HomeMy WebLinkAbout09-13-2016SEPTEMBER 13, 2016
At a Regular Meeting of the Board of Commissioners, held on Tuesday, September 13, 2016, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Pro
Tem Rhodes presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes, (3).
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of
the Minutes for the September 6, 2016, City Commission meeting be waived and that the
Minutes of said meeting prepared by the City Clerk be approved as written.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3).
RESOLUTION
RESOLUTION OF SUPPORT FOR BAPTIST HEALTH FOR KEDFA BOND ISSUE
Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Resolution
entitled, "A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF
PADUCAH, KENTUCKY, RELATING TO THE ISSUANCE BY THE KENTUCKY
ECONOMIC DEVELOPMENT FINANCE AUTHORITY OF REVENUE BONDS TO
FINANCE AND REFINANCE, AMONG OTHER THINGS, COSTS INCURRED BY
BAPTIST HEALTHCARE SYSTEM, INC., IN CONSTRUCTING AND ACQUIRING
CERTAIN HOSPITAL FACILITIES IN THE CITY", be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3).
MOTION
R & F DOCUMENTS
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the following
documents and bids be received and filed:
DOCUMENTS
1. Communications Service Agreement with Lone Oak Fire Protection District (ORD #
2016-09-8415)
2. Communications Services Agreement with Hendron Fire Protection District (ORD #
2016-09-8416)
BIDS FOR ENGINEERING PUBLIC -WORKS
Fire Station # 2 Plumbing Renovation Project
1. M.P. Lawson Construction, LLC*
2. Midstates Construction Co., Inc.
2017 Front Loading Refuse Truck
1. McBride Mack*
2. Stringfellow
3. Municipal Equipment
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3).
MUNICIPAL ORDER
PERSONNEL ACTIONS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3).
AMEND THE FY2016-2017 POSITION AND PAY SCHEDULE
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SEPTEMBER 13, 2016
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER AMENDING SECTIONS (D), INFORMATION
TECHNOLOGY, AND (H), ENGINEERING/PUBLIC WORKS DEPARTMENT OF THE
FY2016-2017 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF
THE CITY OF PADUCAH, KENTUCKY," be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). M.O11932; BK 9
APPROVE LITTER ABATEMENT GRANT APPLICATION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2017
KENTUCKY LITTER ABATEMENT GRANT THROUGH THE KENTUCKY DIVISION OF
WASTE MANAGEMENT FOR THE ENGINEERING/PUBLIC WORKS DEPARTMENT'S
STREET LITTER ABATEMENT PROGRAM," be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). M.O.#1933; BK 9
APPROVE TRANSFER OF FUNDS FROM COMMISSION CONTINGENCY FOR THE
NOBLE PARK TENNIS COURT RESTROOMS PROJECT
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE
DIRECTOR TO TRANSFER $27,800 FROM THE COMMISSION CONTINGENCY FUND
TO THE NOBLE PARK TENNIS COURT RESTROOMS ACCOUNT FOR THE NOBLE
PARK TENNIS COURT RESTROOM FACILITY PROJECT," be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). M.O.#1934; BK 9
ORDINANCES — ADOPTION -
APPROVE FIRST AMENDMENT TO THE SOLID WASTE AGREEMENT WITH
FREEDOM WASTE SERVICE
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING THE FIRST AMENDMENT
TO AN AGREEMENT FOR TRANSFER, TRANSPORT AND DISPOSAL OF MUNICIPAL
SOLID WASTE BETWEEN THE CITY OF PADUCAH AND FREEDOM WASTE SERVICE,
LLC,; AND AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT." This
ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to
execute a First Amendment to the contract with Freedom Waste Service, LLC, a Kentucky
limited liability company, for long-term transfer station services, the transport and disposal of all
municipal solid waste, and a safe and accessible citizen drop-off area for the deposition of
recyclable products. This amendment approves the location of the Transfer Station Site and the
plans for development of the Transfer Station and documents agreement and understanding as to
delay liquidated damages.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). ORD.#2016-9-8417; BK 34
APPROVE FINAL ANNEXATION FOR TRINITY UNITED METHODIST CHURCH
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE
BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE
ANNEXATION OF CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE
LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY
OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS."
