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HomeMy WebLinkAbout02-16-2016419 FEBRUARY 16, 2016 At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 16, 2016, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PLEDGE OF ALLEGIANCE Addie and Kate Rogers, Paducah Tilghman High School Freshmen, led the pledge. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the February 9, 2016, City Commission meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPOINTMENTS HUMAN RIGHTS COMMISSION Mayor Kaler made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Bernice Belt and Rafiel Banks as members of the Paducah Human Rights Commission. These terms will expire July 24, 2018." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the recommendation of Mayor Kaler in reappointing Bernice Belt and Rafiel Banks as members of the Paducah Human Rights Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). BROOKS STADIUM COMMISSION Mayor Kaler made the following reappointments and appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Bill Pinkston and Neel Carroll as members of the Brooks Stadium Commission. These terms will expire December 5, 2019 and December 31, 2019, respectively. Furthermore, subject to the approval of the Board of Commissioners, I hereby appoint William Cox as a member of the Brooks Stadium Commission to replace Leo Green whose term has expired. This term will expire December 5, 2019." Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the recommendation of Mayor Kaler in reappointing Bill Pinkston and Neel Carroll and appointing William Cox as members of the Brooks Stadium Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PADUCAH-McCRACKEN COUNTY CONVENTION AND VISITORS BUREAU Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, and jointly with the McCracken County Judge -Executive, I hereby appoint Kelm Burchard as a member of the Paducah -McCracken County Convention and Visitors Bureau Board to fill the unexpired term of Becky Straley. This term will expire December 31, 2017." Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners approve the action of Mayor Kaler, jointly with the McCracken County Judge - Executive, in appointing Kelm Burchard as a member of the Paducah -McCracken County Convention and Visitors Bureau Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). 420 FEBRUARY 16, 2016 MOTION R & F DOCUMENTS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the following documents be received and filed: DOCUMENTS 1. Certificate of Liability Insurance and Right of Way Bond for Wiggins Concrete Construction 2. Quitclaim Deed with Richard & Carolyn Roof and Madeline & Arthur Ullom for inside half of Amy Circle and a portion of Garden Path (ORD 2003-05-6646) 3. Quitclaim Deed with Richard & Carolyn Roof for outside half of Amy Circle and a portion of Garden Path (ORD 2003-05-6646) 4. Contract with Artisan Contractors of KY., LLC for the 432 Broadway Building New Wall Closure (ORD 2016-01-8342) BIDS for Parks Services Department Contract for City Owned Lots Grounds Maintenance 1. Kinsey's Lawn & Landscape* Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDER APPROVE HIGHWAY SAFETY GRANT APPLICATION Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION AND ALL DOCUMENTS NECESSARY FOR A REIMBURSEMENT GRANT FOR FY2017 IN THE AMOUNT OF $30,888 THROUGH THE KENTUCKY OFFICE OF HIGHWAY SAFETY FOR FUNDING TO BE USED FOR OVERTIME HOURS ASSOCIATED WITH SPECIFIC TRAFFIC ENFORCEMENT FOR THE PADUCAH POLICE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O.#1882; BK 9 ORDINANCE — INTRODUCTION APPROVE LOT MOWING CONTRACT FOR CITY OWNED PROPERTIES Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR GROUNDS MAINTENANCE OF CITY OWNED PROPERTIES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Kinsey's Lawn and Landscape, in the amount of $17.00 per cut per lot, for grounds maintenance of approximately 130 city -owned properties, and authorizes the Mayor to execute a contract for same. This contract is for the remainder of 2016 and calendar year 2017 and allows for renewal for up to three (3) additional one (1) year periods. WORKSHOP FOOD TRUCKS Planning Director Steve Ervin gave`a presentation for direction from the Commission if they would want to allow food truck services also known as mobile vending outside of the Highway Business District zone in the city. The City Commission directed Mr. Ervin to further research the topic of what other cities are doing and provide that information at a future commission meeting. STORM WATER SYSTEM PLAN PROPOSAL Rick Murphy, City Engineer, gave a powerpoint presentation on the City's current system, the need for an updated storm water master plan, and possible solutions for funding resources. The City Manager recommends the City move forward this year with developing an RFP for a comprehensive storm water management master plan. Should the city award a contract this fiscal year it will need to re -appropriate funds in the budget to pay for the consultant to prepare the plan. FEBRUARY 16, 2016 Commission agreed to proceed with the RFP and if necessary re -appropriate budget funds. For more details about the above workshop topics, please read the excerpt at the end of the minutes from the City Commission Highlights prepared by Public Information Officer Pam Spencer. CITY MANAGER REPORT Mr. Pederson, Mayor Kaler and Rick Murphy along with representatives from the Corps of Engineers (Louisville Office) will be traveling to Washington DC this Friday to discuss federal appropriations for the City's floodwall project. The City is considering a partnership with the Corps of Engineers for upgrading Pump Station 2. This project would be funded by the city, but made eligible for federal reimbursement at the time the federal appropriation process begins. In regards to projects that are listed on the