HomeMy WebLinkAbout05-24-2016MAY 24, 2016
At a Regular Meeting of the Board of Commissioners, held on Tuesday, May 24, 2016, at 5:30
p.m., in the Training Room of City Hall located at 300 South 5th Street, Mayor Kaler presided,
and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5).
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of
the Minutes for the May 17, 2016, City Commission meeting be waived and that the Minutes of
said meeting prepared by the City Clerk be approved as written.
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
MOTION
R & F DOCUMENTS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following
documents be received and filed:
1. Certificate of Liability Insurance for Leigh & Associates, Inc.
2. Deeds with Millwork Products for 1036 Madison Street (MO # 1903)
3. Permanent Utility Easement and Temporary Construction Easement with Paducah Water
for property located at 1400 Broadway (MO # 1897)
4. Permanent Utility Easement and Temporary Construction Easement with Paducah Water
for 421 North 13th Street (MO # 1898)
5. Contracts/Agreements:
a. Agreement with the Department for Local Government for a Community
Development Block Grant for the demolition of 432 Broadway (ORD # 2016-04-
8358)
b. Reimbursement Agreement with Paducah Water for asphalt and concrete
rehabilitation work associated with the 24" Transmission Water Main Project
(ORD # 2016-04-8362)
c. Change Order No. 1 with Mott Electric for the Police Station Emergency
Generator Project (ORD #2016-04-8361)
d. Loan Agreement with McCracken County, KY and Genova Products, Inc. for
$1,100,000 for equipment and fixtures for 5400 Commerce Drive (ORD # 2015-
11-8328)
e. Lien Subordination Agreement with Wells Fargo Bank, National Association for
loan with Genova Products, Inc. (ORD # 2016-11-8328)
f. Contract for Services with Paducah -McCracken County Convention & Visitors
Bureau (ORD # 2016-05-8363)
g. Agreement with Midstates Construction Company, Inc. for Renovation of the
Police Department Annex Building located at 1410 Broadway (ORD # 2016-03-
8353)
6. Operating Budget for Forest Hills Village, Inc. for fiscal year 2016/2017
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
MUNICIPAL ORDER
PERSONNEL ACTIONS
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
the personnel changes on the attached list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
ORDINANCES — INTRODUCTION
AUTHORIZE PAYMENT TO VENDOR FOR HOUSEHOLD HAZARDOUS WASTE
COLLECTED DURING THE FREE CLEAN-UP DAY
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MAY 24, 2016
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
FINANCE DIRECTOR TO PAY CLEAN EARTH, INC., FOR THE DISPOSAL OF
HOUSEHOLD HAZARDOUS WASTE AND ELECTRONIC WASTE COLLECTED
DURING THE CITY/COUNTY FREE CLEAN-UP DAY." This ordinance is summarized as
follows: That the Finance Director is hereby authorized to pay Clean Earth, Inc., the amount of
$42,057.70 for the disposal of household hazardous waste and electronic waste collected during
the City/County free Clean -Up Day.
ACCEPT HOUSEHOLD HAZARDOUS WASTE GRANT AWARD FOR FREE CLEAN-
UP DAY
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING MATCHING
GRANT FUNDS THROUGH THE KENTUCKY DIVISION OF WASTE MANAGEMENT FOR A
2016 HOUSEHOLD HAZARDOUS WASTE GRANT FOR FUNDING THE ANNUAL
CITY/COUNTY CLEAN-UP DAY; RATIFYING THE MAYOR'S EXECUTION OF THE GRANT
AGREEMENT; AND AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL
AGREEMENT WITH MCCRACKEN COUNTY." This ordinance is summarized as follows: That the
City of Paducah hereby accepts matching grant funds in the amount of $25,500 through the Kentucky
Division of Waste Management for a 2017 Household Hazardous Waste Grant to fund disposal services
for the 2017 Annual City/County Free Clean -Up Day and an educational outreach program. A local
match of $12,750 is required with the City of Paducah and County of McCracken contributing $6,375
each, through cash and/or in-kind contributions. The City ratifies the Mayor's execution of the Grant
Agreement with the State. Further, the Mayor is authorized to execute an Interlocal Agreement with the
County for the City to act as the legal recipient of the grant award.
LEASE OF PROPERTY FROM JIM SMITH CONTRACTING, LLC
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE
CITY TO ENTER INTO A LEASE WITH JIM SMITH CONTRACTING, LLC FOR THE USE
OF A TRACT OF LAND FOR THE BENEFIT OF THE CITY OF PADUCAH." This
ordinance is summarized as follows: The City Commission hereby authorizes and approves the
City of Paducah to enter into a Lease Agreement with Jim Smith Contracting, LLC for the use of
a tract of land that accommodates the Farmer's Market pavilion, the downtown restrooms and
serves as a parking lot for many downtown activities. Further, the Mayor is authorized to
execute said agreement.
