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Home My WebLink About04/08/08At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 8, 2008, at 5:30 p.m., Mayor Pro Tem Coleman presided, and upon call of the roll by the Assistant City Clerk, the following answered to their names: Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). Commissioner Smith and Mayor Paxton were absent (2). RECOGNITION PADUCAH FIRE DEPARTMENT FOAM TRAINING DONATIONS Fire Chief Benton informed the Commission that firefighters had been able to attend an 8 -hour seminar on how to fight petroleum fires due to donations from several area petroleum facilities. The donated funds also allowed the Fire Department to purchase some of the special foam required to fight these types of fires. He introduced Greg Cherry, Fire Training Officer for the City of Paducah, who then thanked each petroleum facility and awarded them with a certificate. Facilities and their representatives were: Seay Oil Company — Tim Haygood, Mid -West Terminal — Mike Smith, Newcomb Oil — Blake Anderson. VMVPaducahbilt, TransMontaigne, and Ashland Marathon also contributed. Fire Chief Benton also announced his retirement from the City Fire Department. He has served the City for the past 37 years, with the last 12 years as Fire Chief. His last day will be May 30, 2008. Mayor Pro Tem Coleman and Commissioner Watkins thanked the Chief for his many years of service to the City. SPOTLIGHT Pam Spencer, PIO, spotlighted the Wellness Committee. The main job of each committee member is to communicate with employees about all of the seminars/events that are planned throughout the year. Each department has at least one representative on this committee. Pam also reminded employees to complete their Health Risk Assessment if they haven't already done so. Also, coming soon, will be a calendar of all events/seminars on the City's intranet. MINUTES Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the reading of the Minutes for March 18th and 25th, 2008, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). RESOLUTION FOR MATRIX INDUSTRIAL SYSTEMS Mayor Pro Tem Coleman offered motion, seconded by Commissioner Kaler, that the following Resolution be adopted: WHEREAS, the City of Paducah, Kentucky has determined that it is in the best interest of the citizens of Paducah, Kentucky, to submit an application for a forgivable loan to the Kentucky Economic Development Finance Authority (KEDFA) for an E.D.B. grant for the Matrix Industrial Systems Economic Development Loan Project. BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY: SECTION 1. That the submission of an application for Kentucky Economic Development Finance Authority (KEDFA) grant funds not to exceed $500,000 is hereby authorized. The project will foster industrial development and create jobs. SECTION 2. That the Mayor of the City of Paducah, Kentucky, is authorized to sign the grant application, statement of assurances and any and all other documents necessary for the submission of the application and development of the project. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). Mr. Doug Knott, Sales & Marketing Director, and Darren Jarvis, President and co-owner, of Matrix Industrial Systems, thanked the Commission for serving as the pass-through agency for this grant from the Cabinet for Economic Development. Matrix is an engineering firm located on Walter Jetton Boulevard in Paducah. They presented a powerpoint detailing the product they produce, PetCoke (petroleum coke), and the companies that will benefit from it in the pulp and paper industry. Money will be used to construct two mobile units that demonstrate how equipment can be installed in a paper mill to help save energy costs. MOTIONS R & F DOCUMENTS Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the following documents be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) Louisville Paving Company, Inc. (b) MindSpring Development, LLC (c) Schmitt Concrete, Inc. 2. Contracts: (a) Mid-America Agency Services, Inc. d/b/a/ Peel & Holland for Health & Life Insurance Consulting Services (2008-3-7400) (b) Kentucky League of Cities Rate Guarantee for the City of Paducah's Liability, Property, and Workers' Compensation Policies for the Policy Years of 2008, 2009, and 2010 (2008-3-7405) (c) S & W Productions for Broadcasting Services during the 2008 Quilt Show (under $20,000 — no ordinance required) 3. Deed: (a) QuitClaim Deed with Paducah -McCracken County Joint Sewer Agency for Closure of a 30' Alley north of 8th Street and east of Northview Street (2008-3-7402) 4. Paducah Water Financial Highlights for February 2008 Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Kaler offered motion, seconded by Commissioner Watkins, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). AMEND PAYROLL CLASSIFICATION TABLE AND TABLE 3 Commissioner Watkins offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE CLASSIFICATION/PAY SCHEDULE TABLE AND TABLE 3 PAY RANGES TO CREATE THE POSITION OF TEMPORARY PLANNER TECHNICIAN IN THE PLANNING DEPARTMENT AND TO MAKE CORRECTIONS AS A RESULT OF AUDITING FOR THE MONTH OF MARCH 2008," be adopted. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). M.O.#1376; BK 7; PG TRANSFER $129,600 FROM COMMISSION CONTINGENCY TO ECONOMIC DEVELOPMENT PROJECT ACCOUNT Commissioner Kaler offered motion, seconded by Commissioner Watkins, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $129,600.00 FROM THE COMMISSION CONTINGENCY ACCOUNT TO THE HOOPER'S INCENTIVE PROJECT ACCOUNT," be adopted. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). M.O.