HomeMy WebLinkAbout03/23/10MARCH 23, 2010
At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 23, 2010, at
5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following
answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
ADDITIONS
Two additions – Presentation – Executive Search Firm for Recruitment of City Manager and
Appointment to the Electric Plant Board.
DELETION
Presentation for the 4th Annual Evening of Performance sponsored by the Human Rights
Commission was cancelled.
PRESENTATION
DOGWOOD TRAIL BE LOCAL, LIGHT UP
Elaine Ochlschlaeger, President of Civic Beautification Board —Civic Beautification's
Annual Dogwood Reception will be April 17th at 7:00 p.m. at City Hall. There will be free
tours for the dogwood trail provided by the Paducah Area Transit System. The 76th Annual
Women's Art Club show will also start on April 17th at City Hall. This year the
Beautification Board has started a new program for the City called `Be Local, Light Up".
They are encouraging all residents either on the Dogwood Trail or off the Trail to light up
their dogwoods.
EXECUTIVE SEARCH FIRM FOR RECRUITMENT OF CITY MANAGER
Adrianne Gleeson, Acting Finance Director, introduced Jim Mercer, owner of the
employment search firm that the City has hired to recruit candidates for the position of city
manager. Mr. Mercer will be interviewing department heads and each commissioner
individually to determine the criteria to look for a new city manager. There will be three
steps he will follow: 1) familiarizing himself with the client; 2) once the criteria has been
determined for the position then go out and directly seek candidates, and 3) make sure he
knows everything about the candidate. The search will take about 90- 120 before the
interview process begins.
MOTION
SUSPEND RULES OF ORDER
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the rules for
conducting City Commission Meetings be suspended insofar as they are in conflict with the
printed agenda for this meeting; otherwise, the rules are to remain in full force and effect.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
MUNICIPAL ORDER
FUNDING FOR EXECUTIVE SEARCH FIRM
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE
FINANCE DIRECTOR TO TRANSFER $23,500 FROM THE COMMISSION
CONTINGENCY ACCOUNT TO THE HUMAN RESOURCES-SERVICES/OTHER
ACCOUNT FOR RECRUITING SERVICES TO SELECT A NEW CITY MANAGER," be
adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). M.0.1525; BK 8
ORDINANCE – INTRODUCTION
CONSULTANT CONTRACT FOR EXECUTIVE SEARCH FIRM TO HIRE CITY
MANAGER
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY ACCEPTING THE PROPOSAL OF THE MERCER GROUP,
INC., TO ASSIST THE CITY WITH RECRUITING SERVICES FOR SELECTION OF A
CITY MANAGER AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATED TO SAME." This ordinance is summarized as follows: That the
City of Paducah accepts the proposal submitted by Mercer Group, Inc., for services to assist
MARCH 23, 2010
the City of Paducah with recruiting and selecting a City Manager. Services will be provided
in an amount not to exceed $23,500. Further, the City authorizes the Mayor to execute all
documents necessary for the hiring of the firm.
SPOTLIGHT
Pam Spencer, PIO, spotlight was the "General Investigations Unit" of the Paducah Police
Department.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading
of the Minutes for the March 9th, and March 16th, 2010 meetings be waived and that the
minutes of said meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
APPOINTMENT
ELECTRIC PLANT BOARD
Mayor Paxton made the following appointment: WHEREAS, subject to the approval of the
Board of Commissioners, I hereby appoint Jonathan Perkins as a member of the Electric
Plant Board to replace James W. Zumwalt. Mr. Perkins will serve during the term of his
employment as Interim City Manager.
