT UNIFORMS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF BLUEGRASS UNIFORMS INC., FOR THE PURCHASE OF UNIFORMS FOR FIRE DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is summarized as follows: The City of Paducah accepts the bid of Bluegrass Uniforms Inc., for uniforms for employees in the Fire Department at the uniform unit prices contained in the bid dated August 5, 2016, for a period of two years beginning upon execution of the contract, and authorizing the Mayor to execute said contract. Further, the contract may be renewable for an additional two-year term. BULLETPROOF VEST PARTNERSHIP GRANT AWARD Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSABLE GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE U. S. DEPARTMENT OF JUSTICE FOR A BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM AWARD." This Ordinance is summarized as follows: The Mayor is hereby authorized to execute a Reimbursable Grant Agreement and all documents relating thereto with the U. S. Department of Justice for a Bulletproof Vest Partnership Grant Program Award in the amount of $7,030 for assistance with purchasing bulletproof vests to be used by the Paducah Police Department. A cash match of $7,030 is required. ACCEPT BID FOR UNIFORM CONTRACT FOR ENGINEERING -PUBLIC WORKS AND PARKS DEPARTMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF ARAMARK UNIFORM SERVICES FOR THE PURCHASE OF UNIFORMS FOR EMPLOYEES IN THE ENGINEERING -PUBLIC WORKS AND PARKS DEPARTMENTS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This Ordinance is summarized as follows: The City of Paducah accepts the bid of Aramark Uniform Services, dated September 20, 2016, and read aloud on September 22, 2016, for the Engineering -Public Works and Parks Department employees for a period of two years, and authorizing the Mayor to execute a contract for same. Said contract may be renewable for two one-year additional terms. PURCHASE TWO (2) SALT SPREADERS FOR USE BY THE STREET DEPARTMENT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF TWO (2) STAINLESS STEEL SALT SPREADERS TO BE USED BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is summarized as follows: The City of Paducah accepts the bid of KyFab, LLC, in the amount of $21,660.00 for sale to the City of two (2) stainless steel salt spreaders, for use by the Street Division of the Engineering -Public Works Department, and authorizes the Mayor to execute a contract for same. PURCHASE THREE (3) SNOW PLOWS WITH ACCESSORIES Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF THREE (3) SNOW PLOWS, MOUNTS AND ELECTRIC OVER HYDRAULIC CONTROLS TO BE USED BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is summarized as follows: The City of Paducah accepts the bid of KyFab, LLC, in the amount of $24,291.00, for sale to the City of three (3) snow plows, 855 I--I-T-----T--. OCTOBER 25, 2016 mounts and electric over hydraulic controls, for use by the Street Division of the Engineering -Public Works Department, and authorizes the Mayor to execute a contract for same. PURCHASE TWO (2) UTILITY VEHICLES TO BE USED BY THE PARKS DEPARTMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF TWO (2) UTILITY VEHICLES FOR USE IN THE PARKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This Ordinance is summarized as follows: The City of Paducah accepts the bid of McKeel Equipment Co., Inc., in the total amount of $28,269.82, for the purchase of two (2) utility vehicles for use in the Parks Department, and authorizes the Mayor to execute a contract for same. CITY MANAGER REPORT City Manager Pederson announced that bids came in for the Health Park Project and that some were within budget. The City Manager thanked Freedom Waste for their responsiveness. He mentioned that the Engineering Public -Works Department has been short-staffed the last few weeks and has fallen behind on weekly brush pick-up. He suggested that the Commission look into whether or not the brush pick-up system needs to be a weekly process in the future. Pam Spencer was asked to show the new Paducah View Episode regarding the Paducah 911 KECP Accreditation. Rick Murphy gave a capital projects update. He mentioned that the Ribbon Cutting for the Olivet Church Road Project will be Thursday, November 3rd at 11:00AM. The Riverfront Redevelopment project is moving forward. They are currently putting topsoil on the great lawn area, installing lights, and installing utilities to service the dock. ADOPTED: November 1, 2016 �8 a Administr i e Assistant III Mayor City Clerk 856