HomeMy WebLinkAbout08/24/10AUGUST 24, 2010
At a Regular Meeting of the Board of Commissioners, held on Tuesday, August 24, 2010, at
5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following
answered to their names: Commissioners Gault, Kaler, and Watkins (3). Commissioner
Abraham and Mayor Paxton were absent (2).
PRESENTATIONS
GFOA CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL
REPORTIING
-� Mayor Paxton presented to Audra Herndon, Comptroller for the Finance Department, the
above award given by the Government Financier Officer's Association for comprehensive
annual financial report for fiscal year ended in 2009. It is the City's 19th year to win the
award.
90t' CELEBRATION OF VOTES FOR WOMEN
Jenny Embry, spoke in support of the 19th Amendment to the U.S. Constitution. A
celebration will be held in Frankfort on August 26th commemorating the 90th anniversary of
the women's right to vote. Governor Beshear will issue a proclamation.
SPOTLIGHT
Public Information Officer Pam Spencer and Assistant Police Chief Stacey Grimes spotlighted
the Citizens' Police Academy. The free 11 -week course starts Thursday, September 16 at the
Paducah Police Department from 6:30-9:30 p.m.
MINUTES
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the reading of
the Minutes for the August 10th and August 17th, 2010, meetings be waived and that the
Minutes of said meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3).
APPOINTMENTS
BOARD OF ADJUSTMENT
Mayor ProTem Kaler made the following reappointment: "WHEREAS, upon the
recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint
William E. Baxter as a member of the Board of Adjustment. This term will expire August
31, 2014."
Commissioner Watkins offered motion, seconded by Mayor ProTem Kaler, that the Board of
Commissioners approve the recommendation of Mayor Paxton in reappointing William E.
Baxter as a member of the Board of Adjustment.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3).
PADUCAH PLANNING COMMISSION
Mayor ProTem Kaler made the following reappointments: "WHEREAS, upon the
recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint Cathy
Crecelius and Robert C. Manchester as members of the Paducah Planning Commission.
These terms will expire August 31, 2014."
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners approve the recommendation of Mayor Paxton in reappointing Cathy
Crecelius and Robert C. Manchester as members of the Paducah Planning Commission.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3).
MOTIONS
R & F DOCUMENTS
Commissioner Waktins offered motion, seconded by Mayor ProTem Kaler, that the
following documents and bids be received and filed:
AUGUST 24, 2010
DOCUMENTS
Insurance Certificates:
a) Easter Seals West Kentucky Inc.
b) MidStates Construction Company Inc.
Right of Way Bond:
a) Wood Brothers Excavating LLC
2. Contracts/Agreements:
a) The United States Secret Service for Costs Involved in Joint Operations (no
ordinance required)
b) Paducah Chamber of Commerce for a Microenterprise Community
Development Block Grant Award (Alpha Project) (2010-8-7729)
C) Paducah Tilghman High School -Tornado League Football (no ordinance
required -under $20,000)
d) Easter Seals West Kentucky for Use of City Hall for Annual Art Show (no
ordinance required)
e) Kentucky Justice Cabinet for a 2010/2011 Law Enforcement Service Fee
Grant Award (2010-7-7709)
f) Contracts for Specific Services with:
■ MidTown Alliance of Neighbors 2010-7-7710
■ Paducah Symphony Orchestra 2010-7-7720
■ Paducah Area Chamber of Commerce 2010-7-7715
■ GPEDC 2010-7-7716
■ EntrePaducah 2010-7-7717
■ Paducah Junior College Inc. 2010-7-7718
■ Yeiser Art Center 2010-7-7719
■ Market House Theatre 2010-7-7721
■ Carson Center 2010-7-7722
■ Convention Center Corporation 2010-7-7723
■ Barkley Regional Airport 2010-7-7724
3. Restrictive Covenant Release for Property Located Adjacent to Park Avenue, H. C.
Mathis Drive, 26th Street and the former Mason Avenue (2010-7-7712)
4. The City's Bond Rating as Assigned by Standard & Poor's
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3).
MUNICIPAL ORDERS'
PERSONNEL CHANGES
Commissioner Gault offered motion, seconded by Commissioner Watkins, that upon the
recommendation of the Interim City Manager, the Board of Commissioners of the City of
Paducah order that the personnel changes on the attached list be approved.
(SEE MUNICPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3).
