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Home My WebLink About02/22/11FEBRUARY 22, 2011 At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 22, 2011, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins, and Mayor Paxton (5). PROCLAMATION Mayor Paxton presented a proclamation to Jipaum Askew -Robinson, of West Kentucky Community and Technical College, proclaiming February 27, 2011, as "KCTCS Super Sunday". BARKLEY REGIONAL AIRPORT BOARD APPOINTMENTS Mayor Paxton announced the following appointments to the Airport Board: ❖ Basil Drossos, will replace Peter Alexander, who has resigned. Mr. Drossos will complete Mr. Alexander's term that expires December 12, 2011. He will then begin to serve another five year term commencing December 12, 2011 and expiring December 12, 2016. ❖ Commissioner Kaler was appointed to fill the unexpired term of Burton Banks, who is deceased. She will complete the term of Mr. Banks, which will expire December 12, 2011. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the February 15`" and February 17'h, 2011 meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MOTION R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following documents be received and filed: DOCUMENTS 1. Insurance Certificates: a) Central Paving Company of Paducah Inc. b) Susan Cox Development LLC C) M P Lawson Construction LLC BIDS PADUCAH PARKS SERVICES GROUNDS MAINTENANCE FOR CITY -OWNED LOTS 1. Smith Lawn Care 2. Smith's Lawncare LLC 3. Kinseys Lawn and Landscape* 4. Nace Electric 5. Pro -Mow Lawn Solutions ENGINEERING -PUBLIC WORKS DEPARTMENT CONCRETE READY -MIX 1. Kotter Ready Mix* 2. Federal Materials - Disqualified Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Kaler offered motion, seconded by Commissioner Watkins, that upon the - recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). FEBRUARY 22, 2011 AMEND POSITION AND PAY SCHEDULE Commissioner Watkins offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING SECTIONS B, D, F, G, H, I, AND K OF THE POSITION AND PAY SCHEDULE TO REFLECT STANDARD MONTHLY ADJUSTMENTS IN STEP AND LONGEVITY IN THE FIRE AND POLICE DEPARTMENTS, PROMOTIONS AND FILLING A VACANT EVIDENCE CLERK POSITION IN THE POLICE DEPARTMENT, A VACANCY FOR CLERICAL ASSISTANT IN THE INSPECTION DEPARTMENT, ADDING THE DEPARTMENT OF PADUCAH RIVERFRONT DEVELOPMENT AUTHORITY, ADDING THE POSITION OF INTERIM EXECUTIVE DIRECTOR AND VACANCY OF THE DEVELOPMENT MANAGER POSITION WITHIN THE PADUCAH RENAISSANCE ALLIANCE, AND A VACANCY FOR BUDGET ANALYST IN THE HUMAN RESOURCES DIVISON OF THE FINANCE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1588; BK 8 AMEND AMOUNT FOR GOVERNOR'S HIGHWAY SAFETY PROGRAM GRANT APPLICATION Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING MUNICIPAL ORDER NO. 1586 ENTITLED, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION AND ALL DOCUMENTS NECESSARY FOR A REIMBURSEMENT GRANT IN THE AMOUNT OF $114,996.00 THROUGH THE KENTUCKY OFFICE OF HIGHWAY SAFETY FOR SPECIFIC TRAFFIC ENFORCEMENT AND EQUIPMENT FOR THE PADUCAH POLICE DEPARTMENT" TO CHANGE THE GRANT APPLICATION AMOUNT TO $135,479.00," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1589; BK 8 AUTHORIZE MOA WITH STATE TO RECEIVE SURPLUS MILITARY PROPERTY FROM DEPARTMENT OF DEFENSE Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF AGREEMENT WITH THE COMMONWEALTH OF KENTUCKY TO OBTAIN SURPLUS MILITARY PROPERTY FROM THE UNITED STATES DEPARTMENT OF DEFENSE FOR THE PADUCAH POLICE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1590; BK 8 ORDINANCE — ADOPTION IAFF AGREEMENT Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND PROFESSIONAL FIRE FIGHTERS OF PADUCAH, LOCAL 168, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an Agreement with the Professional Fire Fighters of Paducah, Local 168, International Association of Fire Fighters. This agreement will become effective July 1, 2011 and expire on June 30, 2014. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2011-2-7788; BK 32 APPROVE DEVELOPMENT AGREEMENT WITH HIGDON DEVELOPMENT Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A MEMORANDUM OF UNDERSTANDING BY AND AMONG THE CITY OF PADUCAH, KENTUCKY, AND HIGDON DEVELOPMENT, INC., WITH RESPECT TO THE RESIDENTIAL DEVELOPMENT OF VACANT PROPERTY WITHIN THE CORPORATE BOUNDARIES OF THE CITY OF PADUCAH; AND AUTHORIZING THE EXECUTION OF VARIOUS DOCUMENTS RELATED TO SUCH MEMORANDUM OF UNDERSTANDING." