HomeMy WebLinkAbout02/23/10FEBRUARY 23, 2010
At a Regular Meeting of the Board of Commissioners, held on Tuesday, February 23, 2010,
at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the
following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and
Mayor Paxton (5).
SPOTLIGHT
Pam Spencer, Public Information Officer, spotlight was the City's employee programs
"Tuition Assistance and Employee Assistance Programs".
SUSPEND ORDER OF BUSINESS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the rules for
conducting City Commission Meetings be suspended insofar as they are in conflict with the
printed agenda for this meeting; otherwise, the rules are to remain in full force and effect.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
ORDINANCE - ADOPTION
ESTABLISH TREE PRESERVATION ORDINANCE
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE CREATING SECTION
126-87, TREE PRESERVATION, OF THE CODE OF ORDINANCES OF THE CITY OF
PADUCAH, KENTUCKY." This ordinance is summarized as follows: That the City of
Paducah hereby creates an ordinance regulating tree preservation within the City limits for
developments over one acre or subdivisions of three or more lots.
MOTION TO TABLE ORDINANCE TO ESTABLISH TREE PRESERVATION
Mayor Paxton offered motion, seconded by Commissioner Gault, that the ordinance
introduced on February 9, 2010, entitled, "AN ORDINANCE CREATING SECTION 126-
87, TREE PRESERVATION, OF THE CODE OF ORDINANCES OF THE CITY OF
PADUCAH, KENTUCKY," be tabled.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
The Commission requested Planning Director Steve Ervin create a committee of interested
citizens such as realtors, developers, etc. and revise the ordinance.
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading
of the Minutes for the February 9th and February 16th, 2010 meetings be waived and that the
minutes of said meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
MOTIONS
R & F DOCUMENTS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
following documents and bids be received and filed:
DOCUMENTS
1. Certificate of Insurance:
a) Wilkins Construction Company
b) A & K Construction Inc.
2. Contracts/Agreements:
a) Paducah Tilghman High School Tornado League Football for Specific
Services (no ordinance required — under $20,000)
b) Hilliard Lyons Financial Advisor Engagement Contract (no ordinance
required — under $20,000)
C) Paducah Ford for Purchase of Police Interceptor Pursuit Vehicles (2010-1-
7651)
d) Partnership Agreement between the Kentucky State Police and Paducah
Police Department for a Drug Task Force (2009-10-7627)
FEBRUARY 23, 2010
e) M P Lawson Construction for the Pavilion Project Phase 11(2010-2-7653)
f) Convention Center Corporation for Marketing and Operation of the Expo and
Julian Carroll Convention Centers (2010-2-7652)
3. Deed:
a) 3351 Olivet Church Road for Permanent Right of Way for the Olivet Church
Road Improvement Project (M.O. # 1511)
b) Closing a Portion of Undeveloped Dundale Road adjacent to Oak Avenue and
Forest Hills Subdivision (2004-2-6764)
4. Electric Plant Board of the City of Paducah, Kentucky d/b/a Paducah Power System
Financial Statements for Years Ended June 30, 2009 and 2008
5. Compact Disk and Proof Sheets of the book "Profiles of Paducah People" written by
John E. Robertson, Sr. and Allan Rhodes, Sr.
