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Home My WebLink About12-01-2015383 DECEMBER 1, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, December 1, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Pro Tem Rhodes presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, and Wilson. Mayor Kaler was absent (1). PLEDGE OF ALLEGIANCE Claire Kelley, Junior at Paducah Tilghman High School, led the pledge. BARKLEY REGIONAL AIRPORT UPDATE Richard Roof, Airport Manager, distributed copies of the Airport's annual audit for fiscal year ending June 30, 2015, to the Board. He also reported that Skywest will remain the airline to connect to Chicago for another 2 years. Ridership has increased over the last year. This year has been the best one for Skywest since they have been with the airport. Some of the major problems now facing the airport is FAA unfunded mandates. Mr. Roof thanked the Board for its support of the airport. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the November 24, 2015, City Commission meeting be waived and the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Pro Tem Rhodes (4). MOTION R & F DOCUMENTS & BIDS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following documents and bids be received and filed: DOCUMENTS 1. Certificate of Liability Insurance and Right of Way Bond for Pinnacle, Inc. 2. Deed with Bob Hopper and Brenda Hollis for 427 North 6th Street (MO # 1872) 3. Contracts & Agreements: a. Professional Engineering Service Agreement with Bacon Farmer Workman Engineering & Testing, Inc. for Construction Administration and Resident Inspection for the Riverfront Redevelopment Project Phase 1-B (ORD 2015-11- 8326) b. Agreement with MAC Construction & Excavating, Inc. for the Riverfront Redevelopment Project Phase 1-B (ORD 2015-10-8317) c. Agreement with Marcum Engineering, LLC for the Paducah Dome Relocation (ORD 2015-11-8323) d. Grant Agreement between Paducah Police Department and the Kentucky Transportation Cabinet Office of Highway Safety (ORD 2015-9-8293) e. Right of First Refusal Agreement with Paducah Riverfront Hotel, LP for lease of 501 North 3`d Street (ORD 2015-09-8288) 4. Paducah McCracken Joint Sewer Agency Financial Statements for Years Ended June 30, 2015 and 2014 5. Transit Authority of Paducah Financial Statements for Year Ended June 30, 2015 6. Purchase Area Development District Financial Statements for Year Ended June 30, 2015 7. Paducah Junior College, Inc. Basic Financial Statements for Year Ended June 30, 2015 8. Electric Plant Board D/B/A Paducah Power System Financial Statements for Years Ended June 30, 2015 and 2014 BIDS FOR Engineering -Public Works Department (1) % Ton 4x4 Pickup 1. Paducah Ford* 2. Linwood Motors 3. Larry Stovesand Buick GMC BIDS FOR Engineering -Public Works Department (2) Red 4 Door Sedans — Fire Prevention 384 DECEMBER 1, 2015 1. Linwood Motors* 2. Paducah Ford *denotes recommended bid Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Pro Tem Rhodes (4). MUNICIPAL ORDER APPROVE AMENDMENT #1 TO MOU WITH UNITED STATES CORPS OF ENGINEERS FOR THE OHIO RIVER SHORELINE RECONSTRUCTION PROJECT Commissioner Wilson offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT NUMBER 1 TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE DEPARTMENT OF THE ARMY AND THE CITY OF PADUCAH FOR WORK PROVIDED OR PERFORMED PRIOR TO EXECUTION OF A PROJECT PARTNERSHIP AGREEMENT FOR THE OHIO RIVER SHORELINE, PADUCAH, KENTUCKY, RECONSTRUCTION PROJECT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Pro Tem Rhodes (4). MO.#1874; BK 9 ORDINANCE — ADOPTION AN ORDINANCE APPROVING REQUEST OF PADUCAH-MCCRACKEN COUNTY EMERGENCY COMMUNICATIONS SERVICE BOARD FOR FUNDS TO HIRE CONSULTANT FOR EQUIPMENT REPLACEMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING AND APPROVING THE APPROPRIATION OF FUNDS FOR PURPOSES OF ENGAGING FEDERAL ENGINEERING, INC. TO PERFORM CONSULTING WORK FOR PADUCAH-McCRACKEN COUNTY E-911." This ordinance is summarized as follows: This Ordinance approves and authorizes the appropriation of one-half the funds necessary to engage Federal Engineering, Inc. to perform the first two initial stages of consulting work for Paducah -McCracken County E-911 in evaluating E-91 I's antiquated system infrastructure and planning and designing a replacement system, as requested by unanimous vote of the Paducah -McCracken County E-911 Board. A copy of the Ordinance and the form of the basic document for such transaction will be on file in the office of the City Clerk. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Pro Tem Rhodes (4). ORD. #2015-12-8329; BK 34 ORDINANCES — INTRODUCTION APPROVE CHANGE ORDER #1 FOR 432 BROADWAY Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 1 WITH ENVIRONMENTAL ABATEMENT, INC FOR DEMOLITION OF A CONDEMNED/UNSAFE STRUCTURE LOCATED AT 432 BROADWAY IN THE CITY OF PADUCAH, AND AUTHORIZING THE MAYOR TO EXECUTE THE APPROVED CHANGE ORDER." This ordinance is summarized as follows: The City of Paducah hereby approves Change Order No. 1 for an increase in the amount of $20,933.00 with Environmental Abatement, Inc., for various changes necessary to complete the demolition of the condemned/unsafe structure located at 432 Broadway and to extend the completion date to February 26, 2016, therefore, increasing the total cost to $479,618.00, and authorizes the Mayor to execute the approved change order. AWARD CONTRACT FOR STEEL REINFORCEMENT FOR 430 BROADWAY Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled,,,AN ORDINANCE CONDITIONALLY AUTHORIZING THE NON COMPETITIVE NEGOTIATED AWARD FOR THE STEEL REINFORCING CONTRACT FOR 430/432 BROADWAY, PADUCAH, KENTUCKY, WITH DARNELL STEEL AND CONSTRUCTION, LLC, IN AN AMOUNT NOT TO EXCEED $19,750.00 PURSUANT TO KRS 45A.375 AND AUTHORIZING THE MAYOR TO DECEMBER 1, 2015 EXECUTE THE AFORESAID CONTRACT; PROVIDED, HOWEVER, APPROVAL IS OBTAINED FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM." This ordinance is summarized as follows: This Ordinance authorizes a noncompetitive award to the sole responsive and responsible bidder for Contract 2 — Steel Reinforcing work, which will reinforce the existing steel columns underneath the steel beam to stabilize the exterior wall of 430 Broadway in Paducah, the building adjacent to and associated with the demolition of 432 Broadway in Paducah, Darnell Steel and Construction, LLC, with a bid amount of $19,750.00; provided, however, the award is approved by the Community Development Block Grant program. PURCHASE PICKUP TRUCK FOR PARKS DEPARTMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF ONE (1) FORD 4X4 3/4 TON FOUR DOOR PICKUP TRUCK, AND AUTHORIZES THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Paducah Ford, in the amount of $28,948.00, for sale to the City of one (1) Ford 4X4 3/4 ton four door pickup truck, for use by the Parks Services Department and authorizes the Mayor to execute a contract for same. PURCHASE (2) RED 4 DOOR SEDANS W/POLICE PACKAGE FOR FIRE PREVENTION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF LINWOOD MOTORS FOR SALE TO THE CITY OF TWO (2) 2016 DODGE CHARGER SSV VEHICLES FOR USE BY THE FIRE PREVENTION DIVISION OF THE PADUCAH FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Linwood Motors in the total amount of $53,146.00, for two (2) 2016 Dodge Charger SSV vehicles for use by the Fire Prevention Division of the Paducah Fire Department and authorizes the Mayor to execute a contract for same. CITY MANAGER REPORT The City Manager requested an executive session to discuss personnel and potential litigation issues. Parks Services Director Mark Thompson reminded everyone about the Christmas Parade. It is on Saturday, December 5th beginning at 5:00 p.m. MAYOR & COMMISSIONER COMMENTS No comments were given. PUBLIC COMMENTS No public comments were given. EXECUTIVE SESSION Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board go into closed session for discussion of matters pertaining to the following topics: • Proposed or pending litigation, as permitted by KRS 61.810(1)(c). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Pro Tem Rhodes (4). AMEND EXECTIVE SESSION MOTION Commissioner Wilson offered motion, seconded by Commissioner Gault to add the following to the motion for executive session: Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Wilson and Mayor Pro Tem Rhodes (4). 385 MR Upon motion the meeting adjourned. ADOPTED: December 8, 2015 zj"44 City Clerk DECEMBER 1, 2015