REPEAL SECTIONS IN CHAPTER 38, EMERGENCY SERVICES OF THE PADUCAH
CODE OF ORDINANCES
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an Ordinance entitled, "AN ORDINANCE AMENDING CHAPTER
38 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is
summarized as follows: The City of Paducah hereby repeals Sections 38-31, 38-32 and 38-33, of
Chapter 38, Emergency Services due to the City's termination of the Interlocal Cooperation
Agreement with McCracken County for joint E-911 ermegency communication services.
ESTABLISH THE 911 COMMUNICATIONS SERVICES DEPARTMENT
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ESTABLISHING A 911
COMMUNICATIONS SERVICES DEPARTMENT AS A DEPARTMENT OF THE CITY OF
PADUCAH." This ordinance is summarized as follows: In this ordinance the City is amending
sections in Chapter 2, Administration to create the 911 Communications Services Department
and establishing duties and fees for services. Fees for services are set as follows: All telephone
companies providing landline services to residents of the City of Paducah shall collect from each
line the sum of $2.50 per month, beginning July 1, 2016. In the interim, all telephone companies i
providing service to residents of the City of Paducah shall continue to collect from each line the
sum of $1.50 per month.
WORKSHOP
REVIEW OF THE FY2017 BUDGET
The City Manager and Finance Director along with city directors met with the Board of
Commissioners to review and discuss the proposed FY2017 budget. (For more details please
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MAY 24, 2016
review the excerpt from the City Commission Highlights prepared by Public Information Officer
Pam Spencer.)
Excerpt from the City Commission Highlights
"Fiscal Year 2017 BudEet Workshop
The Paducah Board of Commissioners along with City Manager Jeff Pederson and department
directors met for a budget workshop to discuss the Fiscal Year 2017 Budget. The fiscal year
begins July 1. The first reading of the budget ordinance is set for June 21 with the vote on June
28. Earlier this year, the Board heard presentations regarding Capital Funding, the Floodwall, and
Storm Water Management. At this meeting, Mayor Gayle Kaler thanked the elected officials, the
City Manager, and staff for their work in managing the city's budget. Mayor Kaler says, "Because
of the careful management of the funds, we have been able to do so many things without the need
to issue bonds." City Manager Pederson says, "This is a team process, and we have good
alignment at all levels of the organization."
Pederson says, "This year is less change. It's more of a push forward which is a good thing. Also,
this year we have the most sizable growth in general fund revenue since pre -recession." For the
upcoming fiscal year, the general fund revenue is projected to be $33.47 million, a 2.4 percent
increase (nearly $800,000) as compared to the current year's revenue. "It's not a high percentage,
but it's higher growth than we've seen in a long time" Pederson says the additional revenue will
be put toward employee pay increases and an increase in the City's match for non -hazardous
employees as required by the State. The additional revenue also will be used to fund payments for
an upcoming bond to pay for the rehabilitation of floodwall pump station #2. The City also is
pursuing a Community Development Block Grant for the floodwall project.
Regarding organizational structure, Pederson explained that the Planning Department will see a
transition to include the responsibilities of the Paducah Riverfront Development Authority
(PRDA). Executive Director Steve Doolittle will be retiring in the upcoming fiscal year with the
PRDA responsibilities to transition to Planning. Pederson also explained that a new position has
been created, Assistant to the City Manager. Applications have been accepted with the interview
process underway.
Each department director then provided quick highlights of the projects in their respective
budgets. An appropriation of $986,000 is in the budget to prepare a Comprehensive Storm Water
Management Plan. A request for qualifications has been advertised with the deadline of June 17
for companies to submit qualifications statements. Another project that will be initiated is Phase
II of the Noble Park Bank Stabilization Project. Phase I was completed in 2014 which stabilized
more than 650 feet of the bank, improved the accessibility of the fishing piers, leveled the
sidewalks, and made the park more attractive. For Phase II, the west side of the lake will be
rehabilitated.
Other topics discussed during the budget workshop include the Citizen Survey, Comcast franchise
negotiations, the implementation of the Enterprise Resource Planning software, the demolition of
the former nursing home at 501 North 3rd Street, the Fountain Avenue Neighborhood
Revitalization Project and the process to determine the next neighborhood for revitalization, the
process to pursue a nomination for City Hall to be placed on the National Register of Historic
Places, body worn cameras and security cameras, and the Port Security Grant request for a fire
boat."
CITY MANAGER REPORT
The City Manager did not give a report tonight.
MAYOR & COMMISSIONER COMMENTS
None were given.
PUBLIC COMMENTS
None were given.
Upon motion the meeting adjourned.
ADOPTED: June 7, 2016
City Clerk
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