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Home My WebLink About07-27-2016JULY 27, 2016 At a Called Meeting of the Board of Commissioners, held on Wednesday, July 27, 2016, at 5:30 p.m., in the Training Room in the basement of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). Commissioner Abraham was absent (1). WORKSHOP NEXT STEPS WORKSHOP FOR THE CITIZENS SURVEY The City held a workshop for the above. Details follow in the excerpt from the City Commission meeting highlights prepared by Pam Spencer, Public Information Officer, "Next Steps Workshop for Strategic Planning and Review of Citizen Survey Results Today, the Paducah Board of Commissioners along with the City Manager and City directors participated in the Next Steps '�Vorkshop led by the National Research Center (NRC). NRC Vice President Michelle Kobayashi facilitated the strategic planning session. The workshop's purposes were to analyze the results of Paducah's National Citizen Survey, compare them to the 2013 survey results and national benchmarks, assess priorities, and select strategic action topics for further review. City Manager Jeff Pederson says, "If we are absent feedback from the people we serve, then we don't know how well we are doing. We need the valuable feedback to help in making objective decisions and to focus on areas where we can improve." Kobayashi says, "Paducah, you are a case study for the National Research Center, a model that we present to other cities. In 20 i 3, you were able to take the data, make a plan, and take action. You are in our playbook." "You are comparing yourself against hundreds of other cities. But these are high -performing cities since they, like you, are willing to take the risk and survey their residents." One of the first results that Kobayashi pointed out is that 68 percent of Paducah's residents gave positive ratings regarding the overall quality of life in Paducah. That number increased from the 63 percent approval rating in 2013. Kobayashi says this is an impressive increase since a variety of factors come into play when looking at quality of life. Paducah received a 78 percent approval rating as a place to live and a '7.3 percent approval rating as a place to raise children. The community characteristics receiving the highest ratings are overall safety, safety in neighborhoods and downtown, overall ease of travel, and K-12 education. The community characteristics with the lowest ratings include enipi.oyment opportunities, bicycle travel, and affordable quality housing. City residents gave highly positive responses regarding several city services with 90 percent of the respondents giving the Paducala Fire Department a good or excellent rating; 77 percent of the respondents rating the Police Department positively; 77% of the respondents rating garbage collection as excellent or good, and 75% of the respondents rating Paducah's parks system as excellent or good. Other services receiving high marks are the McCracken County Public Library and the local ambulance service. City services that have the lowest ratings, which Kobayashi says similar ratings are seen in cities across the country, include street repair, recycling, and code enforcement. Kobayashi says in comparing the 2016 results with the 2013 results, "You have a common trend of being higher. A lot of the things you have been doing have been noticed by the residents, and they are paying off." The ratings for the city government as a whole did not change significantly from 2013's survey. Those numbers were not as high as everyone who participated in the workshop would like to see. Kobayashi says the national political climate with negative campaigning may be affecting everyone's public trust, even at the local level. Kobayashi adds, "There is such a lack of education of what local government does. People can rate the services they receive, but they often get their impressions of government as a whole from national media." After reviewing Paducah's results, Kobayashi worked with the workshop participants in discussing the results that they expected versus the ones that were surprising. This led to a list of focus topics. After a round of voting, the group selected four action topics for further review and began identifying strategies to address each topic. The four action topics are • Population Growth and Economic Development • Public Trust • Infrastructure (specifically tloodwall, 911, government facilities, and storm water) • Recycling The Next Steps Workshop held in 2013 led to the identification of three strategic action topics: Neighborhood Revitalization, Economic Development, and Community Engagement. Committees were developed with progress made under each category. Once again, the City plans to create committees for each of the four strategic action topics selected today. 