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Home My WebLink About12-15-2015393 DECEMBER 15, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, December 15, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PLEDGE OF ALLEGIANCE Landon Rutherford, Junior at Paducah Tilghman High School, led the pledge. PRESENTATION DUKE OF PADUCAH Mayor Kaler presented a Duke of Paducah to William Baxter. Mr. Baxter directs and manages the Tilghman Museum. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the December 8, 2015, City Commission meeting be waived and the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTION R & F BIDS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following bids be received and filed: BIDS ENGINEERING -PUBLIC WORKS DEPARTMENT DOME RELOCATION PROJECT 1. A & K Construction* 2. MP Lawson Construction 3. Pinnacle, Inc. *denotes recommended bid Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDER PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPROVE USER AGREEMENT WITH ST. MARY HIGH SCHOOL FOR THE NOBLE PARK TENNIS COURTS Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND THE PADUCAH TENNIS ASSOCIATION, WITH RESPECT TO USE OF THE NOBLE PARK TENNIS COURTS BY ST. MARY HIGH SCHOOL; AUTHORIZING THE EXECUTION OF THE AGREEMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO#1876; BK 9 EXTENSION OF TIME FOR THE HOTEL DEVELOPMENT AGREEMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF PADUCAH, 394 DECEMBER 15, 2015 KENTUCKY, AUTHORIZING A SECOND EXTENSION UNDER THE HOTEL DEVELOPMENT AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND PADUCAH RIVERFRONT HOTEL LP, WITH RESPECT TO A PUBLIC PROJECT; AUTHORIZING THE EXECUTION OF THE AGREEMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO#1877; BK 9 ORDINANCE — ADOPTION AUDIT PROPOSAL ACCEPTANCE FOR PADUCAH POWER SYSTEM Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE PROPOSAL FOR FINANCIAL AUDITS FOR ELECTRIC PLANT BOARD DBA PADUCAH POWER SYSTEM FOR FISCAL YEARS ENDING JUNE 30, 2016, 2017, 2018 AND 2019, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: That the City of Paducah accepts the proposal of Williams, Williams, & Lentz, LLP Certified Public Accountants for financial audits for Electric Plant Board DBA Paducah Power System for Fiscal Years ending June 30, 2016, 2017, 2018 and 2019 for a total sum not to exceed $61,000, and authorizing the Mayor to execute all documents relating to same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-12-8334; BK 34 PURCHASE VEHICLES FOR POLICE DEPARTMENT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF PADUCAH FORD FOR SALE TO THE CITY OF TEN (10) 2016 POLICE PURSUIT RATED SUV' S FOR USE BY THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Paducah Ford in the total amount of $331;844.00, for the purchase of ten (10) 2016 Police Pursuit Rated SUV's for use by the Paducah Police Department, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-12-8335; BK 34 ACCEPTANCE OF FUEL BID Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JSC TERMINAL, LLC, D.B.A. MID WEST TERMINAL FOR THE CITY'S FUEL SUPPLY FOR THE 2016 AND 2017 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah hereby accepts the bid JSC Terminal, LLC d.b.a. Mid West Terminal for the City supply of gasoline, diesel fuel, and diesel fuel off-road at OPIS (Oil Price Information Service) price plus a daily adjustment of $0.09 per gallon and authorizes the Mayor to execute a contract for same. Said contract is for a period of two years and contains two additional one-year options to renew if both parties agree. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-12-8336; BK 34 AUTHORIZE SUPPLEMENTAL AGREEMENT NO.1 WITH KENTUCKY TRANSPORTATION CABINET, DEPT. OF HIGHWAYS FOR THE RIVERFRONT REDEVELOPMENT PROJECT PHASE 1-B Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING SUPPLEMENTAL AGREEMENT NO. 1 BETWEEN THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS AND THE CITY OF PADUCAH, KENTUCKY, FOR THE RIVERFRONT IMPROVEMENT PROJECT PHASE 1-B, AND AUTHORIZING THE MAYOR TO EXECUTE SAME." This ordinance is DECEMBER 15, 2015 summarized as follows: That the City of Paducah hereby approves and authorizes the Mayor to execute Supplemental Agreement No. I with the Commonwealth of Kentucky, Transportation Cabinet, Department of Highways for additional reimbursable funding in the amount of $1,525,000 for completion of the Riverfront Redevelopment Project Phase 1-B. This additional funding increases the total funding to $5,445,000. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-12-8337; BK 34 - ACCEPT BID TO PURCHASE MOBILE SURVEILLANCE CAMERA SYSTEM FOR �. THE PADUCAH POLICE DEPARTMENT Commissioner Gault offered motion, seconded by Commissioner Abrahm, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A MOBILE SURVEILLANCE CAMERA SYSTEM FOR THE CITY OF PADUCAH, KENTUCKY FOR USE BY THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Netvision 360 Group in the total amount of $45,643.50 for the purchase of a mobile surveillance camera system for use by the Paducah Police Department, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-12-8338; BK 34 ORDINANCES — INTRODUCTION ACCEPT CONTRACT FOR THE PADUCAH PAVILION RELOCATION PROJECT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR THE DOME RELOCATION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of A & K Construction, Inc., in the amount of $878,153.00, plus perspective incentive amount, for the Dome Relocation Project. The perspective amount is in compliance with the Incentive Schedule contained in the contract documents and shall not exceed $34,500. Further, the Mayor is authorized to execute the contract with A & K for the Dome Relocation Project. ADOPT REVISED BUDGET FOR FY2015 Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE REPEALING ORDINANCE 2014-6-8155 AND ADOPTING THE CITY- OF PADUCAH, KENTUCKY, REVISED ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2014, THROUGH JUNE 30, 2015, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT. " This ordinance is summarized as follows: The City of Paducah repeals Ordinance No. 2014-6-8155, that estimated revenues and resources and appropriated funds for FY2015 and adopts a budget for FY2015 that reflects all adjustments made throughout the fiscal year and any adjustments required by the independent financial auditors. The appropriations of City Government for a total of $67,986,390, and summarized by fund as follows: FUNDS APPROPRIATIONS GENERAL $32,971,325 MAP 1,401,870 INVESTMENT 5,044,820 CDBG 237,500 HOME 80,430 E911 1,576,740 COURT AWARDS 39,985 DEBT 3,124,075 CIP 6,421,830 BOND 4,230,095 SOLID WASTE 4,581,995 CIVIC CENTER 98,345 395 L� - IL I - i 396 DECEMBER 15, 2015 RENTAL 147,510 RADIO DEPR 137,370 FLEET 540,330 FLEET TRUST 780,835 SELF INSURANCE 1,031,445 HEALTH INS 3,996,220 AEPF/PFPF/TRSTS 1,543,670 67,986,390 CITY MANAGER REPORT • The City Manager reminded the Board about the Special Called Meeting on Thursday, December 17, 2015, at 5:30 p.m. • Requested an executive session to discuss a personnel issue. MAYOR & COMMISSIONER COMMENTS Mayor congratulated Commissioner Gault on Governor's appointment to the Tennessee Tombigbee Waterways Board. PUBLIC COMMENTS No public comments were given. EXECUTIVE SESSION Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board go into closed session for discussion of matters pertaining to the following topic(s): Issues which might lead to the appointment, dismissal or disciplining of an employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: January 5, 2015 �4 "16 R City Clerk