HomeMy WebLinkAbout09-06-2016SEPTEMBER 6, 2016
At a Regular Meeting of the Board of Commissioners, held on Tuesday, September 6, 2016, at
5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor
Kaler presided, and upon call of the roll by the City Clerk, the following answered to their
names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5).
PRESENTATION
AMERICAN HEART ASSOCIATION MISSION LIFELINE EMS PERFORMANCE
ACHIEVEMENT AWARD TO POLICE & FIRE CHIEFS
Dr. Irvin Smith, Medical Director of Mercy Ambulance, presented the above awards to Police
Chief Barnhill and Fire Chief Kyle.
COMMENTS REGARDING STUDY FOR 2 -WAY CONVERSION OF JEFFERSON
AND BROADWAY STREETS
Several people were in attendance at the Commission meeting wanting to express their concerns
regarding the approval to execute a contract for professional services to conduct a study for the
proposed conversion of Jefferson and Broadway to become a 2 -way street. This study will also
include the addition of bike lanes to Broadway and Jefferson Streets, preparation of signing and
marking plans for bidding, performance of signal warrant studies for all intersections within the
study area to to see if the intersections can be converted to 4 -way stop intersections and perform
a signal warrant study at 3rd and Jefferson. The firm will also assist the City in the preparation of
the Transportation Alternative Grant.
Mayor Kaler began the opening of comments by reading an email sent to Planning Director
Steve Ervin from the owners of Hooper's Outdoor Center. They wanted their concerns for the
conversion of Broadway and Jefferson and bike lane additions to Jefferson and Broadway to be
considered. They are not in favor of the conversion to a 2 -way street. However, they are for
bike lanes in Paducah but not if that means Broadway and Jefferson have to be changed to a 2 -
way.
The city residents that spoke and are not favorable to the 2 -way conversion were John Berry, Joe
DiJulio, and Brad Rankin.
Kathy McHaney, Linda Miller, Greg Holtgrewe, and Martha Emmons spoke in favor of the
study.
Concerns expressed by city resident Dana Amsdell were in regards to Paducah being a walkable
city.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of
the Minutes for the August 23, 2016, City Commission meeting be waived and that the Minutes
of said meeting prepared by the City Clerk be approved as written.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
MOTION
R & F DOCUMENTS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following
documents and bids be received and filed:
DOCUMENTS
1. Certificate of Liability Insurance and Right of Way Bond for Extreme Construction, LLC
2. Contracts/Agreements:
a. Consent to Casualty Insurance Renewal for the Columbia Club Theater (MO #
1928)
b. Professional Consulting Agreement with Federal Engineering, Inc. for 911
Communications Services Department (ORD # 2016-08-8401)
c. Professional Services Agreement with Bacon, Farmer, Workman Engineering &
Testing, Inc. for the Noble Park Pond Bank Stabilization Phase II (Executed by
CM)
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d. Addendum No. 3 to Agreement to Employ Jeffrey A. Pederson as Paducah City
Manager (ORD # 2016-08-8412)
e. Contracts for Services with Midtown Alliance of Neighbors for FY 2014, 2015 &
2016 (Executed by CM)
3. Paducah Water Works Financial Statements for period ended July 31, 2016
BIDS FOR PLANNING DEPARTMENT
1319 Park Avenue
1. Brent Lindsey*
2519 Ohio Street
1. Karolyn Brown*
BIDS FOR ENGINEERING -PUBLIC WORKS DEPARTMENT
Ten (10) Police Pursuit Rated SUV's
1. Paducah Ford*
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
MUNICIPAL ORDER
APPROVE AN ASSISTANCE AGREEMENT WITH THE KENTUCKY
INFRASTRUCTURE AUTHORITY FOR PADUCAH WATER
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal
Order entitled, "A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY
APPROVING AN ASSISTANCE AGREEMENT DATED AS OF AUGUST 1, 2016
BETWEEN THE CITY OF PADUCAH, KENTUCKY AND THE KENTUCKY
INFRASTRUCTURE AUTHORITY; AUTHORIZING THE EXECUTION OF THE
AGREEMENT," be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). M.O.#1929; BK 9
