HomeMy WebLinkAbout10/27/09OCTOBER 27, 2009
At a Regular Meeting of the Board of Commissioners, held on Tuesday, October 27, 2009, at
5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following
answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
PRESENTATIONS
DUKE AWARD
Mayor Paxton presented a Duke Award to Eric Eickholz for his volunteer efforts during BBQ
on the River.
VETERANS PARADE COMMITTEE
Laurie Blount, Superintendent in the Parks Services Department, announced the Veterans'
Day Parade will be on November 11th at 11:00 a.m. Area schools will be bringing children to
watch the parade and four bands will be participating. It will be on Broadway starting at 2nd
Street going west to 17th Street. Buddy Smith, Interim Chairman of the Veterans'
Committee, thanked the City for their support especially Ms. Blount and the Parks Services
Department.
PAVILION REPORT
Mark Thompson, Parks Services Director, gave a report on types of pavilions that will be
used for vendor space for the 2010 Quilt Show. It would be located at North 4th Street and
the Executive Boulevard off the Highway 45 Downtown Business Loop. Mr. Thompson
along with Steve Doolittle, Executive Director of Paducah Renaissance Alliance, has been
researching different types of pavilions. The two types of pavilions that are recommended
are: 1) an air -supported vinyl -coated structure, and 2) a lightweight aluminum arch vinyl -
coated structure. There are still other considerations that will need to be decided such as a
one time lease, 5 year lease or option to buy, or just a single purchase. The pavilion will be
put out for bid soon. Once the bids are received and opened he will come back to the
Commission with a recommendation of which pavilion to purchase and options on financing.
The Mayor requested that Mr. Thompson also look into other uses for the pavilion.
SUSPEND ORDER OF BUSINESS
" Commissioner Abraham offered motion, seconded by Commissioner Gault, that the rules for
conducting City Commission Meetings be suspended insofar as they are in conflict with the
printed agenda for this meeting; otherwise, the rules are to remain in full force and effect.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
EXECUTIVE SESSION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board go
into closed session for discussion of matters pertaining to the following topics:
• Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS
61.810(1)(b).
• Proposed or pending litigation, as permitted by KRS 61.810(1)(c).
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
OPEN SESSION
Mayor Paxton offered motion, seconded by Commissioner Gault, that the Board reconvenes
into open session.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
MINUTES
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the reading of
the Minutes for the October 13th, October 17th, and October 20th, 2009, meetings be waived
and that the minutes of said meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
OCTOBER 27, 2009
MOTIONS
R & F DOCUMENTS
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the following
documents and bids be received and filed:
DOCUMENTS
1. Contracts/Agreements:
a) Atlas Roofing Contractors for Roof Repairs on Buildings Located at 117 and 129
Water Street (2009-10-7614)
b) Change Order No. 1 with Herb Roe for Prep of Floodwall Panels and Additional
Housing Expenses (2009-10-7413)
c) SPS VAR, LLC for Replacement of the AS/400 Server (2009-10-7612)
d) 1187 Creative, LLC Design for Website Design & Development for Renaissance
Alliance (2009-10-7610)
2. Statement of Affiliation for McCracken County DES Rescue Squad (M.O. # 1484)
BIDS
POLICE DEPARTMENT
POLICE UNIFORMS
1. Bluegrass Uniforms Inc.*
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
MUNICIPAL ORDERS
PERSONNEL CHANGES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that upon the
recommendation of the City Manager, the Board of Commissioners of the City of Paducah
order that the personnel changes on the following list be approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5).
ORDINANCES — ADOPTION
CONTRACT FOR SOCCER PARK MASTERPLAN
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE AN AGREEMENT WITH BRANDSTETTER CARROLL, INC.
FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE PROPERTY LOCATED
ON SHEEHAN BRIDGE ROAD BEING CONSIDERED FOR THE DEVELOPMENT OF
A SPORTS PARK". This ordinance is summarized as follows: That the Mayor of the City
of Paducah is hereby authorized to execute an Agreement with Brandstetter Carroll, Inc., in
the amount of $50,000.00 for professional services to perform a site evaluation and master
plan for the property located on Sheehan Bridge Road being considered for the development
of a Sports Park.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7616; BK 32; PG
AUTHORIZE CONTRACT FOR ROOF REPAIRS AT FIRE STATION NO. 1
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
ATLAS ROOFING CONTRACTORS, INC. FOR ROOF REPAIRS FOR FIRE STATION i
#1, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME."
