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HomeMy WebLinkAbout04/11/95294 APRIL 11, 1995 ROLL CALL At a Regular Meeting of the Board of Commissioners held in the Commission Chambers'at City Hall at 7:00 p.m., Tuesday, April 11, 1995, Mayor Montgomery presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). MINUTES Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the reading of the Minutes for March 28 and April 4, 1995, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby Renfro and Mayor Montgomery (5). MOTIONS R & F DOCUMENTS Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the following documents be received and filed: 1. Certificate(s) of Insurance: a) John E. Berry Construction b) B.H. Green & Sons Inc. c) Terry & Kathy York 2. Right of Way Bond for John E. Berry Construction Inc. 3. Agreement With James Sanders Nursery for Tree Planting 4. Agreement with Murtco Mechanical Contractors Inc. ✓ 5. Verification for Application and Administration of Summer ✓' 1995 Feeding Program for Children 6. Donee Authorization for Sale of Surplus Property ✓ 7. Paducah Water Works General Ledger Balance Sheet for Period Ending 2/28/95 Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). ORDINANCES - ADOPTION PURCHASE USED 1994 AERIAL LIFT TRUCK FOR STREET DIVISION Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF ONE USED 1994 AERIAL LIFT TRUCK IN AN AMOUNT NOT TO EXCEED $44,500 FROM ALTEC INDUSTRIES, INC FOR USE BY THE PUBLIC WORKS DEPARTMENT/ - STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A ✓ CONTRACT FOR SAME". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Ma or Montgomery (5). ORDINANCE NO. 95-4-5262, BOOK 26, P. 295 J APRIL 11, 1995 PURCHASE FORD MODEL F800 TRASH LOADER FOR SOLID WASTE DIVISION Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF ONE 1995 FORD MODEL F800 WITH KING COBRA TRASH LOADER IN THE AMOUNT OF $82,013 FROM STRINGFELLOW, INC., FOR USE BY THE PUBLIC WORKS DEPARTMENT/SOLID WASTE DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). ORDINANCE NO. 95-4-5263, BOOK 26, P.AV7 --� CHANGE ORDER NO. 2 POLICE DEPT. BUILDING �.✓ Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 2 IN THE AMOUNT OF $14,335.14 FOR THE POLICE DEPARTMENT RELOCATION PROJECT RENOVATION CONTRACT WITH MIDSTATES CONSTRUCTION, INC., INCREASING THE TOTAL CONTRACT AMOUNT TO A SUM NOT TO EXCEED $383,976.50, AND GRANTING A TIME EXTENSION OF 20 DAYS, AND AUTHORIZING THE MAYOR TO EXECUTE SAME". The foregoing title summarizes the contents of this ordinance. ORDINANCE NO. 95-4-5264, BOOK 26, P. /6g . CHANGE ORDER NO 2 - COLEMAN ROAD IMPROVEMENT PROJECT Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 2 TO DECREASE THE AMOUNT OF THE PROJECT TOTAL COST BY $2,895.54 WITH H & G CONSTRUCTION COMPANY INC. FOR THE COLEMAN ROAD IMPROVEMENT PROJECT". The foregoing title summarizes the contents of this ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). ORDINANCE NO. 95-4-5265, BOOK 26, P. 1%tJ CHANGE ORDER NO. 2 - INFORMATION AGE PARK SEWER EXTENSION Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 2 TO DECREASE THE AMOUNT OF THE PROJECT TOTAL COST BY $2,190.10 WITH H & G CONSTRUCTION COMPANY INC. FOR THE INFORMATION AGE PARK SEWER EXTENSION". This ordinance is summarized as follows: Authorizing the Mayor to execute Change Order No. 2 with H & G Construction Company for a contract reduction of $2,190.10 for the Information Age Park Sewer Extension Project, thereby reducing the total contract amount to $911,146.50. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). ORDINANCE NO. 95-4-5266, BOOK 26, P. 19/ . ADD W TREATMENT NO. TO EQUIPMENT RENT CONTRACT Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 94-7-5170, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT RENEWAL f WITH WAHL'S EXCAVATING AND UNDERGROUND INC. FOR RENTAL OF VARIOUS EQUIPMENT". This ordinance is summarized as follows: Amending Section 3 of the above ordinance to include an additional departmental account number. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). ORDINANCE NO. 95-4-5267, BOOK 26, P.117;,. SECTION 8 ANNUAL CONTRIBUTIONS CONTRACT Commissioner Grumley offered motion, seconded by Commissioner ✓ Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE SECTION 8 ANNUAL CONTRIBUTIONS CONTRACT NO. A -2877-E, PROJECT KY 36 -E137 -F15". This ordinance is summarized as follows: Authorizing the Mayor to Execute Section 8 Annual Contributions Contract for funding of the Family Self -Sufficiency Service Coordinator position. APRIL 11, 1995 296 Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor°Montgomery (5). ORDINANCE NO.9-4-5268, BOOK 26, P. lt] . AMEND CHAPTER 3, ALCOHOLIC BEVERAGES Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 3, ALCOHOLIC BEVERAGES, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH". Vol This ordinance is summarized as follows: Changing the schedule for the purchase of license from semi-annual to annual and making provisions to charge one-half the license fee for licenses purchased during the last half of the fiscal year. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). ORDINANCE NO. 95-4-5269, BOOK 26, P. 11 . AMEND SEC. 10-55 AND 10-64, CIVIL SERVICE Commissioner Renfro offered motion, seconded by Commissioner Hornsby,that the Board of Commissioners adopt an ordinance V/ entitled, "AN ORDINANCE AMENDING SECTIONS 10-55 AND 10-64,CIVIL SERVICE, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Abolishing the positions of Engineering Tech II in the Engineering Division and Clerical Specialist in the Fire Department. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). ORDINANCE NO. 95-4-5270, BOOK 26, P. 17 . AMEND SEC. 2-47, NONCIVIL SERVICE Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SECTION 2-47, NONCIVIL SERVICE GENERALLY, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Creating the positions of Engineering Tech II in the Engineering ,% Division and Clerical -Specialist in the Fire Department; increasing the pay grade of the Facility Maintenance Superin- tendent. Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro andyor Montgomery (5). ORDINANCE NO. 95-4-5271, BOOK 26, P. %� . ORDINANCES - INTRODUCTION REZONE PROPERTY LOCATED AT 412, 416, 418, 420, 422-430 NORTH 4TH STREET Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE AND PRELIMINARY DEVELOPMENT PLAN FOR KIMBRELL, ENGLISH, JONES AND PERRY LOCATED AT 412, 416, 418, 420, 422-430 N 4TH STREET, FROM q/ R-4, HIGH DENSITY RESIDENTIAL ZONE, TO B-1, CONVENIENCE AND SERVICE ZONE, AND AMENDING THE PADUCAH ZONING ORDINANCE SO AS TO EFFECT SUCH ZONING". This ordinance is summarized as follows: Rezoning property located at 412, 416, 418, 420 and 422-430 North 4th Street, directing an amendment to the Paducah Zoning Ordinance, and changing the the zoning from R-4, High Density Residential Zone, to B-1, Convenience and Service Zone. CLOSE ALLEY IN 800 BLOCK OF WAYNE SULLIVAN DRIVE Commissioner Hornsby offered motion, seconded by Commissioner Renfro, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF AN ALLEY OFF TENNESSEE STREET IN THE 800 BLOCK OF WAYNE SULLIVAN DRIVE, SAID ALLEY BEING LOCATED BETWEEN WAYNE SULLIVAN DRIVE AND THE FLOODWALL". This ordinance is summarized as follows: Closing an alley off Tennessee Street in the 800 block of Wayne Sullivan Drive, between Wayne Sullivan Drive and the Floodwall, and authorizing, empowering and directing the Mayor to execute a quitclaim deed to each of the property owners in or abutting the public way to be closed. 297 I APRIL 11, 1995 AMEND SEC. 2-47, NONCIVIL SERVICE Commissioner Renfro offered motion, seconded by Commissioner Hornsby, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SECTION 2-47, NONCIVIL SERVICE GENERALLY, OF THE CODE OF ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Creating the position of Community Development Program Manager and increasing the number of Grants Administrators to two in the Community Development/Housing & Grants Management Department. In the Finance Department, creating the positions of Accounting/Revenue Manager, , Information Systems Specialist and Revenue Technician; and increasing the pay grade of the Controller. AMEND SEC. 10-49 AND 10-52, CIVIL SERVICE Commissioner Coleman offered motion, seconded by Commissioner Grumley, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SECTIONS 10-49 AND 10-52, CIVIL SERVICE, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Abolishing the positions of License Auditor and License Auditor Assistant in the Finance Department. Decreasing the number of Collectors to 15 in Public Works/Solid Waste Division. DISCUSSIONS MAYOR: 1. Planters near riverfront stage will be relocated this week. 2. An Arbor Day tree planting will be held at 10 a.m. Saturday near the swimming pool area in Noble Park. The public is welcome. 3. Purchase Area District Counties may organize a Conservation Group. Funds will be made available to the District through the Secretary of Agriculture. The City must adopt a Resolution and pay $100 dues in order to participate in this group. Directed City Manager to see that this is done if the City decides to participate. Contract person for this project is Robert Johnson. CITY MANAGER: 1. Steve Doolittle discussed a plan to reimplement downtown zoning and set out steps for same. Process should take approximately 6-8 weeks. 2. Discussed free landfill dumping for last Saturday. Discussed with Board possibility of having another free dumping day before landfill closes. Board decided to wait until July before having another free landfill dumping day, which will include hazardous waste. It was agreed by consensus that this should be a joint project to include the City, County, LWD and CWI. 3. Read letter which was received by Chief McGinty from Tim Kaltenbach commending Officer Brenda Reese for her actions during a recent theft of scrap metal. Commendation will be placed in Officer Reese's personnel file. 4. Five bids were received and opened today on the Noble Park Renovation/Construction. Vanguard submitted the lowest bid. All bids were in excess of the City's available funds, and the City Engineer will evaluate the bids and negotiation with the three lowest bidders. Mr. Hoover hopes to bring a recommenda- tion to the Board in approximately 10 days. EXECUTIVE SESSION Commissioner Grumley offered motion, seconded by Commissioner Coleman, that the Board go into closed session for discussion of matters pertaining to the following topics: APRIL 11, 1995 1. Proposed or pending litigation, as permitted by KRS 61.810(1)(c); 2. Issues which might lead to the appointment, dismissal or disciplining of an employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Coleman, Grumley, Hornsby, Renfro and Mayor Montgomery (5). At the conclusion of the Executive Session the Board reconvened in Open Session and held a Workshop. Upon motion the meeting adjourned. ADOPTED: April 18, 1995 Ci C erk r•; Me Workshop Notes 4/11/95 • Hiring policies regarding non -civil service employees v! • Identify time frame for completion of employees handbook. • Completion date for Policy & Procedure manual (See Sommerset copy) • Identify target times/completion date for PDQ's • City walk program --- Rhonda Lee -James run by team. • Ordinance amendment to minimum rates on sewer/water. • Removal of pay telephone at 500 N. 8th St. • Street sign standards for the city. • Crime Watch signs.