HomeMy WebLinkAbout03/08/11MARCH 8, 2011
At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 8, 2011, at 5:30
p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered
to their names: Commissioners Gault, Watkins, and Mayor Paxton (3). Commissioners Abraham
and Kaler were absent (2).
ADDITIONS/DELETIONS
➢ The scheduled presentation for "Pledge for Remodeling of Commerce Center" will be re-
scheduled.
➢ Item IV. Ordinance — Emergency, 2011 KHC Preservation Training Workshop Grant
Award" has been changed from an emergency reading to an introduction reading.
➢ Item VI. Ordinance— Introduction, "Change Order #1 for the Purchase of Vehicles for the
_.� 2011 Fiscal Year Fleet" has been pulled from the agenda.
MINUTES
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the reading of the
Minutes for the February 22nd, 2011 meeting be waived and that the Minutes of said meeting
prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
MOTION
R & F DOCUMENTS
Commissioner Watkins offered motion, seconded by Commissioner Gault, that the following
documents be received and filed:
DOCUMENTS
1. Insurance Certificates:
a) A & K Construction Inc. (3)
b) Murtco Inc.
C) Premier Fire Protection Inc.
d) Thomas Concrete Construction
e) Western Rivers Corporation (2)
- 2. Contracts/Agreements:
1) Advanced Fire and Rescue for a Breathing Air Cylinder Fill System for
the Fire Department (2011-2-7782)
2) Josh Goodwin for Farm Lease of Sheehan Bridge Road Property (MO#
1582)
3) Humana Insurance Company for Supplemental Claims Administration
Services (2011-2-7784)
4) McGrath Consulting Group for a Pay and Classification Study (2011-2-
7783)
5) Ray Black & Son for the Executive Inn Building Liquidation and
Demolition Phase II (2011-2-7787)
6) International Association of Fire Fighters Union Contract 2011 through
2014 (2011-2-7788)
7) Sprint Nextel Amendment No. 2 to the Frequency Reconfiguration
Agreement (2011-1-7779)
8) Barbecue on the River Inc. for Specific Services (2011-2-7790)
9) Higdon Development Inc. for Public Improvements in the area of County
Park Road (2011-2-7789)
3. Deed:
1) 2001 North 12th Street - Property from the United States Department of
Defense
4. Documents for Adams Street Closing between 6th and 7th Streets: (2010-11-7756)
■ Findings of Fact, Conclusions of Law and Judgment (2011 -CI -00081)
• Quitclaim Deeds:
■ McCracken County
■ Boswell & Sims
■ William D. Farr
■ Tim & Tena Phillips
■ Arthur & Lorine Young
■ Urban Renewal & Community Development Agency
• Deeds of Easements
0 Development Agreement (Exhibit A)
MARCH 8, 2011
• Plat
5. Paducah Water Financial Highlights for January 2011
6. Notice of Cancellation of the Meeting for Tuesday, March 1, 2011 for the Board
of Commissioners of the City of Paducah
BIDS
ENGINEERING -PUBLIC WORKS DEPARTMENT
2011 TRIPLE COMBINATION PUMPER TRUCK
1. Bluegrass Fire Equipment *
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Gault offered motion, seconded by Commissioner Watkins, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah order
that the personnel changes on the attached list be approved.
(MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
AMEND POSITION AND PAY SCHEDULE
Commissioner Watkins offered motion, seconded by Commissioner Watkins, that a
Municipal Order entitled, "A MUNICIPAL ORDER AMENDING SECTIONS B AND
D OF THE POSITION AND PAY SCHEDULE TO REFLECT ABOLISHING AND
CREATING POSITIONS IN THE HUMAN RESOURCES DIVISION OF THE
FINANCE DEPARTMENT AND A PROMOTION IN THE INSPECTION
DEPARTMENT," be adopted.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
M.O.#1591; BK 8
AMEND PAY GRADE SCHEDULE
Commissioner Gault offered motion, seconded by Commissioner Watkins, that a
Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE PAY GRADE
SCHEDULE FOR THE CITY OF PADUCAH EMPLOYEES TO ABOLISH AND
CREATE A POSITION IN THE HUMAN RESOURCES DIVISION OF THE
FINANCE DEPARTMENT," be adopted.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
M.O.#1592; BK 8
2011 LOWE'S CHARITABLE AND EDUCATIONAL FOUNDATION GRANT
APPLICATION
Commissioner Watkins offered motion, seconded by Commissioner Gault, that a
Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO
EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A GRANT IN THE
AMOUNT OF $25,000.00 FROM LOWE'S CHARITABLE AND EDUCATIONAL
FOUNDATION TO ASSIST WITH THE NOBLE PARK POOL HOUSE
RENOVATION", be adopted.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
M.O.#1593; BK 8
2011-2012 KY RECYCLING GRANT
Commissioner Gault offered motion, seconded by Commissioner Watkins, that a
Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO
EXECUTE A KENTUCKY RECYCLING GRANT APPLICATION AND ALL
DOCUMENTS NECESSARY THROUGH THE KENTUCKY DIVISION OF WASTE
MANAGEMENT FOR FUNDING TO PURCHASE EQUIPMENT FOR THE
VOLUNTEER -OPERATED RECYCLING DROP OFF CENTER," be adopted.
