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HomeMy WebLinkAbout09/12/00261 SEPTEMBER 12, 2000 At a Regular Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, September 12, 2000, Mayor Jones presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). MISCELLANEOUS OFFICER XIM THOMPSON Mayor Jones commended Police Officer Jim Thompson for his volunteer patrol of the ✓ Pecan Drive area. Mrs. Pat Bray Cordon, a resident of Pecan Drive, has reported that vehicles travel at a speed of 70 to 75 mph along Pecan Drive, and that Officer Thompson had almost been killed while patrolling that area. DAVID R CLARK INTRODUCTION Commissioner Coleman introduced David R. Clark, the new General Manager of V", Paducah Power System. AMERICAN LEGION BASEBALL TOURNAMENT Hardy Gentry, Commander of Chief Paduke Post No. 31, American Legion of Kentucky, Inc., reported on the recent Kentucky State American Legion Baseball Tournament that '� was held in Paducah August 3-5, 2000. The Paducah team finished second in this competition. AMERICAN LEGION PROCLAMATION Mayor Jones read a Resolution proclaiming the Month of September as American Legion t/ Baseball Month and presented the proclamation to Hardy Gentry. MINUTES c� Commissioner Coleman offered motion, seconded by Commissioner Paxton, that the reading of the minutes for August 22, 2000, be waived, and that the minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). MOTIONS R & F DOCUMENTS Commissioner Paxton offered motion, seconded by Commissioner Coleman, that the following documents be received and filed: 1. Option Sales Contract and Software Maintenance Agreement w/Dialogic V Communications Corporation — Police Dept. 2. Encroachment Agreement between City & River Heritage Museum Inc. for Maiden Alley Cinema 3. Contract between City & T J Conevera's Inc. — Ammunition for Police Dept. ✓ 4. Memorandum of Agreement between Ky. Heritage Land Conservation Fund Board & City of Paducah for Perkins Creek Nature Preserve — Planning Dept. � 5. Joinder Agreement & Request for Participation in Kentucky Public Employees i/ Deferred Compensation Authority — Personnel 6. Public Library Annual Report for Application for State Support ✓ 7. Paducah Water Works Report for July, 2000 ✓/ 26.2 J SEPTEMBER 12, 2000 UNION CONTRACTS: / 1. Agreement between City of Paducah and Professional Fire Fighters of Paducah, Local 168, International Association of Fire Fighters, effective Sept. 1, 2000 through June 30, 2003 2. Agreement between City of Paducah and Paducah Police Department Bargaining Unit, effective Sept. 1, 2000 to June 1, 2003 BUDGET: 1. FY 2000/2001 City of Paducah Annual Budget Adopted on call of the roll, yeas, Commissioners Coleman, Smith, Wrye and Mayor Jones (4). Commissioner Paxton had temporarily left the meeting (1). R&FBEDS Commissioner Wrye offered motion, seconded by Commissioner Smith, that the Board of Commissioners receive and file the attached bids for the following department: PLANNING DEPT.: MEMORIAL MONUMENT FOR MARTHA JANE PHIPPS PECK I. J. W. Reynolds Rock of Ages Memorials ENGINEERING DEPT: ,I CONSTRUCTION SERVICES STREETSCAPE PROJECT — PHASE Il I. H & G Construction II. Wilkins Construction POLICE DEPT.: f AUTOMATED NOTIFICATION SYSTEM I. Dialogic Communications Corporation Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). MUNICIPAL ORDER PERSONNEL APPOINT BARTLETT INTERIM POLICE CHIEF Commissioner Paxton offered motion, seconded by Commissioner Coleman, Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). *Note: This action appointed Elaine Bartlett, Assistant Police Chief, to the duties of Interim Chief of Police,. effective September 13, 2000. She will be compensated an additional $400 per month while performing these duties. This acting pay will continue until a new Police Chief is hired. PUBLIC WORKS DECISION Commissioner Smith offered motion that the Public Works Department be reestablished. f This motion died for lack of a second. After discussion, the Commission agreed by consensus to re-establish the Public Works Department to include the following departments: C", SEPTEMBER 12, 2000 Street Solid Waste Fleet Maintenance Facility Maintenance Building and Grounds function of Parks included) (Program functions of Parks Dept. is not The Commission also agreed by consensus to re-establish the position of Public Works Director and to advertise for applicants. CONTRACT WORK BY CITY EMPLOYEE (BUCKELEW) Commissioner Coleman offered motion, seconded by Commissioner Paxton, that the Board of Commissioners receive the following disclosures, adopt the following findings, and make said disclosures and findings a part of the official public record of the City of Paducah in compliance with KRS 61.252: 1. In order to comply with Kentucky Housing Corporation and the Department for Local Government housing grants and ongoing, occasional maintenance issues; the City through its Urban Renewal & Community Development Agency desires to execute a maintenance contract after a public solicitation of proposals. 