Capital Improvement Plan there is a possibility that the City will be able to apply for a Community Development Block Grant that will help to fund a floodwall project and the roof replacement that is necessary for the Parks Services building. A workshop presentation will be forthcoming. MAYOR & COMMISSIONER COMMENTS No comments were given. PUBLIC COMMENTS None were given. Upon motion the meeting adjourned. ADOPTED: February 23, 2016 )140k� City Clerk �< (2 � I A or EXCERPT FROM THE CITY COMMISSION HIGHLIGHTS PREPARED BY PUBLIC INFORMATION OFFICER PAM SPENCER Food Trucks Presentation Planning Director Steve Ervin made a presentation to the Paducah Board of Commissioners about food trucks also known as mobile food vending. Currently, mobile food trucks are allowed in Paducah only in the HBD (Highway Business District) zones which are along a section of U.S. 60/Hinkleville Road and a section of Lone Oak Road. Ervin says in the past couple of years he has had a handful of inquiries regarding the possibility of expanding the areas that could be served by mobile food trucks. He says the growth of mobile food trucks is expected to soar generating up to $2.7 billion in revenue nationally by 2017. Ervin says, "Food trucks can be a great tool to energize a space, provide food options where they are limited, encourage entrepreneurship and business growth, and engage residents and visitors in a community." Commissioner Richard Abraham says, "I see it as an opportunity for individuals to take initiative to go into business for themselves. There are a lot of different ways to put this together. Our challenge is to put it together in a way that's fair." Ervin outlined the pros and cons of mobile food vending. The pros are the relatively low start- up cost for an entrepreneur, the addition of food choices in locations with limited restaurants, an increase in activity that could energize an area, and the opportunity for an entrepreneur to test the local market on a small-scale first. The cons of mobile food vending include the addition of noise and trash, problems with parking and vehicular circulation, operational challenges due to weather and an unpredictable market, and possible conflicts with existing restaurants. Ervin says, "That is something that we will have to address is how the food trucks relate to our existing restaurants that have a vested interest in our community." Ervin adds there are several factors to consider if Paducah decided to draft a food truck ordinance. Some of the 421 -pI I„, .- , i, I_ - , 7,.7 _. -r- -. .T,-{- 77 r . -:._fig ” _1--.7---7,F7rl.T"F,7rz-. - rt:.-. 422 FEBRUARY 16, 2016 factors include the number of hours a truck can stay in one location and number of hours it is in operation, types of items to be sold, how to address the truck upkeep and maintenance, how to accommodate parking and vehicular circulation in addition to garbage collection and signage, how to review and permit the trucks, and should the trucks be on public or private property. The Board asked Ervin to further research what other cities have drafted in their ordinances to see if there are common practices and then provide an update at a future meeting. Storm Water System Plan Proposal City Engineer & Public Works Director Rick Murphy made a presentation to the Paducah Board of Commissioners about the City's existing storm water system and its limitations, the need for an updated storm water master plan, and an overview of possible funding structures. Murphy explained that the majority of the drainage problems in the City originate from the natural geography of the City since Paducah is located on the Ohio River's floodplain. He adds that nearly 204,000 square miles of land drain to Paducah. Paducah has 110 miles of storm sewer and 69 miles of combined sewer. Much of the city's development occurred at a time when storm water management was not a priority and the current development ordinances were not in place. Therefore, Murphy says the current storm water system is aging and over capacity and needs to be upgraded and/or replaced. The majority of the storm sewers are 60 to 100 years old. The City provides approximately $60,000 each year to fund storm water management which Murphy says is insufficient. Murphy recommends the development of a holistic storm water master plan. The most recent study was completed in 1989 and looked at only five flood -prone areas. A storm water master plan would study and model the existing storm water management system in detail, establish project goals, and prioritize projects. The master plan also would look at possible ways to fund system upgrades. Murphy outlined the possibility of creating a Storm Water Utility. Most storm water utilities use the Equivalent Residential Unit (ERU) as their method of funding. Using the ERU method, a property would be charged a monthly storm water fee based on its contribution to storm water runoff which is directly related to the amount of impervious surface on a property. Murphy showed a chart listing ten Kentucky communities that have a monthly fee ranging from $1.50 to more than $7.00 to fund their storm water utilities. The average is $3.60 per month for residential properties. Nationally, there are 1491 storm water utilities with a median storm water utility fee of $3.50 per month. City Manager Jeff Pederson says this is basically a proposal to create a storm water utility, a new division of the Engineering -Public Works Department, with a dedicated source of revenue. Pederson recommends moving forward with the development of a request for proposals (RFP) to solicit interest from companies that would be able to develop a storm water master plan for the City of Paducah which would provide guidance on drainage projects and funding. The Board of Commissioners voiced their support in moving forward with the RFP.