MARCH 8, 2011
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
M.O.#1594; BK 8
2011-2012 KY HOUSEHOLD HAZARDOUS WASTE GRANT
Commissioner Watkins offered motion, seconded by Commissioner Gault, that a
Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO
EXECUTE A KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT
APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE
KENTUCKY DIVISION OF WASTE MANAGEMENT IN THE AMOUNT OF
$27,000 TO ASSIST IN FUNDING THE CITY/COUNTY 22ND ANNUAL CLEAN-UP
DAY," be adopted.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
M.O.#1595; BK 8
ORDINANCES — ADOPTION
SUNGARD PROPERTY TAX SOFTWARE CONVERSION CHANGE ORDER
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
FINANCE DIRECTOR TO MAKE PAYMENT TO SUNGARD PUBLIC SECTOR FOR
ADDITIONAL TRAVEL EXPENSES FOR TRAINING ASSOCIATED WITH THE
UPGRADE TO THE CITY'S CURRENT SOFTWARE PACKAGE AND AUTHORIZE THE
MAYOR TO EXECUTE CHANGE ORDER #1 FOR SAME." This ordinance is summarized as
follows: That the City of Paducah hereby authorizes the Finance Director to make payment in the
amount of $1,892.43 to Sungard Public Sector for additional travel expenses for training
associated with the property tax upgrade to the City's current software package, therefore
increasing the total contract amount to $100,567.68.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
ORD.#2011-3-7792; BK 32
APPROVE CONTRACT FOR MOWING OF CITY OWNED LOTS
Commissioner Watkins offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR
GROUNDS MAINTENANCE OF CITY OWNED PROPERTIES, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as
follows: That the City of Paducah accepts the bid of Kinsey's Lawn and Landscape, in the
amount of $20.00 per cut per lot, for grounds maintenance of approximately 130 city -owned
properties, and authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
ORD.#2011-3-7793; BK 32
INTENT TO ANNEX 2540 LONE OAK ROAD
Commissioner Gault offered motion, seconded by Mayor Paxton, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE EXTENDING THE
BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX
CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY
OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY
TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is
summarized as follows: Approving intent to annex a tract of property contiguous to the present
city limits, located at 2540 U.S. Highway 45 a/k/a Lone Oak Road, containing 1.514 acres, more
or less.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
ORD.#2011-3-7794; BK 32
APPROVE CONTRACT FOR CONCRETE READY -MIX FOR 2011-2012
Commissioner Watkins offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
KOTTER READY MIX, FOR SALE TO THE CITY OF ITS REQUIREMENT OF CONCRETE
READY -MIX, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR
SAME." This ordinance is summarized as follows: That the City accepts the bid of Kotter Ready
Mix, for sale to the City of its requirement of concrete ready -mix, for the remainder of 2011 and
calendar year 2012, ending December 31, 2012; with a one-year option to renew ending
December 31, 2013, and authorizes the Mayor to execute a contract for the following prices:
MARCH 8, 2011
CONCRETE
VENDOR
Federal Materials Co., Inc.
DESCRIPTION
UNIT
TO BE DELIVERED
UNIT PRICE
Class A Concrete
C.Y.
$80.00
Class AA Concrete
C.Y.
$84.00
Class M Concrete
C.Y.
$95.00
Flowable Fill — 1,000 PSI
C.Y.
$74.00
Flowable Fill — 80 PSI
C.Y.
$71.00
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
ORD.#2011-3-7795; BK 32
ORDINANCES — INTRODUCTION
PURCHASE RECYCLING BINS WITH GRANT FUNDS
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING THE
PURCHASE OF RECYCLING BINS FOR JACKSON PURCHASE RESOURCE
CONSERVATION AND DEVELOPMENT FOUNDATION, GREATER PADUCAH
SUSTAINABILITY, AND RECYCLE NOW TO BE USED AT THE RECYCLING
CENTER LOCATED AT 1830 NORTH 8" STREET." This ordinance is summarized
as follows: That the City of Paducah hereby authorizes the Finance Director to pay an
amount not to exceed $50,000 to Pro-tainer for the purchase of recycling bins to be used
at the recycling center located at 1830 North 8th Street.