SALE OF SURPLUS PROPERTY LOCATED AT 1319 PARK AVENUE
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal
Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF BRENT LINDSEY IN
THE AMOUNT OF $50 FOR PURCHASE OF REAL PROPERTY LOCATED AT 1319 PARK
AVENUE AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL OTHER
DOCUMENTS NECESSARY TO COMPLETE THE SALE," be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). M.O.#1930; BK 9
SALE OF SURPLUS PROPERTY LOCATED AT 2519 OHIO STREET
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF KAROLYN BROWN IN
THE AMOUNT OF $500 FOR PURCHASE OF THE REAL PROPERTY LOCATED AT 2519
OHIO STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED AND ALL
OTHER DOCUMENTS NECESSARY TO COMPLETE THE SALE," be adopted.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). M.O.#1931; BK 9
ORDINANCES — ADOPTION
APPROVE CONTRACT WITH HDR ENGINEERING, INC., FOR
BROADWAY/JEFFERSON TWO WAY CONVERSION WITH BIKE LANES, TRAFFIC
STUDY AND SIGNING PAVEMENT MARKING PLAN
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE
CITY OF PADUCAH, KENTUCKY, APPROVING A SHORT FORM AGREEMENT
WITH HDR ENGINEERING, INC., FOR PROFESSIONAL SERVICES FOR THE
BROADWAY/JEFFERSON TWO WAY CONVERSION WITH BIKE LANES
PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE SAID CONTRACT."
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SEPTEMBER 6, 2016
This ordinance is summarized as follows: The City hereby approves an agreement with
HDR Engineering, Inc., for professional services to study Broadway and Jefferson Streets
being converted to two-way, adding bike lanes on Broadway and Jefferson to connect to
Phase 5 of the Greenway Trail and Noble Park, prepare a signing and marking plan for
bidding, perform signal warrant studies for all intersections within the study area to see if
the intersections can be converted to 4 -way stop intersections and perform a signal
warrant study at P and Jefferson. Additionally, HDR will assist the City in the
preparation of the Transportation Alternative Grant. Further, the Mayor is authorized to
execute said agreement. Total compensation for the services provided by HDR is the
lump sum of $63,000.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2016-9-8413; BK 34
AMEND ALCOHOLIC BEVERAGE ORDINANCE
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an Ordinance entitled, ""AN ORDINANCE AMENDING CHAPTER 6,
SECTIONS 6-4, 6-7, 6-9, 6-31, 6-35, AND 6-40 OF THE CODE OF ORDINANCES OF THE
CITY OF PADUCAH, KENTUCKY." This Ordinance is summarized as follows: This
Ordinance amends Chapter 6 of the Paducah Code of Ordinances to conform with recent
amendments to KRS Chapters 241 through 244, enacted pursuant to the passage of Senate Bill
11 during the 2016 Regular Session of the Kentucky General Assembly, regarding rectifier's
licenses, special temporary alcoholic beverage auction licenses, and alcoholic beverage server
training; to modify the times during which alcoholic beverages are permitted to be sold on
Sunday; to permit Sunday sales of alcoholic beverages by the drink for athletic facilities holding
a Quota Retail Drink license, by the drink for licensed distilleries that also hold a Nonquota type
3 license, and in souvenir packages for all licensed distilleries; and to require wholesalers and
distributors to verify that retailers hold a valid local license prior to selling them alcoholic
beverages.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2016-9-8414; BK 34
AGREEMENT WITH LONE OAK FIRE DISTRICT FOR 911 DISPATCH SERVICES
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the
Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE
CITY OF PADUCAH, KENTUCKY, APPROVING AN AGREEMENT WITH LONE
OAK FIRE DISTRICT FOR DISPATCH SERVICES, AND AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT." This ordinance is summarized as
follows: The City of Paducah hereby approves a Communications Service Agreement
with Lone Oak Fire District for 911 Dispatch Services which will begin on August 1,
2016, and authorizes the Mayor to execute the Agreement. The initial term of the
Agreement shall be for a period of eighteen (18) months. Such term shall automatically
