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Home My WebLink About05-12-2015572 MAY 12, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, May 12, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PLEDGE OF ALLEGIANCE Lucas Reed, Paducah Tilghman High School Senior, led the pledge. PROCLAMATIONS BUILDING SAFETY MONTH Mayor Kaler presented a proclamation to Fire Chief Kyle proclaiming May as Building Safety Month. TRAVEL & TOURISM The Mayor presented a proclamation to Fowler Black, Sales Director of Paducah -McCracken County Convention & Visitors Bureau, proclaiming May 2°d through May 10th as Travel & Tourism week. INTRODUCTION ARTIST -IN -RESIDENCE PROGRAM Rosemarie Steele introduced the current artist -in -residence, Maria Saphranova, from Stockholm, Sweden. Ms. Saphranova will be visiting Paducah for about one month. PRESENTATION CITY HALL — GROWTH, INC. (The following is an excerpt taken from the City Commission Highlights prepared by Public Information Officer Pam Spencer regarding the presentation by Dr. James Mason.) Sharon Poat representing Paducah -McCracken County Growth Inc., an organization that has been in existence since 1980 focusing on economic development and historic preservation, invited James Mason, Ph.D. P.E. to provide an analysis of the existing City Hall structure. Dr. Mason provided alternatives for retrofitting the canopy of City Hall and increasing the building's seismic strength. Dr. Mason says, "There is a definite issue in the original design of this building." He proposes adding reinforcing steel into all of the canopy's beams and recommends using the company, The Structural Group, to perform the work. He says The Structural Group is the premier company for concrete reconstruction and has completed work on the White House. Regarding seismic strengthening, Dr. Mason recommends using a technology called base isolation which separates the base of the structure from the ground and places it on a flexible structure known as a base isolator. Buildings utilizing base isolators move little or not at all during an earthquake. Dr. Mason says the cost to strengthen the canopy would be $1.1 million with the cost to seismically strengthen the building at $2.21 million for a total cost of $3.31 million. Dr. Mason says these options would not change the exterior of the building and would not require the building to be vacated during work. Sharon Poat says, "This current proposal keeps so much of the building's fabric intact." Commissioner Richard Abraham says, "There's a lot of history in this building. If we can make it more functional without tearing it down, now's the time to look at that." Mayor Gayle Kaler says, "This, I think, is something that we can consider." The Paducah Board of Commissioners are interested in seeing a cost estimate utilizing these structural options in addition to the costs of system (electrical, plumbing, HVAC, etc.) and interior renovations. Also, at this time the City has issued a Request for Qualifications (RFQ) for architectural services for the construction of a new City Hall. The deadline to submit the RFQ is May 26. PUBLIC COMMENT REGARDING CITY HALL Durwin Ursery, resident of Lower Town, commented he appreciated the Board using the community based decision-making approach to come to a decision to build a new City Hall or repair/renovate the current building. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the April 28, 2015 and May 5, 2015 City Commission meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). APPOINTMENTS 573 MAY 12, 2015 CIVIC BEAUTIFICATION BOARD Mayor Kaler made the following appointments: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Jill Jones and Monica Feiler to the Civic Beautification Board to replace Alberta Davis and Anita Stamper. These terms will expire July 1, 2018 and July 1, 2019, respectively." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Kaler in appointing Jill Jones and Monica Feiler as members of the Civic Beautification Board. Adopted on call, of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). PADUCAH-McCRACKEN COUNTY URBAN RENEWAL & COMMUNITY DEVELOPMENT AGENCY Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Calvin Shanks as a member to the Paducah -McCracken County Urban Renewal and Community Development Agency to fill the unexpired term of Burford Wilson who has resigned. This term will expire February 23, 2016." Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners approve the action of Mayor Kaler in appointing Calvin Shanks as a member of the Paducah -McCracken County Urban Renewal and Community Development Agency. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). MOTION R & F DOCUMENTS Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the following documents and bids be received and filed: DOCUMENTS 1. Certificate of Liability Insurance for Linwood Chrysler Dodge Hyundai/Lindwood Motors 2. Commissioner's Deeds: 1. 626 S. 12t` Street 2. 634 South 12th Street 3. 1115 Ohio Street 4. 2315 Powell Street 5. 1320 Oscar Cross Avenue 6. 