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners approve the action of Mayor Paxton in appointing Jonathan Perkins as a
member of the Electric Plant Board.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
MOTION
R & F DOCUMENTS
Commissioner Kaler offered motion, seconded by Commissioner Watkins, following
documents and bids be received and filed:
DOCUMENTS
1. Certificate of Insurance:
a) Leigh & Associates
2. Contracts/Agreements:
a) Kentucky Department of Fish & Wildlife Fisheries Management Permit for
Bob Noble Park Lake (2009-11-7631)
b) James W. Zumwalt Letter of Resignation (MO# 1518)
C) Royal Restrooms, LLC for Rental of Portable Restroom Units to be Used
During the Quilt Show (no ordinance required — under $20,000)
d) Certificate of Award for General Obligation Public Project Bonds (2010-2-
7654)
BIDS
HUMAN RESOURCES
EXECUTIVE SEARCH FIRMS FOR CITY MANAGER RECRUITMENT
a. Slavin Management Consultants
b. Mercer *
C. Bob Murray & Associates
d. Management Partners
e. Vorhees Associates
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that upon
recommendation of the City Manager, the Board of Commissioners of the City of Paducah
order that the personnel changes on the following list be approved.
(SEE MUNICIPAL ORDER BOOK)
MARCH 23, 2010
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
2010 KENTUCKY LEAGUE OF CITIES INSURANCE SERVICES SAFETY GRANT
APPLICATION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE
ALL DOCUMENTS NECESSARY TO OBTAIN A 2010 MATCHING INSURANCE
SERVICES SAFETY GRANT IN THE AMOUNT OF $3,000 FROM THE KENTUCKY
LEAGUE OF CITIES FOR THE PURCHASE OF SAFETY EQUIPMENT AND
CONFERENCE REGISTRATION FOR THE POLICE, FIRE, AND RISK
MANAGEMENT DEPARTMENTS," be adopted
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). M.0.1526; BK 8
ADOPT PHA 5 YEAR AND ANNUAL PLAN FOR SECTION 8 HOUSING
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that a Municipal
Order entitled, "A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH,
KENTUCKY, PUBLIC HOUSING AGENCY 5 YEAR PLAN FOR FISCAL YEARS 2010-
2014 AND ANNUAL PLAN FOR SECTION 8 HOUSING PROGRAM FOR FISCAL
YEAR 2010", be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). M.0.1527; BK 8
ADOPT REVISED SECTION 8 HOUSING ADMINISTRATIVE PLAN
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that a Municipal
Order entitled, "A MUNICIPAL ORDER ADOPTING THE CITY OF PADUCAH,
KENTUCKY, REVISED ADMINISTRATIVE PLAN FOR SECTION 8 HOUSING," be
adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). M.0.1528; BK 8
ADOPT REVISED SECTION 8 HOUSING UTILITY ALLOWANCES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER ADOPTING A REVISION OF THE UTILITY
ALLOWANCES FOR THE SECTION 8 HOUSING PROGRAM EFFECTIVE MAY 1,
2010, AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT
OF 1974, AS REVISED," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). M.0.1529; BK 8
ORDINANCES — ADOPTION
CHANGE ORDER #1, MISCELLANEOUS ROOF REPAIRS TO 117 AND 129 SOUTH
WATER STREET
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH ATLAS ROOFING
CONTRACTORS, INC., FOR ROOF REPAIRS TO 117 AND 129 SOUTH WATER
STREET." This ordinance is summarized as follows: The Mayor is hereby authorized to
execute Change Order No. 1 for an increase in the amount of $4,900.00 with Atlas Roofing
Contractors, Inc., to repair decking and cracks in the party wall between the River Discovery
Center and Seaman's Church Institute, increasing the total cost to $44,400.00.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2010-3-7659; BK 32
MARCH 23, 2010
AN ORDINANCE ACCEPTING THE DEED OF TRANSFER FOR THE LAND
FROM THE PADUCAH RENAISSANCE ALLIANCE TO THE CITY OF PADUCAH
LOCATED AT 600 NORTH FOURTH STREET BEING APPROXIMATELY 1.4
ACRES
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
APPROVING AND ACCEPTING A DEED OF CONVEYANCE FROM
PADUCAH RENAISSANCE ALLIANCE TO THE CITY OF PADUCAH FOR
