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Home My WebLink About01/25/11JANUARY 25, 2011 At a Regular Meeting of the Board of Commissioners, held on Tuesday, January 25, 2011, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ADDITIONS/DELETIONS The ordinance introduction of Item VII,(A) "Authorize MOU with Hidgon Development" was removed from the agenda. PRESENTATIONS UPDATE ON CONVENTION CENTER ACTIVITIES Patrick Kerr, Executive Director for the Paducah -McCracken County Convention and Expo Center, gave a mid -year update for the Convention Center. Since September 2009 approximately 30,000 people have been through the building plus another 30,000+ for attendance of the Quilt Show. Business has started picking up with about 20% being out of town. Repeat business is also starting to happen. The financial budget for the last 18 months shows about $125,000 rental revenue and $80,000 spent on the events. Mr. Kerr says that in theory the groups are not costing money. But it does cost around $2,000 a day to run the building. NEW OFFERING BY COMCAST "WORLD OF MORE" Patricia Collins and Tim Hagan, of Comcast Cable reported that Comcast will be transitioning to digital programming beginning April 1, 2011. All customers will have to have some type of digital adapter in order to receive the service. This transition to digital programming will offer a better picture to customers and more on -demand services. Depending on the service the customer has other changes offered will be high definition service, increased cable speed for internet service, and smarter home phone features. MOTION TO SUSPEND ORDER OF BUSINESS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the rules for conducting City Commission Meetings be suspended insofar as they are in conflict with the printed agenda for this meeting; otherwise, the rules are to remain in full force and effect. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). EXECUTIVE SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topics: • Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). • Collective bargaining with public employees, as permitted by KRS 61.810(1)(e). • Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). • A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). OPEN BUSINESS Commissioner Gault offered motion, seconded by Commissioner Watkins, that the Board reconvene in open session. Adopted on call of the roll, yeas, Commissioners Gault, Kaler, and Watkins (3). Note: Mayor Paxton left during executive session. Mayor ProTem Kaler chaired the rest of the meeting. Commissioner Abraham was absent when the vote was called for Open Session but returned before action was taken on the next item. - _ - - - -- - -. - _..__.__ .... w ....._, JANUARY 25, 2011 ORDINANCE — EMERGENCY EXECUTIVE INN DEMOLITION PHASE I — CHANGE ORDER #2 Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduced and adopt an ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO.2 WITH YOUNGBLOOD EXCAVATING AND CONTRACTING COMPANY, INC., FOR THE BUILDING DEMOLITION & LIQUIDATION OF THE EXECUTIVE INN RIVERFRONT HOTEL -PHASE I PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE THE APPROVED CHANGE ORDER." This ordinance is summarized as follows: The City of Paducah hereby approves the construction of a balcony to stabilize the Julian Carroll Convention Center wall due to the separation from the Executive Inn Hotel in the amount of $24,214.95, with Youngblood Excavating and Contracting, LLC in the form of Change Order No. 2, therefore, increasing costs from $202,000 to $226,214.95 for the Building Demolition & Liquidation of the Executive Inn Riverfront Hotel -Phase I Project. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Watkins and Mayor ProTem Kaler (4). ORD.#2011-1-7778; BK 32 NOTE: Commissioner Watkins left after the vote was taken for the above action. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the January 1 11", 2011 meeting be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor ProTem Kaler (3). APPOINTMENTS ELECTRIC PLANT BOARD Mayor ProTem Kaler made the following appointment: "WHEREAS, upon the - recommendation of Mayor Paxton, I move that the Board of Commissioners appoint Hardy Roberts as a member of the Electric Plant Board to replace Herbert Martin, whose term was expired. This term will expire February 6, 2015." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the recommendation of Mayor Paxton in appointing Hardy Roberts as a member of the Electric Plant Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor ProTem Kaler (3). MOTION R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following documents be received and filed: DOCUMENTS 1. Insurance Certificates: a) Danny Cope & Sons Excavating LLC Right -of -Way Bond: a) Danny Cope & Sons LLC 2. Contracts/Agreements: a) Encroachment Agreement with William N. and Mary A. Reagor for Property Located at 841 Berger Road (Paxton Park Golf Course) (2010- 12-7772) 3. Deeds: a) 431 Park Avenue — Transfer Property to The Paducah -McCracken County Convention Center Corporation (MO# 1558) JANUARY 25, 2011 BIDS FIRE DEPARTMENT BREATHING AIR FILL SYSTEM 1. Advanced Fire & Rescue * 2. Bluegrass Fire Equipment— Rejected 3. Bluegrass Uniforms — Rejected 4. Pro -Air —Rejected HUMAN RESOURCES CONSULTANT FOR PUBLIC SECTOR PAY AND CLASSIFICATION STUDY 1. Fox Lawson & Associates, LLC 2. Mercer 3. McGrath Consulting Group, Inc. 4. Public Sector personnel Consultants Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor ProTem Kaler (3). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor ProTem Kaler (3). LEASE AGREEMENT WITH COMMONWEALTH OF KY FOR OFFICE RENTAL AT 400 SOUTH 6TH STREET Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY OF PAUCAH AND COMMONWEALTH OF KENTUCKY, HOUSING, BUILDING, AND CONSTRUCITON DEPARTMENT, HVAC DIVISION, FOR LEASE OF OFFICE SPACE LOCATED AT 400 SOUTH 6TH STREET," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault and Mayor ProTem Kaler (3). M.O.#1579; BK 8 2011 KY HERITAGE COUNCIL CLG GRANT PROGRAM APPLICATION - EXPANSION OF JEFFERSON ST/FOUNTAIN AVENUE NATIONAL HISTORIC DISTRICT PROJECT Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A MATCHING GRANT IN THE AMOUNT OF $4,950.00, b) 1105 Sheehan Bridge Road - Deed of Release for Soccer Complex Property (2009-12-7644) 4. Transcript of Proceedings for General Obligation Refunding Bonds, Series 2010B, (Refinancing of 2001 Bond for Expansion of the Julian Carroll Convention Center and Construction of the Four Rivers Performing Arts Center Projects) (2010-7-7714) 5. McCracken County's Original Note for Refinancing of Bond of $7,165,000 City of Paducah, Kentucky, General Obligation Refunding Bonds, Series 2010, and for the Refinancing of 2001 Bond (2010-7-7714) 6. City of Paducah Financial Report for October 2010 �- 7. County Acknowledgement and Attachments of the City's Compliance with KRS 116.200 Voter Eligibility 8. Notice of Cancellation of the Meeting for Tuesday, January 18, 2011 for the Board of Commissioners of the City of Paducah BIDS FIRE DEPARTMENT BREATHING AIR FILL SYSTEM 1. Advanced Fire & Rescue * 2. Bluegrass Fire Equipment— Rejected 3. Bluegrass Uniforms — Rejected 4. Pro -Air —Rejected HUMAN RESOURCES CONSULTANT FOR PUBLIC SECTOR PAY AND CLASSIFICATION STUDY 1. Fox Lawson & Associates, LLC 2. Mercer 3. McGrath Consulting Group, Inc. 4. Public Sector personnel Consultants Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor ProTem Kaler (3). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, and Mayor ProTem Kaler (3). LEASE AGREEMENT WITH COMMONWEALTH OF KY FOR OFFICE RENTAL AT 400 SOUTH 6TH STREET Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A LEASE AGREEMENT BETWEEN THE CITY OF PAUCAH AND COMMONWEALTH OF KENTUCKY, HOUSING, BUILDING, AND CONSTRUCITON DEPARTMENT, HVAC DIVISION, FOR LEASE OF OFFICE SPACE LOCATED AT 400 SOUTH 6TH STREET," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault and Mayor ProTem Kaler (3). M.O.#1579; BK 8 2011 KY HERITAGE COUNCIL CLG GRANT PROGRAM APPLICATION - EXPANSION OF JEFFERSON ST/FOUNTAIN AVENUE NATIONAL HISTORIC DISTRICT PROJECT Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A MATCHING GRANT IN THE AMOUNT OF $4,950.00, JANUARY 25, 2011 THROUGH THE KENTUCKY HERITAGE COUNCIL FOR PROPERTY SURVEY FOR THE EXPANSION OF THE JEFFERSON STREET/FOUNTAIN AVENUE NATIONAL HISTORIC DISTRICT PROJECT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault and Mayor ProTem Kaler (3). M.O.#1580; BK 8 2011 KHC PRESERVATION TRAINING WORKSHOP GRANT APPLICATION Commmissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A MATCHING GRANT IN THE AMOUNT OF $4,000.00, THROUGH THE KENTUCKY HERITAGE COUNCIL FOR A PRESERVATION TRAINING WORKSHOP FOR HISTORIC PROPERTIES," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault and Mayor ProTem Kaler (3). M.O.#1581; BK 8 ORDINANCES — ADOPTION AMENDMENT #2 TO THE FREQUENCY RECONFIGURATION AGREEMENT FOR 800MHz REBANDING Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE APPROVING AMENDMENT #2 TO THE FREQUENCY RECONFIGURATION AGREEMENT BETWEEN THE CITY OF PADUCAH AND NEXTEL SOUTH CORPORATION, FOR RE -BANDING OF THE 800 MHZ PUBLIC SAFETY RADIO SYSTEM, AND AUTHORIZING THE MAYOR TO EXECUTE SAME." This ordinance is summarized as follows: That the City of Paducah approves Amendment #2 to the Frequency Reconfiguration Agreement between the City of Paducah and Nextel South Corporation for re -banding of the 800 MHz public safety radio system and authorizes the Mayor to execute said amendment. Adopted on call of the roll, yeas, Commissioners Abraham, Gault and Mayor ProTem Kaler (3). ORD.