renew at the end of the Initial Term and any subsequent terms thereafter for an additional
eighteen (18) months unless either the City or Lone Oak decide to terminate or
renegotiate the Agreement.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2016-9-8415; BK 34
AGREEMENT WITH HENDRON FIRE DISTRICT FOR 911 DISPATCH
SERVICES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the
Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE OF THE
CITY OF PADUCAH, KENTUCKY, APPROVING AN AGREEMENT WITH
HENDRON FIRE DISTRICT FOR DISPATCH SERVICES, AND AUTHORIZING
THE MAYOR TO EXECUTE SAID AGREEMENT." This ordinance is summarized as
follows: The City of Paducah hereby approves a Communications Service Agreement
with Hendron Fire District for 911 Dispatch Services which will begin on August 1,
2016, and authorizes the Mayor to execute the Agreement. The initial term of the
Agreement shall be for a period of eighteen (18) months. Such term shall automatically
renew at the end of the Initial Term and any subsequent terms thereafter for an additional
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eighteen (18) months unless either the City or Hendron decide to terminate or renegotiate
the Agreement.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2016-9-8416; BK 34
ORDINANCES — INTRODUCTION
APPROVE FIRST AMENDMENT TO THE SOLID WASTE'AGREEMENT WITH
FREEDOM WASTE SERVICE
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING THE FIRST AMENDMENT
TO AN AGREEMENT FOR TRANSFER, TRANSPORT AND DISPOSAL OF MUNICIPAL
SOLID WASTE BETWEEN THE CITY OF PADUCAH AND FREEDOM WASTE SERVICE,
LLC,; AND AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT." This
ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to
execute a First Amendment to the contract with Freedom Waste Service, LLC, a Kentucky
limited liability company, for long-term transfer station services, the transport and disposal of all
municipal solid waste, and a safe and accessible citizen drop-off area for the deposition of
recyclable products. This amendment approves the location of the Transfer Station Site and the
plans for development of the Transfer Station and documents agreement and understanding as to
delay liquidated damages.
APPROVE FINAL ANNEXATION FOR TRINITY UNITED METHODIST CHURCH
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE EXTENDING THE
BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE
ANNEXATION OF CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE
LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY
OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS."
This ordinance is summarized as follows: The City of Paducah hereby approves the final
annexation of certain tracts of property contiguous to the present city limits, located at 6125
Blandville Road and 1592 New Holt Road, containing 8.313 acres, more or less.
CLOSURE OF A PORTION OF NORTH 29TH STREET BETWEEN HARRISON
STREET AND TRIMBLE STREET
Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE
CLOSING OF NORTH 29TH STREET BETWEEN TRIMBLE STREET AND CLAY STREET
AND BETWEEN CLAY STREET AND HARRISON STREET, AND AUTHORIZING THE
MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THE
TRANSFER OF PROPERTY." This ordinance is summarized as follows: That the City of
Paducah hereby authorizes the closing of North 29th Street between Trimble Street and Clay
Street and between Clay Street and Harrison Street, and authorizes the Mayor to execute all
documents necessary to complete the transfer of property to the property owners in or abutting
the public ways to be closed.
CLOSURE OF YOPP STREET
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE
CLOSING OF YOPP STREET BETWEEN 3220 AND 3300 WAYNE SULLIVAN DRIVE,
AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO
COMPLETE THE TRANSFER OF PROPERTY." This ordinance is summarized as follows:
That the City of Paducah hereby authorizes the closing of a portion Yopp Street between 3220
and 3300 Wayne Sullivan Drive, and authorizes the Mayor to execute all documents necessary to
complete the transfer of property to the property owners in or abutting the public ways to be
closed.
