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HomeMy WebLinkAbout04-14-2015557 APRIL 14, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 14, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). PLEDGE OF ALLEGIANCE Brante Green, Paducah Tilghman High School Senior, led the pledge. PRESENTATIONS MAYOR'S AWARD OF MERIT Mayor Kaler presented the Award of Merit to Daniel Mullen for his many years of work and dedication to Paxton Park Golf Course. DUKE & DUCHESS OF PADUCAH AWARDS Mayor Kaler presented a Duke of Paducah to William Sturgis and a Duchess of Paducah to Wanda Mullinax-Williams for their years of serving on the Paducah Golf Commission. She also recognized Steve Kettler, member of the Golf Commission who was unable to be here, with a Duke award. She presented a Duke of Paducah to Dr. Jeffrey Seay for his contributions to the community and his work at the UK School of Engineering. CREATIVE CITIES Mary Hammond, Executive Director for Paducah -McCracken County Convention & Visitors Bureau, introduced Sandro Tiberi, Master Papermaker from Fabriano, Italy, another UNESCO Creative City. Mr. Tiberi and Ms. Hammond have been working together to form a relationship between the City and Fabriano since both cities are award recipients for their arts. The Mayor also awarded a Duke of Paducah to Mr. Tiberi. SUMMER CALENDAR FOR SPECIAL EVENTS Parks Services Department Special Events Coordinator Molly Tomasallo outlined the calendar for special events to be offered this summer including Live on the River event which will be on the following Saturdays: June 6, July 4, and August 1. The Thursday evening Riverfront Concert Series will be expanded to six events for this summer. Those dates are May 28, June 11, June 25, July 9, July 23, and August 6. Vendors for the Farmers' Market will begin setting up on April 25 with the season to run through October 31. A grand opening celebration will be held May 9 with special Celebration Saturdays to continue once each month. The Farmers' Market will be open Monday through Saturday, 7:30 a.m. until 3:30 p.m. during the season. FOUNTAIN AVE PARK DEVELOPMENT Parks Services Director Mark Thompson, Mike Muscarella, Director of Rehabilitation Services at Baptist Health Paducah, and United Way of Paducah -McCracken County Executive Director Monique Zuber, announced the City along with United Way of Paducah, Lourdes Hospital, Baptist Health Hospital, and the Purchase Area District Health Department have been awarded $400,000 from the Foundation for a Healthy Kentucky for a park that will be constructed in the Fountain Avenue area neighborhood. This park is dedicated to improving the health of children. Some of the park amenities include an open free play field, outdoor fitness equipment, spray pad with an open performance area, 1/3 mile walking trail, open market area, and expansion of the existing Community Garden. Upper story living is also planned over office/retail space. The total project costs for the project are estimated to be $1,743,798. Most of the funding for the park will come from donations and grants. Lourdes Hospital and Baptist Health are contributing a total of $50,000. The City has been awarded a grant in the amount of $75,000 from the Land and Water Conservation Fund. The City will match the grant amount with $75,000. Future funding to complete the project will be pursued through grant awards and fundraising. I I I I I I � ,: _: - _;.. ,'-- ' . r' -F' T. - -1 -. ­7 i 558 APRIL 14, 2015 MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the March 24, 2015 and March 31, 2015 city commission meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). APPOINTMENTS TREE ADVISORY BOARD Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Joshua. Tabor as a member of the Tree Advisory Board to replace Polly LeBuhn whose term has expired. This term will expire July 26, 2018." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Kaler in appointing Joshua Tabor as a member of the Tree Advisory Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). PADUCAH GOLF COMMISSION Mayor Kaler made the following appointments: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Bill Wells, Steve Seltzer, and Janie Smith as members of the Paducah Golf Commission to replace William Sturgis, Steve Kettler, and Wanda Mullinax-Williams, respectively, whose terms have expired. These terms will expire March 26, 2019." Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of Commissioners approve the action of Mayor Kaler in appointing Bill Wells, Steve Seltzer, and Janie Smith as members of the Paducah Golf Commission. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). MOTIONS R & F DOCUMENTS Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the following documents be received and filed: DOCUMENTS 1. Certificates of Liability Insurance: a. Hansen Brothers Concrete b. ICA Engineering, Inc. c. Circo, LLC. d. Bill Adams Construction, Inc. 2. Right of Way Bonds: 1. Bill Adams Construction, Inc. 2. Hansen Brothers Concrete 3. Notice of Cancellation for the Board of Commissioners of the City of Paducah, Kentucky for Tuesday, April 7, 2015 4. Official Certification and Cumulative Report for the McCracken County General Election held on November 4, 2014 5. Market House Theatre of Paducah, Kentucky, Inc. Financial Statements for years ended June 30, 2014 and 2013. 6. Yeiser Art Center, Inc. Form 990 -EZ for calendar year 2013 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). 559 APRIL 14, 2015 MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). TRANSFER FUNDS FROM COMMISSION CONTINGENCY FOR FUNDING FOR UNESCO ARTIST VISITATION Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $700 FROM THE COMMISSION CONTINGENCY ACCOUNT TO THE GENERAL GOVERNMENT - MAYOR & COMMISSIONERS PROMOTION ACCOUNT TO BE USED TO ASSIST IN FUNDING A UNESCO ARTIST VISIT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). MO#1831; BK 9 FIRE PREVENTION & SAFETY GRANT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY, FOR A MATCHING GRANT IN THE AMOUNT OF $25,976.80 FOR THE PADUCAH FIRE DEPARTMENT'S 2014 FIRE PREVENTION AND SAFETY PROGRAM," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). MO#1832; BK 9 KLC SAFETY GRANT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A 2015 MATCHING INSURANCE SERVICES SAFETY GRANT AWARD IN THE AMOUNT OF $3,000 FROM THE KENTUCKY LEAGUE OF CITIES FOR REIMBURSEMENT FOR THE PURCHASE OF REPLACEMENT CARTRIDGES FOR GAS MASKS," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). MO#1833; BK 9 AMEND THE POSITION & PAY GRADE SCHEDULE TO AMEND POSITIONS IN THE ENGINEERING/PUBLIC WORKS DEPARTMENT Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING SECTION (H) ENGINEERING/PUBLIC WORKS DEPARTMENT TO DELETE THE POSITION OF MASTER ELECTRICIAN AND CREATE THE POSITION OF JOURNEYMAN ELECTRICIAN OF THE FY2014-2015 POSITION AND PAY SCHEDULE FOR THE EMPLOYEES OF THE CITY OF PADUCAH, KENTUCKY," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). MO#1834; BK 9 AMEND THE PAY GRADE SCHEDULE FOR THE ENGINEERING/PUBLIC WORKS DEPARTMENT Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE FY 2014/2015 PAY GRADE SCHEDULE FOR THE CITY OF PADUCAH EMPLOYEES TO CREATE THE POSITION 560 APRIL 14, 2015 OF JOURNEYMAN ELECTRICIAN AND ABOLISH THE POSITION OF MASTER ELECTRICIAN," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). MO#1835; BK 9 ORDINANCES — INTRODUCTION APPROVE 3 AMENDMENT TO CELL TOWER AGREEMENT WITH AT & T Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE CITY TO EXECUTE A FIRST AMENDMENT TO MEMORANDUM OF LEASE AND THE THIRD AMENDMENT TO TOWER OPTION AND LEASE AGREEMENT WITH AT & T FOR THE BENEFIT OF THE CITY." This ordinance is summarized as follows: The City Commission hereby authorizes and approves the City of Paducah to enter into Agreements with AT&T for the lease of space on the 800 MHz tower and the lease of real estate located at 510 Clark Street at the rate of $1,633.50 per month for a period of 5 years and that commencing on March 1, 2020 and each Additional Extension Term exercised thereafter, the monthly Rent will increase by 10% over the Rent paid during the previous Term. Further, the Mayor is authorized to execute said agreements. APPROVE AND ACCEPT GRANT AGREEMENT FOR FOUNDATION FOR A HEALTHY KENTUCKY — INVESTING IN KENTUCKY'S FUTURE Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING AN "INVESTING IN KENTUCKY'S FUTURE" INCENTIVE AWARD FROM THE FOUNDATION FOR A HEALTHY KENTUCKY IN THE AMOUNT OF $400,000.00 AND APPROVING AND AUTHORIZING THE EXECUTION OF GRANT AGREEMENTS BETWEEN THE CITY OF PADUCAH, AS FISCAL SPONSOR, AND THE FOUNDATION FOR A HEALTHY KENTUCKY, TO AIDE OF THE DEVELOPMENT OF AN OUTDOOR HEALTH PARK IN THE FOUNTAIN AVENUE NEIGHBORHOOD." This ordinance is summarized as follows: This - Ordinance authorizes the City of Paducah, Kentucky, as the fiscal sponsor for the Purchase Area Connections for Health Coalition, to accept an "Investing in Kentucky's Future" ("IKF") Incentive award from the Foundation for a Healthy Kentucky ("Foundation") in the amount $400,000.00 in aide of the development of an outdoor health park in the Fountain Avenue neighborhood, which project is generally known as the "Fountain Gardens Get Fit Youth Wellness Program (the "Public Project"), and to enter into grant agreements with the Foundation for the distribution of the award in three (3) year increments. The Ordinance approves the form of the grant agreements presented to the Board of Commissioners of the City, with such changes therein as shall not be adverse to the City and may be approved by the Mayor, and further authorizes the Finance Director to make expenditures in an amount not to exceed $75,000.00 in three (3) year increments as the City's share of the local cash match. AGREEMENT WITH KENTUCKY TRANSPORTATION CABINET FOR OLIVET CHURCH ROAD IMPROVEMENT