809 � ,d. I'll it --I Li-__-- 1 — _ l L1, 1 _L- — - i A1.11 I < <_ i 1_ It 1 — J JULY 27, 2016 The City of Paducah contracted to utilize the National Citizen Survey to gather feedback from citizens about community livability which includes city services, civic participation, governance, and various community topics. In April and May of this year, the NRC mailed the National Citizen Survey to 1400 randomly selected households in Paducah. The City of Paducah had a return rate of 29% with the completion of 370 surveys. In order to get an accurate return rate, the number of surveys mailed to empty apartments or vacant homes was subtracted from the initial value of 1400. The NRC expects a return rate of 25-40% for a statistically valid sample. The multiple-choice survey, developed by the International City/County Management Association (ICMA) and the NRC, included 163 standard questions and general demographics questions. Most of the questions had five choices such as Excellent. Hood, Fair, Poor, or Don't Know. As a benchmark, results also are compared to cities across the nation that recently completed surveys. For more information about the citizen survey including the survey instrument, please visit www.paducahky_gov." MINUTES Commissioner Gault offered motion, seconded by Commissioner Wilson, that the reading of the Minutes for the July 19, 2016, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). MOTIONS R & F NOTICES Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Notice of Called Meeting for Wednesday, July 27, 2016, be received and filed. Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). MUNICIPAL ORDER PERSONNEL ACTIONS Commissioner Wilson offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORDINANCE — EMERGENCY APPROVE AGREEMENT WITH McCRACKEN COUNTY FOR 911 DISPATCHING SERVICES Commissioner Gault offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce and adopt an Ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AN AGREEMENT WITH McCRACKEN COUNTY FISCAL COURT FOR DISPATCH SERVICES, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT." This ordinance is summarized as follows: The City of Paducah hereby approves a Communications Service Agreement with McCracken County Fiscal Court for 911 Dispatch Services which will begin on August 1, 2016, and authorizes the Mayor to execute the Agreement. The initial term of the Agreement shall be for a period of eighteen (18) months. Such term shall automatically renew at the end of the Initial Term and any subsequent terms thereafter for an additional eighteen (18) months unless either the City or McCracken County Fiscal Court decide to terminate or renegotiate the Agreement. Adopted upon call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORD.#2016-7-8395; BK 34 ORDINANCES — INTRODUCTION APPROVE FINAL SUBDIVISION OF RIDGEWOOD VILLAS AND ACCEPT DEDICATION OF RIGHT-OF-WAY Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED FINAL SUBDIVISION FOR RIDGEWOOD VILLAS CONDOMINIUMS — PHASE 1; ACCEPTING 810 JULY 27, 2016 THE DEDICATION OF RIGHT OF WAY OF VILLA RIDGE DRIVE; ACCEPTING PUBLIC UTILITY EASEMENTS; AND AUTHORIZING THE MAYOR TO SUBSCRIBE A CERTIFICATE OF APPROVAL ON THE PLAT." This ordinance is summarized as follows: An Ordinance approving the final report of the Paducah Planning Commission on the proposed final subdivision for property known as the Ridgewood Villas Condominiums — Phase 1; accepting dedication of right of way of Villa Ridge Drive and public utility easements. In addition, the City of Paducah hereby authorizes the Mayor to subscribe a certificate of approval on the plat. PURCHASE 2016 WHEELED LOADER Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING T14E PURCHASE OF ONE (1) 2016 JOHN DEERE 544K WHEELED LOADER FOR USE BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/SOLID WASTE DIVISION, AND AUTHORIZING THE MAYOR.'10 EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That tae City of Paducah hereby authorizes the Finance Director to pay the total sum of $155,492.00 to ERB Equipment Co., Inc., for the purchase of one (1) 2016 John Deere 544K Wheeled Loader for use by the Engineering -Public Works Department/Solid Waste Division, in compliance Nvith Kentucky State Purchasing Contract. PURCHASE 2016 BACKHOE, LOADER Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A 2016 CASE 590SN BACKHOE LOADER FOR USE BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to pay the total sum of $112,988.60 to McKeel Equipment Co., Inc., for the purchase of a 2016 Case 590SN Backhoe Loader for use by the Engineering -Public Works Department/ Street Division, in compliance with Kentucky State Purchasing Contract. PURCHASE 2016 RUBBER TRACK LOADER Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF ONE (1) 2016 CASE TR310-T4 RUBBER TRACK LOADER FOR USE BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to pay the total sum of $51,498.71 to McKeel Equipment Co., Inc., for the purchase of one (1) 2016 Case TR310-T4 Rubber Track Loader for use by the Engineering -Public Works Department/Street Division, in compliance with Kentucky State Purchasing Contract. 2017 FORD F550 SIDE LOADER Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A 10 CUBIC YARD TOM CAT SATELLITE SIDE LOADER MOUNTED ON A 2017 FORD F550 CHASSIS FOR USE BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/SOLID WASTE DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to pay the total sum of $100,014.71 to Municipal Equipment, Inc., for the purchase of a 10 Cubic Yard Tom Cat Satellite Side Loader mounted on a 2017 Ford F550 chassis for use by the Engineering -Public Works Department/ Solid Waste Division, in compli:x tce with Kentucky State Purchasing Contract. ADOPTED: August 9, 2016 City Clerk 811 Mayor -,..; , -:-.o,j, I i Ii - __ __ __ _FF— 1-1,- aFU'- 1 F-- — f ' - rF rr^r.— r --i— —... .T7-^n�. ,� Irl' ��-