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Home My WebLink About03-17-2015546 MARCH 17, 2015 At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 17, 2015, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). INVOCATION Rev. David R. Appold — Associate Pastor at St. Paul Lutheran Church, gave the invocation. PLEDGE OF ALLEGIANCE r Paducah Tilghman High School Freshman Anna Grace McGee led the pledge. ORDINANCES — ADOPTION ESTABLISH NEW SMALL BUSINESS GRANT ORDINANCE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ESTABLISHING AND APPROVING THE HISTORIC DOWNTOWN NEW BUSINESS GRANT PROGRAM AND AUTHORIZING THE DIRECTOR OF PLANNING TO ADMINISTER THE PROGRAM AND PROVIDE FINANCIAL ASSISTANCE TO ELIGIBLE APPLICANTS FOR RELOCATION OF BUSINESSES TO HISTORIC DOWNTOWN PADUCAH." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky (the "City") to establish the Historic Downtown New Business Grant Program, which will be utilized to accomplish the goals of the City to promote the inhabitation of vacant unused commercial buildings located within the Historic Downtown by providing funds to eligible applicants for the purpose of relocating commercial businesses into these existing structures located within the Historic Downtown and authorizing the Director of Planning to administer the new program. Adopted on call of the roll, yes, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-3-8220; BK 34 ACCEPT GRANT FUNDS FOR THE GREENWAY TRAIL PHASE IV Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY DEPARTMENT OF TRANSPORTATION FOR AN ENHANCEMENT GRANT AWARD FOR THE DEVELOPMENT OF THE GREENWAY TRAIL PHASE IV." This ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute a Grant Agreement and all documents relating thereto with the Kentucky Department of Transportation for a 2009 Kentucky Transportation Enhancement Grant Award in the amount of $520,000.00 for construction of a foot trail of approximately 5,760 feet long beginning at Campbell Street and ending near Schultz Park (between Madison & Monroe Streets). Local funds required to match the grant are in the amount of $130,000 and will be provided through the Boyles Estate Trust Fund and a 2014 Investment Fund transfer. Adopted on call of the roll, yes, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-3-8221; BK 34 2015-2016 EQUIPMENT RENTAL CONTRACT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF CENTRAL PAVING COMPANY FOR RENTAL OF VARIOUS EQUIPMENT FOR THE 2015 AND 2016 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Central Paving Company for rental of various equipment for the 2015 and 2016 calendar years at the hourly rates listed below, and authorizes the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2017, upon mutual agreement by the City and Central Paving Company. The hourly rates are as follows: 547 ..1, � u... - I - it i _. __ –'II I II - I II I , , d I I I i, I I . I 11 1,_i, _i, MARCH 17, 2015 ITEM NO DESCRIPTION HOURLY RATES 1 Tractor Scraper $65.00 2 Dump Truck (tandem axle) $58.00 3 Dump Truck (tri -axle) $85.00 4 Excavator $93.00 5 Backhoe $40.00 6 Skid Steer Loader $60.00 7 Motor Grader $45.00 8 Vibratory Roller — small $28.00 9 Vibratory Roller — large $40.00 10 Dozer $90.00 11 Dozer — large $95.00 12 Small Paver w/4 -Person Crew $75.00 13 Labor $45.00 14 Landfill Disposal Fee Per Truck Load $1.00 Adopted on call of the roll, yes, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-3-8222; BK 34 2015-2016 RESURFACING CONTRACT Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, LLC, FOR THE CITY OF PADUCAH' S CALENDAR YEARS 2015 AND 2016 STREET RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting Company, LLC for the City of Paducah's calendar years 2015 and 2016 street resurfacing program and authorizing the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2017, upon mutual, agreement by the City and Jim Smith Contracting Company, LLC. The unit bid prices are as follows: ITEM NO DESCRIPTION UNI UNIT BID PRICES T 1 Bituminous Surface/Base TON $80.00 2 Milling Texture TON $47.50 3 Shoulder Construction TON $37.00 Adopted on call of the roll, yes, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.2015-3-8223; BK 34 2015-2016 LIMESTONE CONTRACT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF PINE BLUFF SAND AND GRAVEL COMPANY FOR SALE TO THE CITY OF ITS REQUIREMENT OF LIMESTONE FOR THE 2015 AND 2016 CALENDAR YEARS, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Pine Bluff Sand and Gravel Company for sale to the City of its requirement of limestone, for the 2015 and 20163 calendar years, and authorizes the Mayor to execute a contract for same. The contract has a one-year renewal option, ending December 31, 2017, upon mutual agreement by the City and Pine Bluff Sand and Gravel Company. The unit prices are as follows: 548 MARCH 17, 2015 DESCRIPTION DELIVERED BID AMOUNT PICKED UP BID AMOUNT #11 $15.00 $13.00 #3 $14.25 $12.25 #57 $14.25 $12.25 #68 $14.50 $12.50 #9M $15.00 $13.00 DGA $14.50 $11.25 DGA — Pugged $14.50 $11.50 #125 Rip Rap $17.00 $15.00 8" Rip Rap $17.00 $15.00 8" Minus Rip Rap $16.00 $14.00 %" x 0 (Quarter Minus) $13.25 $11.25 Adopted on call of the roll, yes, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2015-3-8224; BK 34 WORKSHOP CITY HALL SITE SELECTION REVIEW Director of Planning Steve Ervin presented and explained site selection criteria to the Commission that the City Directors used for scoring locations within the A-1 Zone for the construction of a new city hall. The five sites chosen by the Planning Department to be considered for the scoring were City Hall (currently where City Hall resides), Dolly McNutt Plaza; City Hall Parking Lot; the Post Office located on 4th Street and City Hall/5th Street. The sites were scored (1-9) with 1 being exceptional and 9 being poor. The site with the lowest score was the current City Hall site. The Commission did not decide on a specific location but did make the following motion. (A copy of the powerpoint presentation is in the minute file.) (For more specific details read the excerpt from the City Commission Highlights prepared by Public Information Officer Pam Spencer.) MOTION Commissioner Gault offered motion, seconded by Commissioner Abraham, authorizing the development of a Request for Proposals for architectural and design services for the construction of a new city hall. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). CITY MANAGER REPORT Mr. Pederson asked for an executive session to discuss land acquisition. MAYOR AND COMMISSIONER COMMENTS Commissioner Abraham asked City Engineer for an update on the cresting of the river. PUBLIC COMMENTS Michael Johnston, 617 North 7th Street, presented a complaint that he feels a neighborhood business owner is violating the noise ordinance. 1 11 ,11 [I 1111,11 �� -, n _ n ern, a� .m a., m-- vLJm: ueiW.iVL�yY.vi� ' - 3 J _ --L1 _-1 i J __:: . _ _ I -. 41'. IIII I- III - 11'u. I, I I_ __11J- Al 11 0101 MARCH 17, 2015 EXECUTIVE SESSION Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go into closed session for discussion of matters pertaining to the following topics: Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: MARCH 24, 2015 JI/_i'� �m EXCERPT FROM CITY COMMISSION HIGHLIGHTS PREPARED BY PUBLIC INFORMATION OFFICER, PAM SPENCER City Hall Site Selection Review Planning Director Steve Ervin provided the Mayor and Commissioners with a site selection process developed to help make decisions regarding the City Hall project. At the November 18, 2014 City Commission meeting the elected officials approved a motion to proceed with preliminary design to construct a new city hall building in the Civic Center Zone which is the zone that includes and surrounds the existing facility. Ervin says, "Primarily all the dense land uses in the Civic Center Zone are government or quasi -government agencies." A portion of the description of the Civic Center Zone states that the zone provides a separate and compact area for cultural and governmental services, gives the city more effective visual relationships in and around the downtown area, and provides in the design of the civic buildings and open spaces a physical point for urban aesthetics and civic pride. Since the November meeting, the Planning Department developed a site selection process that involves scoring a site from one to nine regarding ten criteria. A score of one is Exceptional while a score of nine is Poor. The criteria are as follows: zoning, land area, visibility and prominence in the Civic Center Zone, parking availability, pedestrian availability, vehicular accessibility, impact on government services, construction costs, obstacles to proceed, and utility relocation. City Manager Jeff Pederson says, "I think that the work done was representative of a pretty complete assessment of the government plaza, and I think the criteria were typical of what is considered in site selection." Five sites were rated in the Civic Center Zone: the existing site, the city -owned parking lot at 5th and Clark, Dolly McNutt Plaza, the Post Office location, and a site that straddles 5tb Street between the existing facility and Dolly McNutt. Ervin says the City directors met in February to score each site and come to a consensus. The existing site received the best score with a new city hall straddling 5th Street receiving the second best score and Dolly McNutt Plaza coming in a close third. The Mayor and Commissioners approved a motion to proceed with the development of a request for proposals for architectural and engineering services to design a new City Hall. The top three sites in the Civic Center Zone are all being considered. The selection of a site is not crucial at this point since the design and building footprint would be similar due to the close proximity of the three sites. The RFP process and the subsequent design process will take approximately a year. Looking ahead to the future and if the need arises for employees to vacate the existing building during construction, the City has identified the former social security building on the 400 block of South 7t, Street, which currently is vacant, as a temporary location for City services. _