BIDS
ENGINEERING -PUBLIC WORKS DEPARTMENT
COMPOST GRINDING OF TREE DEBRIS AND YARD WASTE
Central Paving *
PAVEMENT MARKING
1. Brehm Striping Company *
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
RESOLUTION
CITY'S SUPPORT OF AND PARTNERSHIP WITH THE 2010 CENSUS
Mayor Paxton offered motion, seconded by Commissioner Kaler, that a Resolution entitled,
"A RESOLUTION AFFIRMING THE CITY OF PADUCAH, KENTUCKY'S SUPPORT
OF AND PARTNERSHIP THROUGH THE COMPLETE COUNT COMMITTEE WITH
THE 2010 CENSUS AND ENCOURAGING FULL SUPPORT AND PARTICIPATION OF
THIS COMMUNITY IN ACHIEVING AN ACCURATE AND COMPLETE COUNT," be
adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
MUNICIPAL ORDERS
AMEND POSITION AND PAY TABLE FOR PARKS DEPARTMENT
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that a Municipal
Order entitled, "A MUNICIPAL ORDER AMENDING SECTION I AND SECTION M OF
THE POSITION AND PAY SCHEDULE FOR THE EMPLOYEES OF THE CITY OF
PADUCAH, KENTUCKY TO REFLECT THE VACANCY OF ONE FULL-TIME
RECREATION/PARKS SPECIALIST POSITION IN THE PARKS SERVICES
DEPARTMENT AND CREATE THE POSITION OF TEMPORARY/PART-TIME
RECREATION SUPERVISOR AT THE RATE OF $14.00 PER HOUR," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). M.0.1516; BK 8
PERSONNEL CHANGES
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that upon
recommendation of the City Manager, the Board of Commissioners of the City of Paducah
order that the personnel changes on the following list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
ACQUISITION OF A PERMANENT PUBLIC UTILITY EASEMENT LOCATED AT
3236 OLIVET CHURCH ROAD FOR THE OLIVET CHURCH ROAD
IMPROVEMENT PROJECT
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
FEBRUARY 23, 2010
DEED OF CONVEYANCE AND ALL DOCUMENTS RELATING TO SAME FOR
ACQUISITION OF A PERMANENT PUBLIC UTILITY EASEMENT LOCATED AT
3236 OLIVET CHURCH ROAD FOR THE OLIVET CHURCH ROAD IMPROVEMENT
PROJECT, FOR AND IN CONSIDERATION OF $3,335.00," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
ORDINANCES — EMERGENCY
PORTABLE RESTROOM TRAILER PURCHASE
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE
AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE
PURCHASE OF PORTABLE RESTROOM TRAILERS FOR THE PAVILION PROJECT
PHASE III." This ordinance is summarized as follows: That the City of Paducah hereby
authorizes the Finance Director to make payment to Wells Cargo C.O.G., in the amount of
$171,821.45, for purchase of three self -lowering or kneeling model portable restroom trailers
with one being ADA accessible.
After the Commission raised much concern because the deed of the property where the
pavilion will be located was transferred to Paducah Renaissance Alliance instead of the City,
the vote was as follows:
LOST, on call of the roll, nays, Commissioners Abraham, Gault, Kaler, and Watkins (4).
Yeas, Mayor Paxton (1).
ORDINANCES — ADOPTION
AUTHORIZE THE EXECUTION OF AN ESCROW AGREEMENT FOR THE
DEVELOPMENT OF WESTWOOD HILLS SUBDIVISION
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY APPROVING A DEVELOPMENT AGREEMENT, ESCROW
AGREEMENT AND ALL OTHER DOCUMENTS NECESSARY FOR COMPLETION OF
THE WESTWOOD HILLS SUBDIVISION, AND AUTHORIZES THE MAYOR'S
EXECUTION OF AFORESAID DOCUMENTS." This ordinance is summarized as follows:
That the City of Paducah, Kentucky hereby approves a Development Agreement with Atlas
Tri-State SPE,LLC and the Escrow Agreement in the amount of $300,000 with Atlas Tri-
State SPE, LLC and The Paducah Bank and Trust Company, and all other necessary
documents that may relate to the completion of Westwood Hills Subdivision and authorizes
the Mayor to execute aforesaid documents.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD. 2010-2-7655; BK 32
ORDINANCES — INTRODUCTION
APPROVE PAVEMENT MARKING CONTRACT
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
OF BREHM STRIPING COMPANY, INC., FOR THE CITY OF PADUCAH'S
PAVEMENT MARKING PROGRAM FOR THE REMAINING PORTION OF THE 2010
CALENDAR YEAR AND FOR THE 2011 CALENDAR YEAR ENDING DECEMBER 31,
2011." This ordinance is summarized as follows: That the City of Paducah accepts the bid
of Brehm Striping Company, Inc., for the City of Paducah's pavement marking program for
the remaining portion of the 2010 calendar year and for the 2011 calendar year ending
December 31, 2011, at the unit prices listed below, and authorizes the Mayor to execute a
contract for same.
