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Home My WebLink About05-05-2015569 MAY 5, 2015 At a Called Meeting of the Board of Commissioners, held on Tuesday, May 5, 2015, at 5:00 p.m., in the Training Room of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTION R & F CALLED MEETING NOTICES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Notice of Called Meeting for Tuesday, May 5, 2015, be received and filed. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). ORDINANCES — ADOPTION APPROVE CONTRACT FOR THE 2015-2016 CONCRETE PROGRAM Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR THE CITY OF PADUCAH' S CALENDAR YEARS 2015 AND 2016 CONCRETE PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Harper Construction, LLC, for the calendar years 2015 and 2016 concrete program, at the unit prices and hourly rates listed below, and authorizes the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2017, upon mutual agreement by the City and Harper Construction. The prices are as follows: CONCRETE REMOVAL AND REPLACEMENT ITEM NO a. DESCRIPTION UNIT BID PRICE 1 Curb & Gutter (Remove & Construct) L.F. $40.40 2 Curb & gutter (Adjacent to Roadside Edge) L.F. $22.25 3 Curb & Gutter (New Construction) L.F. $23.82 4 Concrete Sidewalk (Remove & Construct) S.Y. $59.70 5 Concrete Sidewalk (New Construction) S.Y. $45.37 6 Concrete Handicap Ramp S.Y. $65.00 7 Concrete Entrance Pavement — 6" (Residential) S.Y. $64.92 8 Concrete Entrance Pavement — 8" (Commercial) S.Y. $69.85 9 Concrete Entrance Pavement — 6" M -Mix S.Y. $78.37 10 Concrete Entrance Pavement - 8" M -Mix S.Y. $82.90 11 Granite Curb Reset with new Concrete Gutter L.F. $47.14 12 Gutter Replacement— Granite Curb in Place L.F. $39.00 13 Concrete Barrier Median S.Y. $75.00 14 Concrete Header Curb — 12" L.F. $28.20 15 Concrete Header Curb — 18" L.F. $36.00 16 Non -Reinforced Concrete 8" S.Y. $64.10 17 Inlet Repair (Existing) Each $810.00 18 Reinforced Concrete New Construction —Class A C.Y. $1,100.00 19 Deep Saw Cut L.F. $6.00 20 Perforated Pipe — 4" L.F. $16.00 EXCAVATION RATES 570 MAY 5, 2015 ITEM NO DESCRIPTION UNIT UNIT BID PRICE 1 Trackhoe HR $118.50 2 Backhoe HR $95.00 3 Compactor/Roller HR $79.00 4 Dump Truck HR $92.00 5 Backhoe with Breaker HR $100.00 6 Small Dozer HR $120.00 7 Laborer HR $58.50 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. #2015-5-8235; BK 34 AUTHORIZE SUBLEASE OF CITY PROPERTY BETWEEN SEAMEN'S CHURCH AND AMERICAN BUREAU OF SHIPPING Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE SUBLEASE OF CITY OF PADUCAH PROPERTY BETWEEN SEAMEN'S CHURCH INSTITUTE OF NEW YORK AND NEW JERSEY, INC. AND AMERICAN BUREAU OF SHIPPING, A NEW YORK NOT-FOR-PROFIT CORPORATION." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky (the "City") to approve and consent to a Sublease ("Sublease") between Seamen's Church Institute of New York and New Jersey, Inc., ("SCI"), and American Bureau of Shipping, a New York not-for-profit corporation ("ABS"). Pursuant to the Sublease ABS shall lease office space from SCI. The Ordinance approves the form of the Sublease presented to the Board of Commissioners of the City. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD. # 2015-5-8236; BK 34 ORDINANCE — INTRODUCTION INTENT TO ANNEX 2675, 2665 2655 & 2645 HOLT ROAD Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY INTENT TO ANNEX CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Approving intent to annex certain tracts of property contiguous to the present city limits, located at 2675, 2665, 2655 & 2645 Holt Road, containing 2.33acres, more or less. BUDGET WORKSHOP The City Manager led the Board and department directors through a workshop to discuss the Capital Improvement Plan for FY2016 through FY2020. For more details read the excerpt at the end of the minutes taken from the City Commission Highlights prepared by Public Information Officer Pam Spencer. MAYOR & COMMISSIONER COMMENTS None were given. EXECUTIVE SESSION Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board go into closed session for discussion of matters pertaining to the following topics: • A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61,810(1) (g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). 