PROPERTY LOCATED AT 600 NORTH 4TH STREET AND AUTHORIZING THE
MAYOR TO EXECUTE THE DEED OF CONVEYANCE AND ALL
DOCUMENTS RELATING TO SAME FOR THE PAVILION PROJECT." This
ordinance is summarized as follows: The City of Paducah hereby approves and
accepts a Deed of Conveyance from Paducah Renaissance Alliance for property
located at 600 North 4th Street and authorizes the Mayor to execute the Deed of
Conveyance and all documents relating to same for the Pavilion Project.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2010-3-7660; BK 32
APPROVE CONTRACT ADDENDUMS 2,3 & 4 WITH IAFF LOCAL 168
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY APPROVING CONTRACT ADDENDUMS NO. 2, 3, and 4
WITH THE PROFESSIONAL FIRE FIGHTERS OF PADUCAH, LOCAL 168,
INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS AND AUTHORIZING THE
MAYOR TO EXECUTE THE CONTRACT ADDENDUMS FOR SAME". This ordinance
is summarized as follows: That the City of Paducah hereby approves Contract Addendum
No. 2—Pay Table; Addendum No. 3—Transitional Duty; and Addendum No. 4—Consumer
Price Index with the Professional Fire Fighters of Paducah, Local 168, International
Association of Fire Fighters (IAFF) and hereby authorizes the Mayor to execute the contract
addendums. The Contract Addendums No.2, 3, and 4 shall become effective upon execution
and will expire June 30, 2011.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2010-3-7661; BK 32
APPROVE CHANGE ORDER NO.1 FOR PHASE I OF THE PAVILION PROJECT
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH ARIZON STRUCTURES FOR
THE PURCHASE OF AN AIR DOME STRUCTURE PLUS INITIAL BREAKDOWN
AND STORAGE FOR THE PAVILION PROJECT PHASE I." This ordinance is
summarized as follows: The Mayor is hereby authorized to execute Change Order No. 1 for
an increase in the amount of $20,097.00 with Arizon Structures, for the Pavilion Project
Phase I, to revise the building configuration for egress and exiting requirements and to revise
the electrical system for emergency and backup functions, increasing the total contract price
to $828,026.00.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2010-3-7662; BK 32
APPROVE CHANGE ORDER NO. 1 FOR PURCHASE OF POLICE
INTERCEPTOR PURSUIT VEHICLES
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH PADUCAH FORD INC., FOR
THE PURCHASE AND DELIVERY OF ONE 2010 POLICE INTERCEPTOR PURSUIT
VEHICLE." This ordinance is summarized as follows: The Mayor is hereby authorized to
execute Change Order No. 1 with Paducah Ford Inc., in the amount of $20,970.00 for the
purchase of one (1) 2010 police interceptor pursuit vehicle, increasing the total contract price
to $130,257.00.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2010-3-7663; BK 32
MARCH 23, 2010
APPROVE AGREEMENT WITH FEMA TO REQUEST "PAL" DESIGNATION OF
THE CITY'S FLOODWALL
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A LETTER OF AGREEMENT WITH THE U. S. DEPARTMENT
OF HOMELAND SECURITY'S FEDERAL EMERGENCY MANAGEMENT AGENCY
REQUESTING A PROVISIONALLY ACCREDITED LEVEE DESIGNATION OF THE
CITY OF PADUCAH'S FLOODWALL AND TO AGREE TO PROVIDE ADEQUATE
COMPLIANCE WITH THE CODE OF FEDERAL REGULATIONS, TITLE 44, SECTION
65.10." This ordinance is summarized as follows: That the Mayor is hereby authorized to
execute a Letter of Agreement with the U. S. Department of Homeland Security's Federal
Emergency Management Agency requesting a Provisionally Accredited Levee Designation
of the City of Paducah's Floodwall and to agree to provide adequate compliance with the
Code of Federal Regulations, Title 44, Section 65.10.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.92010-3-7664; BK 32
ACCEPT AND APPROVE AGREEMENT WITH JON PERKINS FOR INTERIM
CITY MANAGER
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT TO EMPLOY JONATHAN W. PERKINS AS
PADUCAH FINANCE DIRECTOR AND TO SERVE AS INTERIM CITY MANAGER."
