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Home My WebLink About04-19-2016APRIL 19, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 19, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PLEDGE OF ALLEGIANCE Kathryn Winfield, Paducah Tilghman High School Senior, led the pledge. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the April 12, 2016, City Commission meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes,Wilson and Mayor Kaler (5). MOTION R & F BID Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following bid be received and filed: BID PLANNING DEPT. SALE OF SURPLUS PROPERTY LOCATED AT 1036 MADISON STREET 1. Millwork Products, LLC Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDERS 2016 RECOVERY CENTER CDBG GRANT APPLICATION Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2016 COMMUNITY DEVELOPMENT BLOCK GRANT IN THE AMOUNT OF $220,000 FROM THE OFFICE OF THE GOVERNOR'S DEPARTMENT FOR LOCAL GOVERNMENT FOR THE FOUR RIVERS RECOVERY CENTER POINT PROJECT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO#1902; BK 9 DECLARATION AND SALE OF SURPLUS PROPERTY AT 1036 MADISON STREET Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF MILLWORK PRODUCTS, LLC IN THE AMOUNT OF $100 FOR PURCHASE OF REAL PROPERTY LOCATED AT 1036 MADISON STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FOR SAME," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO#1903; BK 9 ORDINANCES — ADOPTION ACCEPT FIREHOUSE SUBS PUBLIC SAFETY GRANT AWARD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING A GRANT AWARD FROM THE FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION FOR THE PADUCAH FIRE DEPARTMENT TO PURCHASE 10 -MINUTE CARBON 3000 PSI CYLINDERS, BREATHING HOSES, AIR CART AND CARBON 4500 PSI CYLINDERS, AND AUTHORIZES THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO RECEIVE SAID GRANT." This ordinance is summarized as follows: That the City of Paducah hereby accepts a grant award in the amount of $15,125 from the Firehouse Subs Public Safety Foundation to purchase safety equipment for the Paducah Fire Department. The Mayor is hereby authorized to execute all documents necessary to receive said grant. The award does not require any local matching funds. 768 .... _ ......... _... — _ — r— r .....a APRIL 19, 2016 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2016-4-8360; BK 34 APPROVE CHANGE ORDER #1 FOR POLICE STATION GENERATOR PROJECT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH MOTT ELECTRIC, LLC, FOR THE INSTALLATION OF A GENERATOR AT THE PADUCAH POLICE STATION." This ordinance is summarized as follows: The Mayor is hereby authorized to execute Change Order No. 1 in the amount of $2,450.00 with Mott Electric, LLC, for reconfiguration of the generator that was installed for the Paducah Police Station. This allows the generator to function for both the Paducah Police Annex Building and Police Station. This reconfiguration extends the time of completion to March 12, 2016. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2016-4-8361; BK 34 ORDINANCE — INTRODUCTION REIMBURSEMENT AGREEMENT WITH PADUCAH WATER Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSEMENT AGREEMENT WITH PADUCAH WATER FOR ASPHALT AND CONCRETE REHABILITATION WORK WITHIN VARIOUS LOCATIONS OF CITY RIGHT-OF-WAY IN THE 1300 BLOCK OF KENTUCKY AVENUE ASSOCIATED WITH THE PADUCAH WATER 24" TRANSMISSION WATER MAIN CONSTRUCTION PROJECT." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to execute a reimbursement agreement between Paducah Water and the City of Paducah, Kentucky, for reimbursement for asphalt and concrete rehabilitation work within various location of city right-of-way in the 1300 block of Kentucky Avenue associated with the Paducah Water 24" transmission water main construction project, estimated at $220,000. In the event the total invoice amount exceeds the estimated amount required to complete said project, Paducah Water agrees to reimburse the City fully for all costs required to complete the rehabilitation work in excess of the estimated costs. WORKSHOP PRESENTATION ON TWO CITY HALL OPTIONS Planning Director Steve Ervin gave opening comments regarding the sequence of events that have lead to the presentation given tonight by RATIO Architects regarding two design options: rehabilitation of the existing City Hall, and construction of a new building. A copy of the Paducah City Hall RATIO/Citizens Design Advisory Group Summary Report is in the minute file. (For more details read the excerpt, at the end of the minutes, from the City Commission highlights prepared by Public Information Officer Pam Spencer) CITY MANAGER REPORT City Manager Pederson reported the City/County Spring Clean Up Day held on April 16th was very successful. This year there was double the amount of vehicles than last year. MAYOR & COMMISSIONER COMMENTS None were given. PUBLIC COMMENTS None were given. EXECUTIVE SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topics: Proposed or pending litigation, as permitted by KRS 61.810(1)(c). Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). 769 APRIL 19, 2016 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: April 26, 2016 City Clerk Mayor City Commission Meeting Highlights prepared by Public Information Officer Pam Spencer Presentation on Two City Hall Options In a presentation to the Paducah Board of Commissioners, Planning Director Steve Ervin provided opening comments including a timeline of the process since 2014 regarding the City Hall Project. Last year, the City engaged RATIO Architects for the project. Over the past several months, RATIO's design team has worked with the elected officials, city staff, and the City Hall Schematic Design Advisory Group to complete an in-depth process of visioning, programming, pre -design, and schematic design for two design options: rehabilitation of the existing City Hall and construction of a new building. The key outcomes for either City Hall design is that the building 1) Improves the customer experience 2) Improves city staff functionality 3) Energizes the Civic Zone District of downtown 4) Provides a modern, adaptable workplace for 50 years, and 5) Contributes to Paducah's identity and culture. RATIO held meetings with staff and the City Hall Schematic Design Advisory Group on November 17-18, 2015; January 5-6, 2016; and February 3, 2016. A public meeting was held March 21 to solicit feedback on the schematic designs. RATIO's work also includes a master plan of Dolly McNutt Memorial Plaza. Rob Proctor and Brooke Funkhouser with RATIO Architects attended the meeting and provided an overview of the two schematic designs and the preliminary conceptual cost estimates. Regarding the dual pathway of design, Proctor - says, "That's a very unique process, one that we embraced whole-heartedly." Funkhouser says, "This needs to be a place that you remember. It's a government building. It's a civic building." Proctor adds, "We are celebrating government through the vehicle of design." The rehabilitation option involves stabilizing the existing City Hall's canopy, improving its seismic stability, and rehabilitating its mechanical elements. The Commission Chambers would be moved to the first floor. The rehabilitation also incorporates glass on the interior to improve departmental communication and functionality and to increase customer service and way -finding. The departmental configuration would be adjusted to look at shared spaces and increase the number of departments that could operate from the building. The preliminary cost estimate for the rehabilitation is $18 million. That number includes a cost to temporarily relocate the staff during construction. The new building option involves the construction of a four-story structure on the city -owned property on Clark Street that faces Dolly McNutt Memorial Plaza. Funkhouser says, "We selected a site that basically completes the Civic Center Zone quad." The exterior design uses a variety of materials including metal panels, glass, and stone. The sun angles also were taken into consideration. Funkhouser says, "We want to have this building stand on its own but be respectful of the Edward Durell Stone building." This design also places the Commission Chambers on the first floor with a pre -function space and gallery area. The preliminary cost estimate for the new construction is $18.5 million. That number includes an estimated cost of $590,000 to stabilize the current City Hall until a new owner or purpose could be determined. The Paducah Board of Commissioners expressed their appreciation to the City Hall Schematic Design Advisory Group and applauded the professionalism and work completed by RATIO. Commissioner Richard Abraham commented that the next step is to decide which option is the best for the City and how to fund it. Mayor Gayle Kaler agreed with the concern about funding. Kaler said, "I think we have to look at our budget. In my opinion phasing in is the way to go, but how do we plan that out, and will it increase costs over time?" Kaler added, "What's critical to me right now is the stability [of the existing building] and the safety issues." Commissioner Wilson said, "It would be hard to walk away from this building unless it had a new owner who had a grander vision." 770