ITEM
NO
DESCRIPTION
UNIT
UNIT BID
PRICE
1
Paint — 4" Line
L.F.
$0.20
2
aint — 12" Stop Lines
L.F.
$1.50
3
Paint — 24" Stop Lines
L.F.
$3.00
FEBRUARY 23, 2010
4
Paint — Straight Arrow
Each
$40.00
5
Paint - Turn Arrow
Each
$40.00
6
Paint - Combination Arrow
Each
$80.00
7
IPaint — 8" Crosswalks
L.F.
$1.00
8
Paint - "School"
Each
$150.00
9
Paint - RR Crossings
Each
$300.00
10
Paint — "STOP"
Each
$150.00
11
raint — "ONLY"
Each
$150.00
12
Paint — Handicap Symbol
Each
$25.00
13
Paint — 4" Parking Lot Lines
L.F.
$0.25
14
Thermo — 4" Line
L.F.
$0.75
15
Thermo — 12" Stop Lines
L.F.
$3.00
16
Thermo — 24" Stop Lines
L.F.
$6.00
17
Thermo — Straight Arrow
Each
$75.00
18
Thermo - Turn Arrow
Each
$75.00
19
Thermo — Combination Arrow
Each
$150.00
20
Thermo — 8" Crosswalks
L.F.
$1.50
21
Thermo - "School'
Each
$250.00
22
Thermo - RR Crossings
Each
$300.00
23
Thermo — "STOP"
Each
$200.00
24
Thermo — "ONLY"
Each
$200.00
COMPOST GRINDING OF TREE DEBRIS AND YARD WASTE CONTRACT
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
OF CENTRAL PAVING COMPANY FOR COMPOST GRINDING OF TREE DEBRIS
AND YARD WASTE, AND AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts
the bid of Central Paving Company for compost grinding of tree debris and yard waste in the
amount of $524.00 per hour for the remaining portion of the 2010 calendar year and with
three optional one-year term renewals, and authorizes the Mayor to execute a contract for
same.
EXTENSION OF GPEDC RIVERPORT WEST LOAN TO 5 YEARS
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, APPROVING A PROMISSORY NOTE EXTENSION
AGREEMENT AND ADDENDUM TO REAL ESTATE MORTGAGE AMONG THE
CITY OF PADUCAH, KENTUCKY, THE COUNTY OF MCCRACKEN, KENTUCKY
AND THE GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL WITH
RESPECT TO A PUBLIC PROJECT GENERALLY KNOWN AS "RIVERPORT WEST;"
AND AUTHORIZING THE EXECUTION OF SAME." This ordinance is summarized as
follows: This Ordinance authorizes the City of Paducah, Kentucky (the "City") to approve a
Promissory Note Extension Agreement and Addendum to Real Estate Mortgage
("Agreement") by and between the City of Paducah, Kentucky (the "City"), the County of
McCracken, Kentucky ("County"), and the Greater Paducah Economic Development Council
("GPEDC"). Pursuant to the Agreement the City and the County agree to extend the maturity
date of the indebtednesses due and owing by GPEDC unto the City and County until June 30,
2015, which indebtednesses are evidences by promissory notes dated September 18, 2007 in
the original principal amounts of $600,000.00 and promissory notes dated December 19,
2008, and are secured by real estate mortgages. The Ordinance approves the form of the
Agreement presented to the Board of Commissioners of the City, with such changes therein
as shall not be adverse to the City and may be approved by the Mayor and City Clerk.
FEBRUARY 23, 2010
CITY MANAGER REPORT
➢ Annual Quilt Show will be April 21-24
➢ Commission Advance—March 2 & 3
➢ Gov. Beshear will be here at City Hall to make an economic development
announcement on March 2nd at 10:00 a.m.
➢ Commission Meeting—March 3rd will be cancelled
➢ Request an executive session to discuss several economic development issues
EXECUTIVE SESSION
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board go
into closed session for discussion of matters pertaining to the following topics:
A specific proposal by a business entity where public discussion of the subject matter would
jeopardize the location, retention, expansion or upgrading of a business entity, as permitted
by KRS 61.810(1)(g).
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
Upon motion the meeting adjourned.
ADOPTED: March 9 , 2010
City Clerk
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