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Home My WebLink About03-15-2016MARCH 15, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 15, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the March 8, 2016, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORDINANCES — ADOPTION ACCEPTANCE OF GRANT FOR THE NOBLE PARK TENNIS SHELTER/RESTROOM PROJECT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING A GRANT AWARD FROM THE UNITED STATES TENNIS ASSOCIATION PARTNERING WITH THE PADUCAH TENNIS ASSOCIATION FOR THE NOBLE PARK TENNIS SHELTER/RESTROOM PROJECT." This ordinance is summarized as follows: That the City of Paducah hereby accepts a grant award in the amount of $20,000 from the United States Tennis Association in partnership with the Paducah Tennis Association. These funds will be used for the Noble Park Tennis Shelter/Restroom Project. The award does not require any local matching funds. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2016-3-8352; BK 34 ACCEPT BID FOR RENOVATIONS TO POLICE DEPT ANNEX BUILDING Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF MIDSTATES CONSTRUCTION CO., INC., FOR RENOVATION OF THE PADUCAH POLICE DEPARTMENT ANNEX BUILDING LOCATED AT 1410 BROADWAY, AND AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Midstates Construction Co., Inc., in the amount of $198,399.00, for renovation of the Police Department Annex building located at 1410 Broadway, and authorizes the Mayor to execute a contract for same. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2016-3-8353; BK 34 PURCHASE TELESCOPING EXCAVATOR GRADALL Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A GRADALL MULTI-PURPOSE TELESCOPING EXCAVATOR FOR USE IN THE ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the Finance Director is authorized to pay the total sum of $299,650.00 to Southeastern Equipment Company, Inc., for the purchase of one gradall mutli- purpose telescoping excavator for use in the Engineering -Public Works Department/Street Division, in compliance with Kentucky State Purchasing Contract, and that the Mayor is hereby authorized to execute a contract for same. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4). Nays, Commissioner Rhodes (1). ORD.#2016-3-8354; BK 34 PURCHASE CITY TRAVEL CAR Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF LINWOOD MOTORS FOR SALE TO THE CITY OF ONE (1) DODGE CHARGER FOR USE BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT FLEET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance 753 MARCH 15, 2016 is summarized as follows: The City of Paducah accepts the bid of Linwood Motors in the total amount of $25,650.00, for the purchase of one (1) Dodge Charger for use by the Engineering - Public Works Department, and hereby authorizes the Mayor to execute a contract for same. Adopted upon call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2016-3-8355; BK 34 WORKSHOP RECONSTRUCTION OF FLOODWALL AND PUMP STATION RENOVATIONS City Engineer Rick Murphy and Deputy District Engineer Linda Murphy with the Louisville Corps of Engineer's office gave an in-depth presentation about the history of the floodwall, the reconstruction efforts to date, the current project status and gave recommendations as to how the City will need to move forward to continue the operation and maintenance of the floodwall. (For more details about the presentation you can read the excerpt, from the City Commission Highlights prepared by Public Information Officer Pam Spencer, at the end of the minutes.) CITY MANAGER REPORT • Request for executive session MAYOR & COMMISSIONER COMMENTS None were given. PUBLIC COMMENTS None were given. EXECUTIVE SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topic(s): Proposed or pending litigation, as permitted by KRS 61,819(1)(x) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: March 22, 2016 (Excerpt from the City Commission Highlights prepared by Public Information Officer Pam Spencer.) Reconstruction of Floodwall and Pump Station Renovations Presentation City Engineer & Public Works Director Rick Murphy and Deputy District Engineer Linda Murphy with the Louisville District of the U.S. Army Corps of Engineers (USACE) presented to the Paducah Board of Commissioners a history of the floodwall in Paducah, the work that has been done to rehabilitate it, and the projects that need to be completed to extend the life of the vital structure. Linda Murphy complimented the City of Paducah on its care of the floodwall saying, "To us, you are one of the best sponsors in the Louisville District for operation and maintaining your flood control structures." The City of Paducah operates and maintains the concrete and earthen levee system that extends 12.25 miles (9.25 miles of earthen levee and 3.0 miles of concrete). The system includes 12 pump stations and several gates, pipes, and 47 vehicular openings. Construction of the floodwall occurred between August 1939 and July 1949. The City took over operation and maintenance of the floodwall from the USACE following construction. The City sets aside an annual budget of approximately $600,000 for the floodwall maintenance and operations. According to the USACE, an estimated $1.2 billion of City and County assets are protected by Paducah's floodwall protection system. 754 MARCH 15, 2016 Several years ago the USACE completed a feasibility report to determine the floodwall components that need to be rehabilitated, reconstructed, or replaced. The study which was completed in 2011 outlined approximately $20 million in projects. Upon federal authorization and appropriation, the projects in the report would be cost -shared with the government. In other words, the federal government would pay 65% with the City paying 35% of the project costs. However, due to extreme corrosion found on some of the corrugated metal pipes, the City in 2010 completed a project to slipline several of the pipes. The City was able to receive a $2.1 million credit for that work. In addition to the sliplining project, the City has completed since 1994 approximately $900,000 in rehabilitation work on several of the floodwall components. Regarding the projects outlined in the 2011 feasibility report, the USACE has been completing the preconstruction engineering and design (PED). The design is nearly complete, and the hope was for construction on the first phase of projects to begin this summer. However, at this time the City has not received authorization and appropriations for those projects due to a cost estimation error. In reviewing the project plans last year, it was determined that the USACE failed to include in the feasibility report an estimated rehabilitation cost for several of the pipes. USACE Deputy District Engineer Linda Murphy says, "It was a substantial error that had to do with discharge pipes." That omission increases the project cost more than $5 million bring the total project cost closer to $25.5 million (with a project limit of $32.55 million). This change in total project cost has led to the need for the USACE to submit a Post Authorization Change Request (PACK). Linda Murphy says the report has been expedited with the hope that authorization for the projects will occur this summer. Nevertheless, the federal appropriation of funding could be at least two to three years in the future. However, several of the floodwall components are in need of attention as soon as possible especially the rehabilitation of pump stations #2 and #9. Mayor Gayle Kaler says, "We have to take care of it [the floodwall] to protect our citizens." Rick Murphy showed images of scaffolding being used to hold deteriorated pump station pipes in place. Murphy says, "Our pump stations are our number one concern." Currently, the City of Paducah is working with the USACE on a memorandum of understanding that would authorize the City to use the USACE designs and move forward on the most critical projects. The USACE also is working to get an agreement so that the City would receive cost-sharing credit for work completed prior to federal authorization and appropriation. The City anticipates working on the pump station projects in the next fiscal year, and staff will be preparing a budget proposal for the Paducah Board of Commissioners to review during the upcoming Fiscal Year 2017 budget process. 755 r [ oT -: , _ _ 1— r.- P „rle...- T T I -;I r r�' T', , '1— T' fiTi :u'e"R ,. .l 7- .T -7T. -:s7- `—c-. , 1,11 i.11w 7