This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an
Agreement to employ Jonathan W. Perkins as Paducah Finance Director and to serve as
Interim City Manager effective March 9, 2010, until a new City Manager is appointed.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2010-3-7665; BK 32
ORDINANCES — INTRODUCTION
AUTHORIZE FINANCE DIRECTOR PAY FOR FIRE SUPPRESSION SYSTEM
WORK ON THE EXECUTIVE INN
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
FINANCE DIRECTOR TO PAY FOR FIRE SUPPRESSION SYSTEM WORK ON THE
EXECUTIVE INN." This ordinance is summarized as follows: That the City of Paducah
hereby authorizes the Finance Director to make payment to Premier Fire Protection, Inc., in
the amount of $22,041.02, for weatherization of the fire suppression system at the Executive
Inn.
APPROVE CLOSING OF BOUGH STREET (LOCATED SOUTH OF IRVIN COBB
DR.)
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR
THE CLOSING OF BOUGH STREET LOCATED SOUTH OF IRVIN COBB DRIVE".
This ordinance is summarized as follows: The City of Paducah does hereby authorize the
closing of Bough Street located south of Irvin Cobb Drive and authorizes, empowers, and
directs the Mayor to execute a quitclaim deed from the City to the property owners in or
abutting the public ways to be closed.
2009 ASSISTANCE TO FIREFIGHTERS GRANT AWARD
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS
RELATING THERETO WITH THE DEPARTMENT OF HOMELAND SECURITY AND
FEDERAL EMERGENCY MANAGEMENT AGENCY FOR A MATCHING FY 2009
ASSISTANCE TO FIREFIGHTERS GRANT AWARD." This ordinance is summarized as
follows: The Mayor is hereby authorized to execute a Grant Agreement and all documents
relating thereto with the Department of Homeland Security and Federal Emergency
Management Agency to obtain a grant in the amount of $76,783.00 for the Paducah Fire
Department's purchase of a fixed cascade fill system and six (6) deluge nozzles. The grant
requires a cash match of $8,531.00.
MARCH 23, 2010
AUTHORIZE AGREEMENT FOR THE HUMANA SMART RESULTS PROGRAM
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND
HUMANA INSURANCE COMPANY, FOR THE SMART RESULTS PROGRAM FOR
THE EMPLOYEES OF THE CITY OF PADUCAH." This ordinance is summarized as
follows: That the Mayor is hereby authorized to execute an agreement between the City of
Paducah and Humana Insurance Company, for the Smart Results Program for the employees
of the City of Paducah, which engages employees in their healthcare and provides long-term
control of the City's health claims cost trend. This Agreement is for the plan year beginning
January 1, 2010 and ending December 31, 2010.
SEVERANCE PACKAGE PAYOUT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND
DIRECTING THE FINANCE DIRECTOR OF THE CITY OF PADUCAH TO MAKE
PAYMENT FOR THE SEVERANCE PACKAGE FOR THE FORMER CITY MANAGER
JAMES W. ZUMWALT." This ordinance is summarized as follows: That the City of
Paducah authorizes and directs the Finance Director to make payment for the severance
package to former City Manager, James W. Zumwalt in the amount totaling $81,070.
CITY MANAGER REPORT
Interim City Manager Jon Perkins:
➢ The new ladder truck for the Fire Department was delivered today.
➢ March 24th is deadline for applying for police officer position
➢ The ribbon cutting for the Emerging Technology Center of the West Kentucky
Community and Technical College is March 30th from 2:00 to 3:00 p.m.
➢ Reception for Jim Zumwalt retiring city manager will be March 30th from 4:00 to
5:30 p.m.
➢ Because next Tuesday is the fifth Tuesday of the month there will not be a
commission meeting.
COMMISSIONER CONCERNS
Commissioner Kaler asked if the Commission would like to rename the topic "Commissioner
Concerns" on the commission meeting agenda to "Commissioner Comments". All
commissioners and the Mayor concurred with the change.
***Note: Mayor Paxton requested executive session to discuss an economic development
issue.
EXECUTIVE SESSION
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board go
into closed session for discussion of matters pertaining to the following topics:
• A specific proposal by a business entity where public discussion of the subject matter
would jeopardize the location, retention, expansion or upgrading of a business entity,
as permitted by KRS 61.810(1)(g).
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
Upon motion the meeting adjourned.
ADOPTED: April 13 , 2010
Jam. /�1toel�
City Clerk