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Home My WebLink About11/10/09NOVEMBER 10, 2009 At a Regular Meeting of the Board of Commissioners, held on Tuesday, November 10, 2009, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). PROCLAMATION COLLABORATIVE WOMEN'S CONFERENCE Mayor Paxton presented a proclamation to Bernice Belt proclaiming October 23-24 as days of positive celebration for Collaborative Women's Conference. SPOTLIGHT Pam Spencer, Public Information Officer, spotlight was the Paducah Parks Services "Teen Board". Amie Clark of Parks Services introduced three of the members: Olivia Wade, Sally Thompson and Jacob Wade. This Board participates in community events, fundraisers and organizes teen dances and other events for teenagers. Any student from an area high school can participate. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the October 27th, 2009, meeting be waived and that the minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). APPOINTMENT ZONE BOARD OF PADUCAH A/K/A PADUCAH RENAISSANCE ALLIANCE BOARD Mayor Paxton made the following appointments: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Delbra Keyser as a member of the Zone Board of Paducah a/k/a Paducah Renaissance Alliance Board to replace Susie Dawahare Coiner who has resigned. This term will expire May 6, 2012; and, WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Harvey Sadow as a member of the Zone Board of Paducah a/k/a Paducah Renaissance Alliance Board to replace Chip Wynn who has resigned. This term will expire May 6, 2012." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Paxton in appointing Delbra Keyser and Harvey Sadow as members of the Zone Board of Paducah a/k/a/ Paducah Renaissance Alliance Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). RESOLUTION IN SUPPORT OF LEGISLATION PROHIBITING CELLPHONE/TEXTING WHILE DRIVING Mayor Paxton made the following motion, seconded by Commissioner Kaler, that a Resolution entitled, "A RESOLUTION OF THE CITY OF PADUCAH, KENTUCKY IN SUPPORT OF STATE BILL REQUEST 118, AN ACT RELATING TO PERSONAL COMMUNICATION DEVICES," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Insurance: a) Butler Concrete & Construction Inc. b) Ivitts Plumbing Contractors Inc. NOVEMBER 10, 2009 C) Paducah Housing Services d) Thomas Concrete Construction LLC e) Lonnie Wiggins Concrete 2. Contracts/Agreements: a) Memorandum of Understanding Between the Bureau of Alcohol, Tobacco, Firearms, and Explosives and the City of Paducah, Kentucky Police Department (2009-10- 7626) b) Atlas Roofing Contractors, Inc. for Re -Roofing Fire Station #1 (2009-10-7617) c) Brandstetter Carroll Inc. for Site Evaluation and Master Planning Services for Property on Sheehan Bridge Road Being Considered for the Paducah Sports Park (2009-10-7616) d) Marcum Engineering for Design of Emergency Generators for City Buildings (2009- 10-7619) 3. Paducah Water Works Financial Statements for Years Ended June 30, 2009 and 2008 4. Paducah Water Works Financial Highlights for September 2009 BIDS ENGINEERING -PUBLIC WORKS DEPARTMENT FRONT LOADING REFUSE COLLECTION CHASSIS AND BODY 1. McBride Mack Sales Inc. 2. Stringfellow Inc. * 3. Municipal Equipment Inc. — Rejected 4. Municipal Equipment Inc. - Rejected Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Watkins offered motion, seconded by Commissioner Kaler, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). COMPOST TIPPING FEES -SUSPENSION OF CHARGES FOR DISPOSAL OF LEAVES Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE SCHEDULE OF FEES AND CHARGES FOR SOLID WASTE PICK UP PURSUANT TO THE SOLID WASTE ORDINANCE, CHAPTER 94, SOLID WASTE, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY TO AUTHORIZE THE CITY MANAGER OR HIS DESIGNEE TO SUSPEND CHARGES FOR THE DISPOSAL OF LEAVES COLLECTED BY COMMERCIAL LAWN SERVICE ORGANIZATIONS DURING LEAF SEASON," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1490; BK 8; PG ORDINANCES — ADOPTION ACCEPT BID FOR PURCHASE OF POLICE UNIFORMS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF BLUEGRASS UNIFORMS INC., FOR THE PURCHASE OF UNIFORMS FOR POLICE DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Bluegrass Uniforms Inc., in an amount not to exceed $50,000 for furnishing the City with uniforms for Police Department employees, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-11-7628; BK 32; PG NOVEMBER 10, 2009 ORDINANCES — INTRODUCTION PADUCAH WATER CAPITAL REPLACEMENT AND EXPANSION FEE Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an ordinance entitled "AN ORDINANCE AMENDING ORDINANCE NO. 2003-3-6631 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is summarized as follows: The Commissioners of Waterworks has evaluated the physical condition and capability of the Paducah Water Works facilities, and based on that evaluation, has approved a long-range plan that envisions the construction of numerous replacement and expansion projects over the next 25 years at an estimated total cost of $57 Million. To initiate the implementation of this long-range plan, the Commissioners of Waterworks have adopted an initial capital improvement plan that calls for the construction of 32 projects over the next 10 years at an annual cost of approximately $2,890,000.00. To help fund the costs of this capital improvement