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Home My WebLink About08/31/10AUGUST 31, 2010 At a Called Meeting of the Board of Commissioners, held on Tuesday, August 31, 2010, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins, and Mayor Paxton (5). PRESENTATION DUKE AND DUCHESS AWARDS Mayor ProTem Kaler presented Duke and Duchess Awards to Mark and Judy Vance and Martha and Hutch Emmons for their community service in promoting wellness for the citizens of Paducah. NOTES Mayor ProTem announced that the City has been selected to be honored at the Kentucky League of Cities' Foundation's fall Forum with a Health Hero Award and a check for $1000 at their statewide forum Policy Today for a Healthier Tomorrow: Curbing Obesity in Kentucky. City Engineer Rick Murphy informed the City that its' contract with CWI is expiring for the transfer station site. He recommends the City renew its contract for another 5 years with CWI. The City has been very happy with the service provided by CWI. MOTIONS R & F DOCUMENTS Commissioner Abraham offered motion, seconded by Commissioner Gault, that the following documents and bids be received and filed: DOCUMENTS 1. Insurance Certificates: a) Harold Coffey Construction Inc. b) Coupe Construction Company Inc. C) Gibson Piping Inc. d) Swift & Staley Electrical Contractors Inc. e) III Rivers Contracting LLC Labor and Material Payment Bond: a) Swift & Staley Electrical Contractors Inc. Right of Way Bond: a) Harold Coffey Construction Inc. b) Coupe Construction Company Inc. C) MP Lawson Construction LLC 2. Contracts/Agreements: a) Hilliard Lyons as Financial Advisor for Bond Refinancing (2010-7-7714) b) Swift & Staley Electrical Contractors Inc. for Installation of Emergency Generators at the Public Works Building and E-911 Building (2010-7-7707) 3. Deeds: a) 2400 North 8th Street (2010-8-7726) b) 2601 North 10th Street (2010-8-7727) C) 1707 Martin Luther King Jr. Drive 4. Paducah Water Financial Highlights for July 2010 5. Notice of Called Meeting for the Board of Commissioners of the City of Paducah for Tuesday, August 31, 2010 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORDINANCES — ADOPTION CHANGE ORDER NO. 1 FOR LIQUIDATION AND DEMOLITION CONTRACT FOR EX. INN Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING CHANGE ORDER NO. 1 WITH YOUNGBLOOD EXCAVATING AND CONTRACTING COMPANY, INC. FOR THE BUILDING, DEMOLITION & LIQUIDATION OF THE EXECUTIVE INN RIVERFRONT HOTEL -PHASE I PROJECT; AUTHORIZING THE MAYOR TO EXECUTE THE AUGUST 31, 2010 APPROVED CHANGE ORDER; AND APPROVING PAYMENT TO THE CONVENTION CENTER CORPORATION FOR LIQUIDATION OF THE COMMERCIAL KITCHEN EQUIPMENT". This ordinance is summarized as follows: The City of Paducah hereby approves to add the sale of the commercial kitchen equipment from the Julian Carroll Convention Center in the amount of $15,000, and the removal of the "Big E" signage at no cost, to the liquidation contract with Youngblood Excavating and Contracting, LLC in the form of Change Order No. 1, therefore, reducing initial costs from $217,000 to $202,000, for the Building, Demolition & Liquidation of the Executive Inn Riverfront Hotel -Phase I Project. Further, the City hereby agrees to pay $15,000 to the Convention Center Corporation for liquidation of the commercial kitchen equipment and authorizes the Mayor to execute Change Order No. 1 as approved. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2010-8-7734; BK 32 AGREEMENTS WITH KENTUCKY OAKS MALL COMPANY FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE NEED TO ACQUIRE FEE RIGHT OF WAY AND PERMANENT EASEMENTS ACROSS PROPERTY BELONGING TO THE KENTUCKY OAKS MALL COMPANY TO BE USED BY THE CITY OF PADUCAH, KENTUCKY, FOR THE CONSTRUCTION OF A PUBLIC ROADWAY GENERALLY KNOWN AS THE "ACCESS ROAD" TO BE CONSTRUCTED AS A PART OF THE OLIVET CHURCH ROADWAY PROJECT; AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE KENTUCKY OAKS MALL COMPANY REGARDING THE CONSTRUCTION OF THE"ACCESS ROAD" FOR THE OLIVET CHURCH ROADWAY PROJECT AND THE EXECUTION OF OTHER RELATED AGREEMENTS; AND AUTHORIZING THE FINANCE DIRECTOR TO MAKE THE NECESSARY EXPENDITURES THEREUNDER." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky, to acquire fee right of way and permanent easements across the real property belonging to the Kentucky Oaks Mall Company for the consideration of $216,380.00, by private agreement and in lieu of condemnation, and the execution of an Agreement Regarding the Access Road for the Olivet Church Road Improvement Project and an Encroachment Agreement regarding the Access Road for the public purposes of causing the construction of a new five -lane re -alignment of Olivet Church Road (the "Access Road") that will extend from Olivet Church Road south to the intersection of Holt Road and US Highway 60 (aka Hinkleville Road), which is a part of the project known as the Olivet Church Road Improvement Project. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2010-8-7735; BK 32 FOREST HILLS LEASE AGREEMENT Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING A RENEWAL LEASE AGREEMENT WITH FOREST HILLS VILLAGE, INC, AND AUTHORIZING THE MAYOR TO EXECUTE SAID LEASE." This ordinance is summarized as follows: That the City of Paducah hereby approves an agreement with Forest Hills Village, Inc., and authorizes the Mayor to execute said lease agreement. The primary term of the renewal lease shall be for five (5) years with one (1) extension of five (5) years provided the parties agree with Forest Hills paying lease payments to the City during the primary term. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor - Paxton (5). ORD.#2010-8-7736; BK 32 ORDINANCES — INTRODUCTION APPROVE MOU FOR INCENTIVES FOR GREYHOUND BUS LINE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A MEMORANDUM OF UNDERSTANDING WITH GREYHOUND LINES, INC., AND AUTHORIZING THE MAYOR TO EXECUTE SAID MEMORANDUM OF UNDERSTANDING." This ordinance is summarized as follows: The Board of Commissioners does hereby approve the terms of the Memorandum of Understanding between the City and Greyhound Lines, Inc., which defines the City's commitment to give a lump sum payment of $12,000.00 as an economic incentive and help AUGUST 31, 2010 defer relocation costs. In accordance with such approval, the Mayor of the City is hereby authorized and directed to enter into a Memorandum of Understanding with Greyhound Lines, Inc., which sets forth the terms of the City's commitment with regard to economic incentives and relocation costs. AMENDMENT TO MOU FOR G & L INVESTMENTS (ARCADE BUILDING) Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND APPROVING THE AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING AMONG THE CITY OF PADUCAH, KENTUCKY, AND G & L INVESTMENT ENTERPRISE, LLC, AND THE CONDITIONAL RELEASE OF THE CITY'S REVERSIONARY RIGHTS WITH RESPECT TO A PUBLIC PROJECT; AND AUTHORIZING THE EXECUTION OF A DEED OF RELEASE AND QUITCLAIM AND OTHER DOCUMENTS RELATED TO SUCH AMENDMENT." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky, to amend the memorandum of understanding dated August 31, 2007 among G&L Investment Enterprise, LLC, a Kentucky limited liability company and City releasing G&L Investment from its obligations as set forth in the memorandum to renovate and improve the Theater, this release is expressly contingent upon G&L Investment's consummation of the sale of the Theater portion of the Property to Market House upon such terms and conditions mutually agreeable to G&L Investment and Market House. The Ordinance further authorizes the Mayor to execute a deed of release and quitclaim upon the satisfaction of the condition precedent. 2010 EDWARD BYRNE MEMORIAL JUSTICE GRANT AWARD Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSABLE GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE U.S. DEPARTMENT OF JUSTICE FOR A 2010 EDWARD BYRNE MEMORIAL JUSTICE ACCOUNTABILITY GRANT AWARD TO BE USED BY THE PADUCAH POLICE DEPARTMENT." This ordinance is _ summarized as follows: The Mayor is hereby authorized to execute a reimbursable grant agreement and all documents relating thereto with the U.S. Department of Justice for a 2010 Edward Byrne Memorial Justice Accountability Grant Award in the amount of $32,586.00 for the purchase of in -car cameras and tasters. No local cash match is required. CITY MANAGER REPORT ➢ Noble Park will be closed due to resurfacing of the parking lot (across from swimming pool) and the road within the park ➢ September 7-21 is the Easter Seals Art Show held at City Hall ➢ Parks Department will sponsor the City's Annual Touch a Truck Event on September 16th ➢ Citizens Police Academy will start new classes on September 16th ➢ The next City Commission meeting will be September 21St PUBLIC COMMENTS John Campbell, business owner in Downtown, expressed concerns with the report given by Paducah Riverfront Development Authority regarding proposed reorganization for Paducah Renaissance Alliance. Upon motion the meeting adjourned. ADOPTED: September 491 2010 City Clerk