This ordinance is summarized as follows: The City of Paducah hereby approves the final
annexation of certain tracts of property contiguous to the present city limits, located at 6125
Blandville Road and 1592 New Holt Road, containing 8.313 acres, more or less.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). ORD.#2016-9-8418; BK 34
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SEPTEMBER 13, 2016
CLOSURE OF A PORTION OF NORTH 29TH STREET BETWEEN HARRISON
STREET AND TRIMBLE STREET
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE
CLOSING OF NORTH 29TH STREET BETWEEN TRIMBLE STREET AND CLAY STREET
AND BETWEEN CLAY STREET AND HARRISON STREET, AND AUTHORIZING THE
MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THE
TRANSFER OF PROPERTY." This ordinance is summarized as follows: That the City of
Paducah hereby authorizes the closing of North 291h Street between Trimble Street and Clay
Street and between Clay Street and Harrison Street, and authorizes the Mayor to execute all
documents necessary to complete the transfer of property to the property owners in or abutting
the public ways to be closed.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). ORD.#2016-9-8419; BK 34
CLOSURE OF YOPP STREET
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE
CLOSING OF YOPP STREET BETWEEN 3220 AND 3300 WAYNE SULLIVAN DRIVE,
AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO
COMPLETE THE TRANSFER OF PROPERTY." This ordinance is summarized as follows:
That the City of Paducah hereby authorizes the closing of a portion Yopp Street between 3220
and 3300 Wayne Sullivan Drive, and authorizes the Mayor to execute all documents necessary to
complete the transfer of property to the property owners in or abutting the public ways to be
closed.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). ORD.#2016-9-8420; BK 34
PURCHASE DUMPSTERS FOR SOLID WASTE DIVISION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE
PURCHASE OF DUMPSTERS, LIDS AND REPLACEMENT PARTS FOR FY2016-2017
FOR UTILIZATION BY COMMERCIAL BUSINESSES WITHIN THE CITY OF PADUCAH,
AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This
ordinance is summarized as follows: That the City of Paducah authorizes the Finance Director to
pay an amount not to exceed $70,000 for FY2016-2017 to Municipal Equipment, Inc., for the
purchase of various sized dumpsters, lids and replacement parts for the Solid Waste Division of
Engineering -Public Works.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). ORD.#2016-9-8421; BK 34
PURCHASE ROLL OUT CONTAINERS FOR SOLID WASTE DIVISION
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE
PURCHASE OF ROLL-OUT CONTAINERS FROM TOTER, INC., FOR THE
ENGINEERING -PUBLIC WORKS SOLID WASTE DIVISION." This ordinance is
summarized as follows: That the City of Paducah hereby authorizes the Finance Director to
make payment to Toter, Inc., for the purchase of roll-out refuse containers, lids and replacement
parts for the 2016-2017 fiscal year, in an amount not to exceed the City's budgeted amount of
$60,000. These containers and accessories will be used by customers within the City limits of
Paducah served by the Solid Waste Division, Engineering -Public Works Department. This
purchase is made in compliance with the Kentucky State Purchasing Contract.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). ORD.#2016-9-8422; BK 34
PURCHASE VEHICLES FOR PADUCAH POLICE DEPARTMENT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
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SEPTEMBER 13, 2016
PADUCAH FORD FOR SALE TO THE CITY OF TEN (10) 2017 POLICE PURSUIT RATED
VEHICLES FOR USE BY THE PADUCAH POLICE DEPARTMENT; AUTHORIZING THE
POSSIBLE PURCHASE OF UP TO TWO ADDITIONAL POLICE VEHICLES PRIOR TO
JUNE 30,2017; AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR
SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of
Paducah Ford in the amount of $357,845.00, for the purchase of ten (10) 2017 Police pursuit
rated vehicles for use by the Paducah Police Department; approves the purchase of up to two (2)
additional police vehicles at the unit bid price submitted in the bid, in the event the City may
need to purchase additional vehicles prior to June 30, 2017, and hereby authorizes the Mayor to
execute a contract with Paducah Ford for the purchase of the vehicles.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). ORD.#2016-9-8423; BK 34
ACCEPT 2016 PORT SECURITY GRANT AWARD
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING THERETO
WITH THE U.S. DEPARTMENT OF HOMELAND SECURITY FOR A 2016 PORT
SECURITY GRANT AND AUTHORIZING THE PLANNING DEPARTMENT TO ACCEPT
THE GRANT THROUGH THE PORT SECURITY ON-LINE PORTAL". This ordinance is
summarized as follows: The Mayor is hereby authorized and directed to execute all documents
necessary with the U.S. Department of Homeland Security to obtain a 2016 Port Security Grant
in the amount of $14,678.00 for the purchase of three security cameras to monitor the floodwall.