2010 STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER)
Commissioner Watkins offered motion, seconded by Mayor ProTem Kaler, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE
ALL DOCUMENTS NECESSARY TO OBTAIN A 2010 STAFFING FOR ADEQUATE
FIRE AND EMERGENCY RESPONSE (SAFER) GRANT THROUGH THE AMERICAN
RECOVERY AND REINVESTMENT ACT OF 2010 FOR THE HIRING OF THREE
FIREFIGHTERS FOR TWO YEARS," be adopted.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3). M.O.#1562; BK 8
AMEND POSITION AND PAY SCHEDULE
Commissioner Gault offered motion, seconded by Commissioner Watkins, that a Municipal
Order entitled, "A MUNICIPAL ORDER AMENDING SECTIONS B, D, F, G, H, I, AND L
OF THE POSITION AND PAY SCHEDULE TO REFLECT PAYROLL ADJUSTMENTS,
ABOLISHING TWO POSITIONS WITHIN THE ENGINEERING -PUBLIC WORKS
AUGUST 24, 2010
DEPARTMENT, AND ESTABLISHING THE RATE OF PAY FOR POSITIONS IN THE
PARKS SERVICES AND FINANCE DEPARTMENTS," be adopted.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3). M.O.#1563; BK 8
ACCEPTANCE OF PARCEL OF PROPERTY TO BE UTILIZED AS A WETLAND
PRESERVATION SITE FOR THE PECAN DRIVE BRIDGE PROJECT
Commissioner Watkins offered motion, seconded by Mayor ProTem Kaler, that a Municipal
Order entitled, "A MUNICIPAL ORDER ACCEPTING THE DONATION OF A PARCEL
OF PROPERTY LOCATED AT 4550 PECAN DRIVE FROM STRAWBERRY HILL,
LLC, TO BE USED AS AN ENVIRONMENTAL AND WETLAND MITIGATION SITE,
AND AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE AND
ALL DOCUMENTS RELATING TO SAME," be adopted.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3). M.O.#1564; BK 8
ORDINANCES — ADOPTION
AMEND SECTION 126-76 OF THE PADUCAH ZONING ORDINANCE TO AMEND
REGULATIONS FOR MALL BUILDING SIGNS
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SECTION
126-76(K)(6), SIGN REGULATIONS OF CHAPTER 126, ZONING OF THE CODE OF
ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is
summarized as follows: That Section 126-76(k)(6), Sign Regulations, of Chapter 126,
Zoning, of the Code of Ordinances of the City of Paducah, Kentucky, is hereby amended to
create covered mall buildings sign regulations to allow for wall signs.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3). ORD.42010-8-7730; BK 32
APPROVE MAINTENANCE/SERVICE CONTRACTS FOR CITY 800 MHZ RADIO
SYSTEM
Commissioner Watkins offered motion, seconded by Mayor ProTem Kaler, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE SERVICE AGREEMENTS WITH
MOTOROLA FOR FY 2010-2011." This ordinance is summarized as follows: That the
Mayor is hereby authorized to execute two service agreements with Motorola for yearly
maintenance of the 800 MHz radio infrastructure, individual mobile, portable, and base
station radio units, city -owned radios and E-911 telephone equipment. Contract number
S00001016812 in the amount of $20,469.96 and contract number 500001001153 in the
amount of $37,510.56. The service agreements shall expire June 30, 2011.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3). ORD.#2010-8-7731; BK 32
PURCHASE OF COMPACT TRACT LOADER FOR ENGINEERING -PUBLIC
WORKS
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
PURCHASE OF A CASE COMPACT TRACT LOADER AND OPTIONAL ROOT
GRAPPLE FOR THE CITY OF PADUCAH, KENTUCKY, AND AUTHORIZING THE
MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as
follows: That the Finance Director is authorized to pay $49,761.88 for the purchase of one
Case 440CTL Compact Tract Loader and $3,126.82 for the purchase of an optional 78" Root
Grapple, for a total sum of $52,888.70 to McKeel Equipment Company, Inc. for the City of
Paducah Engineering -Public Works Department, in compliance with Kentucky State
Purchasing Contract, and authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3). ORD.#2010-8-7732; BK 32
AWARD
Commissioner Watkins offered motion, seconded by Mayor ProTem Kaler, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A REIMBURSABLE GRANT AGREEMENT AND ALL
DOCUMENTS RELATING THERETO WITH THE KENTUCKY OFFICE OF HIGHWAY
SAFETY, A DIVISION OF THE KENTUCKY TRANSPORTATION CABINET, FOR A
2010/2011 KENTUCKY GOVERNOR'S HIGHWAY SAFETY PROGRAM GRANT
AWARD." This ordinance is summarized as follows: The Mayor is hereby authorized to
execute a reimbursable Grant Agreement and all documents relating thereto with the
Kentucky Office of Highway Safety, a division of the Kentucky Transportation Cabinet, for a
2010/2011 Kentucky Governor's Highway Safety Program Grant Award in the amount of
$44,627.00 for -approximately 1200 hours of traffic enforcement salaries and overtime, fuel,
laser instructor and training, as well as the cost to attend state sponsored conferences and
meetings. This program will reimburse 100% of approved expenses and does not require any
local cash or in-kind match.
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3). ORD.#2010-8-7733; BK 32
ORDINANCES — INTRODUCTION
CHANGE ORDER NO. 1 FOR LIQUIDATION AND DEMOLITION CONTRACT
FOR EXECUTIVE INN
Commissioner Gault offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING CHANGE
ORDER NO. 1 WITH YOUNGBLOOD EXCAVATING AND CONTRACTING COMPANY, INC.