PROJECT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING SUPPLEMENTAL AGREEMENT NO. 1 BETWEEN THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS AND THE CITY OF PADUCAH, KENTUCKY, FOR THE OLIVET CHURCH ROAD IMPROVEMENT PROJECT, CONSTRUCTION PHASE AND AUTHORIZING THE MAYOR TO EXECUTE SAME". This ordinance is summarized as follows: That the City of Paducah hereby approves and authorizes the Mayor to execute Supplemental Agreement No.I with the Commonwealth of Kentucky, Transportation Cabinet, Department of Highways for additional reimbursable funding in the amount of $6,200,000 for completion of the Olivet Church Road Improvement Project, Construction Phase. UPDATE THE CITY'S PROCUREMENT CODE REGULATIONS TO CONFORM TO THE KENTUCKY REVISED STATUTES Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION OF THE CODE OF ORDINANCES L,. ]- I ll; L_ L, L- J � CLInI� 561 APRIL 14, 2015 OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: The City of Paducah hereby amends Section 2-645, "Competitive Sealed Bidding Generally; Invitation for Bids" of Chapter 2, Administration of the Code of Ordinances to remove the 21 day maximum advertisement time period and to add the Internet as an alternate to advertisement in order to be consistent with KRS bidding requirements. CONTRACT WITH PADUCAH — MCCRACKEN COUNTY CONVENTION & VISITORS BUREAU Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE PADUCAH-MCCRACKEN COUNTY CONVENTION AND VISITORS BUREAU FOR SPECIFIC SERVICES." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a contract with the Paducah -McCracken County Convention and Visitors Bureau in the amount of $25,000 to be used for marketing and promoting events and venues related to the 2015 American Quilters Society Show. This contract shall expire June 30, 2015. CITY MANAGER REPORT FIRE PREVENTION DIVISION PROGRESS REPORT Fire Chief Steve Kyle and Fire Marshal Greg Cherry gave a progress report about the Fire Prevention Division operations and efficiencies. For more details, read the excerpt at the end of the minutes from the City Commission Highlights prepared by Public Information Officer Pam Spencer. MAYOR & COMMISSIONER COMMENTS Mayor Kaler announced she had received notice that the closing of the Paducah Mail Processing Plant was being delayed. EXECUTIVE SESSION Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board go into closed session for discussion of matters pertaining to the following topics: �l...LL A. Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). B. Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). C. A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson, and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: APRIL 28, 2015 City Clerk A �, i /< � %]/// Mayor EXCERPT FROM CITY COMMISSION HIGHLIGHTS PREPARED BY PUBLIC INFORMATION OFFICER, PAM SPENCER Fire Prevention Division Proeress Report Fire Chief Steve Kyle and Deputy Chief of Fire Prevention Greg Cherry updated the Paducah Board of Commissioners on the progress made by the Fire Prevention Division since its creation 562 APRIL 14, 2015 in 2012. At that time, the former City of Paducah Inspection Department merged with the Paducah Fire Department which led to the creation of the Fire Prevention Division. Since 2012, staff has worked to improve customer service and operational efficiencies. Regarding customer service, Fire Prevention has created a customer service satisfaction survey that is available online and in the office. In May, staff will take part in customer service training offered through the International Code Council. The inspectors also are working to provide on -the -spot information to customers by printing corrections lists and other information in the field. Fire Prevention also is networking with other jurisdictions to improve consistency across the region and state. Chief Kyle says, "It help us make sure that everyone in the region is treated the same way as the code is interpreted and in how actions are taken." Chief Kyle also updated the Board on the demolitions for this fiscal year. The City has completed 1 24 demolitions with property owners completing an additional 25. At this time, 117 structures are on the demolition list. Chief Kyle also explained the process that occurs for any building project. This process involves the submission and subsequent review of plans, the correction of the plans, the issuing of a permit, construction, inspection, and the issuing of a certificate of occupancy. This process can involve numerous parties including the owner, architect, engineer, contractor, and Fire Prevention staff. City Manager Jeff Pederson says, "I'm proud of the work in this department and the leadership." Regarding building projects Pederson adds, "There is a lot of potential for miscommunication. We are working with stakeholders to improve that. It's highly regulatory, that's a fact. But it's a matter of how we deliver the service."