#1377; BK 7; PG APPROVE FY08 FLEET PLAN Commissioner Watkins offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE FY08 FLEET PLAN FOR THE CITY OF PADUCAH," be adopted. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). M.O.#1378; BK 7; PG APPROVE 5 -YEAR CIP PLAN Commissioner Kaler offered motion, seconded by Commissioner Watkins, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING A FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR THE CITY OF PADUCAH, KENTUCKY," be adopted. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). M.O.#1379; BK 7; PG APPROVE 2008 US BULLETPROOF VEST PARTNERSHIP GRANT APPLICATION Commissioner Watkins offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE CITY TO OBTAIN AN ONLINE 2008 U.S. BULLETPROOF VEST PARTNERSHIP GRANT AWARD THROUGH THE U.S. DEPARTMENT OF JUSTICE FOR USE BY THE POLICE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). M.O.#1380; BK 7; PG APPROVE GOVERNOR'S 2009 HIGHWAY SAFETY PROGRAM GRANT APPLICATION Commissioner Kaler offered motion, seconded by Commissioner Watkins, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A GRANT APPLICATION WITH THE KENTUCKY STATE POLICE FOR A GOVERNOR'S 2009 HIGHWAY SAFETY PROGRAM GRANT," be adopted. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). M.O.#1381; BK 7; PG ORDINANCES — ADOPTION INCREASE NUMBER OF BROOKS STADIUM COMMISSION MEMBERS Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO 97-1-5627, ENTITLED, "AN ORDINANCE CREATING A BOARD TO BE KNOWN AS THE BROOKS STADIUM COMMISSION; PROVIDING FOR THE APPOINTMENTAND TERMS OF MEMBERS; AND ESTABLISHING THE POWERS AND DUTIES OF SAID BOARD." This ordinance is summarized as follows: Increasing the number of members to serve on the Brooks Stadium Commission from eight to nine. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). ORD.#2008-4-7406; BK 31; PG ACCEPT BID FOR PARKS BROCHURES Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF IMAGE GRAPHICS, FOR THE PRINTING AND DIRECT MAILING OF PROGRAM BROCHURES FOR THE PARKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Image Graphics, for the printing and direct mailing of program brochures, three times annually at $7,517.54 each, for a total amount of $22,552.62 for the Parks Department, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). ORD.#2008-4-7407; BK 31; PG CONTRACT FOR SERVICES FOR QUILT SHOW Commissioner Watkins offered motion, seconded by Commission Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUE A CONTRACT WITH THE PADUCAH—McCRACKEN COUNTY CONVENTION & VISITORS BUREAU FOR CONTRACT FOR SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a contract with Paducah -McCracken County Convention & Visitors Bureau in the amount of $25,000, to assist the Bureau in assuring that the American Quilter Society 2008 Show is held in Paducah. It is to be utilized for marketing and promoting events and venues related to the 2008 show. This contract shall expire June 30, 2008. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). ORD.92008-4-7408; BK 31; PG PURCHASE MINI -PACKER Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF SALE TO THE CITY OF ONE MINI PACKER, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Municipal Equipment, Inc., in the amount of $93,862.00, for sale to the City of one mini packer, for use by the Public Works Department, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). ORD.#2008-4-7409; BK 31; PG APPROVE CONTRACT WITH PADUCAH HOUSING AUTHORITY FOR HOUSING COMMUNITY OFFICER Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CIYT OF PADUCAH AND THE HOUSING AUTHORITY FOR HOUSING COMMUNITY OFFICER." This ordinance is summarized as follows: The City of Paducah authorizes and directs the Mayor to execute an agreement between the City of Paducah, Kentucky, and the Housing Authority of Paducah for the position for Housing Community Officer. Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman(3). ORD.#2008-4-7410; BK 31; PG CITY MANAGER REPORT • Calendar Items The Commission Meeting scheduled for April 22, 2008 has been cancelled City Manager will be out of the office April 9-11; Rick Murphy will be Acting City Manager during this time Paducah Bank is now offering electronic statements to its customers. The bank will donate $1.00 to the City for each customer who signs up. This money is to be used specifically for the purchase of trees to plant around the City. PUBLIC COMMENTS Barry Clark, property owner of English Antiques at 212 Broadway, voiced a complaint with the parking on Broadway. He distributed information showing the number of people living and working in the block; the number of permanently parked cars on a daily basis; and, the number of available spaces. He indicated that approximately 20 people are causing the problem by leaving their vehicles in the parking spaces all day. These individuals live in apartments above various stores/offices in the block. He stated that the parking spaces are valuable assets to his, as well as, other downtown businesses. If customers can't park close, the businesses lose money. He would like to see the City distribute leaflets to all residents, with Police backing, to keep the street clear. If they don't, they will be ticketed. Mr. Zumwalt agreed this continues to be a problem. Mayor Pro Tem Coleman stated that the matter would be reviewed. EXECUTIVE SESSION Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board -� go into closed session for discussion of matters pertaining to the following topics: Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Kaler, Watkins, and Mayor Pro Tem Coleman (3). Upon motion the meeting adjourned. ADOPTED: May 13 2008 Assistant City Clerk Mayor Pro Tem