PURCHASE DUMPSTERS FOR SOLID WASTE DIVISION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
PURCHASE OF DUMPSTERS, LIDS AND REPLACEMENT PARTS FOR FY2016-2017
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FOR UTILIZATION BY COMMERCIAL BUSINESSES WITHIN THE CITY OF PADUCAH,
AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This
ordinance is summarized as follows: That the City of Paducah authorizes the Finance Director to
pay an amount not to exceed $70,000 for FY2016-2017 to Municipal Equipment, Inc., for the
purchase of various sized dumpsters, lids and replacement parts for the Solid Waste Division of
Engineering -Public Works.
PURCHASE ROLL OUT CONTAINERS FOR SOLID WASTE DIVISION
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
PURCHASE OF ROLL-OUT CONTAINERS FROM TOTER, INC., FOR THE
ENGINEERING -PUBLIC WORKS SOLID WASTE DIVISION." This ordinance is
summarized as follows: That the City of Paducah hereby authorizes the Finance Director to
make payment to Toter, Inc., for the,purchase of roll-out refuse containers, lids and replacement
parts for the 2016-2017 fiscal year, in an amount not to exceed the City's budgeted amount of
$60,000. These containers and accessories will be used by customers within the City limits of
Paducah served by the Solid Waste Division, Engineering -Public Works Department. This
purchase is made in compliance with the Kentucky State Purchasing Contract.
PURCHASE VEHICLES FOR PADUCAH POLICE DEPARTMENT
Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
OF PADUCAH FORD FOR SALE TO THE CITY OF TEN (10) 2017 POLICE PURSUIT
RATED VEHICLES FOR USE BY THE PADUCAH POLICE DEPARTMENT;
AUTHORIZING THE POSSIBLE PURCHASE OF UP TO TWO ADDITIONAL POLICE
VEHICLES PRIOR TO JUNE 30,2017; AND AUTHORIZING THE MAYOR TO EXECUTE
A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah
accepts the bid of Paducah Ford in the amount of $357,845.00, for the purchase of ten (10) 2017
Police pursuit rated vehicles for use by the Paducah Police Department; approves the purchase of
up to two (2) additional police vehicles at the unit bid price submitted in the bid, in the event the
City may need to purchase additional vehicles prior to June 30, 2017, and hereby authorizes the
Mayor to execute a contract with Paducah Ford for the purchase of the vehicles.
ACCEPT 2016 PORT SECURITY GRANT AWARD
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING THERETO
WITH THE U.S. DEPARTMENT OF HOMELAND SECURITY FOR A 2016 PORT
SECURITY GRANT AND AUTHORIZING THE PLANNING DEPARTMENT TO ACCEPT
THE GRANT THROUGH THE PORT SECURITY ON-LINE PORTAL". This ordinance is
summarized as follows: The Mayor is hereby authorized and directed to execute all documents
necessary with the U.S. Department of Homeland Security to obtain a 2016 Port Security Grant
in the amount of $14,678.00 for the purchase of three security cameras to monitor the floodwall.
This grant does not require any local cash or in-kind match.
ACCEPT FY2017 HIGHWAY SAFETY GRANT AWARD
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE RATIFYING THE
MAYOR'S EXECUTION OF A 2016-2017 KENTUCKY HIGHWAY SAFETY PROGRAM
REIMBURSEMENT GRANT AWARD WITH THE KENTUCKY OFFICE OF HIGHWAY
SAFETY, A DIVISION OF THE KENTUCKY TRANSPORTATION CABINET." This
ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to
execute the 2016-2017 Kentucky Highway Safety Program Reimbursement Grant Award with
the Kentucky Office of Highway Safety, a division of the Kentucky Transportation Cabinet, in
the amount of $25,450, for overtime hours associated with saturation patrols, including fuel
costs. This program does not require any local cash or in-kind match.
CITY MANAGER REPORT
The city manager requested an executive session to discuss personnel issues.
EXECUTIVE SESSION
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board go
into closed session for discussion of matters pertaining to the following topic(s):
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SEPTEMBER 6, 2016
Issues which might lead to the appointment, dismissal or disciplining of an employee, as
permitted by KRS 61.810(1)(f).
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
ADOPTED: September 13, 2016
City Clerk May Pro Tem
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