571 Upon motion the meeting adjourned. ADOPTED: May 12, 2015 City Clerk MAY 5, 2015 Excerpt from the City Commission Highlights prepared by Public Information Officer Pam Spencer Budget Workshop— Capital Improvement Plan City Manager Jeff Pederson led the Paducah Board of Commissioners and the department directors through a budget workshop focusing on the Capital Improvement Plan (CIP). The CIP contains infrastructure -related projects currently funded and those for which funding may not have been obtained or authorized. In general, projects listed in the CIP are planned for, built, and/or budgeted over a number of years. Pederson says, "Capital improvement planning is in essence looking forward and getting a handle on the needs and opportunities." Pederson emphasized the importance of planning. He defined the term as "thinking ahead intelligently." The CIP currently contains 54 projects and their projected funding needs for the next five fiscal years. The 54 projects total more than $70 million. More than half the projects could be funded over the next five years through the Investment Fund which generates approximately $4.8 million annually in revenue from the cent payroll tax. However, the Investment Fund is limited on its capacity to fund additional high -dollar projects due to more than a third of its revenue committed to debt obligations and more than half of its revenue committed to ongoing annual commitments including sidewalks, paving, and neighborhood revitalization. At this budget workshop, the 19 out of the 54 projects currently with no funding source were discussed. Those 19 projects total more than $57 million. The projects include the rehabilitation of the floodwall, rehabilitation of the parking lot at 2nd Street and Broadway, the renovation of Dolly McNutt Memorial Plaza, upgrades and replacement for the E911 radio/CAD/phone systems, the next phase of the Noble Park Lake Bank Stabilization Project, a $3.5 million improvement of the ball fields at Stuart Nelson Park, and the resurfacing of the tennis courts at Noble Park. Also included in the unfunded portion of the CIP are the design and construction of a new City Hall, the acquisition of property and the future construction of a Public Safety Headquarters, and the development of a park at the site of the former Executive Inn. Regarding the Police Department, Chief Brandon Barnhill says the Department would like to expand its operations by purchasing a building and parking lot adjacent to the existing headquarters. The property located at 1410 Broadway is for sale which includes a 3705 square -foot building and parking lot. Chief Barnhill says the department's current headquarters, located at 1400 Broadway, is overcrowded with a need for additional space. Paducah Riverfront Development Authority (PRDA) Executive Director Steve Doolittle summarized the preliminary draft of a master plan for the former Executive Inn site. The City owns the six acre site and has been working with the PRDA and RATIO Architects to determine the best future uses. In November 2014, RATIO met with the elected officials, staff, and other stakeholders to prepare three initial concepts of the space. In March, the most desired features from the concepts were compiled into one concept. The plan provides a transportation component to get from downtown to the convention center area in addition to parking, a pavilion with stage, open green space, a sculpture garden, a playscape, an interactive water feature, and a games gallery. The total project is estimated to cost more than $9 million. To address the funding needs for the projects listed in the CIP, Pederson discussed various options. Pederson pointed out that the City could issue bonds to fund the projects. However Pederson says, "If we add more debt, we have to go somewhere else [other than the Investment Fund] to cover that cost. We are in the situation of needing to consider revenue creation in order to consider these projects." One option is to increase the City's 6 percent insurance premium tax. For every one cent increase in the tax, the City would receive an additional $600,000 in revenue. Regarding the need to upgrade the equipment at Paducah - McCracken County E-911, the Paducah Board of Commissioners asked Chief Barnhill to further research what some other cities have implemented in the form of either a parcel or meter tax dedicated to supporting E- 911. The City Manager and department directors are continuing to prepare the FY2016 Budget. With revenue expected to hold flat, each department is working to keep its budget the same as the current fiscal year. The Budget is set to be introduced and approved in June before the July 1 start of the fiscal year. a_