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Home My WebLink About04/01/08At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 1, 2008, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Smith, Watkins and Mayor Paxton (4). Commissioner Kaler was absent (1). WORKSHOP FIVE-YEAR CIP PLAN Audra Herndon, Budget Officer, asked if there were any questions regarding the City's Capital Improvement Program Plan for the next 5 years that was distributed in the agenda packet last Friday. If no changes it will be brought back to the Commission at the next meeting for adoption. (Copy is in the minute file.) FLEET PLAN Public Works Director Earnie Via disseminated the FY09 Fleet Plan. Several years ago a Fleet Lease Trust Fund was established. All city vehicles are purchased through this fund. At this time the Department is requesting approval to order 23 vehicles before the FY09 budget is approved. Approximate cost is $1,547,500; 5 of the vehicles at an estimated cost of $181,500 are not included in the Trust Fund. The funds for the 5 vehicles would come out of the general fund upon Commission approval. Overall there is a total reduction in all fleet vehicles. SEASONAL ICE RINK Mark Thompson, Parks Services Director, provided an update on cost breakdown for the seasonal ice rink. Estimated cost is $125,000; $80,000 for turnkey rental; $25,000 site preparation; $20,000 for staffing. The rink will be either 50' X 90' or 40' X 85'. Projected dates to be open: November 7, 2008 through January 4, 2009; November 6, 2009 through January 3, 2010; and November 5, 2010 through January 2, 2011. Mr. Thompson recommended this decision be made for a three-year time frame. Commission agreed by consensus to do the project for one year and include an option in the contract for renewal. FOUNTAIN AVENUE INCENTIVE PACKAGE Steve Ervin, Interim Planning Director, presented an overview of the Fountain Avenue Neighborhood project. Urban Renewal has a total of 75 properties. There are 46 structures that are ready for proposals, 13 vacant lots, 2 vacant lots for new home construction LMI qualified homebuyers (KHC HOME Investment Partnership Grant), 7 structures for total rehab for LMI qualified homebuyers (KHC HOME Investment Partnership Grant); 3 properties have been transferred to Mindspring Development, 2 proposals have been accepted for 2 houses and 1 house was transferred to Kelly Atnip. Two incentive packages are going to be offered. One will be to residents who live in the neighborhood and want to renovate their homes. The other incentive package will be for developers or anyone that is interested in building a new home or renovating an existing structure. Bank incentives are still being finalized. Commission agreed to do incentive packages for one year. They will be evaluated from year to year. HOUSING AUTHORITY BRIEFING • BRIEFING ON PADUCAH HOUSING CORPORATION AND PLANNED PROJECTS Cal Ross, Director of Housing Authority, introduced Phyliss Maclin, Vice President of the Paducah Housing Services. Ms. Maclin provided handouts to the Board and explained the new program called Paducah's Innovative Homeownership Provider Program", that is offered through funding of the Housing Authority of Paducah. The primary goal of the Program "is to rebuild strong, healthy neighborhoods in Paducah and McCracken County". • KENTUCKY CONSULTANTS AND PADUCAH HOUSING AUTHORITY PLANS FOR REDEVELOPMENT OF THE ANDERSON COURT SITE Mr. Ross then introduced Andy Beasel of Kentucky Consultants in Louisville. Mr. Beasel was hired to prepare a needs' assessment for all Housing Authority properties. APRIL 1, 2008 Anderson Court is the property that is in need of the most work. He presented a proposal of revitalization for the Court that would help the Court fit in with Lowertown. Projected costs are $2.5 million. It will be done in phases over the next 5 years. The Housing Authority Board has approved for Mr. Ross to hire an architect to begin plans for the renovation of Anderson Court. RESOLUTION RENAISSANCE AGENCY Mayor Paxton gave comments supporting the creation of the Renaissance Agency and stressed to the Lowertown residents in attendance that the City is committed to Lowertown. The resolution proposes Main Street, Riverfront Development, Downtown Development, and Lowertown organizations being under the umbrella of the Renaissance Agency. City Manager Zumwalt explained the proposed resolution and the area it will cover. There will be two boards, Renaissance Board and the Zone Board of Paducah. The Renaissance Board guidance group will be the redevelopment board for the designated area. It will involve the TIF District. The other board being created is the Zone Board of Paducah. It will include Main Street duties, staff and Lowertown Artist Relocation duties and temporary staff. Other details are included in the resolution. Mayor Paxton offered motion, seconded by Commissioner Smith, that a Resolution entitled, "A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, INSTRUCTING CITY STAFF TO MOVE FORWARD WITH THE CREATION OF THE PADUCAH RENAISSANCE AGENCY", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Smith, Watkins, and Mayor Paxton (4). Dr. Renzulli expressed concern regarding who will be responsible for the mission of the artist relocation program. Durwin Ursury raised questions about participation in funding for Lowertown. CITY MANAGER REPORT Calendar Items City Manager requested cancellation of the April 22"d commission meeting so the Board can attend the Quilt Show Opening Night Events. Personnel Actions — no discussion City Manager distributed a Memo from Chief Bratton regarding, "Contractual Off -Duty Rate for Police Officers". Unless he has feedback from the Board he will proceed with the rate increase. Requested Executive Session for personnel issue and hotel prospect negotiations. COMMISSIONER CONCERN Commissioner Coleman presented a complaint from a business owner regarding notification of a fine for property maintenance from the Inspection Department. Would like for the City to look into notification process that Inspection utilizes. He would like for the owner to be contacted by the City Manager. Commissioner Watkins concerned about the guttering/curb on 4th Street by the post office being dangerous to people stepping off the curb. Mark Thompson informed the Commission that the company that constructed the skatepark is coming to town to provide better grouting for the skatepark. While they are here they will provide training for city employees on how to replace the grouting in the future. EXECUTIVE SESSION Commissioner Coleman offered motion, seconded by Commissioner Kaler, that the Board go into closed session for discussion of matters pertaining to the following topics: Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Coleman, Smith, Watkins, and Mayor Paxton (4). Upon motion meeting adjourned. ADOPTED: May. /3 , 2008 'Jovy�� ZfAer'-L City Clerk