2. The bid of Buckelew Construction Company Inc., owned by Harmon Buckelew, a City employee who will receive direct pecuniary benefit from an agreement to perform maintenance services for and on behalf of the City, is in the best interest of the City of Paducah by virtue of price, experience and immediate availability. 3. During performance of the services contemplated herein, Buckelew shall be acting as an independent contractor of the City and performing said services in an off duty manner. Lost on call of the roll, Yeas, Commissioner Smith (1). Nays, Commissioners Coleman, Paxton, Wrye and Mayor Jones (4). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Paxton offered motion, seconded by Commissioner Coleman, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). Note: Commissioner Coleman stipulated that his yes vote to approve a 6 -month salary review for clerical specialist in the Personnel Department also apply to other employees. V M TRANSFER FUNDS FOR ADDITIONAL HEALTH INSURANCE ALLOWANCE TO EMPLOYEES Commissioner Smith offered motion, seconded by Commissioner Wrye, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE V/ FINANCE DIRECTOR TO TRANSFER THE SUM OF $234,750 TO DEPARTMENTAL HEALTH INSURANCE ACCOUNTS", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). M.O4858, BOOK 4, P__ILL TRANSFER FUNDS FOR CITY BASEBALL/SOFTBALL LEAGUE, ETC. ✓ Commissioner Wrye offered motion, seconded by Commissioner Paxton, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND 263 264 SEPTEMBER 12, 2000 DIRECTING THE FINANCE DIRECTOR TO TRANSFER THE SUM OF $25,000 TO THE PARKS DEPARTMENT FOR RESTORATION OF BASEBALL/SOFTBALL FACILITIES AND START-UP OF THE CITY'S RECREATIONAL BALL LEAGUE", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). M.O4859, BOOK 4, P (� ORDINANCES – EMERGENCY CONTRACT WITH EXECUTIVE RECRUITMENT FIRM FOR POLICE CHIEF Commissioner Coleman offered motion,seconded by Commissioner Paxton that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT JWITH THE PAR GROUP TO ASSIST THE CITY IN RECRUITING AND SELECTING A NEW POLICE CHIEF". This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a contract with The PAR Group in an amount not to exceed $13,500, plus $4,500 for expenses, to assist the City in recruiting and selecting a new Police Chief. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). ORD.NO. 2000-9-6256, BOOK 28, P S5 CITY HALL BOILERS Commissioner Paxton offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A BOILER AND REPAIR PARTS FOR THE J CITY HALL HEATING SYSTEM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Authorizing the purchase of one Hydrotherm boiler and repair parts in the amount of $12,564.00 from Commercial Marine & Industrial Heating & Air Conditioning Inc., and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). ORD.NO. 2000- 9-6257, BOOK 28, PAZ •STREETSCAPE PHASE H Commissioner Smith offered motion, seconded by Commissioner Wrye, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF WILKINS CONSTRUCTION COMPANY INC. FOR STREETSCAPE PROJECT - PHASE II, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Wilkins Construction Company Inc. in the amount of $1,096,662.11 for Streetscape Project - Phase II, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). ORD.NO. 2000-9-6258, BOOK 28, P� POSTPONE ORDINANCE INDEFINITELY AMEND SEC. 33(a) "SICK LEAVE" OF CHAPTER 78, "PERSONNEL" Commissioner Wrye offered motion, seconded by Commissioner Smith, that an ordinance entitled, "AN ORDINANCE AMENDING SECTION 33(a), SICK LEAVE, f OF CHAPTER 78, PERSONNEL, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY", introduced on August 8, 2000, be postponed indefinitely. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). ORDINANCES - ADOPTION CHANGE PORTION OF HINKLEVILLE RD. TO PARK AVENUE Commissioner Coleman offered motion, seconded by Commissioner Paxton, that the I Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE RENAMING V A PORTION OF HINKLEVILLE ROAD TO PARK AVENUE". This ordinance is summarized as follows: Changing a portion of Hinkleville Road between 32nd Street and the railroad overpass to Park Avenue. Adopted on call of the roll, yeas, Commissioners T 1 "ID SEPTEMBER 12, 2000 Coleman, Paxton, Smith, Wrye and Mayor Jones (5). ORD.NO. 2000-9-6259, BOOK ✓ 28, P &o o CDBG AND HOME GRANT FEDERAL GUIDELINES Commissioner Paxton offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ADOPTING ✓ GUIDELINES TO BE USED AS PROCUREMENT STANDARDS FOR COMMUNITY DEVELOPMENT BLOCK GRANTS AND HOME GRANTS". This ordinance is summarized as follows: Adopting guidelines to be used as procurement standards for Community Development Grants and HOME Grants. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). ORD.NO. 2000-9-6260, BOOK 28, P 6oZ BREATHING APPARATUS FOR FIRE DEPT. Commissioner Smith offered motion, seconded by Commissioner Wrye, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF SELF-CONTAINED BREATHING APPARATUS (SCBA) FOR THE FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Tupelo Fire Equipment in the amount of $19,990, for sale to the City of self- contained breathing apparatus for use by the Fire Department, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith and Wrye (4). Mayor Jones had temporarily left the meeting (1). ORD.NO. 2000-9-6261, BOOK 28, P� PURCHASE LEAF BAGS Commissioner Wrye offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING A CONTRACT RENEWAL WITH VASCO, INC. FOR THE PURCHASE OF LEAF BAGS, AND AUTHORIZING THE MAYOR TO EXECUTE SAME". This ordinance is summarized as follows: Authorizing the Mayor to execute a contract renewal with Vasco, Inc. in the amount of $55,100.00 for the City's purchase of 500,000 leaf bags for FY 2000/01. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, and Wrye (4). Mayor Jones had temporarily left the meeting (1).0,Q *`a000 -I'_ 1. ayl- PURCHASE 4 X 4 TRUCK FOR FLEET DIVISION Commissioner Coleman offered motion, seconded by Commissioner Paxton, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF PADUCAH FORD FOR SALE TO THE CITY OF A 1/2 TON 4X4 TRUCK FOR USE IN THE FLEET DIVISION, AND AUTHORIZING THE MAYOR / TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: ✓ Accepting the Bid of Paducah Ford in the amount of $21,750.00, for sale to the City of a 1/2 ton truck for use by the Fleet Division, and authorizing the Mayor to execute a contract for same. There will be an insurance reimbursement in the amount of $5,112.00 on this purchase. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith and Wrye (4). Mayor Jones had temporarily left the meeting (1). Oft G a6S ,8�Ga8, O.Go� AMEND CIVIL, SERVICE ORDINANCE Commissioner Paxton offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SALARIES OF CIVIL SERVICE EMPLOYEES OF THE CITY OF PADUCAH". This ordinance is summarized as follows: Abolishing the position of Flood Control Superintendent and abolishing paragraph (b) of said ordinance. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). ORD.NO. 2000-9-6264, BOOK 28, P &,0 AMEND NONCIVII., SERVICE ORDINANCE Commissioner Smith offered motion, seconded by Commissioner Wrye, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SALARIES OF NONCIVIL SERVICE EMPLOYEES OF THE CITY OF PADUCAH, ✓ KENTUCKY". This ordinance is summarized as follows: Setting the salary for the construction inspector in the Engineering Department; increasing the number of clerical 265 266 SEPTEMBER 12, 2000 specialists from 1 to 2, creating the position of Risk Benefits Manager and abolishing the position of Risk Management Specialist in the Personnel Department; and adjusting the salary of the solid waste supervisor. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). ORD.NO. 2000-9-6265, BOOK 28, P(P or( AMEND SALARY SCHEDULE Commissioner Wrye offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING A SALARY SCHEDULE FOR EMPLOYEES OF THE CITY OF PADUCAH; KENTUCKY". This ordinance is summarized as follows: Abolishing the positions of personnel specialist and risk management specialist and changing the title of risk manager to risk/benefits manager. Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). ORD.NO. 2000-9-6266, BOOK 28, P ORDINANCES — INTRODUCTION MARTHA JANE PECK MONUMENT Commissioner Coleman offered motion, seconded by Commissioner Paxton, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE / ACCEPTING THE BID OF J.W. REYNOLDS ROCK OF AGES MEMORIALS FOR J THE MARTHA JANE PHIPPS PECK MONUMENT". This ordinance is summarized as follows: Accepting the bid of J.W. Reynolds Rock of Ages Memorials in the amount of $10,105.00, for sale to the city of a granite monument in tribute to Martha Jane Phipps Peck, to be erected in the boulevard section of the roadway connecting Cairo Road to Noble Park. SET 2000/2001 TAX RATE Commissioner Paxton offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE FIXING THE LEVIES AND RATES OF TAXATION ON ALL PROPERTY IN THE CITY OF ' PADUCAH, KENTUCKY, SUBJECT TO TAXATION FOR MUNICIPAL PURPOSES AND FOR SCHOOL PURPOSES FOR THE PERIOD FROM JULY 1, 2000, THROUGH JUNE 30, 2001, WITH THE PURPOSES OF SAID TAXES THEREUNDER DEFINED". PURPOSE RATE PER $100.00 General Fund of the City Real Property 0.300 Personal Property (except inventory) 0.390 Inventory (up to & including $10,000,000) 0.140 o/ Inventory (over $10,000,000) 0.015 School Purposes Paducah Junior College Real Estate 0.022 Personal Property (except inventory) 0.022 Inventory 0.012 The City of Paducah shall collect the following taxes for the Board of Education: Public Schools - General Fund Real Property 0.597 Personal Property 0.597 Total Tax Rate per $100 - real property 0.919 Total Tax Rate per $100 - personal property 1.009 SEPTEMBER 12, 2000 267 Property taxes levied herein shall be due and payable in the following manner: The first half payment shall be due on November 1, 2000, and shall be payable without penalty and interest until November 30, 2000. The second half payment shall be due on February 1, 2001, and shall be payable without penalty and interest until February 28, 2001. AGREEMENT BETWEEN SEAMEN'S, CITY OF PADUCAH, FOUR RIVERS MARITIME TRAINING CONSORTIUM & WEST KY TECHNICAL COLLEGE FOR FOUR RIVERS MARITIME FIREFIGHTING SCHOOL; Commissioner Smith offered motion, seconded by Commissioner Wrye, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT BETWEEN SEAMEN'S CHURCH INSTITUTE OF NEW YORK AND NEW JERSEY, INC., CITY OF PADUCAH, FOUR RIVERS MARITR%4E TRAINING CONSORTIUM, INC., AND WEST KENTUCKY TECHNICAL COLLEGE, FOR THE FOUR RIVERS MARITIME FIREFIGHTING SCHOOL". This ordinance is summarized as follows: Authorizing the Mayor to execute an agreement between Seamen's Church Institute of New York and New Jersey, Inc., City of Paducah, Four Rivers Maritime Training Consortium, Inc., and West Kentucky Technical College, for establishing, operating, and maintaining the Four Rivers Maritime Firefighting School. CITY MANAGER'S REPORT ➢ Report on Weed & Seed Program Application ➢ FY 2000/01 Budget Books (distribution of) ➢ Report on request from reinsurer to amend Health Insurance Benefit Plan to exclude work injuries while moonlighting. The Board agreed by consensus to not I� allow employees to make mid -year plan changes in their health insurance plan selection. ➢ Mayor Jones appointed Commissioners Paxton and Wrye to a committee to review the City's wellness program alternatives with City staff and recommend action to the Commission. ➢ Inspection Department Staffing (creation of a 30 hour position) MUNICIPAL ORDER PERSONNEL CHANGES Commissioner Smith offered motion, seconded by Commissioner Coleman, Upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. M (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). *Note: This action promoted Christopher Jacobs and Daniel Pandolfi from Fire Lieutenants to. Fire Captains, effective October 2, 2000. EXECUTIVE SESSION Commissioner Smith offered motion, seconded by Commissioner Wrye, that the Board go into closed session for discussion of matters pertaining to the following topics: 1% Proposed or pending litigation, as permitted by KRS 61.810(1)(c) -P SEPTEMBER 12, 2000 2. Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f) Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5). At the conclusion of the executive session the Board reconvened in open session, whereupon the Mayor announced there was no further business. Upon motion the meeting adjourned. ADOPTED: September 26, 2000 Wei 0 Wel 121 Adopted on call of the roll, yeas, Commissioners Coleman, Paxton, Smith, Wrye and Mayor Jones (5).