FOR THE BUILDING, DEMOLITION & LIQUIDATION OF THE EXECUTIVE INN
RIVERFRONT HOTEL -PHASE I PROJECT; AUTHORIZING THE MAYOR TO EXECUTE THE
APPROVED CHANGE ORDER; AND APPROVING PAYMENT TO THE CONVENTION
CENTER CORPORATION FOR LIQUIDATION OF THE COMMERCIAL KITCHEN
EQUIPMENT". This ordinance is summarized as follows: The City of Paducah hereby approves
to add the sale of the commercial kitchen equipment from the Julian Carroll Convention Center in the
amount of $15,000, and the removal of the "Big E" signage at no cost, to the liquidation contract with
Youngblood Excavating and Contracting, LLC in the form of Change Order No. 1, therefore,
reducing initial costs from $217,000 to $202,000, for the Building, Demolition & Liquidation of the
Executive Inn Riverfront Hotel -Phase I Project. Further, the City hereby agrees to pay $15,000 to the
Convention Center Corporation for liquidation of the commercial kitchen equipment and authorizes
the Mayor to execute Change Order No. 1 as approved.
AGREEMENT WITH KENTUCKY OAKS MALL COMPANY FOR THE OLIVET
CHURCH ROAD IMPROVEMENT PROJECT
Commissioner Watkins offered motion, seconded by Mayor ProTem Kaler, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR
THE NEED TO ACQUIRE FEE RIGHT OF WAY AND PERMANENT EASEMENTS
ACROSS PROPERTY BELONGING TO THE KENTUCKY OAKS MALL COMPANY
TO BE USED BY THE CITY OF PADUCAH, KENTUCKY, FOR THE CONSTRUCTION
OF A PUBLIC ROADWAY GENERALLY KNOWN AS THE "ACCESS ROAD" TO BE
CONSTRUCTED AS A PART OF THE OLIVET CHURCH ROADWAY PROJECT; AND
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE KENTUCKY
OAKS MALL COMPANY REGARDING THE CONSTRUCTION OF THE"ACCESS
ROAD" FOR THE OLIVET CHURCH ROADWAY PROJECT AND THE EXECUTION
OF OTHER RELATED AGREEMENTS; AND AUTHORIZING THE FINANCE
DIRECTOR TO MAKE THE NECESSARY EXPENDITURES THEREUNDER." This
ordinance is summarized as follows: This Ordinance authorizes the City of Paducah,
Kentucky, to acquire fee right of way and permanent easements across the real property
belonging to the Kentucky Oaks Mall Company for the consideration of $216,380.00, by
private agreement and in lieu of condemnation, and the execution of an Agreement
Regarding the Access Road for the Olivet Church Road Improvement Project and an
Encroachment Agreement regarding the Access Road for the public purposes of causing the
construction of a new five -lane re -alignment of Olivet Church Road (the "Access Road")
that will extend from Olivet Church Road south to the intersection of Holt Road and US
Highway 60 (aka Hinkleville Road), which is a part of the project known as the Olivet
Church Road Improvement Project.
AUGUST 24, 2010
FOREST HILLS LEASE AGREEMENT
Commissioner Watkins offered motion, seconded by Mayor ProTem Kaler, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING A
RENEWAL LEASE AGREEMENT WITH FOREST HILLS VILLAGE, INC, AND
AUTHORIZING THE MAYOR TO EXECUTE SAID LEASE." This ordinance is
summarized as follows: That the City of Paducah hereby approves an agreement with Forest
Hills Village, Inc., and authorizes the Mayor to execute said lease agreement. The primary
term of the renewal lease shall be for five (5) years with one (1) extension of five (5) years
provided the parties agree with Forest Hills paying lease payments to the City during the
primary term.
CITY MANAGER REPORT
➢ Human Resources will be conducting a skin cancer presentation for employees.
➢ August 31 will be a called commission meeting due to the cancellation of commission
meetings scheduled for September 7th and September 14th
➢ City Manger requested an executive session for discussion of a economic
development
PUBLIC COMMENTS
Marilyn Cassity, owner of Cassity's located at 115 South 2" a Street, expressed concerns
about the "Market Square Saturdays" event scheduled to be held September 11th through
October 30th. She is afraid the street closures will affect her business. Response: Before the
event is permitted for October the City will re-evaluate the issue to see if the event has
impacted her business.
EXECUTIVE SESSION
Commissioner Watkins offered motion, seconded by Mayor ProTem Kaler, that the Board go
into closed session for discussion of matters pertaining to the following topics:
➢ A specific proposal by a business entity where public discussion of the subject matter
would jeopardize the location, retention, expansion or upgrading of a business entity,
as permitted by KRS 61.810(1)(g)
Adopted on call of the roll, yeas, Commissioners Gault, Watkins and Mayor ProTem Kaler
(3).
Upon motion the meeting adjourned.
ADOPTED: September 28 , 2010
S. 137wJ,
City Clerk