#2011-1-7779; BK 32 APPROVE INSURANCE CONSULTANT CONTRACT RENEWAL Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PEEL & HOLLAND CONSULTING TO PROVIDE CONSULTING SERVICES REGARDING THE CITY OF PADUCAH' S HEALTH INSURANCE". This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract with Peel & Holland Consulting in the amount of $60,000, payable in four equal installments of $15,000 each, for consulting services on issues pertaining to the administration of the City of Paducah's health insurance. An additional fee of $200 per hour, subject to a minimum retainer of $5,000.00 will be charged for services requested by the City or the City's legal counsel. This contract is for the 2011 calendar year. Adopted on call of the roll, yeas, Commissioners Abraham, Gault and Mayor ProTem Kaler (3). ORD.#2011-1-7780 APPROVE CLOSING A PORTION OF DEER LICK PLACE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF DEER LICK PLACE NORTH OF OGILVIE_ AVENUE AND SOUTH OF CROOKED CREEK AND AUTHORIZING THE MAYOR TO EXECUTE THE PLAT AND ALL NECESSARY DOCUMENTS FOR SAME". This ordinance is summarized as follows: Closing a portion of Deer Lick Place north of Ogilvie Avenue and south of Crooked Creek and authorizing, empowering and directing the Mayor to execute the plat and all necessary documents for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault and Mayor ProTem Kaler (3). ORD.#2011-1-7781 JANUARY 25, 2011 ORDINANCES — INTRODUCTION PURCHASE CASCADE BREATHING AIR FILL SYSTEM (FEMA FUNDS) Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PEEL & HOLLAND CONSULTING TO PROVIDE CONSULTING SERVICES REGARDING THE CITY OF PADUCAH' S HEALTH INSURANCE." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract with Peel & Holland Consulting the amount of $60,000, payable in four equal installments of $15,000 each, for consulting services on issues pertaining to the administration of the City of Paducah's health insurance. An additional fee of $200 per hour, subject to a minimum retainer of $5,000.00 will be charged for services requested by the City or the City's legal counsel. This contract is for the 2011 calendar year. PAY & CLASSIFICATION STUDY CONTRACT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING. FOR THE CLOSING OF A PORTION OF DEER LICK PLACE NORTH OF OGILVIE AVENUE AND SOUTH OF CROOKED CREEK AND AUTHORIZING THE MAYOR TO EXECUTE THE PLAT AND ALL NECESSARY DOCUMENTS FOR SAME". This ordinance is summarized as follows: Closing a portion of Deer :Lick Place north of Ogilvie Avenue and south of Crooked Creek and authorizing, empowering and directing the Mayor to execute the plat and all necessary documents for same. HUMANA AGREEMENT FOR SUPPLEMENTAL CLAIMS ADMINISTRATION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH HUMANA INSURANCE COMPANY AND HUMANADENTAL INSURANCE COMPANY FOR SUPPLEMENTAL CLAIMS ADMINISTRATION SERVICES FOR THE CITY OF PADUCAH' S HEALTH INSURANCE PLAN. This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an agreement with Humana Insurance Company and HumanaDental Insurance Company for Supplemental Claims Administration Services for the City of Paducah's health insurance "run out" 2010 plan year in the sum of $44,847.36 for medical services and $1,760.00 for dental services. STOP LOSS AGREEMENT WITH ANTHEM BLUE CROSS/BLUE SHIELD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE RATES FOR STOP LOSS INSURANCE COVERAGE WITH ANTHEM BLUE CROSS BLUE SHIELD FOR THE GROUP HEALTH INSURANCE PLAN FOR THE CITY OF PADUCAH, KENTUCKY AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the rates offered through Anthem Blue Cross Blue Shield for Stop Loss Insurance Coverage for the group health insurance plan for the City of Paducah, Kentucky. Effective January 1, 2011 the stop loss rates are as follows: 1) Individual Stop Loss - $150,000 maximum City liability per person with a monthly cost of $35.00 per member; and 2) Aggregate Stop Loss - $2,578,998 maximum City liability of total claims combined with a monthly cost of $4.25 per member. Further, the Mayor is hereby authorized to execute a contract with Anthem Blue Cross Blue Shield for the stop loss coverage. PURCHASE IN -CAR CAMERAS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE PURCHASE OF FIVE IN -CAR VIDEO SYSTEMS FOR THE PADUCAH POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah hereby JANUARY 25, 2011 authorizes the Finance Director to make payment to L-3 Communications/Mobile Vision in the amount of $23,975.00, for the purchase of five (5) in -car video systems for the Paducah Police Department and authorizes the Mayor to execute a contract for same. CITY MANAGER REPORT Mr. Pederson attended the Electric Plant Board. During that meeting the proposed substation location on Lovelaceville Road discussion was held. The public was invited to the meeting for questions and answers. Upon motion the meeting adjourned. ADOPTED: February 15 , 2011 City Clerk