This ordinance is summarized as follows: The City of Paducah accepts the bid of Atlas
Roofing Contractors, Inc. in the amount of $35,595.00 for roof repairs for Fire Station #1,
and authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7617; BK 32; PG
OCTOBER 27, 2009
2009 KENTUCKY HOMELAND SECURITY MOBILE DATA EXPANSION AWARD
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS
RELATING THERETO WITH THE KENTUCKY OFFICE OF HOMELAND SECURITY
FOR THE FIRE DEPARTMENT'S MOBILE DATA COMPUTER EXPANSION
PROJECT." This ordinance is summarized as follows: The Mayor is hereby authorized to
execute a Grant Agreement and all documents relating thereto with the Kentucky Office of
Homeland Security to obtain a grant in the amount of $18,000 for the Paducah Fire
Department's Mobile Data Computer Expansion Project. The grant does not require any
cash or in-kind match.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.92009-10-7618; BK 32; PG
ENGINEERING AGREEMENT WITH MARCUM ENGINEERING LLC FOR THE
DESIGN OF EMERGENCY GENERATORS FOR CITY BUILDINGS
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH
MARCUM ENGINEERING, LLC FOR THE DESIGN OF EMERGENCY GENERATORS
FOR THE CITY'S PRIORITY BUILDINGS". This ordinance is summarized as follows:
That the Mayor of the City of Paducah is hereby authorized to execute a Professional
Services Agreement with Marcum Engineering, LLC, in an amount not to exceed $40,000.00
for professional services to review and design the type of generators required for the City's
priority buildings.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7619; BK 32; PG
AGREEMENTS WITH USDA-NRCS FOR EMERGENCY WATERSHED DEBRIS
REMOVAL RESULTING FROM THE 2009 ICE STORM
(1) $11,199.63
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
APPROVING AGREEMENT NO. 68-5C16-9-126 BETWEEN THE CITY OF
PADUCAH AND THE U. S. DEPARTMENT OF AGRICULTURE, NATURAL
RESOURCES CONSERVATION SERVICE, FOR THE 2009 ICE STORM DEBRIS
REMOVAL PROJECT FROM STREAMS AND CREEKS WITHIN THE CITY OF
PADUCAH; AUTHORIZES THE MAYOR TO EXECUTE SAID AGREEMENT,
AND FURTHER, AUTHORIZES THE CITY ENGINEER/PUBLIC WORKS
DIRECTOR TO EXECUTE ALL DOCUMENTS ASSOCIATED WITH THE
DAMAGE SURVEY REPORT AND DOCUMENTS NECESSARY FOR THE
RECOVERY OF FUNDS ASSOCIATED WITH THE PROJECT." This ordinance
is summarized as follows: That the City hereby approves an Agreement between the
City of Paducah, Kentucky and the U. S. Department of Agriculture, Natural
Resources Conservation Service, for the 2009 Ice Storm Debris Removal from
streams and creeks within the City of Paducah in the amount of $8,399.72. The City
will provide matching funds in the amount of $2,799.91, for a total project cost of
$11,199.63. The City authorizes the Mayor to execute said Agreement and further,
authorizes the City Engineer/Public Works Director to execute all documents
associated with the Damage Survey Report and documents necessary for the recovery
of funds associated with the project upon execution of the Agreement.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7620; BK 32; PG
(2) $10,077.50
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the
Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE
APPROVING AGREEMENT NO. 68-5C16-10-009 BETWEEN THE CITY OF
PADUCAH AND THE U. S. DEPARTMENT OF AGRICULTURE, NATURAL
RESOURCES CONSERVATION SERVICE, FOR THE 2009 ICE STORM DEBRIS
REMOVAL PROJECT FROM STREAMS AND CREEKS WITHIN THE CITY OF
OCTOBER 27, 2009
PADUCAH; AUTHORIZES THE MAYOR TO EXECUTE SAID AGREEMENT,
AND FURTHER, AUTHORIZES THE CITY ENGINEER/PUBLIC WORKS
DIRECTOR TO EXECUTE ALL DOCUMENTS ASSOCIATED WITH THE
DAMAGE SURVEY REPORT AND DOCUMENTS NECESSARY FOR THE
RECOVERY OF FUNDS ASSOCIATED WITH THE PROJECT." This ordinance
is summarized as follows: That the City hereby approves an Agreement between the
City of Paducah, Kentucky and the U. S. Department of Agriculture, Natural
Resources Conservation Service, for the 2009 Ice Storm Debris Removal from
streams and creeks within the City of Paducah in the amount of $7,558.13. The City
will provide matching funds in the amount of $2,519.37, for a total project cost of
$10,077.50. The City authorizes the Mayor to execute said Agreement and further,
authorizes the City Engineer/Public Works Director to execute all documents
associated with the Damage Survey Report and documents necessary for the recovery
of funds associated with the project upon execution of the Agreement.