plan, the Commissioners of Waterworks has recommended that this Board of Commissioners approve and adopt a graduated "Capital Replacement and Expansion Fee" that will be charged to all residential and commercial customers. This graduated fee is based on a proportionate use standard that will be measured by meter size of each customer. This ordinance adopts and implements the graduated "Capital Replacement and Expansion Fee" fee as recommended by the Commissioners of Waterworks. REIDLAND WATER RATE EQUALIZATION Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2003-3-6631 OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH." This ordinance is summarized as follows: This Ordinance amends the water rate and minimum monthly payment schedules for Reidland residential and commercial customers to the standard schedules that apply to all other residential and commercial customers of the Paducah Water Works. On June 30, 1999, the City entered into a written agreement with the Reidland Water -Sewer District whereby the City acquired the District's water treatment and distribution system. Pursuant to the terms of that agreement, the City agreed to assume the operation of the District's facility and system, and to provide water services to the District's customers under its then existing rate schedule for a period of 10 years, subject to adjustments for cost of living increases. The 10 -year period under that agreement has now expired. Pursuant to Section 8.3 of the agreement, the City has the right to adjust the Reidland water rate and minimum monthly payment schedules to the City's standard schedules for its other residential and commercial customers. The Commissioners of Waterworks has recommended that the Reidland schedules be adjusted to the standard schedules in two annual increments. This ordinance approves and adopts the recommendation of the Commissioners of Waterworks. AUTHORIZE AGREEMENT WITH THE KENTUCKY DEPARTMENT OF FISH AND WILDLIFE RESOURCES TO MANAGE THE FISHERY OF BOB NOBLE PARK Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY AND THE KENTUCKY DEPARTMENT OF FISH AND WILDLIFE RESOURCES, COMMONWEALTH OF KENTUCKY TO MANAGE THE FISHERY OF BOB NOBLE PARK LAKE." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an agreement between the City of Paducah, Kentucky and the Kentucky Department of Fish and Wildlife Resources, Commonwealth of Kentucky to manage the fishery of Bob Noble Park Lake based on best available fish and wildlife management principles. Cost to the City will be in the amount of $2,700 and will be matched as in-kind services for maintaining the lake. PURCHASE OF A NEW FRONT LOADING REFUSE COLLECTION CHASSIS AND BODY FOR USE BY THE SOLID WASTE COLLECTION SYSTEM Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF STRINGFELLOW, INC. FOR SALE TO THE CITY OF ONE, NEW 2010 FRONT- LOADING REFUSE COLLECTION CHASSIS AND BODY FOR USE BY THE SOLID - - -- - - - - --- - -- NOVEMBER 10, 2009 WASTE COLLECTION SYSTEM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Stringfellow, Inc. in the amount of $204,424.00, for sale to the City of one, new 2010 front -loading refuse collection chassis and body, and authorizes the Mayor to execute a contract for same. EXPENDABLE FUND BALANCE APPROPRIATION Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2009-6-7575, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2009, THROUGH JUNE 30, 2010, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT." This ordinance is summarized as follows: That the annual budget for the fiscal year beginning July 1, 2009, and ending June 30, 2010, be amended by a supplemental appropriation in the amount of $1,265,000 to General Fund — Commission Contingency line item (expenditure). HIGHWAY DEPARTMENT PUBLIC ATTRACTIONS Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO MAKE PAYMENT TO THE KENTUCKY TRANSPORTATION CABINET FOR THE INSTALLATION OF TOURIST INFORMATION SIGNS ON INTERSTATE 24 AND TRANSFER SAID FUNDS FROM COMMISSION CONTINGENCY." This ordinance is summarized as follows: That the City of Paducah hereby authorizes and directs the Finance Director to transfer $37,500 from the Commission Contingency account to the ED0108 account. Further, the City authorizes and directs the Finance Director to make payment in the amount of $37,500 to the Kentucky Transportation Cabinet for the installation of tourist information signs installed on Interstate 24. CITY MANAGER REPORT • Parks Services Director Mark Thompson reminded everyone about the Veteran's Day Parade tomorrow at 11:00 am. • Ice Rink have VIP & City Employee Night on November 13th • Official Opening Night for Ice Rink is November 14th • City Manager Zumwalt went over calendar items • Request for Executive Session to discuss property acquisition and economic development. PUBLIC COMMENTS Kathleen Sullivan Cockrel, resident of Lowertown, expressed some concerns regarding Greyhound Bus Company moving into the Paducah Area Transit facility. EXECUTIVE SESSION Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board go into closed session for discussion of matters pertaining to the following topics: • Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). • A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). Upon motion the meeting adjourned. ADOPTED: November 24 , 2009 City Clerk