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HomeMy WebLinkAbout10-06-2015October 6, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 6, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the Acting City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). INVOCATION Fowler Black gave the invocation. PLEDGE OF ALLEGIANCE Kate and Addie Rogers, members of the Paducah Tilghman High School Speech Team, led the pledge. PROCLAMATIONS Mayor Kaler presented a Proclamation for National Business Women's Week to members of the Paducah Professional Business Women's Club. Mayor Kaler presented a Proclamation for National Arts and Humanities Month to Fowler Black of the Paducah Convention & Visitor's Bureau. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Wilson, that the reading of the Minutes for the September 21, 2015 and September 22, 2015, City Commission meetings be waived and the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPOINTMENT BOARD OF ASSESSMENT APPEALS Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Debbie Gentry as a member of the Board of Assessment Appeals to replace Mary Hoy who has resigned. This term will expire December 31, 2018." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the recommendation of Mayor Kaler in appointing Debbie Gentry as a member of the Board of Assessment Appeals. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDERS AUTHORIZE AREA DEVELOPMENT FUND (ADF) GRANT APPLICATION Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A GRANT IN THE AMOUNT OF $9,192.00 FROM THE PURCHASE AREA DEVELOPMENT DISTRICT TO BE USED FOR THE PURCHASE OF OFFICE EQUIPMENT FOR THE HUMAN RESOURCES DEPARTMENT AND PLANNING DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO. #1862; BK 9 APPROVE ACQUISITION OF PERMANENT RIGHT OF WAY, PERMANENT DRAINAGE & PUBLIC UTILITY EASEMENT AT 3311 OLIVET CHURCH ROAD Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE AND ALL DOCUMENTS NECESSARY FOR ACQUISITION OF A PORTION OF REAL PROPERTY LOCATED AT 3311 OLIVET CHURCH ROAD TO BE USED AS RIGHT-OF-WAY AND PERMANENT DRAINAGE AND PUBLIC UTILITY EASEMENT FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT, FOR AND IN CONSIDERATION OF $4,000," be adopted. October 6, 2015 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO. #1863; BK 9 APPROVE INDEMNIFICATION AND LICENSE AGREEMENT WITH PADUCAH RIVERFRONT HOTEL FOR DEVELOPMENT OF DOWNTOWN HOTEL Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AN INDEMNIFICATION AND LICENSE AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND PADUCAH RIVERFRONT HOTEL LP, WITH RESPECT TO A PUBLIC PROJECT; AUTHORIZING THE EXECUTION OF THE AGREEMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MO. #1864; BK 9 ORDINANCES — ADOPTION PROPERTY TAX LEVY Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE FIXING THE LEVIES AND RATES OF TAXATION ON ALL PROPERTY IN THE CITY OF PADUCAH, KENTUCKY, SUBJECT TO TAXATION FOR MUNICIPAL PURPOSES AND FOR SCHOOL PURPOSES FOR THE PERIOD FROM JULY 1, 2015, THROUGH JUNE 30, 2016, WITH THE PURPOSES OF SAID TAXES HEREUNDER DEFINED". PURPOSE General Fund of the City Real Property Personal Property Motor Vehicles & watercraft School Purposes Paducah Junior College Real Estate Personal Property Motor Vehicles & watercraft RATE PER $100.00 $0.255 $0.390 $0.390 $0.017 $0.017 $0.031 The City of Paducah shall collect the following taxes for the Board of Education: Paducah Independent School District Real Property $0.800 Personal Property $0.800 Inventory $0.800 Total Tax Rate per $100 - real property $1.072 Total Tax Rate per $100 - personal property $1.207 Total Tax Rate per $100 — inventory $0.800 Total Tax Rate per $100 — motor vehicle & watercraft $0.421 Property taxes levied herein shall be due and payable in the following manner: In the case of tax bills which reflect an amount due of less than Six Hundred Dollars ($600.00), the payment shall be due on November 1, 2015, and shall be payable without penalty and interest until November 30, 2015. In the case of all other tax bills, payment shall be in accordance with the following provisions: The first half payment shall be due on November 1, 2015, and shall be payable without penalty and interest until November 30, 2015. The second half payment shall be due on February 1, 2016, and shall be payable without penalty and interest until February 29, 2016. October 6, 2015 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-10-8303; BK 34 AUTHORIZE PAYMENT FOR EMERGENCY REPAIR OF THE COOLING TOWER AT THE PARKS SERVICES BUILDING LOCATED AT 1400 H.C. MATHIS DRIVE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THE EMERGENCY REPAIR OF THE COOLING TOWER AT THE PARKS SERVICES BUILDING LOCATED AT 1400 H.C. MATHIS DRIVE." This ordinance is summarized as follows: The Finance Director is hereby authorized to pay to Commercial Marine & Industrial Heating & Air Conditioning, Inc., the sum of $26,800.00, for services required for the emergency repair of the cooling tower at the Parks Services building located at 1400 H.C. Mathis Drive. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-10-8304; BK 34 AUTHORIZE MEMORANDUM OF AGREEMENT WITH THE PADUCAH & LOUISVILLE RAILWAY, INC., FOR REIMBURSEMENT OF RAILWAY WORK ON OLIVET CHURCH ROAD Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY AND PADUCAH & LOUISVILLE RAILWAY, INC., FOR IMPROVEMENT TO AN EXISTING AT -GRADE RAILWAY CROSSING; AUTHORIZE THE FINANCE DIRECTOR TO ISSUE PAYMENT TO PADUCAH & LOUISVILLE RAILWAY FOR COSTS ASSOCIATED WITH RAILWAY FLAGGING; AND, AUTHORIZING THE TRANSFER OF FUNDS FROM THE SERIES 2013B BOND PROCEEDS ACCOUNT FOR THE OLIVET CHURCH ROADWAY PROJECT." This ordinance is summarized as follows: In this ordinance the City is approving a Memorandum of Agreement with Paducah & Louisville Railway, for improvement to an existing at -grade railway crossing for the Olivet Church Roadway Project in the amount of $196,381.81 and is authorizing the Mayor to execute said agreement. The City is also authorizing the Finance Director to issue payment at the following rates to railway company for flagging costs associated with the project. Per 8 Hour Day: Flagman $90.03 per hour Truck $287.80 per day Overtime Rates: Flagman $138.04 per hour Truck $ 35.98 per hour Further, the Finance Director is authorized and directed to transfer a portion of the remaining Series 2013B Bond Proceeds to the Olivet Church Road project account. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-10-8305; BK 34 PURCHASE STREET SWEEPER FOR EPW-STREET DIVISION Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF STRINGFELLOW, INC., FOR SALE TO THE CITY OF ONE REGENERATIVE STREET SWEEPER FOR USE BY THE ENGINEERING -PUBLIC WORKS DEPARTMENT/STREET DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Stringfellow, Inc., in the amount of $182,437.00, for one regenerative street sweeper for use by the Engineering -Public Works Department/Street Division, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-10-8306; BK 34 PURCHASE SIDE-ARM LOADER October 6, 2015 Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF McBRIDE MACK, INC., FOR SALE TO THE CITY OF ONE AUTOMATED SIDEARM LOADER FOR USE BY THE SOLID WASTE DIVISION/ENGINEERING-PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of McBride Mack, Inc., in the amount of $258,732.00, for sale to the City of one automated sidearm loader, for use by the Solid Waste Division/Public Works Department, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-10-8307; BK 34 ORDINANCES — INTRODUCTION ACCEPT 2015 PORT SECURITY GRANT AWARD Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING THERETO WITH THE U.S. DEPARTMENT OF HOMELAND SECURITY FOR A 2015 PORT SECURITY GRANT". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute all documents necessary with the U.S. Department of Homeland Security to obtain a 2015 Port Security Grant in the amount of $37,121.00 for the purchase and installation of equipment to extend video surveillance coverage of the floodwall and downtown infrastructure. Local matching funds are in the amount of $12,374.00. APPROVE PURCHASE AGREEMENT WITH P & L RAILWAY Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND APPROVING THE PURCHASE OF A CERTAIN TRACT OF REAL ESTATE GENERALLY LOCATED AT 619 6TH STREET, PADUCAH, McCRACKEN COUNTY, KENTUCKY, FROM PADUCAH & LOUISVILLE RAILWAY, INC., FOR A PUBLIC PURPOSE." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky, to purchase a certain tract of real estate generally located at 619 6th Street, Paducah, McCracken County, Kentucky, for a public purpose from Paducah & Louisville Railway, Inc., a Kentucky corporation, for a purchase price of TWO HUNDRED NINETY-FIVE THOUSAND AND 00/100 DOLLARS ($295,000.00). AMEND ORDINANCE FOR CIVIL EMERGENCIES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 30, "CIVIL EMERGENCIES" OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: This Ordinance amends Chapter 30, "Civil Emergencies," of the Code of Ordinances of the City of Paducah, Kentucky, so as to bring this Ordinance into compliance with the mandates imposed by KRS 65. 