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky to approve a Memorandum of Understanding between Higdon Development, Inc., and the City of Paducah, Kentucky for the FEBRUARY 22, 2011 construction of a multi -family residential development, which will be bounded by County Park Road, Stuart Nelson Park Road and Stuart Nelson Park in the City of Paducah, McCracken, Kentucky. The Mayor is hereby authorized to execute the Memorandum of Understanding, together with such other agreements, instruments or certifications for said project. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2011-2-7789; BK 32 NOTE: Commissioner Gault informed the public that she was abstaining from the vote for the Contract for Services — BBQ on the River because she serves on the BBQ Board although she does not receive financial gain. CONTRACT FOR SERVICES — BBQ ON THE RIVER Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH BARBEQUE ON THE RIVER, INC., FOR SPECIFIC SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract with Barbeque on the River, Inc. in the amount of $20,000 for specific services. This contract shall expire June 30, 2011. Adopted on call of the roll, yeas, Commissioners Abraham, Kaler, Watkins and Mayor Paxton (4). Abstain, Commissioner Gault (1). ORD.#2011-2-7790; BK 32 ADDENDUM TO EMPLOYMENT CONTRACT FOR POLICE CHIEF Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING AN ADDENDUM TO AGREEMENT TO EMPLOY JAMES O. BERRY AS PADUCAH POLICE CHIEF AND AUTHORIZING THE MAYOR TO EXECUTE SAME." This ordinance is summarized as follows: That the City of Paducah approves an Addendum to Agreement to employ James O. Berry as Paducah Public Police Chief. This addendum amends Section 12, Leave, of the Employment Agreement entered into between the City and James O. Berry on April 7, 2009, and approved by adoption of Ordinance No. 2009-4-7528. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2011-2-7791; BK 32 ORDINANCES — INTRODUCTION SUNGARD PROPERTY TAX SOFTWARE CONVERSION CHANGE ORDER Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO MAKE PAYMENT TO SUNGARD PUBLIC SECTOR FOR ADDITIONAL TRAVEL EXPENSES FOR TRAINING ASSOCIATED WITH THE UPGRADE TO THE CITY'S CURRENT SOFTWARE PACKAGE AND AUTHORIZE THE MAYOR TO EXECUTE CHANGE ORDER #1 FOR SAME." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to make payment in the amount of $1,892.43 to Sungard Public Sector for additional travel expenses for training associated with the property tax upgrade to the City's current software package, therefore increasing the total contract amount to $100,567.68. APPROVE CONTRACT FOR MOWING OF CITY OWNED LOTS Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR GROUNDS MAINTENANCE OF CITY OWNED PROPERTIES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Kinsey's Lawn and Landscape, in the amount of $20.00 per cut per lot, for grounds maintenance of approximately 130 city -owned properties, and authorizes the Mayor to execute a contract for same. INTENT TO ANNEX 2540 LONE OAK ROAD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Approving intent to annex a tract of property contiguous to the present FEBRUARY 22, 2011 city limits, located at 2540 U.S. Highway 45 aWa Lone Oak Road, containing 1.514 acres, more or less. APPROVE CONTRACT FOR CONCRETE READY -MIX FOR 2011-2012 Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF KOTTER READY MIX, FOR SALE TO THE CITY OF ITS REQUIREMENT OF CONCRETE READY -MIX, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts the bid of Kotter Ready Mix, for sale to the City of its requirement of concrete ready -mix, for the remainder of 2011 and calendar year 2012, ending December 31, 2012; with a one-year option to renew ending December 31, 2013, and authorizes the Mayor to execute a contract for the following prices: CONCRETE VENDOR Federal Materials Co., Inc. DESCRIPTION UNIT TO BE DELIVERED UNIT PRICE Class A Concrete C.Y. $80.00 Class AA Concrete C.Y. $84.00 Class M Concrete C.Y. $95.00 Flowable Fill — 1,000 PSI C.Y. $74.00 Flowable Fill — 80 PSI C.Y. $71.00 CITY MANAGER REPORT Mr. Pederson -Announced the team work event with the Commissioners and city department directors will be held at the Challenger Learning Center-WKCTC Campus on April 28'n Upon motion the meeting adjourned. ADOPTED: March 8 , 2011 City Clerk ter.,