2011 KHC PRESERVATION TRAINING WORKSHOP GRANT AWARD
Commissioner Watkins offered motion, seconded by Commissioner Gault, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING
GRANT FUNDS THROUGH THE KENTUCKY HERITAGE COUNCIL TO BE USED
FOR A PRESERVATION TRAINING WORKSHOP FOR HISTORIC PROPERTIES
AND AUTHORIZING THE MAYOR TO EXECUTE SAID GRANT AGREEMENT."
This ordinance is summarized as follows: That the City of Paducah hereby accepts grant
funds in the amount of $4,000 through the Kentucky Heritage Council to be used for a
Preservation Training Workshop for historic properties. This grant requires a local cash
match of $3,500 which is appropriated in the City's Planning Department's budget.
Further, this ordinance authorizes the Mayor to execute an agreement for same.
APPROVE CONTRACT WITH THE FRATERNAL ORDER OF POLICE
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING
THE MAYOR TO EXECUTE AN AGREEMENT AND OTHER ASSOCIATED
DOCUMENTS BETWEEN THE CITY OF PADUCAH AND THE PADUCAH
POLICE DEPARTMENT BARGAINING UNIT". This ordinance is summarized as
follows: That the Mayor is hereby authorized to execute an agreement and other
associated documents between the City of Paducah and the Paducah Police Department
Bargaining Unit. This Agreement shall be effective from July 1, 2011, to June 30, 2014.
PURCHASE OF A TRIPLE COMBINATION PUMPER
Commissioner Watkins offered motion, seconded by Commissioner Gault, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING
THE BID OF BLUEGRASS FIRE EQUIPMENT COMPANY FOR SALE TO THE
CITY OF ONE 2011 TRIPLE COMBINATION PUMPER TRUCK FOR USE BY THE
FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This ordinance is summarized as follows: The City of
Paducah accepts the bid of Bluegrass Fire Equipment Company, in the amount of
$403,130.00, for sale to the City of one 2011 Triple Combination Pumper Truck, for use
by the Fire Department, and authorizes the Mayor to execute a contract for same.
MARCH 8, 2011
AUTHORIZE PAYMENT FOR SOLE SOURCE PURCHASE OF X-RAY
SYSTEM FOR POLICE DEPT. BOMB SQUAD
Commissioner Gault offered motion, seconded by Mayor Paxton, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING
THE FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE PURCHASE OF AN
OPEN VISION VIDEO X-RAY SYSTEM FOR THE PADUCAH POLICE
DEPARTMENT BOMB SQUAD AND AUTHORIZING THE MAYOR TO EXECUTE
AN AGREEMENT FOR SAME." This ordinance is summarized as follows: That the
City of Paducah hereby authorizes the Finance Director to make payment to Envision
i Cmos Xray, LLC in the amount of $60,485.17, for purchase of an Open Vision Video X-
ray system for the Paducah Police Department Bomb Squad and authorizes the Mayor to
execute an agreement for same. This expenditure will be paid using funds received from
a Kentucky Homeland Security Grant.
AUTHORIZE PAYMENT FOR SOLE SOURCE PURCHASE OF PORTABLE
ROBOT
Commissioner Watkins offered motion, seconded by Commissioner Gault, that the Board
of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING
THE FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE PURCHASE OF A
DRAGON RUNNER TWENTY ROBOT SYSTEM TO BE USED BY THE PADUCAH
POLICE DEPARTMENT BOMB SQUAD AND AUTHORIZES THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows:
That the City of Paducah hereby authorizes the Finance Director to make payment to
QinetiQ Technology/Solutions Group in the amount of $96,414.00, for purchase of a
Dragon Runner Twenty Robot System that is portable and field transformable to be used
by the Paducah Police Department Bomb Squad, and authorizes the Mayor to execute a
contract for same. This expenditure will be paid using funds received from a Kentucky
Homeland Security Grant.
PRESENTATION-LOWERTOWN ARTS & MUSIC FESTIVAL
Michael Terra, Co -Chair for Lowertown Music & Arts Festival, announced the festival
will be May 20th --22nd, Stephanie Graves, is the other Co -Chair. They are partnering
with Paducah Symphony and Paducah Renaissance will be assisting. Right now there are
over 120 musical applicants. Twice as many vendors for the "Taste of Paducah" and
twice as many artists have expressed interest in participating.
CITY MANAGER REPORT
➢ Commission Meeting for March 15, 2011, is cancelled.
➢ Mr. Pederson is working to establish a "City Speaker's Bureau"
EXECUTIVE SESSION
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the Board go into
closed session for discussion of matters pertaining to the following topics:
➢ A specific proposal by a business entity where public discussion of the subject matter
would jeopardize the location, retention, expansion or upgrading of a business entity, as
permitted by KRS 61.810(1)(g).
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor Paxton (3).
Upon motion the meeting adjourned.
ADOPTED: March 22 , 2011
f&nvnaJL�.-J, 5
City Clerk