Adopted on call of the roll, yeas; Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7621; BK 32; PG
APPROVE SOLE SOURCE PURCHASE OF TASERS FOR POLICE
DEPARTMENT
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE PURCHASE OF TASERS
AND ACCESSORIES FOR THE PADUCAH POLICE DEPARTMENT AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This
ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance
Director to make payment to TASER International, in the amount of $43,337.06, for
purchase of 50 tasers along with holsters, batteries, and cartridges for use by the Paducah
Police Department, and authorizes the Mayor to execute a contract for same. Funds received
from the Justice Assistance Recovery Grant will be used for the purchase.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7622; BK 32; PG
2009/2010 HIGHWAY SAFETY PROGRAM GRANT AWARD FOR A LOCAL
TRAFFIC ENFORCEMENT PROGRAM
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS
RELATING THERETO WITH THE KENTUCKY STATE POLICE FOR A 2009/2010
KENTUCKY GOVERNOR'S HIGHWAY SAFETY PROGRAM GRANT AWARD." This
ordinance is summarized as follows: The Mayor is hereby authorized to execute a Grant
Agreement, and all documents relating thereto, with the Kentucky State Police in the amount
of $25,000.00 for overtime traffic enforcement activities and traffic enforcement related
supplies and equipment. The City's cash match will be in the amount of $12,500.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7623; BK 32; PG
2009 PADUCAH BOMB SQUAD HOMELAND SECURITY AWARD
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS
RELATING THERETO WITH THE KENTUCKY OFFICE OF HOMELAND SECURITY
FOR A PADUCAH BOMB SQUAD CAPACITY ENHANCEMENT PROJECT." This
ordinance is summarized as follows: The Mayor is hereby authorized to execute a Grant
Agreement and all documents relating thereto with the Kentucky Office of Homeland
Security to obtain a grant in the amount of $231,962 for the Paducah Bomb Squad Capacity
Enhancement Project. The grant does not require any cash or in-kind match.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7624; BK 32; PG
OCTOBER 27, 2009
2009 U.S. BULLETPROOF VEST PARTNERSHIP GRANT AWARD
Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS
RELATING THERETO WITH THE U. S. DEPARTMENT OF JUSTICE FOR A
BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM AWARD." This ordinance
is summarized as follows: The Mayor is hereby authorized to execute a Grant Agreement
and all documents relating thereto with the U. S. Department of Justice for a Bulletproof Vest
Partnership Grant Program Award in the amount of $6,262.50 for assistance with purchasing
bulletproof vests to be used by the Paducah Police Department. The remaining funds of
$6,262.50 will come from the Police Department's existing budget.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7625; BK 32; PG
AUTHORIZE AGREEMENT W/ALCOHOL, TOBACCO; &FIREARMS FOR
DRUG TASK FORCE MEMBERSHIP
Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING A
MEMORANDUM OF UNDERSTANDING BETWEEN THE BUREAU OF ALCOHOL,
TOBACCO, FIREARMS AND EXPLOSIVES AND THE CITY OF PADUCAH FOR THE
POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE SAID
MEMORANDUM OF UNDERSTANDING." This ordinance is summarized as follows:
The City of Paducah hereby approves a Memorandum of Understanding (MOU) between the
Bureau of Alcohol, Tobacco, Firearms and Explosives and the City of Paducah for the Police
Department to form a joint operation called the Western Kentucky Gun Crime Task Force.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7626; BK 32; PG
AGREEMENT W/KENTUCKY STATE POLICE FOR DRUG ENFORCEMENT
SPECIAL INVESTIGATIONS TASK FORCE
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING AN
AGREEMENT BETWEEN THE CITY OF PADUCAH AND THE KENTUCKY STATE
POLICE TO ESTABLISH A KENTUCKY STATE POLICE DRUG TASK FORCE, AND
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR SAME." This
ordinance is summarized as follows: The City of Paducah hereby approves an agreement by
and among the Kentucky State Police and the City of Paducah to establish a Kentucky State
Police Drug Task Force and further authorizes the Mayor to execute said Agreement.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor
Paxton (5). ORD.#2009-10-7627; BK 32; PG
ORDINANCES — INTRODUCTION
ACCEPT BID FOR PURCHASE OF POLICE UNIFORMS
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
OF BLUEGRASS UNIFORMS INC., FOR THE PURCHASE OF UNIFORMS FOR
POLICE DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO
EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That
the City of Paducah accepts the bid of Bluegrass Uniforms Inc., in an amount not to exceed
$50,000 for furnishing the City with uniforms for Police Department employees, and
authorizes the Mayor to execute a contract for same.
NOTE: Bids were requested. No local bids were submitted.
Chief Berry said he wanted to go on record to say, "I really believe in buying local, staying
local but also I have to look at how beneficial it is financially for the city and for the
department when looking at different vendors. I really do believe in buying local as often as
you can."
OCTOBER 27, 2009
CITY MANAGER REPORT
• Calendar Items
• Ice Rink—Mark Thompson announced VIP Night and City Employee are invited on
November 12, 2009
• Ice Rink—Will open on November 13, 2009
Upon motion the meeting adjourned.
ADOPTED: November 10 , 2009
City Clerk