870 as may be amended. AMEND ORDINANCE FOR HOMELESS SHELTERS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 126-72, "HOMELESS SHELTERS" OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: This Ordinance amends Chapter 126, Sec. 72, "Homeless Shelters," of the Code of Ordinances of the City of Paducah, Kentucky, so as to bring this Ordinance into compliance with the mandates imposed by KRS 65. 870 as may be amended. CITY MANAGER REPORT City Manager Jeff Pederson asked PRDA Director Steve Doolittle to present options for moving forward with the Riverfront Project Phase I -B. More details are provided below in the City Commission Meeting Highlights by Public Information Officer Pam Spencer. MAYOR & COMMISSIONER COMMENTS No comments were given. PUBLIC COMMENTS October 6, 2015 No public comments were given. Upon motion the meeting adjourned. ADOPTED: October 13, 2015 City Clerk City Commission Meeting Highlights By: Pam Spencer, Public Information Officer Riverfront Project Phase I -B Options After a presentation by City Manager Jeff Pederson and Paducah Riverfront Development Authority (PRDA) Executive Director Steve Doolittle, the Paducah Board of Commissioners discussed the options for moving forward on Phase I -B of the Riverfront Redevelopment Project. Phase I -B involves the completion of the park and the installation of the gangway and transient dock in addition to boater amenities such as fuel, power, sewer pump outs, and water. Base bids received for the project at the September 9 bid opening ranged from $8.35 to $8.90 million. The City has $5.15 in grant funding for the project. Pederson says, "There has been a lot of time put into the examination of bids. Plus, there has been a lot of staff time spent looking at a range of options that exist." The four main options presented at this meeting with estimated project costs based on the recent bid amounts are as follows: 1. Move forward with the project as bid ($8.453 million—includes a fee for construction management); 2. Re -bid the project to finish only the park and none of the boating infrastructure components ($4.927 million); 3. Re -bid the project to complete the transient dock and boating infrastructure, but the park components including the rock, soil, grass, sidewalks, lighting, and revetment would not be completed ($3.83 million); or 4. Re -bid the project to complete the park, gangway, and only 100 feet of transient dock without amenities including fuel, utilities, sewer, and water ($6.288 million). On options 2 and 4, the City would forfeit the Boating Infrastructure Grant (BIG)*. Each of the four options has sub -options for a total of ten possible scenarios. Much of the discussion involved the three deduction options for the current bid (under option 1). The three options are to remove 60 feet of transient dock, remove the center railing from the dock, and remove the wave attenuator from under the dock. Those three items would reduce the current base bid to $7.91 million. The Board of Commissioners decided to continue the project discussion next week with the awareness that a decision needs to be made soon since the bids opened September 9 will be valid only through November 6. Pederson did provide information about possible financing for the project. He says the City had projected starting in the next fiscal year to issue a bond for the renovation of the former Executive Inn Showroom with an anticipated annual bond payment of approximately $250,000. That payment amount would be enough to cover a bond to complete Phase I -B as designed if the City decided not to renovate the Showroom. Pederson also added that discussions are underway with the County to use a portion of the transient room tax, also known as the bed tax, to fund the relocation of the pavilion. PRDA Chairman Bruce Brockenborough attended the meeting in support of the project. At PRDA's September 23 meeting, members unanimously approved a motion to request the Paducah Board of Commissioners to move forward with the Riverfront Phase I -B project as proposed and as bid. Brockenborough says, "Anything less than option 1 is not a real project." He adds, "We are talking about a strategy that is building regional tourism. There is a certain element of if you build it, they will come." October 6, 2015 *Out of the$5.15 million in total grant funding for the project, $910,000 (plus the required match of $320,000 for a total of $1.23 million) is incorporated in the Boating Infrastructure Grant (BIG) from the U.S. Fish and Wildlife Service which expires in September 2016. If the City decides not to pursue building the boating infrastructure, the City will forfeit the BIG grant and must return the funding.