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HomeMy WebLinkAbout07/25/95358 JULY 25, 1995 ROLL CALL At a Regular Meeting of the Board of Commissioners held in the Commission Chambers at City Hall at 7:00 p.m., Tuesday, July 25, 1995, Mayor Montgomery presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). Commissioner Hornsby was absent (1). MINUTES Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the reading of the Minutes for July 18, 1995, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). APPOINTMENTS BOARD OF ASSESSMENT APPEALS Mayor Montgomery made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Mary Hoy as a member of the Board of Assessment Appeals for a term beginning June 1, 1995, which term will expire June 30, 1999. Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners approve the action of Mayor Montgomery in reappointing Mary Hoy as a member of the Board of Assessment Appeals. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). MOTIONS R & F BIDS Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the following bid be received and filed: Resurfacing Streets & Pavement Marking: 1. Jim Smith Contracting Co. Inc. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). R & F DOCUMENTS Commissioner Renfro offered motion, seconded by Commissioner Grumley, that the following documents be received and filed: 1. Certificates of Insurance: A. Cash Express Pawn B. Ronald D. Gilbert ✓ C. Paul Duncan Construction Co. D. Shelce Contractors Inc. E. Swift & Staley Mechanical Contractors F. Town & Country Real Estate Inc. 2. Certificate of Insurance & Performance Payment Bond: A. Bill South Construction 3. CDBG Application for FY 1995 for Martin L. King Area ✓ Housing Redevelopment Initiative 4. Engagement Letter with Allen, Rundle, Golightly & Shelton, P.S.C., for FY June 30, 1995 audit 5. Agreement with Florence & Hutcheson, Inc. for Professional f Engineering Services for the Cornell Subdivision & Littleville areas for drainage & related improvements 359 JULY 25, 1995 Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). CEMETERY LOTS Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners approve the sale of the attached cemetery lot(s) and authorize the City Clerk to execute a Deed of Conveyance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery ( 4) . SCr M/ r)0�-e fi/E 4.t /-{,erg -is ` SfiJc9 er ISTEA GRANT APPLICATION FOR GEN. LLOYD TILGHMAN HOUSE Commissioner Renfro offered the following motion, seconded by Mayor Montgomery: "I make a motion to give the Department of Community Development the authority to submit a grant application to the Kentucky Transportation Cabinet for ISTEA funding for the Tilghman House. I further authorize the Mayor to sign all necessary documents for this application." Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Grumley offered motion, seconded by Commissioner Coleman, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). ORDINANCES - ADOPTION 1995/96 CONCRETE CONTRACT Commissioner Renfro offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE PROPOSAL OF FEDERAL MATERIALS COMPANY FOR SALE TO THE CITY OF ITS REQUIREMENT OF CONCRETE, FOR THE YEAR 1995-96, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayer Montgomery (4) . ORDINANCE NO. 95-7-5323, BOOK 26, P. -V774. ENGINEERING SERVICES FOR PUMP STATION NO. 2 Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT IN AN AMOUNT NOT TO EXCEED $17,905 WITH APEX ENGINEERING INC. FOR PROFESSIONAL ENGINEERING SERVICES FOR THE DESIGN OF FLOOD CONTROL PUMP STATION NO. 2". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). ORDINANCE NO. 95-7-5324, BOOK 26, P. -2q5 . 1995/96 TIRE & SERVICES CONTRACT Commissioner Coleman offered motion, seconded by Commissioner Grumley that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF PURCELL TIRE J COMPANY (GOODYEAR) IN AN AMOUNT NOT TO EXCEED $60,000 TO PROVIDE THE CITY WITH TIRES AND RELATED SERVICES FOR A PERIOD OF ONE YEAR, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). ORDINANCE NO. 95-7-5325, BOOK 26, P. 21/o . 360 JULY 25, 1995 CROUNSE/INGRAM ENCROACHMENT AGREEMENT Commissioner Renfro offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN ENCROACHMENT AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, GRANTOR, AND CROUNSE CORPORATION AND INGRAM BARGE COMPANY, GRANTEES, FOR ENCROACHMENTS UPON CITY RIGHT-OF-WAY". This ordinance is summarized as follows: Authorizing the Mayor to execute an Encroachment Agreement allowing Grantees to encroach upon City right-of-way in the vicinity of Washington and First Street. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Ma or Montgomery (4). ORDINANCE NO. 95-7-5326, BOOK 26, P. 02% HILL TERRACE ROADWAY IMPROVEMENTS Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF CENTRAL PAVING COMPANY OF PADUCAH INC. IN THE AMOUNT OF $205,759.09 FOR THE HILL TERRACE ROADWAY IMPROVEMENT PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). ORDINANCE NO. 95-7-5327, BOOK 26, P. 0Z x8. ORDINANCES - INTRODUCTION AMEND NONCIVIL SERVICE SEC. 2-47(i) & (j) Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SECTION 2747, NONCIVIL SERVICE GENERALLY, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Creating the positions of Clerical Assistant and Planner I and renaming the existing Planner Position as Planner II in the Planning & Building Department. HUMANE SOCIETY AGREEMENT Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance ✓ entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH McCRACKEN COUNTY HUMANE SOCIETY, INC.". This ordinance is summarized as follows: Authorizing the Mayor to execute an Agreement with McCracken County Humane Society Inc. for providing a humane shelter for captured stray or lost dogs and other animals. CHANGE ORDER NO. 2 - KENTUCKY AVE. RELOCATION PROJECT ($81,761.47) Commissioner Renfro offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO ✓ EXECUTE CHANGE ORDER NO. 2 IN THE AMOUNT OF $81,761.47 WITH H & G CONSTRUCTION COMPANY INC. FOR THE KENTUCKY AVENUE RELOCATION PROJECT". This ordinance approves Change Order No. 2, which authorizes a left turn lane into the new main entrance of Western Baptist Hospital at the intersection of Kentucky Avenue and 25th Street. The City of Paducah will be reimbursed this amount by the Kentucky Department of Transportation and/or Western Baptist Hospital. PURCHASE 600 ROLL-OUT REFUSE CONTAINERS Commissioner Grumley offered motion, seconded by Commissioner Coleman, that a the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF 600 ROLL-OUT REFUSE CONTAINERS IN THE AMOUNT OF $25,896 FROM � STRINGFELLOW INC., FOR USE BY THE PUBLIC WORKS DEPARTMENT/SOLID WASTE DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". The foregoing title summarizes the contents of this ordinance. - — 361 JULY 25, 1995 FY 1995/96 STREET RESURFACING Commissioner Renfro offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING CO. INC. FOR RESURFACING VARIOUS STREETS AND PAVEMENT MARKING IN THE CITY OF PADUCAH". This ordinance authorizes the City of Paducah to accept the bid of Jim Smith Contracting Co. Inc. for resurfacing various streets and pavement marking for FY 1995/96, for a total bid price of $1,240,492.50. CHANGE ORDER NO. 3 - POLICE DEPT. RELOCATION ($846.73) Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 3 IN THE AMOUNT OF $846.73 FOR THE POLICE DEPARTMENT RELOCATION PROJECT v/ RENOVATION CONTRACT WITH MIDSTATES CONSTRUCTION, INC. INCREASING THE TOTAL CONTRACT AMOUNT TO A SUM NOT TO EXCEED $384,823.23, GRANT A TIME EXTENSION OF 22 DAYS AND AUTHORIZING THE MAYOR TO EXECUTE SAME". This ordinance is summarized as follows: Authorizing the Mayor to execute Change Order No. 3 in the amount of $846.73 for the Police Department Relocation Project Renovation Contract, increasing the project cost to $384,823.23, and granting an additional 22 day extension of time for project completion. MAYOR MONTGOMERY ANNOUNCEMENTS: 1. CITY CLERK'S DESIGNATION OF CERTIFIED MUNICIPAL CLERK Read a letter from Tom G. Roberts, CMC/AAE, President of the International Institute of Municipal Clerks (IIMC), announcing the recent certification of City Clerk, Lenita S. Smith- Sarantakos as a Certified Municipal Clerk. This certification recognizes the professional competency of Mrs. Smith-Sarantakos in fulfilling the responsibilities of her office. The certifi- cation is granted only after a person has met high educational, experience, participatory and service standards established by IIMC. These standards are updated regularly to keep pace with ✓ changing local government needs. 2. Read a letter she received from David Lane of Edward D. Jones & Co. Publications, addressing the recent publication of an article recognizing Paducah. 3. Senior Citizens Dance will be held Friday, July 28 from 7-10 p.m. at the Cherry Civic Center. CITY MANAGER HOOVER gave an update on Noble Park renovations: A. Proposals are out for landscaping and paving B. Tennis courts were used last weekend for tournaments. Some adjustments may be required; i.e., drainage improvements and "rolling" the court surfaces. EXECUTIVE SESSION Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board go into closed session for discussion of matters pertaining to the following topics: 1. Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b); 2. Collective bargaining with public employees, as permitted by KRS 61.810(1)(e); 3. Issues which might lead to the appointment, dismissal or disciplining of an employee, as permitted by KRS 61.810(l)(f). Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Renfro and Mayor Montgomery (4). JULY 25, 1995 At the conclusion of the Executive Session the Board reconvened in Open Session and held a Workshop. Upon motion the meeting adjourned. ADOPTED: AUGUST _ , 1995 64MY Cle k 362 363 Workshop Notes 7/25/95 ♦ Timetable on PPD building. ♦ Lexington visitors (PPD) ♦ Update on phone proposals (Cabling, installation, etc.) ♦ Scheduling of City/County meeting.