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HomeMy WebLinkAbout09-15-2015September 15, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, September 15, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PLEDGE OF ALLEGIANCE Annie Henschel, Clark Elementary 5th Grader, led the pledge. PROCLAMATION STORYTELLING MONTH Mayor Kaler presented a proclamation to Palmer Stroup and Meg Hancock, Paducah Tilghman High School students, proclaiming September as "Storytelling Month". The Mayor also presented a Duke of Paducah award to Palmer Stroup. WORKSHOP PRESENTATION TRANSPORTATION IMPROVEMENTS -TRANSPORTATION ALTERNATIVE PROGRAM Planning Director Steve Ervin presented a proposal to apply a two-way conversion with buffered bike lanes for the one-way portions of Broadway and Jefferson streets. The Planning Department is going to apply for a Transportation Alternative Program Grant through the Kentucky Department of Transportation in the fall of 2015 to help fund the project. For more details about the project, please review the excerpt from the City Commission Highlights prepared by Public Information Officer Pam Spencer at the end of the Minutes. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the September 1, 2015 City Commission meeting be waived and the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). SUSPEND ORDER OF BUSINESS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the rules for conducting City Commission Meetings be suspended insofar as they are in conflict with the printed agenda for this meeting; otherwise, the rules are to remain in full force and effect. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPOINTMENT PADUCAH HUMAN RIGHTS COMMISSION Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Shirley Thompson as a member of the Paducah Human Rights Commission to replace Matthew Schultz who has resigned. This term will expire July 24, 2017." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the recommendation of Mayor Kaler in appointing Shirley Thompson as a member of the Paducah Human Rights Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTION R & F DOCUMENTS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Liability Insurance: a. B & R Electrical, Inc. b. Physiotherapy Associates Holdings, Inc. September 15, 2015 1. Commissioner's Deed for 504 North 16th Street 2. Master Commissioner's Deed of Correction with Clarence Griggs and Griffin, Inc. 3. Contracts/Agreements: 1. Change Order # 1 with Woodall Companies, LLC for the Park Services Recreation Center Roof Replacement (ORD # 2015-09-8290) 2. Reimbursement Agreement with Atmos Energy for gas line relocation/extension/construction for the Olivet Church Roadway Improvement Project (ORD # 2015-09-8291) BID FOR PLANNING DEPARTMENT 421 North 5 1h Street 1. Adam Moyers and Brandy Harless 2. Frank and Joann White (Non -Responsive Bidder) 622, 630, 626, 634 South 12th Street & 1115 Ohio Street 1. Aaron Prather* 2. Julieann Rose *Denotes recommended bid Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPLY FOR TRANSPORTATION ALTERNATIVE PROGRAM GRANT AWARD Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE APPLICATION FOR A 2015 TRANSPORTATION ALTERNATIVES PROGRAM (TAP) GRANT IN THE AMOUNT OF $488,560, THROUGH THE KENTUCKY TRANSPORTATION CABINET, FOR THE BROADWAY/JEFFERSON STREET TWO-WAY CONVERSION WITH BIKE LANES PROJECT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O# 1859; BK 9 ACCEPT BID FOR 622, 626, 630, 614 SOUTH 12TH STREET AND 1115 OHIO STREET Commissioner Gault offered motion seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER ACCEPTING THE BID OF AARON PRATHER IN THE AMOUNT OF $1 FOR PURCHASE OF REAL PROPERTY LOCATED AT 622, 626, 630,634 SOUTH 12TH STREET AND 1115 OHIO STREET AND AUTHORIZING THE MAYOR TO EXECUTE A DEED FOR SAME," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O# 1860; BK 9 ORDINANCE — EMERGENCY 2015-2016 KENTUCKY HIGHWAY SAFETY PROGRAM GRANT AWARD Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF A 2015-2016 KENTUCKY HIGHWAY SAFETY PROGRAM REIMBURSEMENT GRANT AWARD WITH THE KENTUCKY OFFICE OF HIGHWAY SAFETY, A DIVISION OF THE KENTUCKY TRANSPORTATION CABINET." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to execute the 2015-2016 Kentucky Highway Safety Program Reimbursement Grant Award with September 15, 2015 the Kentucky Office of Highway Safety, a division of the Kentucky Transportation Cabinet, in the amount of $22,500, for overtime hours associated with saturation patrols, including fuel costs. This program does not require any local cash or in-kind match. Pursuant to KRS 83A.060, the City Commission suspends the requirement of a second reading and publication of this Ordinance due to today's notification by the Kentucky Office of Highway Safety to the Planning Department that the submission deadline for the grant agreement is September 15, 2015. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-9-8293; BK 34 ORDINANCES — ADOPTION ACCEPT BID AND APPROVE CONTRACT FOR CONSTRUCTION OF SINGLE FAMILY RESIDENCE AT 1606 HARRISON Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING THE RECOMMENDATION OF THE URBAN RENEWAL AND COMMUNITY DEVELOPMENT AGENCY TO ACCEPT THE BID OF MITCHELL CONSTRUCTION, LLC FOR CONSTRUCTION OF A NEW HOME AT 1606 HARRISON STREET, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Mitchell Construction, LLC in the amount of $154,360.00, for the construction of a new home at 1606 Harrison Street, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-9-8294; BK 34 AUTHORIZE MAYOR TO EXECUTE A SUBORDINATION AGREEMENT BETWEEN THE CITY AND CFSB FOR 533 MADISON STREET Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AND AUTHORIZING THE EXECUTION OF A SUBORDINATION AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY, AND COMMUNITY FINANCIAL SERVICES BANK; RELATING TO THE REDEVELOP AND REVITALIZATION OF THE SMEDLEY YEISER BUILDING IN THE LOWERTOWN NEIGHBORHOOD." This ordinance is summarized as follows: This Ordinance approves and authorizes the execution on behalf of the City of the Subordination Agreement between the City of Paducah, and Community Financial Services Bank relating to Bighorn Properties LLC's financing of its rehabilitation and revitalization of the real property located at 533 Madison Street, Paducah, Kentucky, generally known as the Smedley Yeiser Building, located in the lowertown neighborhood of the City of Paducah. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-9-8295; BK 34 AMEND 126-76, SIGN ORDINANCE OF THE PADUCAH CODE OF ORDINANCES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 126- 76, SIGN REGULATIONS, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH KENTUCKY." This ordinance is summarized as follows: The City hereby amends Section 126-76, Sign Regulations of Chapter 126, Zoning, of the Paducah Code of Ordinances to allow the following with requirements: 1) Electronic message signs in the B-2 (Downtown Business Zone) 2) Perforated window signage in various business and industrial zones 3) Bulletin boards and identification signs at cemeteries in residential zones 4) Sandwich board signage will be permitted in Lower Town Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-9-8296; BK 34 AMENDING SECTION 126-83, LANDSCAPE REGULATIONS OF THE PADUCAH ZONING ORDINANCE Commissioner Wilson offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SECTION 126- 83(e), LANDSCAPE REGULATIONS OF CHAPTER 126, ZONING, OF THE PADUCAH September 15, 2015 CODE OF ORDINANCES." This ordinance is summarized as follows: The City of Paducah hereby amends Section (e), Screening Requirements of Section126-83, Landscape Regulations, of Chapter 126, Zoning, of the Code of Ordinances to change the screening requirements for residential zones or residential structures on lots in other zones by decreasing the fence height on corner lots to 4' on both street sides. LOST on call of the roll, nays, Commissioners Abraham, Gault, Wilson and Mayor Kaler (4). Yeas, Commissioner Rhodes (1). AMENDING SECTION 126-108, DOWNTOWN BUSINESS TOWNLIFT ZONE, B -2-T, OF THE PADUCAH ZONING ORDINANCE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SECTION 126- 108, DOWNTOWN BUSINESS TOWNLIFT ZONE, B -2-T, OF CHAPTER 126, ZONING, OF THE PADUCAH CODE OF ORDINANCES." This ordinance is summarized as follows: That the City of Paducah hereby amends Section 108, Downtown Business Townlift Zone (B -2-T) of Chapter 126, Zoning of the Paducah Code of Ordinances to allow residential dwelling units, restaurant/bakery/pub (no drive through permitted) and retail in the B -2-T zone and to also set out the criteria to permit the ground floor use of structures. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-9-8297; BK 34 APPROVE SOLE SOURCE PURCHASE OF BODY CAMERAS FOR POLICE OFFICERS Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE PURCHASE OF BODY CAMERAS TO BE USED BY THE PADUCAH POLICE DEPARTMENT." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to make a sole source purchase from Taser International in the amount of $105,540, for 65 body camera units to be used by the Paducah Police Department. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-9-8298; BK 34 ORDINANCES — INTRODUCTION APPROVE SALE OF 421 NORTH 5TH STREET Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND APPROVING THE SALE OF SURPLUS MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 421 NORTH 5TH STREET, PADUCAH, MCCRACKEN COUNTY, KENTUCKY, FOR PURPOSES OF REDEVELOPMENT AND REVITALIZATION IN THE LOWERTOWN NEIGHBORHOOD." This ordinance is summarized as follows: In this Ordinance the City of Paducah ("City") declares City owned real property with improvements located at 421 North 5th Street, in Paducah, McCracken County, Kentucky, as surplus property and authorizes the sale of the surplus property to Adam Moyers and Brandi Harless, who were the successful bidders offering to purchase the property for a purchase price in the amount of $1.00 and their commitment to invest up to $175,984.00 in the complete rehabilitation of the improvements located on the Property in accordance with designs and plans to be approved by the Historical and Architectural Review Commission of the City, for purposes of redevelopment and revitalization in the Lowertown neighborhood. This Ordinance further authorizes the Mayor of the City of Paducah, Kentucky, to execute and deliver a special warranty deed of conveyance of the surplus property with reverter provisions. ACCEPT THE JAG GRANT AWARD Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING THE EXECUTION OF AN AGREEMENT, AND ALL DOCUMENTS RELATING THERETO, WITH THE U.S. DEPARTMENT OF JUSTICE FOR A 2015-2016 EDWARD BYRNE MEMORIAL JUSTICE ACCOUNTABILITY GRANT THROUGH THE U.S. DEPARTMENT OF JUSTICE TO BE USED BY THE PADUCAH POLICE." This ordinance is summarized as follows: The City of Paducah hereby approves the execution of a grant agreement, and all documents relating thereto, with the U. S. Department of Justice for a 2015-2016 Edward Byrne September 15, 2015 Memorial Justice Accountability Grant, in the amount of $10,912.00, to be used by the Paducah Police Department to purchase body worn cameras. No local match is required. ACCEPT THE BULLETPROOF VEST PARTNERSHIP GRANT AWARD Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSABLE GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE U. S. DEPARTMENT OF JUSTICE FOR A BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM AWARD." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a Reimbursable Grant Agreement and all documents relating thereto with the U. S. Department of Justice for a Bulletproof Vest Partnership Grant Program Award in the amount of $12,644.54 for assistance with purchasing bulletproof vests to be used by the Paducah Police Department. PAYMENT TO PADUCAH CONVENTION & VISITORS BUREAU SPONSORSHIP FOR 2015 RAYOVAC FLW SERIES CHAMPIONSHIP Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO THE PADUCAH- McCRACKEN COUNTY CONVENTION AND VISITORS BUREAU FOR COSTS OF HOSTING THE 2015 RAYOVAC FLW SERIES CHAMPIONSHIP ON THE OHIO RIVER IN PADUCAH." This ordinance is summarized as follows: That the City of Paducah hereby authorizes and directs the Finance Director to make payment in the amount of $22,500 to the Paducah -McCracken County Convention & Visitors Bureau for costs of hosting the 2015 Rayovac FLW Series Championship which will be held on the Ohio River in Paducah. CITY MANAGER REPORT • The RFP to solicit proposals for receiving municipal solid waste collected by the City at a local transfer station, and the haul and disposal to an approved and permitted disposal facility will be placed on the City's website tomorrow. • 432 Broadway — The City is reviewing options to shore up the building adjacent to 432 Broadway. These buildings share a common wall. • There will be a hearing tomorrow in Frankfort for the Internal Building Revenue Bond for the hotel project which will be located downtown. MAYOR & COMMISSIONER COMMENTS No comments were given. PUBLIC COMMENTS No public comments were given. EXECUTIVE SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topics: • Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). • Proposed or pending litigation, as permitted by KRS 61.810(1)(c). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: September 22, 2015 - City Clerk September 15, 2015 Excerpt from City Commission Highlights Prepared by Public Information Officer Pam Spencer "Transportation Alternative Program Grant Application for Broadway and Jefferson Street Proiect The Paducah Board of Commissioners approved a municipal order to apply for a Kentucky Transportation Alternative Program (TAP) grant in the amount of $488,560. This grant would require a City match of $122,140. The grant application is due September 30 with notice of award next spring or summer. If awarded, these funds would be used to complete a traffic study, a signing and pavement marking plan, and the engineering, design, and construction for a project that would convert Broadway and Jefferson Street from one-way to two-way roads. The project also would include the addition of dedicated bike lanes on both streets. As part of the study, the replacing of traffic signals with four-way stops on four Broadway intersections (5th, 6th, 7th, and 9 Streets) and two Jefferson Street intersections (6th and 9th Streets) will be considered. Planning Director Steve Ervin says, "It is envisioned that the aforementioned improvements will increase mobility between downtown and neighborhoods, will increase the livability of residents within those neighborhoods, and will increase the economic health of the downtown and surrounding neighborhoods." Ervin adds, "Paducah has an up-and-coming bike culture that will grow if provided facilities." All of the recommendations considered for implementation were outlined by author and planner Jeff Speck. The City contracted for Speck, the author of Walkable City, How Downtown Can Save America, One Step at A Time, to tour Paducah in August 2014 and provide recommendations on Paducah's walkability, pedestrian and street connectivity, and appearance. According to Speck, bikes help slow traffic and new bike lanes are a great way to use excess road width currently dedicated to oversized driving lanes. Driving lanes that are 12 feet wide, like in much of downtown Paducah, encourage higher speeds than lanes that are ten feet wide. He adds that when properly designed, bike lanes make streets safer for drivers, cyclists, and pedestrians. Regarding one-way streets, Speck says they have a history of damaging retail districts due to intimidating out-of-towners and frustrating local citizens due to the driving in circles to get to the desired destination. Ervin says that according the National Main Street Center a survey of 25 cities that converted their main streets experienced significant reductions in vacant buildings. Speck adds that four-way stops are often safer than signaled intersections since drivers must stop and have eye -contact. Several of Speck's recommendations correlate with the recommendations of the Neighborhood Revitalization Committee which was recreated in response to the National Citizen Survey conducted by Paducah in 2013."