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Home My WebLink About12-17-2015397 DECEMBER 17, 2015 At a Called Meeting of the Board of Commissioners, held on Tuesday, December 17, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). Commissioner Abraham was absent (1). MOTION R & F CALLED MEETING NOTICE Commissioner Gault offered motion, seconded by Commissioner Rhodes, that the Notice of \ Called Meeting for Thursday, December 17, 2015, be received and filed. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). RESOLUTION NOTIFICATION TO MCCRACKEN COUNTY FISCAL COURT OF NON -RENEWAL OF CURRENT INTERLOCAL AGREEMENT FOR E-911 SERVICES Mayor Kaler offered a motion that the following resolution be adopted: A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE CITY OF PADUCAH, KENTUCKY, DIRECTING THE MAYOR TO NOTIFY MCCRACKEN COUNTY THAT THE CITY DOES NOT INTEND TO RENEW THE CURRENT INTERLOCAL COOPERATION AGREEMENT ESTABLISHING AND GOVERNING PADUCAH-McCRACKEN COUNTY E- 911 WHEREAS, the Paducah -McCracken County E-911 system infrastructure is one of the most important and critical aspects of providing and delivering public safety to citizens of Paducah and McCracken County; and WHEREAS, significant operational problems were identified in 2013 which have and will continue to impede efficient operation of the 911 system; and WHEREAS, as a result of those identified problems, in 2014, the Paducah - McCracken County Emergency Communications Board (hereinafter "Board"), consisting of State, City and County officials, initiated a review of all 2013 operations resulting in actionable items to be addressed; and WHEREAS, the actionable items identified by the Board included: (1) seeking alternative funding, (2) making facility modifications, (3) restructuring staff, (4) abolishing the assistant director position, (5) creating a capital plan, (6) researching the feasibility of becoming a city or county department, (7) restructuring board size and governance, and (8) merging Mercy dispatch into the 911 operation; and WHEREAS, despite those actionable items being identified, only two items have been addressed by the Board, neither of which have received Board support for implementation; and WHEREAS, the City of Paducah and McCracken County requested a proposal from the Kentucky State Police for outsourcing 911 dispatch operations in an effort to address those actionable items and increase efficiency and decrease costs; and WHEREAS, after careful review and consideration,of the Kentucky State Police proposal, the City determined that the proposal would not increase efficiency or decrease costs as had been hoped; and WHEREAS, in March 2015, the City passed a Resolution to continue to provide 911 services to its citizens and not outsource 911 dispatch operations; and WHEREAS, to date, McCracken County continues to pursue the idea of outsourcing dispatch operations and has not indicated a set timetable for its final decision on the Kentucky State Police proposal; and WHEREAS, in the meantime, the current 911 system infrastructure of radio, telephony, and CAD are beyond their functional life and in dire need of replacement before a catastrophic breakdown occurs; and 398 DECEMBER 17, 2015 WHEREAS, there is no capital plan in existence for replacement of the critical infrastructure with the exception of the radio which is a city asset and is covered under a city capital replacement and expenditure which was established in 1992; and WHEREAS, in 2015, the Board commissioned a Request for Qualifications/ Request for Proposals for a Public Safety/Wireless Communications Consultant to plan, design and provide implementation assistance of a Public Safety Radio /Wireless Communication System, 911 Telephony System, and Computer Aided Dispatch System; and WHEREAS, all proposals were received and evaluated by the Board which, pursuant to a unanimous vote by the State, City, and County members of the Board, recommended that Federal Engineering, Inc. be commissioned to perform the proposed work in the amount of $252,172.00 to be paid for by the City and County equally; and WHEREAS, the City has adopted an ordinance authorizing the expenditure of one-half of Federal Engineering, Inc.'s fee, as requested by unanimous vote of the Board; and WHEREAS, the County has indicated that it does not plan to consider whether it will authorize the expenditure of its half of the fee until a decision has been made concerning the Kentucky State Police proposal, for which there is no certain timetable; and WHEREAS, it is in the best interest of the citizens of the City of Paducah to initiate a capital replacement of the 911 operation infrastructure and continue with plans for the future of 911, neither of which can occur while McCracken County is considering a withdrawal from the agency; and WHEREAS, the Interlocal Cooperation Agreement between the City of Paducah and McCracken County provides that either party may terminate the Agreement upon six - months' notice to the other party before the expiration of the term which ends on June 30th of each year. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF PADUCAH, KENTUCKY: SECTION 1. Although the Board of Commissioners for the City of Paducah is of the opinion that the community is better served by a joint 911 operation between the City of Paducah and McCracken County, due to the current unknown status of 911's governance/ operation and the antiquated nature of 911's infrastructure, which is a potential threat to public safety, the Mayor is hereby directed and authorized to notify McCracken County in writing on or before December 30, 2015 that the City does not intend to renew the current 911 Interlocal Cooperation Agreement on June 30, 2016. SECTION 2. The Mayor is further authorized to inform McCracken County that if the County notifies the City in writing on or before March 1, 2016 of its intent to continue a relationship with the City for purposes of providing 911 services to the citizens of Paducah and McCracken County, the City will be amenable to engaging in discussions with McCracken County concerning that potential relationship. SECTION 3. In the meantime, the City of Paducah will authorize the Mayor, via ordinance, to execute a contract with Federal Engineering, Inc. for consulting services to plan, design, and provide implementation assistance of a Public Safety/Wireless Communication System, 911 Telephony System, and Computer Aided Dispatch System, with the City funding the entirety of the contract. SECTION 4. If McCracken County does not notify the City of Paducah on or before March 1, 2016 of its desire to continue to continue a relationship with the City for purposes of providing 911 services, City staff is directed to begin the process of developing an internal 911 Department for 911 operations to ensure that the emergency needs of the City's citizens are not interrupted and to further explore and develop a proposal which would offer other agencies, including McCracken County, 911 services through this newly -developed department. DECEMBER 17, 2015 399 SECTION 5. This resolution shall be in full force and effect from and after its adoption. Commissioner Gault seconded the motion. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORDINANCE – ADOPTION ACCEPT CONTRACT FOR THE PADUCAH PAVILION RELOCATION PROJECT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR THE DOME RELOCATION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of A & K Construction, Inc., in the amount of $878,153.00, plus perspective incentive amount, for the Dome Relocation Project. The perspective amount is in compliance with the Incentive Schedule contained in the contract documents and shall not exceed $34,500. Further, the Mayor is authorized to execute the contract with A & K for the Dome Relocation Project. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORD.#2015-12-8339; BK 34 ADOPT REVISED BUDGET FOR FY2015 Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE REPEALING ORDINANCE 2014-6-8155 AND ADOPTING THE CITY OF PADUCAH, KENTUCKY, REVISED ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2014, THROUGH JUNE 30, 2015, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT. " This ordinance is summarized as follows: The City of Paducah repeals Ordinance No. 2014-6-8155, that estimated revenues and resources and appropriated funds for FY2015 and adopts a budget for FY2015 that reflects all adjustments made throughout the fiscal year and any adjustments required by the independent financial auditors. The appropriations of City Government for a total of $67,986,390, and summarized by fund as follows: FUNDS APPROPRIATIONS GENERAL $32,971,325 MAP 1,401,870 INVESTMENT 5,044,820 CDBG 237,500 HOME 80,430 E911 1,576,740 COURT AWARDS 39,985 DEBT 3,124,075 CIP 6,421,830 BOND 4,230,095 SOLID WASTE 4,581,995 CIVIC CENTER 98,345 RENTAL 147,510 RADIO DEPR 137,370 FLEET 540,330 FLEET TRUST 780,835 SELF INSURANCE 1,031,445 HEALTH INS 3,996,220 AEPF/PFPF/TRSTS 1,543,670 67,986.390 Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORD.#2015-12-8340; BK 34 I i 11 , ,: 11 7- 1. , m-7- - [ F - -�1 ---- T.-�-r--- 77 . 400 �,,.o,1 _ m _ _..� — . fir, ., ... _ —_ __ DECEMBER 17, 2015 Upon motion the meeting adjourned. ADOPTED: January 12, 2016 f'4 /� / I14�1L