1016 South 5t` Street 3. Contracts/Agreements: 1. Purchase Agreement with Katherine Anderson Knotts for 717 Harrison Street (ORD 2014-10-8195) 2. Sublease between Seamen's Church Institute of New York and American Bureau of Shipping for real property located at the northwest intersection of Kentucky Avenue and South Water Street (ORD 2015-05-8236) 3. Agreement with Linwood Motors for a one-half ton pick-up truck for use by the Fire Department (ORD 2015-02-8215) 4. Contract for Services with the Paducah -McCracken County Convention & Visitors Bureau for marketing and promoting for the 2015 American Quilters Society Show (ORD 2015-04-8234) 4. 2 -Year Commercial Guaranty Loan Instrument with Regions Bank for a loan re -issued to the Greater Paducah Economic Development Council (GPEDC) for the construction of the Information Age Park (ORD 2015-03-8225) 5. Paducah Water Works Financial Highlights for March 31, 2015 BIDS FOR ENGINEERING -PUBLIC WORKS DEPARTMENT 2015 Front Loader 1. McBride Mack* 2. Stringfellow 574 MAY 12, 2015 2015 Side Arm Refuse Truck 1. McBride Mack* 2. Stringfellow Olivet Church Road Improvement Project Competitive Negotiation Proposals 1. Jim Smith Contracting Co., LLC* 2. Harold Coffey Construction Co., Inc * Denotes Recommended Bid Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). PORT SECURITY GRANT APPLICATION Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE U. S. DEPARTMENT OF HOMELAND SECURITY FOR A 2015 PORT SECURITY GRANT IN THE AMOUNT OF $36,675, FOR THE RIVERFRONT VIDEO SECURITY PROJECT PHASE II," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). M.O.#1838; BK 9 ORDINANCE — ADOPTION INTENT TO ANNEX 2675, 2665, 2655 & 2645 HOLT ROAD Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Approving intent to annex certain tracts of property contiguous to the present city limits, located at 2675, 2665, 2655 & 2645 Holt Road, containing 2.33acres, more or less. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). ORD.#2015-5-8237; BK 34 ORDINANCES — INTRODUCTION APPROVE AND AUTHORIZE EXECUTION OF AGREEMENT WITH KENTUCKY TRANSPORTATION CABINET FOR THE RIVERFRONT REDEVELOPMENT PROJECT PHASE 1-B Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET AND THE CITY OF PADUCAH, KENTUCKY, FOR FEDERAL HIGHWAY ADMINISTRATION (FHWA) FUNDS TO BE ALLOCATED TOWARD THE RIVERFRONT IMPROVEMENT PROJECT PHASE 1-B AND AUTHORIZING THE MAYOR TO EXECUTE SAME." This ordinance is summarized as follows: The City of Paducah hereby approves an Agreement with the Commonwealth of Kentucky, Transportation Cabinet for reimbursable federal highway funding in the amount of $3,920,000 for the Riverfront Improvement Project Phase 1-B and authorizes the Mayor to execute said agreement. 575 MAY 12, 2015 CONSTRUCTION CONTRACT FOR OLIVET CHURCH ROAD IMPROVEMENT PROJECT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JIM SMITH CONTRACTING COMPANY, LLC FOR CONSTRUCTION OF THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT." This ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute an agreement with Jim Smith Contracting Company, LLC in the amount of $6,380,137.04, for construction of the Olivet Church Road Improvement Project. PURCHASE FRONT LOADING REFUSE TRUCK Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF McBRIDE MACK, INC., FOR SALE TO THE CITY OF ONE, NEW 2015 FRONT -LOADING REFUSE COLLECTION CHASSIS AND BODY FOR USE BY THE SOLID WASTE COLLECTION SYSTEM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of McBride Mack, Inc., in the amount of $228,830.00, for sale to the City of one, new 2015 front- loading refuse collection chassis and body, and authorizes the Mayor to execute a contract for same. PURCHASE SIDEARM LOADING REFUSE TRUCK Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF McBRIDE MACK, INC., FOR SALE TO THE CITY OF ONE AUTOMATED SIDEARM LOADER FOR USE BY THE SOLID WASTE DIVISION/PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of McBride Mack, Inc., in the amount of $249,555.00, for sale to the City of one automated sidearm loader, for use by the Solid Waste Division/Public Works Department, and authorizes the Mayor to execute a contract for same. AUTHORIZE PAYMENT TO AES ENVIRONMENTAL SERVICES, LLC FOR DISPOSAL OF WASTE FOR SPRING CLEAN-UP DAY Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY AES ENVIRONMENTAL LLC, FOR THE DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE COLLECTED DURING THE CITY/COUNTY FREE CLEAN-UP DAY." This ordinance is summarized as follows: That the Finance Director is hereby authorized to pay AES Environmental LLC, in the amount of $22,824.50 for the disposal of household hazardous waste collected during the City/County free Clean -Up Day. CITY MANAGER REPORT The City Manager reported negotiations have been completed with AFSCME and a contract will be coming to the Board for approval in the near future. MAYOR & COMMISSIONER COMMENTS None were given. PUBLIC COMMENTS Tom Dorroh, downtown business owner, proposed the City change the parking time in the downtown area from 2 hour parking to 4 hour parking. The second item he proposed was residents be given parking permits so they would not have to move their vehicles every 2 hours. Third, he asked if the length of the yellow lines (restricting parking) were in compliance. EXECUTIVE SESSION Commissioner Abraham offered motion, seconded by Commissioner. Gault, that the Board go into closed session for discussion of matters pertaining to the following topics: • Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). • A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). MAY 12, 2015 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: May 26, 2015 r. City Clerk 576