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Home My WebLink About09-20-2016SEPTEMBER 20, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, September 20, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). Commissioner Abraham arrived at approximately 5:42 p.m. (1). PROCLAMATION Mayor Kaler presented a proclamation to Mindy Smith, President of the Business & Professional Women-Paducah/River City Chapter and Laura Oswald, member, proclaiming October 17th through October 21St as "Business Women's Week". MINUTES Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the reading of the Minutes for the September 13, 2016, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). MOTION R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the following documents and bids be received and filed: DOCUMENTS 1. Communications Service Agreement with Lone Oak Fire Protection District (ORD # 2016-09-8415) 2. Communications Services Agreement with Hendron Fire Protection District (ORD # 2016-09-8416) BIDS FOR ENGINEERING PUBLIC -WORKS Fire Station # 2 Plumbing Renovation Project 1. M.P. Lawson Construction, LLC* 2. Midstates Construction Co., Inc. 2017 Front Loading Refuse Truck 1. McBride Mack* 2. Stringfellow 3. Municipal Equipment *denotes accepted bid Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). MUNICIPAL ORDER PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached ' list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson, and Mayor Kaler (4). Commissioner Abraham arrived approximately 5:45 p.m. 2016 TRANSPORTATION ALTERNATIVES PROGRAM GRANT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2016 TRANSPORTATION ALTERNATIVES PROGRAM (TAP) GRANT IN THE AMOUNT OF $736,646, THROUGH THE KENTUCKY TRANSPORTATION CABINET, FOR 837 1 - - - -= -- -- r SEPTEMBER 20, 2016 SIDEWALK, CURB, AND GUTTERING IMPROVEMENTS IN THE FOUNTAIN AVENUE NEIGHBORHOOD," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). M.O.#1935; BK 9 ORDINANCES — ADOPTION APPROVE DUE DATE EXTENSION OF GPEDC LOANS TO JUNE 30, 2020 Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A PROMISSORY NOTE EXTENSION AGREEMENT AND ADDENDUM TO REAL ESTATE MORTGAGE AMONG THE CITY OF PADUCAH, KENTUCKY, THE COUNTY OF MCCRACKEN, KENTUCKY AND THE GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL WITH RESPECT TO A PUBLIC PROJECT GENERALLY KNOWN AS "RIVERPORT WEST;" AND AUTHORIZING THE EXECUTION OF SAME." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky (the "City") to approve a Promissory Note Extension Agreement and Addendum to Real Estate Mortgage ("Agreement") by and between the City of Paducah, Kentucky (the "City"), the County of McCracken, Kentucky ("County"), and the Greater Paducah Economic Development Council ("GPEDC"). Pursuant to the Agreement the City and the County agree to extend the maturity date of the indebtednesses due and owing by GPEDC unto the City and County until June 30, 2020, which indebtednesses are evidences by promissory notes dated September 18, 2007 in the original principal amounts of $600,000.00 and promissory notes dated December 19, 2008, and are secured by real estate mortgages. The Ordinance approves the form of the Agreement presented to the Board of Commissioners of the City, with such changes therein as shall not be adverse to the City and may be approved by the Mayor and City Clerk. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). ORD.#2016-9-8426; BK 34 ACCEPT BID FOR NOBLE PARK TENNIS SHELTER/RESTROOM FACILITY Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF M. P. LAWSON CONSTRUCTION, LLC FOR THE NOBLE PARK TENNIS COURTS RESTROOM FACILITY CONSTRUCTION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SUCH CONSTRUCTION AND CHANGE ORDER 1 TO SUCH CONTRACT ALLOWING THE CITY TO MAKE DIRECT PURCHASE OF THE MODULAR RESTROOM FACILITY." This ordinance is summarized as follows: This Ordinance authorizes the Mayor to enter into contract with M. P. Lawson Construction, LLC, a Kentucky limited liability Company, in the amount of $152,936.00 for the Noble Park Tennis Courts Restroom Facility Construction Project and subsequently authorizes the Mayor to enter into Change Order 1 to said contract reducing the contract price due to Contractor to the amount of $61,250.06. Further the ordinance authorizes the Director of Parks Services to make a direct purchase of the modular restroom facility from Hunter Knepshield Company for $86,637.00. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). ORD.#2016-9-8427; BK 34 ACCEPT BID FOR FURNITURE PURCHASE FOR POLICE DEPARTMENT ANNEX Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE PROPOSAL OF WILSON OFFICE SOLUTIONS FOR THE PURCHASE OF FURNITURE FOR THE POLICE DEPARTMENT ANNEX LOCATED AT 1410 BROADWAY AND AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Wilson Office Solutions in an amount not to exceed $42,127.13, for the purchase of furniture for the Police Department Annex located at 1410 Broadway, and authorizes the Mayor to execute a contract for same. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). ORD.#2016-9-8428; BK 34 838 SEPTEMBER 20, 2016 ORDINANCES — INTRODUCTION ACCEPT 2015-2016 ASSISTANCE TO FIREFIGHTERS GRANT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an Ordinance, "AN ORDINANCE OF THE CITY OF PADUCAH ACCEPTING A 2015-2016 ASSISTANCE TO FIREFIGHTERS MATCHING GRANT FROM THE KENTUCKY OFFICE OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY FOR THE PADUCAH FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE ANY AND ALL AGREEMENTS RELATING TO SAME." This ordinance is summarized as follows: That the City of Paducah hereby accepts grant funds in the amount of $87,455 through the Kentucky Office of Homeland Security, Federal Emergency Management Agency for a 2015/2016 Assistance to Firefighters Matching Grant Award for the Fire Ground Survival Program sponsored by the Paducah Fire Department. Further, the Mayor is hereby authorized to execute a Grant Agreement and all documents relating to same. APPROVE PURCHASE OF ONE (1) FRONTLOADING REFUSE TRUCK Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF McBRIDE MACK, INC., FOR SALE TO THE CITY OF ONE, NEW 2017 FRONT- LOADING REFUSE COLLECTION CHASSIS AND BODY FOR USE BY THE SOLID WASTE COLLECTION SYSTEM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of McBride Mack, Inc., in the amount of $233,119.00, for sale to the City of one, new 2017 front -loading refuse collection chassis and body, and authorizes the Mayor to execute a contract for same. FIRE STATION #2 PLUMBING RENOVATION PROJECT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF M. P. LAWSON CONSTRUCTION, LLC FOR PLUMBING RENOVATION FOR FIRE STATION #2, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of M. P. Lawson Construction, LLC in the amount of $74,787.00 for plumbing renovations to Fire Station #2, located at 3000 Wayne Sullivan Drive, and authorizes the Mayor to execute a contract for same. AMEND DOG ORDINANCE Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING SECTION 14-32, DOGS PERMITTED AT SPECIAL COMMUNITY EVENTS; RESTRICTIONS, OF CHAPTER 14, ANIMALS, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This Ordinance is summarized as follows: The City hereby amends Section 14-32, Dogs Permitted at Special Community Events; Restrictions, of Chapter 14, Animals, of the Paducah Code of Ordinances to eliminate the requirement that dogs be restrained by an open ended -muzzle at special community events. CITY MANAGER REPORT Public Information Officer Pam Spencer showed a video taken by a drone of the Riverfront Redevelopment Project. Bacon Farmer Workman Engineering & Testing, Inc., provided the video. EXECUTIVE SESSION Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board go into closed session for discussion of matters pertaining to the following topic(s): • Issues which might lead to the appointment, dismissal or disciplining of an employee, as permitted by KRS 61.819(1)(f). Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). 839 SEPTEMBER 20, 2016 ADOPTED: September 27, 2016 llyvyki City Clerk Mayor 840