This grant does not require any local cash or in-kind match.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). ORD.#2016-9-8424; BK 34
ACCEPT FY2017 HIGHWAY SAFETY GRANT AWARD
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an Ordinance entitled, "AN ORDINANCE RATIFYING THE MAYOR'S
EXECUTION OF A 2016-2017 KENTUCKY HIGHWAY SAFETY PROGRAM
REIMBURSEMENT GRANT AWARD WITH THE KENTUCKY OFFICE OF HIGHWAY
SAFETY, A DIVISION OF THE KENTUCKY TRANSPORTATION CABINET." This
ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to
execute the 2016-2017 Kentucky Highway Safety Program Reimbursement Grant Award with
the Kentucky Office of Highway Safety, a division of the Kentucky Transportation Cabinet, in
the amount of $25,450, for overtime hours associated with saturation patrols, including fuel
costs. This program does not require any local cash or in-kind match.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem
Rhodes (3). ORD.#2016-9-8425; BK 34
ORDINANCES — INTRODUCTION
APPROVE DUE DATE EXTENSION OF GPEDC LOANS TO JUNE 30, 2020
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, APPROVING A PROMISSORY NOTE EXTENSION
AGREEMENT AND ADDENDUM TO REAL ESTATE MORTGAGE AMONG THE CITY
OF PADUCAH, KENTUCKY, THE COUNTY OF MCCRACKEN, KENTUCKY AND THE
GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL WITH RESPECT TO A
PUBLIC PROJECT GENERALLY KNOWN AS "RIVERPORT WEST;" AND
AUTHORIZING THE EXECUTION OF SAME." This ordinance is summarized as follows:
This Ordinance authorizes the City of Paducah, Kentucky (the "City") to approve a Promissory Note
Extension Agreement and Addendum to Real Estate Mortgage ("Agreement") by and between the
City of Paducah, Kentucky (the "City"), the County of McCracken, Kentucky ("County"), and the
Greater Paducah Economic Development Council ("GPEDC"). Pursuant to the Agreement the City
and the County agree to extend the maturity date of the indebtednesses due and owing by GPEDC
unto the City and County until June 30, 2020, which indebtednesses are evidences by promissory
notes dated September 18, 2007 in the original principal amounts of $600,000.00 and promissory
notes dated December 19, 2008, and are secured by real estate mortgages. The Ordinance
approves the form of the Agreement presented to the Board of Commissioners of the City, with such
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SEPTEMBER 13, 2016
changes therein as shall not be adverse to the City and may be approved by the Mayor and City
Clerk.
ACCEPT BID FOR NOBLE PARK TENNIS SHELTER/RESTROOM FACILITY
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners
introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF M. P. LAWSON
CONSTRUCTION, LLC FOR THE NOBLE PARK TENNIS COURTS RESTROOM FACILITY
CONSTRUCTION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
FOR SUCH CONSTRUCTION AND CHANGE ORDER 1 TO SUCH CONTRACT ALLOWING
THE CITY TO MAKE DIRECT PURCHASE OF THE MODULAR RESTROOM FACILITY." This
ordinance is summarized as follows: This Ordinance authorizes the Mayor to enter into contract with
M. P. Lawson Construction, LLC, a Kentucky limited liability Company, in the amount of $152,936.00
for the Noble Park Tennis Courts Restroom Facility Construction Project and subsequently authorizes
the Mayor to enter into Change Order 1 to said contract reducing the contract price due to Contractor to
the amount of $61,250.06. Further the ordinance authorizes the Director of Parks Services to make a
direct purchase of the modular restroom facility from Hunter Knepshield Company for $86,637.00.
ACCEPT BID FOR FURNITURE PURCHASE FOR POLICE DEPARTMENT ANNEX
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE
PROPOSAL OF WILSON OFFICE SOLUTIONS FOR THE PURCHASE OF FURNITURE
FOR THE POLICE DEPARTMENT ANNEX LOCATED AT 1410 BROADWAY AND
AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is
summarized as follows: That the City of Paducah accepts the bid of Wilson Office Solutions in
an amount not to exceed $42,127.13, for the purchase of furniture for the Police Department
Annex located at 1410 Broadway, and authorizes the Mayor to execute a contract for same.
CITY MANAGER REPORT
City Manager Pederson asked City Engineer Rick Murphy to give an updated on several capital
projects.
Olivet Church Road Improvement Project— The majority of the 3 -lane portion of the new road has
received a base course of asphalt. Due to the rainy summer months, the expected completion date
has been extended from October to November.
Riverfront Redevelopment Project -The area is still a construction site. Earthwork is being completed
and you can now see the project area is taking shape. The construction of the revetment area is in
progress.
Police Annex -Remodeling is almost complete. Engineering -Public Works Department has done
some of the work to help keep the project within its budget.
Transient Dock -The spud poles have been placed in the water. The transient dock will be attached to
the poles after it is delivered. The gangway, platforms, and transient dock are expected to be
delivered in November. Then, utilities will be connected.
Next Steps Workshop — Community Survey -The City Manager said staff will be getting
information to the Commissioners in the next couple of weeks about opportunities they can get
involved with that came out of the follow up of the Next Steps Workshop.
MAYOR AND COMMISSIONER COMMENTS
Commissioner Abraham said there had been some conversations regarding the Ordinance that
requires all dogs which attend special community events, such as BBQ on the River, be muzzled.
He would like for the ordinance to stay as it is.
ADOPTED: September 20, 2016
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