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HomeMy WebLinkAbout09-13-2016SEPTEMBER 13, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, September 13, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Pro Tem Rhodes presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes, (3). MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the September 6, 2016, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). RESOLUTION RESOLUTION OF SUPPORT FOR BAPTIST HEALTH FOR KEDFA BOND ISSUE Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Resolution entitled, "A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, RELATING TO THE ISSUANCE BY THE KENTUCKY ECONOMIC DEVELOPMENT FINANCE AUTHORITY OF REVENUE BONDS TO FINANCE AND REFINANCE, AMONG OTHER THINGS, COSTS INCURRED BY BAPTIST HEALTHCARE SYSTEM, INC., IN CONSTRUCTING AND ACQUIRING CERTAIN HOSPITAL FACILITIES IN THE CITY", be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). MOTION R & F DOCUMENTS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the following documents and bids be received and filed: DOCUMENTS 1. Communications Service Agreement with Lone Oak Fire Protection District (ORD # 2016-09-8415) 2. Communications Services Agreement with Hendron Fire Protection District (ORD # 2016-09-8416) BIDS FOR ENGINEERING PUBLIC -WORKS Fire Station # 2 Plumbing Renovation Project 1. M.P. Lawson Construction, LLC* 2. Midstates Construction Co., Inc. 2017 Front Loading Refuse Truck 1. McBride Mack* 2. Stringfellow 3. Municipal Equipment Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). MUNICIPAL ORDER PERSONNEL ACTIONS Commissioner Gault offered motion, seconded by Commissioner Abraham, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). AMEND THE FY2016-2017 POSITION AND PAY SCHEDULE 832 SEPTEMBER 13, 2016 Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING SECTIONS (D), INFORMATION TECHNOLOGY, AND (H), ENGINEERING/PUBLIC WORKS DEPARTMENT OF THE FY2016-2017 POSITION AND PAY SCHEDULE FOR THE FULL-TIME EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). M.O11932; BK 9 APPROVE LITTER ABATEMENT GRANT APPLICATION Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2017 KENTUCKY LITTER ABATEMENT GRANT THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT FOR THE ENGINEERING/PUBLIC WORKS DEPARTMENT'S STREET LITTER ABATEMENT PROGRAM," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). M.O.#1933; BK 9 APPROVE TRANSFER OF FUNDS FROM COMMISSION CONTINGENCY FOR THE NOBLE PARK TENNIS COURT RESTROOMS PROJECT Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $27,800 FROM THE COMMISSION CONTINGENCY FUND TO THE NOBLE PARK TENNIS COURT RESTROOMS ACCOUNT FOR THE NOBLE PARK TENNIS COURT RESTROOM FACILITY PROJECT," be adopted. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). M.O.#1934; BK 9 ORDINANCES — ADOPTION - APPROVE FIRST AMENDMENT TO THE SOLID WASTE AGREEMENT WITH FREEDOM WASTE SERVICE Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING THE FIRST AMENDMENT TO AN AGREEMENT FOR TRANSFER, TRANSPORT AND DISPOSAL OF MUNICIPAL SOLID WASTE BETWEEN THE CITY OF PADUCAH AND FREEDOM WASTE SERVICE, LLC,; AND AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to execute a First Amendment to the contract with Freedom Waste Service, LLC, a Kentucky limited liability company, for long-term transfer station services, the transport and disposal of all municipal solid waste, and a safe and accessible citizen drop-off area for the deposition of recyclable products. This amendment approves the location of the Transfer Station Site and the plans for development of the Transfer Station and documents agreement and understanding as to delay liquidated damages. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). ORD.#2016-9-8417; BK 34 APPROVE FINAL ANNEXATION FOR TRINITY UNITED METHODIST CHURCH Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE ANNEXATION OF CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: The City of Paducah hereby approves the final annexation of certain tracts of property contiguous to the present city limits, located at 6125 Blandville Road and 1592 New Holt Road, containing 8.313 acres, more or less. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). ORD.#2016-9-8418; BK 34 833 SEPTEMBER 13, 2016 CLOSURE OF A PORTION OF NORTH 29TH STREET BETWEEN HARRISON STREET AND TRIMBLE STREET Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF NORTH 29TH STREET BETWEEN TRIMBLE STREET AND CLAY STREET AND BETWEEN CLAY STREET AND HARRISON STREET, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THE TRANSFER OF PROPERTY." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the closing of North 291h Street between Trimble Street and Clay Street and between Clay Street and Harrison Street, and authorizes the Mayor to execute all documents necessary to complete the transfer of property to the property owners in or abutting the public ways to be closed. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). ORD.#2016-9-8419; BK 34 CLOSURE OF YOPP STREET Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF YOPP STREET BETWEEN 3220 AND 3300 WAYNE SULLIVAN DRIVE, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THE TRANSFER OF PROPERTY." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the closing of a portion Yopp Street between 3220 and 3300 Wayne Sullivan Drive, and authorizes the Mayor to execute all documents necessary to complete the transfer of property to the property owners in or abutting the public ways to be closed. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). ORD.#2016-9-8420; BK 34 PURCHASE DUMPSTERS FOR SOLID WASTE DIVISION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF DUMPSTERS, LIDS AND REPLACEMENT PARTS FOR FY2016-2017 FOR UTILIZATION BY COMMERCIAL BUSINESSES WITHIN THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: That the City of Paducah authorizes the Finance Director to pay an amount not to exceed $70,000 for FY2016-2017 to Municipal Equipment, Inc., for the purchase of various sized dumpsters, lids and replacement parts for the Solid Waste Division of Engineering -Public Works. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). ORD.#2016-9-8421; BK 34 PURCHASE ROLL OUT CONTAINERS FOR SOLID WASTE DIVISION Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF ROLL-OUT CONTAINERS FROM TOTER, INC., FOR THE ENGINEERING -PUBLIC WORKS SOLID WASTE DIVISION." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to make payment to Toter, Inc., for the purchase of roll-out refuse containers, lids and replacement parts for the 2016-2017 fiscal year, in an amount not to exceed the City's budgeted amount of $60,000. These containers and accessories will be used by customers within the City limits of Paducah served by the Solid Waste Division, Engineering -Public Works Department. This purchase is made in compliance with the Kentucky State Purchasing Contract. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). ORD.#2016-9-8422; BK 34 PURCHASE VEHICLES FOR PADUCAH POLICE DEPARTMENT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF 834 SEPTEMBER 13, 2016 PADUCAH FORD FOR SALE TO THE CITY OF TEN (10) 2017 POLICE PURSUIT RATED VEHICLES FOR USE BY THE PADUCAH POLICE DEPARTMENT; AUTHORIZING THE POSSIBLE PURCHASE OF UP TO TWO ADDITIONAL POLICE VEHICLES PRIOR TO JUNE 30,2017; AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Paducah Ford in the amount of $357,845.00, for the purchase of ten (10) 2017 Police pursuit rated vehicles for use by the Paducah Police Department; approves the purchase of up to two (2) additional police vehicles at the unit bid price submitted in the bid, in the event the City may need to purchase additional vehicles prior to June 30, 2017, and hereby authorizes the Mayor to execute a contract with Paducah Ford for the purchase of the vehicles. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). ORD.#2016-9-8423; BK 34 ACCEPT 2016 PORT SECURITY GRANT AWARD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING THERETO WITH THE U.S. DEPARTMENT OF HOMELAND SECURITY FOR A 2016 PORT SECURITY GRANT AND AUTHORIZING THE PLANNING DEPARTMENT TO ACCEPT THE GRANT THROUGH THE PORT SECURITY ON-LINE PORTAL". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute all documents necessary with the U.S. Department of Homeland Security to obtain a 2016 Port Security Grant in the amount of $14,678.00 for the purchase of three security cameras to monitor the floodwall. This grant does not require any local cash or in-kind match. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). ORD.#2016-9-8424; BK 34 ACCEPT FY2017 HIGHWAY SAFETY GRANT AWARD Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE RATIFYING THE MAYOR'S EXECUTION OF A 2016-2017 KENTUCKY HIGHWAY SAFETY PROGRAM REIMBURSEMENT GRANT AWARD WITH THE KENTUCKY OFFICE OF HIGHWAY SAFETY, A DIVISION OF THE KENTUCKY TRANSPORTATION CABINET." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to execute the 2016-2017 Kentucky Highway Safety Program Reimbursement Grant Award with the Kentucky Office of Highway Safety, a division of the Kentucky Transportation Cabinet, in the amount of $25,450, for overtime hours associated with saturation patrols, including fuel costs. This program does not require any local cash or in-kind match. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, and Mayor Pro Tem Rhodes (3). ORD.#2016-9-8425; BK 34 ORDINANCES — INTRODUCTION APPROVE DUE DATE EXTENSION OF GPEDC LOANS TO JUNE 30, 2020 Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A PROMISSORY NOTE EXTENSION AGREEMENT AND ADDENDUM TO REAL ESTATE MORTGAGE AMONG THE CITY OF PADUCAH, KENTUCKY, THE COUNTY OF MCCRACKEN, KENTUCKY AND THE GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL WITH RESPECT TO A PUBLIC PROJECT GENERALLY KNOWN AS "RIVERPORT WEST;" AND AUTHORIZING THE EXECUTION OF SAME." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky (the "City") to approve a Promissory Note Extension Agreement and Addendum to Real Estate Mortgage ("Agreement") by and between the City of Paducah, Kentucky (the "City"), the County of McCracken, Kentucky ("County"), and the Greater Paducah Economic Development Council ("GPEDC"). Pursuant to the Agreement the City and the County agree to extend the maturity date of the indebtednesses due and owing by GPEDC unto the City and County until June 30, 2020, which indebtednesses are evidences by promissory notes dated September 18, 2007 in the original principal amounts of $600,000.00 and promissory notes dated December 19, 2008, and are secured by real estate mortgages. The Ordinance approves the form of the Agreement presented to the Board of Commissioners of the City, with such 835 SEPTEMBER 13, 2016 changes therein as shall not be adverse to the City and may be approved by the Mayor and City Clerk. ACCEPT BID FOR NOBLE PARK TENNIS SHELTER/RESTROOM FACILITY Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF M. P. LAWSON CONSTRUCTION, LLC FOR THE NOBLE PARK TENNIS COURTS RESTROOM FACILITY CONSTRUCTION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SUCH CONSTRUCTION AND CHANGE ORDER 1 TO SUCH CONTRACT ALLOWING THE CITY TO MAKE DIRECT PURCHASE OF THE MODULAR RESTROOM FACILITY." This ordinance is summarized as follows: This Ordinance authorizes the Mayor to enter into contract with M. P. Lawson Construction, LLC, a Kentucky limited liability Company, in the amount of $152,936.00 for the Noble Park Tennis Courts Restroom Facility Construction Project and subsequently authorizes the Mayor to enter into Change Order 1 to said contract reducing the contract price due to Contractor to the amount of $61,250.06. Further the ordinance authorizes the Director of Parks Services to make a direct purchase of the modular restroom facility from Hunter Knepshield Company for $86,637.00. ACCEPT BID FOR FURNITURE PURCHASE FOR POLICE DEPARTMENT ANNEX Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE PROPOSAL OF WILSON OFFICE SOLUTIONS FOR THE PURCHASE OF FURNITURE FOR THE POLICE DEPARTMENT ANNEX LOCATED AT 1410 BROADWAY AND AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Wilson Office Solutions in an amount not to exceed $42,127.13, for the purchase of furniture for the Police Department Annex located at 1410 Broadway, and authorizes the Mayor to execute a contract for same. CITY MANAGER REPORT City Manager Pederson asked City Engineer Rick Murphy to give an updated on several capital projects. Olivet Church Road Improvement Project— The majority of the 3 -lane portion of the new road has received a base course of asphalt. Due to the rainy summer months, the expected completion date has been extended from October to November. Riverfront Redevelopment Project -The area is still a construction site. Earthwork is being completed and you can now see the project area is taking shape. The construction of the revetment area is in progress. Police Annex -Remodeling is almost complete. Engineering -Public Works Department has done some of the work to help keep the project within its budget. Transient Dock -The spud poles have been placed in the water. The transient dock will be attached to the poles after it is delivered. The gangway, platforms, and transient dock are expected to be delivered in November. Then, utilities will be connected. Next Steps Workshop — Community Survey -The City Manager said staff will be getting information to the Commissioners in the next couple of weeks about opportunities they can get involved with that came out of the follow up of the Next Steps Workshop. MAYOR AND COMMISSIONER COMMENTS Commissioner Abraham said there had been some conversations regarding the Ordinance that requires all dogs which attend special community events, such as BBQ on the River, be muzzled. He would like for the ordinance to stay as it is. ADOPTED: September 20, 2016 'ajnm��J ?F,,,, Ali 836 -- .